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Home My WebLink About2010-03-16 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye e�lle Ward 1 Position 2—Brenda Thio] City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook Ward 2 Position 2—Matthew Petry City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting March 16, 2010 A meeting of the Fayetteville City Council will be held on March 16, 2010 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Presentations, Reports and Discussion Items: 1. Nominating Committee Report. APPROVED Agenda Additions: A. Consent: 1. Approval of the March 2, 2010 City Council meeting minutes. APPROVED 2. Preferred Office Products, Inc.: A resolution approving a contract with Preferred Office Products, Inc. for the purchase through the current state procurement contract of five copiers in the total amount of$73,033.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 44-10 113 West Mountain—Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Goodwin & Goodwin, Inc. Bid #10-18: A resolution awarding Bid #10-18 and approving a contract with Goodwin & Goodwin, Inc. in the amount of $433,005.00 for construction of the Broyles Avenue gravity sewer line, approving a project contingency of$45,000.00, and approving a budget adjustment of$478,005.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 45-10 4. Redford Construction, Inc. Bid #10-19: A resolution awarding Bid #10-19 and approving a contract with Redford Construction, Inc. in the amount of $893,640.00 for construction of the Broyles Avenue force main sewer line, approving a project contingency of $90,000.00, and approving a budget adjustment in the amount of $983,640.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 46-10 B. Unfinished Business: None C. New Business: 1. Amend Chapter 114.03 First Thursday Fayetteville: An ordinance to amend the Code of Fayetteville by enacting §114.03 First Thursday Fayetteville to authorize the Fayetteville Convention and Visitors Bureau to control the public parking spaces on both sides of East Street on the square and to close East Street to traffic from 4:00 p.m. until 10:00 p.m. on the first Thursday of the month. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5307 2. Amend Chapter 114.02 Farmers' Market: An ordinance to amend §114.02 Farmers' Market by allowing an extra hour of operation (until 2:00 p.m.) on Saturdays and to allow operation from 4:00 p.m. until dark during First Thursday Events. THIS ORDINANCE WAS LEFT ON THE FIRST READING. 3. ADM 09-3413 Amend Title XV (Hillside/Hilltop Overlay District): An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, to amend Chapter 167: Tree Preservation and Protection, Chapter 169: Grading Plan Submittal and Chapter 173: Building Regulations in order to strengthen the provisions of the Hillside/Hilltop Overlay District Regulations. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5308 4. Annexation of 99 Acres: A resolution to express the intention of the City Council to accept the annexation of approximately 99 acres when detached by the City of Johnson and to enter into various proposals and agreements with the City of Johnson. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 47-10 113 West Mountain—Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 5. Amend §35.40 of the Fayetteville Code: An ordinance to amend §35.40 of the Fayetteville Code to require organizers of festivals using public property for over two days to ensure its vendors will comply with Health and Tax Laws and to publicly account for revenues received and expenses paid. THIS ITEM FAILED. Announcements: 1. City Council Tour: None Adjournment: 8:10 p.m. NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. If you wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to spear Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cellphones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain—Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: March 16,2010 Adjourn: i Subject: Roll t2t�od Rhoads ✓ Qrn w2� Ferrell 0� lQ :OS Lucas P,fA Lewis Gray + Thiel Cook Petty Mayor Jordan Subject: Nominating Committee Report Motion To: Q- Motion By: Seconded: Rhoads Ferrell ✓ Lucas ✓ n n Lewis OAS Gray (AS Thiel Cook Petty Mayor Jordan 7-o City Council Meeting: March 16,2010 Subject: Consent Motion To: Motion By: O Seconded: CSO Rhoads Ferrell Lucas � Q Lewis Gray n4 Thiel Cook '' II (0'`[DAs-� `t — to petty AX-Lk, Mayor Jordan 7� Subject: Motion To: Motion By: Seconded: Rhoads Ferrell Lucas Lewis Gray Thiel Cook Petty Mayor Jordan City Council Meeting: March 16,2010 Subject: Amend Chapter 114.03 First Thurs ay Fayetteville Motion To: ,% 4,) CJ Motion By: X6,4 Seconded: YAt C. 1 Rhoads ✓ ✓ New Ferrell ✓ ,/ i/ Business Lucas Lewis Gray + S e A Thiel �✓ 61�' Cook Q.6 sem-cuocUA s i Uofe ` Petty t/ ✓✓ Mayor Jordan Subject: Amend Cha ter 114.02 Farmers' Market Motion To: Motion By: Seconded: C 2 Rhoads New Ferrell Business Lucas Lewis Gray Qb�e�t' cz(�se I' C� 6senl 4U Thiel tCtJi ACS, Cook 0 Petty Mayor Jordan City Council Meeting: March 16,2010 Subject: ADM 09-3413 Amend Title XV(Hil ide/Hilltop Overlay District) Motion To: Motion By: Seconded: C.3 Rhoads Vol Al New Ferrell ✓ // Business Lucas Lewis ^r/ Gray Q6senk P� Thiel Cook ✓ O Petty Mayor Jordan Subject: Annexation of 99 Acres Motion To: Motion By: Seconded: C. 4 Rhoads New Ferrell Business Lucas Lewis ✓ Pry ' r Gray 6�eaAse KA S Thiel Cook �I Petty Mayor Jordan 7- 0 City Council Meeting: March 16,2010 Subject: Amend §35.40 of the Fayetteville Code Motion To: Wo ,NawL 4-0 e Motion By: P Seconded: C. 5 Rhoads New Ferrell Business Lucas Lewis ✓ Gray Thiel Cook Petty Mayor Jordan Subject: . ° !1 i Motion To: Zoo( Q ,n Motion By:t ICX f3 Gl r ! of Seconded: L 4 Cdr Rhoads ✓ ✓ � � (J Ferrell / � "" "� � Lucas / y/ V Lewis ✓ Gray f'81 Thiel ✓ Vol A) Cook 10 Petty Mayor Jordan � � � Q� FAYETTEVILLE THE CITY OF FAYETTEVILLE,ARKANSAS KIT WILLIAMS,CITY ATTORNEY DAVID WHITAKER,ASST.CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: Lioneld Jordan, Mayor THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: March 17, 2010 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of March 16, 2010 1. Preferred Office Products, Inc.: A resolution approving a contract with Preferred Office Products, Inc. for the purchase, through the current State Procurement Contract, of five copiers in the total amount of$73,033.00. 2. Goodwin & Goodwin, Inc., Bid #10-18: A resolution awarding Bid #10-18 and approving a contract with Goodwin & Goodwin, Inc. in the amount of $433,005.00 for construction of the Broyles Avenue Gravity Sewer Line, approving a project contingency of$45,000.00, and approving a budget adjustment of$478,005.00. 3. Redford Construction, Inc. Bid #10-19: A resolution awarding Bid 410-19 and approving a contract with Redford Construction, Inc. in the amount of $893,640.00 for construction of the Broyles Avenue Force Main Sewer Line, approving a project contingency of $90,000.00 and approving a budget adjustment in the amount of $983,640.00. 4. Amend Chapter 114.03 First Thursday Fayetteville: An ordinance to amend the Code of Fayetteville by enacting §114.03 First Thursday Fayetteville to authorize the Fayetteville Convention and Visitors Bureau to control the public parking spaces on both sides of East Street on the Square and to close East Street to traffic from 4:00 P.M. until 10:00 P.M. on the First Thursday of the Month. 5. Annexation of 99 Acres: A resolution to express the intention of the City Council to accept the annexation of approximately 99 acres when detached by the City of Johnson and to enter into various proposals and agreements with the City of Johnson. Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye e�lle Ward 1 Position 2—Brenda Thio] City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting March 16, 2010 A meeting of the Fayetteville City Council will be held on March 16, 2010 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Presentations, Reports and Discussion Items: 1. Nominating Committee Report Agenda Additions: A. Consent: 1. Approval of the March 2, 2010 City Council meeting minutes. 2. Preferred Office Products, Inc.: A resolution approving a contract with Preferred Office Products, Inc. for the purchase through the current state procurement contract of five copiers in the total amount of$73,033.00. 113 West Mountain—Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Goodwin & Goodwin, Inc. Bid #10-18: A resolution awarding Bid #10-18 and approving a contract with Goodwin & Goodwin, Inc. in the amount of $433,005.00 for construction of the Broyles Avenue gravity sewer line, approving a project contingency of$45,000.00, and approving a budget adjustment of$478,005.00. 4. Redford Construction, Inc. Bid #10-19: A resolution awarding Bid #10-19 and approving a contract with Redford Construction, Inc. in the amount of $893,640.00 for construction of the Broyles Avenue force main sewer line, approving a project contingency of $90,000.00, and approving a budget adjustment in the amount of $983,640.00. B. Unfinished Business: None C. New Business: 1. Amend Chapter 114.03 First Thursday Fayetteville: An ordinance to amend the Code of Fayetteville by enacting §114.03 First Thursday Fayetteville to authorize the Fayetteville Convention and Visitors Bureau to control the public parking spaces on both sides of East Street on the square and to close East Street to traffic from 4:00 p.m. until 10:00 p.m. on the first Thursday of the month. 2. Amend Chapter 114.02 Farmers' Market: An ordinance to amend §114.02 Farmers' Market by allowing an extra hour of operation (until 2:00 p.m.) on Saturdays and to allow operation from 4:00 p.m. until dark during First Thursday Events. 3. ADM 09-3413 Amend Title XV (Hillside/Hilltop Overlay District): An ordinance amending Title XV: Unified Development Code of the City of Fayetteville, to amend Chapter 167: Tree Preservation and Protection, Chapter 169: Grading Plan Submittal and Chapter 173: Building Regulations in order to strengthen the provisions of the Hillside/Hilltop Overlay District Regulations. 4. Annexation of 99 Acres: A resolution to express the intention of the City Council to accept the annexation of approximately 99 acres when detached by the City of Johnson and to enter into various proposals and agreements with the City of Johnson. 5. Amend §35.40 of the Fayetteville Code: An ordinance to amend §35.40 of the Fayetteville Code to require organizers of festivals using public property for over two days to ensure its vendors will comply with Health and Tax Laws and to publicly account for revenues received and expenses paid. Announcements: 1. City Council Tour: None Adjournment: 113 West Mountain—Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. Ifyou wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to spear Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain—Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City of Fayetteville Staff Review Form A.3 Goodwin&Goodwin, Inc. City Council Agenda Items Bid#10-18 and Page 1 of 6 Contracts, Leases or Agreements 3/16/2010 City Council Meeting Date Agenda Items Only David Jurgens Utilities Capital Projects Utilities Submitted By Division Department Action Required: Approval of a construction contract with Goodwin and Goodwin, Inc. for$433,005.00, for construction of the Broyles Avenue gravity line, approval of a 10%contingency of$45,000.00,WL-13, Bid 10-18, and approval of a budget amendment in the amount of$478,005. Is I $ 2,000,017 1 Wastewater Impact Fee Improvement Cost of this request Category/Project Budget Program Category/Project Name 5400-5700-5315.00 Wastewater Impact Fee Imrovement Account Number Funds Used to Date Program/Project Category Name 10020-0100 $ 2,000,017 Water/Sewer Project Number Remaining Balance Fund Name Budgeted(Item 0 Budget Adjustment Attached 0 til $/ijl o Previous Ordinance or Resolution# Depa t irecto Date Original Contract Date: ^�—(D Original Contract Number: orney Date . �...�� 3 -g-u In Finance and Internal Services Director Date Received in City ENTERED Clerk's Office 3'�'t0 � -,4W614',- _ 3- ?-/0 ChietWf Staff Date �p Received in a/, Mayor's Office te a Ma r ate Comments: Revised January 15,2009 • CITY COUNCIL AGEI## aye evl a MEETING DATE OF M oo 4In 2010 n Inc. THE CITY OF FAYETTEVIEEPekIt ANSAS ARKANSAS To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff From: David Jurgens, Utilities Dir ectorI Fayetteville Water and Sewer Co tee Date: March 5, 2010 Subject: Approval of construction contract with Goodwin and Goodwin, Inc. for$433,005, for construction of the Broyles Ave gravity line and a 10%contingency of$45,000, WL-13, Bid 10-18, and approval of a budget amendment in the amount of$478,005 RECOMMENDATION City Administration recommends approval of a construction contract with Goodwin and Goodwin, Inc. for $433,005.00, for construction of the Broyles Avenue gravity line and approval of a 10% contingency of $45,000.00,WL-13, Bid 10-18, and approval of a budget amendment in the amount of$478,005. BACKGROUND The Contract provides for the construction of approximately 3,211 linear feet of 15"to 18"gravity line, flowing along Owl Creek, Persimmon Road, and Broyles Avenue to the new lift station at the intersection of Broyles Avenue and Persimmon Road. DISCUSSION The City received 5 bids on February 24th for this project. Goodwin and Goodwin, Inc. $ 433,005.00 (low bid) Redford Construction, Inc. $ 529,120.00 Gamey Com anies, Inc. $ 529,825.00 Dean Crowder Construction, Inc. $ 569,877.66 T-G Excavating, Inc. $ 755,555.00 Engineer's Estimate $ 727,094.50 The bid has been reviewed by the RJN Group, the Engineers; their letter recommending award is attached. Goodwin and Goodwin successfully completed several City projects, including WSIP Subproject WL-9.Their performance has been very good. BUDGETIMPACT Funds are available in the impact fee sewer project budget. The budget amendment for$478,005 is attached to transfer funds from the impact fee fund to the water/sewer fund. Telecommunications Device for the Deaf TDD(479)521 1316 113 West Mountain-Fayetteville,AR 72701 WL13 BtoylesLS CCMemo16Marl0.doc A.3 Goodwin&Goodwin, Inc. Bid#10-18 Page 3 of 6 RESOLUTION NO. A RESOLUTION AWARDING BID #10-18 AND APPROVING A CONTRACT WITH GOODWIN & GOODWIN, INC. IN THE AMOUNT OF $433,005.00 FOR CONSTRUCTION OF THE BROYLES AVENUE GRAVITY SEWER LINE, APPROVING A PROJECT CONTINGENCY OF $45,000.00, AND APPROVING A BUDGET ADJUSTMENT OF$478,005.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards bid #10-18 and approves a contract with Goodwin & Goodwin, Inc. in the amount of $433,005.00 for construction of the Broyles Avenue gravity sewer line. A copy of the Contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a project contingency of $45,000.00, and a budget adjustment of $478,005.00, a copy of which is marked as Exhibit "B" attached hereto and made a part hereof. PASSED and APPROVED this 16th day of March, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN,Mayor SONDRA E.SMITH,City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form A.3 Goodwin&Goodwin, Inc. Budget Year Department: Utilities Request Date Adjustme4a jhVer 2010 Division: Water&Sewer Maintenance 3/16/2010 Program: Sewer Mains Construction JUSTIFICATION TO INCREASE PROJECT/ITEM: $478,005 in the Broyles Road Gravity Lines and Force Main Project. Increase project for the construction of approximately 3,211 linear feet of 15'to 18" gravity line flowing along Owl Creek, Persimmon Road,and Broyles Ave. to the new lift station at the intersection of Broyles Ave. and Persimmon Road. JUSTIFICATION TO DECREASE PROJECT/ITEM (OR RECOGNIZING REVENUE): To recognize impact fee funds to construct gravity line to improve capacity to the West Side Wastewater Treatment Plant. Increase Decrease Project.Sub Account Name Account Number Budget Budget Number Contract Services 5400.5700.5315.00 478,005 10020 . 1001 Transfer from Impact Fee 5400.0940.6602.30 478,005 10020 . 1001 TOTAL 478,005 478,005 Requested By Division Head Date ksionnger , S Budget& Research Use Only u t Director Date Type: A B C Q E Description: Dea feTJ irector Date 0 3 -S-'201 o General Ledger Date Fina.Vcq Director Date "—/0 p Posted to General Ledger C f St _ L4R S Date Initial Date Posted to Project Accounting MW I Initial Date EXHIBIT C:\DOCUME-1\KSPRIN-1\LOCALS-1\Temp\G W Viewer\BAForm_2010_Broyle A.3 Requisition o.: a e: Goodwin&Goodwin, In " Gifjr Of �a �fteutll Pu� hase Order(PO) tequest�" 3116/2010 Bid#10-18 "= (Nut's PgrEh$'>ie Amerum er: txpectea Lielivery Uatevage b of 6 AO purehasas under 52500 shall pe usedon a FCaM.unless mddicaJ or 109 servJce related. (CaO x256 with questions) ASAP i411`/?O Raquest!ahyllbeseahnel/(o lhe'Pur27eas!' -e-maJJ:`Pui`ehasl' :%a';' O 'ar'.u"s, Vendor Name: Mail Goodwin and Goodwin Inc. Goodwin&Goodwin Inc. Yes: x No: Address: Fob Point:1400 h 113 W Mountain Taxable Quotes Attached 3503 Free Ferry Rd Fayetteville,AR 72701 Yes: x No: Yes:_ No:_x_ City: State: Zip Code: Ship to code: DiviLWH Head Approval: Fort Smith 72903 64083 Requester: Requester's Employee#: Exte ion: David Jurgens 490 4 330 Item Descri tion Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro ectlSub roect# Inventory# Fixed Asset# 1 Broyles Ave Gravity Line WL- 1 ea $433,005.00 13 Bid 10-18 2 $0.00 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special ns ruc ons: Subtotal: $433,005.00 Tax: $0.00 Total: $433,005.00 Approvals: Mayor: Department Director: - Purchasing Manager: Finance&Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1122008 A.3 Goodwin&Goodwin, Inc. Bid#10-18 Page 6 of 6 City of Fayetteville Staff Review Form A.4 Redford Construction, Inc. City Council Agenda Items Bid#10-19 and Page 1 of 6 Contracts, Leases or Agreements 3/16/2010 City Council Meeting Date ' Agenda Items Only David Jurgens Utilities Capital Projects Utilities Submitted By Division Department Action Required: Approval of a construction contract with Redford Construction, Inc. for$893,640, for construction of the Broyles Avenue force main, WL-14, Bid 10-19, approval of a 10%contingency of$90,000, and approval of a budget amendment in the amount of$983,640. Is 983,640.00 1 $ 2,000,017 Wastewater Impact Fee Improvement Cost of this request Category/Project Budget Program Category/Project Name 5400-5700-5315.00 $ - Wastewater Impact Fee Imrovement Account Number Funds Used to Date Program/Project Category Name 10020-0200 $ 2,000,017 Water/Sewer Project Number Remaining Balance Fund Name Budge d Item 0 Budget Adjustment Attached 0 A(Ap&. g�to Previous Ordinance or Resolution# ;QA Dir ctor Date Original Contract Date: /0 Original Contract Number: rney U Date T,A cl- (�o. 3 -w-ult, Finance and Internal Services Director Date Received in City ENTERED Clerk's Office AChii:e�ff Date Received in Mayor's Office / yor Comments: Revised January 15,2009 CITY COUNCIL AGENDA N AU9.n, Inc. eFaywelt—dile MEETING DATE OF N "J6,2010 THE CITY OF FAYETTEVYINEWANSAS ANKANSAS To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Man, Chief of Staff From: David Jurgens, Utilities DirectorQ Fayetteville Water and Sewer Comm' tee Date: February 26, 2010 Subject: Approval of a contract with Redfor Construction, Inc. for$893,640, for construction of the Broyles Avenue force main with a 10%contingency of$90,000, WL-14, Bid 10-19, and approval of a budget amendment in the amount of$983,640 RECOMMENDATION City Administration recommends approval of a construction contract with Redford Construction, Inc. for $893,640, for construction of the Broyles Avenue force main,WL-14, Bid 10-19, approval of a 10% contingency of$90,000, and approval of a budget amendment in the amount of$983,640. BACKGROUND This contract provides for the construction of approximately 8,190 linear feet of 12" force main and related work from the new lift station at the intersection of Broyles Avenue and Persimmon Road to the West Side Wastewater Treatment Plant. DISCUSSION The City received 4 bids on February 24th for this project. Redford Construction, Inc. $ 893,640(low bid) Garney Companies, Inc. $ 983,040 Goodwin&Goodwin, Inc. $ 1,037,537.50 Dean Crowder Construction, Inc. $ 1,289,576.80 Engineer's Estimate $ 1,410,543.75 The bid has been reviewed by the RJN Group, the Engineers; their letter recommending award is attached. Redford construction successfully completed WSIP Subproject WL-10 for the Cities of Fayetteville and Farmington. Their work was very good. BUDGETIMPACT Funds are available in the sewer impact fees budget. The budget amendment for$983,640 is attached to transfer funds from the impact fee fund to the water/sewer fund. Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701 WG14 BroylmLS CCMemol6Marl0.doc A.4 Redford Construction, Inc. Bid#10-19 Page 3 of 6 RESOLUTION NO. A RESOLUTION AWARDING BID #10-19 AND APPROVING A CONTRACT WITH REDFORD CONSTRUCTION, INC. IN THE AMOUNT OF $893,640.00 FOR CONSTRUCTION OF THE BROYLES AVENUE FORCE MAIN SEWER LINE, APPROVING A PROJECT CONTINGENCY OF $90,000.00, AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $983,640.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards bid #10-19 and approves a contract with Redford Construction, Inc. in the amount of $893,640.00 for construction of the Broyles Avenue force main sewer line. A copy of the Contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a project contingency of$90,000.00, and a budget adjustment of $983,640.00, a copy of which is marked as Exhibit"B"attached hereto and made a part hereof. PASSED and APPROVED this 16th day of March, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN,Mayor SONDRA E.SMITH,City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form A.4 ion, Inc. Budget Year Department: Utilities Request Date Adjustme arser 9 2010 Division: Water&Sewer Maintenance 3/16/2010 Program: Sewer Mains Construction JUSTIFICATION TO INCREASE PROJECT/ITEM: $983,640 in the Broyles Road Gravity Lines and Force Main Project. Increase project for the construction of approximately 8,190 linear feet of 12"force main and related work from the new lift station at the intersection of Broyles Ave. and Persimmon Road to the West Side Wastewater Treatment Plant. JUSTIFICATION TO DECREASE PROJECT/ITEM (OR RECOGNIZING REVENUE): To recognize impact fee funds to construct force main to improve capacity to the West Side Wastewater Treatment Plant. Increase Decrease Project.Sub Account Name Account Number Budget Budget Number Contract Services 5400.5700.5315.00 983,640 10020 . 1002 Transfer from Impact Fee 5400.0940.6602.30 983,640 10020 . 1002 TOTAL 983,640 983,640 Requested By Division Head Date kspnnger Budget&Research Use Only e DIML16r Date Type: A B C (_D_) E tRk Description: Dep rt ,,ennt hector Date o -P" OL , PA 3-2,olp General Ledger Date Finan a irector Date A .3 -f-D Posted to General Ledger Chief af StafY - Date Initial Date Posted to Project Accounting Ma *Date EXHIBIT nitial Date C:\DOCUME-1\KSPRIN-1\LOCALS-1\Temp\XPgrpwise\BAForm_2010_Broyle A.4 Requisition o.: a e: Redford Construction, In . Cita Of'Fayetfevi1W - Purchase Order(PO) Request ` 3/16/2010 Bid#10-19 (Nota Purchase ONer) Number: -'t:xpected Lienvery uate.age All purchases under42500 shall be used,on a P-Card unless,medical or 1099 service related.(Call X256 with questions) ASAP All PO Request shall be scanned tofthe'Purchasin e-mail.Purchosi i.fa" eviile:ar r s- Vendor#: Vendor Name: Mail 19768 Redford Construction,Inc. Yes: x No: Address: Fob Point:1400 h 113 W Mountain Taxable Quotes Attached 17235 Bel-Ray Place Fayetteville,AR 72701 Yes: x No: Yes:_ No:_x_ City: State: Zip Code: Ship to code: Divison Hpproval: Belton MO 64083 Requester: Requester's Employee#: Extension: David Jurgen 490 330 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro'ecVSu o act# Inventory# Fixed Asset# 1 Broyles Ave Force Main WL- 1 as $893,640.00 - 14 Bid 10.19 2 $0.00 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Slpecial Instructions: Subtotal: $893,640.00 Tax: $0.00 Total: $893,640.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance&Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 112/2008 A.4 Redford Construction, Inc. Bid#10-19 Page 6 of 6 C.4 AGENDA REQUEST Annexation of 99 Acres }/ Page 1 of 18 FOR: COUi I/LUMEETING OF MARCH 16 2010 FROM: MAYOR LIONELD JORDAN ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A Resolution To Express The Intention Of The City Council To Accept The Annexation Of Approximately 99 Acres When Detached By The City Of Johnson And To Enter Into Various Proposals And Agreements With The City Of Johnson A PROVED FOR AGENDA: 01& Qr jNL Zal�o Dav' Jur ns, Date Utili ' s Director 201 o Kit Williams Date City Attorney (as o form) 2 �o Do Marr D& Chief of Staff 4aoneld J an Date' yor 3-y-�o C.4 THE CITY OF FAYETTEVILL�a�t�pfA�9 Acres Taveno, leAD INISTR72701lON 113 West Mountain Fayetteville,AR 72701 P(479)575-8330 F(479)575-8257 AflA&I11W To: City Council From: Lioneld Jordan, Mayor Date: March 4, 2010 RE: City of Johnson AR and City of Fayetteville AR Agreement Previously, the City of Johnson, AR and Johnson City Mayor Lonnie Barron approached the administration about providing water/sewer services, and opposing the de-annexation request of land owners requesting to de-annex from the City of Johnson AR. When earlier negotiations stalled I decided to no longer proceed with any other talks and let the property owners who were requesting de-annexation and the City of Johnson work it out among themselves. It appeared to be headed towards litigation and I felt it was important that the City of Fayetteville not be a party to either side. In January of this year, the City of Johnson City Council unanimously expressed its willingness to negotiate to de-annex a reasonable amount of land north of the proposed extension of Van Asche. The Resolution also sought to gain agreement from the City of Fayetteville to enter into sewer and water contracts. With this request, I asked City Attorney Kit Williams to represent the City of Fayetteville in negotiations that could be brought to the Mayor and City Council Members for consideration. While I have tried to keep the City of Fayetteville uninvolved in this litigation between the City of Johnson and requesting de-annexation applicants—I also desire to work to be a good neighbor to our adjourning cities. I am recommending approval of the attached Resolution which will allow the City of Fayetteville to obtain 99 acres of prime development land on the north side of the proposed new Van Asche. This new land will add future growth opportunities for sales tax in commercial and residential developments. The City of Fayetteville will in turn receive control of the design and buildout of Van Asche Drive east of 1-540. This provides additional access to our mall area, and ensures the quality of road construction and access management our citizens have come to expect. Lastly, the City of Fayetteville will provide water and sewer services to the City of Johnson. The City of Fayetteville water and sewer systems have sufficient capacity in Johnson to provide service to future developments in Fayetteville's designated service Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain Fayetteville,AR 72701 C.4 Annexation of 99 Acres Page 3 of 18 City of Johnson, AR. & City of Fayetteville, AR Agreement Page 2 territory that is consistent with the level currently provided to Johnson. These services can be provided in Johnson with no negative financial impact to Fayetteville citizens. Utilities Director David Jurgens has outlined in an attached memo the details of the history of services provided to the City of Johnson, AR by Fayetteville Water& Sewer Operations. His memo states clearly there will be no additional financial impact to Fayetteville Citizens. This also allows the cost of the system to be allocated to a larger customer base which spreads the entire cost of the system over a larger number of customers. It is without hesitation that I recommend to the City Council we pass this attached Resolution. If you have any questions, please don't hesitate to contact me, the City Attorney my Chief of Staff, or the Utilities Director David Jurgens. ` ��n� Mayor Lione ordan C.4 Annexation of 99 Acres Page 4 of 18 RESOLUTION NO. A RESOLUTION TO EXPRESS THE INTENTION OF THE CITY COUNCIL TO ACCEPT THE ANNEXATION OF APPROXIMATELY 99 ACRES WHEN DETACHED BY THE CITY OF JOHNSON AND TO ENTER INTO VARIOUS PROPOSALS AND AGREEMENTS WITH THE CITY OF JOHNSON WHEREAS, landowners immediately north of where the extension of Van Asche is planned from Gregg to McGuire Street have sought to detach from Johnson and be annexed into Fayetteville; and WHEREAS, the City Council of Johnson has agreed to detach and the City Council of Fayetteville has agreed to annex a portion of these landowners' parcels and portions of other parcels for a total of about 99 acres as shown on Exhibit A; and WHEREAS, at the time the simultaneous detachment and annexation pursuant to A.C.A. §14-40- 21-1 is final, the Cities of Johnson and Fayetteville will enter into a comprehensive sewer contract and an enhanced water contract; and WHEREAS, the City of Fayetteville will immediately thereafter pass a Resolution not to annex any other land lying within the City of Johnson's corporate limits unless requested to be the Johnson City Council; and WHEREAS, The City of Johnson will cooperate and help the City of Fayetteville by acquiring sufficient right of way for a four lane Van Asche extension from McGuire to Highway 112 along the border of the two cities; and WHEREAS, after the simultaneous detachment and annexation of the 99 acres is final, the City of Fayetteville will pay to the City of Johnson $35,000.00 to offset Johnson's loss of sales tax revenue from existing businesses located with the 99 acres. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby affirms its agreement and intent to simultaneously annex the approximate 99 acres shown on Exhibit A once the City of Johnson has detached the acreage. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby affirms its agreement and intent to enter into a comprehensive sewer agreement with the City of Johnson for the area within our water service area and to enter into an enhanced water agreement with the City of Johnson for this area and abide by all the remaining items referred to in the Whereas clauses of this Resolution. PASSED and APPROVED this 16th day of March, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer �~• '! � X2Si0fY0CfeS 4� „_ O +� '*.: x w � ■ — rte' .St �wige5of98 .. — T • . t ' e e C) a_ PQ CYI A1. ri 01 _ ♦ �� 0 e m tt t cn k x . 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