HomeMy WebLinkAbout2007-11-20 - Agendas - Final Aldermen
Ward 1 Position 1—Adella Gray
Mayor Dan Coody Ward 1 Position 2—Brenda Thiel
Ward 2 Position 1 —Kyle B.Cook
City Attorney Kit Williams1 Ward 2 Position 2—Nancy Allen
1PVWard 3 Position l—Robert K.Rhoads
TCity Clerk Sondra Smith Ward 3 Position 2—Robert Ferrell
ARKANSAS Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Lioneld Jordan
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 20, 2007
A meeting of the Fayetteville City Council will be held on November 20, 2007 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Agenda Session Presentations:
Mayor's Announcements, Proclamations and Recognitions:
Presentations, Reports and Discussion Items:
A. Consent:
1. Approval of the October 30, 2007 Special City Council meeting minutes. APPROVED.
2. Bid # 07-63 Southern Uniform Equipment: A resolution awarding Bid # 07-63 to
Southern Uniform Equipment for the purchase of police uniforms in the amount of
$59,178.00 plus applicable taxes; approving additional uniform purchases from the bid
on an as-needed basis through December 31, 2008; and approving a budget adjustment in
the amount of$41,422.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 191-07.
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3. Bid # 07-75 Tomlinson Asphalt Company, Inc: A resolution awarding Bid # 07-75
and approving a contract with Tomlinson Asphalt Company, Inc. in the amount of
$594,390.00 for construction of improvements to Gregg Avenue; and approving a 10%
project contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 192-07.
4. Arkansas Western Gas Company Agreement: A resolution approving an agreement
with Arkansas Western Gas Company for relocation of gas utility facilities on Zion Road.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 193-07.
5. CEI Engineering Associates, Inc: A resolution approving contract Amendment No. 1
to the contract with CEI Engineering Associates, Inc in an amount not to exceed
$62,656.46 for construction phase services associated with the Gregg Avenue
Improvements Project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 194-07.
6. McClelland Consulting Engineers, Inc: A resolution approving contract Amendment
No. 1 to the contract with McClelland Consulting Engineers, Inc. in an amount not to
exceed $74,690.50 for permitting support, easement document preparation, electrical
design and related services associated with the College Avenue Improvements Project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 195-07.
7. Time Striping, Inc. Change Order #1: A resolution to approve Change Order#1 of the
contract with Time Striping, Inc. in the amount of $7,500.00 and to approve a budget
adjustment of$7,500.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 196-07.
8. Arkansas Alcoholic Beverage Control Enforcement Division Grant: A resolution
authorizing the Fayetteville Police Department to accept a grant from the Arkansas
Alcoholic Beverage Control Enforcement Division in the amount of$31,516.00 to host a
State Underage Drinking Prevention Conference; and approving a budget adjustment
recognizing the grant revenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 197-07.
9. Target Law Enforcement Grant: A resolution authorizing the Fayetteville Police
Department to accept a grant from Target in the amount of$500.00 for the purchase of
Community Oriented Policing supplies; and approving a budget adjustment to recognize
the grant revenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 198-07.
B. Unfinished Business: NONE.
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C. New Business:
1. Redistrict Ward Boundaries: A resolution to redistrict Ward Two and Ward Four to
equalize population within the wards pursuant to the 2006 census.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 199-07.
2. ADM 07-2805 (Amend Title XV: HHOD Regulations): An ordinance to amend the
Unified Development Code Chapter 161: Zoning Regulations and Chapter 172: Parking
and Loading to comply with the Hillside/Hilltop Overlay District Ordinance.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO 5079.
3. ADM 07-2806 Vantage Center PZD Amendment: An ordinance amending a
Residential Planned Zoning District entitled R-PZD 05-1543, Vantage Center, located at
the end of Shepard Lane adjacent to Frontage Road, containing approximately 4.68 acres,
to allow the addition of Use Unit #14, Hotel, Motel and Amusement Facilities as a
permitted use, as described herein.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO 5080.
4. ADM 07-2807 Waive Section 166.20 (Vantage Center): An ordinance to waive section
166.20 of the Unified Development Code and to extend the expiration date for R-PZD
05-1543 (Vantage Center) to October 4, 2008.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO 5081.
5. ADM 07-2808 Zion Gardens (Lakewood) PZD Amendment: An ordinance amending
a Residential Planned Zoning District entitled R-PZD 05-1599, Zion Gardens, located
immediately northwest of the intersection of Randal Place and Zion Road, containing
approximately 13.55 acres, to reflect revised conditions of approval to eliminate the
requirements for pier and above-grade foundation system on lots 66-76, as described
herein.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO 5082.
6. False Alarm Reduction: An ordinance adopting a false alarm reduction ordinance to
improve public safety by reducing emergency responses to false alarms; and to encourage
alarm users to properly use and maintain the operational effectiveness of alarm systems
in order to reduce or eliminate false alarms.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO 5083.
7. Temporary Solid Waste Hauling Contract: A resolution awarding a contract to Roll
Off Services, Inc. in the amount of$6.00 per ton for the temporary hauling of municipal,
residential and commercial solid waste.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 200-07.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
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8. Amend Chapter 33: Departments, Boards, Commissions & Authorities: An
ordinance to amend Chapter 33, Departments, Boards, Commissions and Authorities by
enacting the same code of conduct for all appointed committees as followed by the City
Council.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO 5084.
9. Proposed 2008 Annual Budget & Work Program: A resolution adopting the 2008
Annual Budget and Work Program as approved and amended.
THIS ITEM WAS TABLED TO DECEMBER 4, 2007 CITY COUNCIL
MEETING.
Agenda Additions: Added New Business, Item 8.
Announcements:
1. City Council Tour: None
Adjournment: Meeting adjourned at 7:05 p.m.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
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City Council Meeting November 20, 2007
Subject:
Motion To:
Motion By:
Seconded:
Lucas
Jordan ✓
Gray
Thiel
Cook
Allen
Rhoads
Ferrell
Mayor Coody �,✓
Subject:
Motion To: Add + w
Ot `b cr
Motion By: Nil d
Seconded:
Lucas
Jordan
' Gray
Thiel
Cook
� Allen �--'
Rhoads (U ��{�'
-��
Ferrell
Mayor Coody
7 'O
City Council Meeting November 20, 2007
Subject:
Motion To:
A �P
Motion By:
Seconded:
Lucas
Jordan ✓
Gray ,✓
Thiel
/ Cook
Allen
-�p Rhoads �✓
Ferrell
l / v Satz,
Mayor Coody
Subject:
Motion To:
Motion By: o (L
Seconded:
Lucas
f Jordan
/V Gray
KW4)
Thiel
Cook L/
s� Allen
Rhoads
Ferrell
r Mayor Coody
City Council Meeting November 20, 2007
Subject: ovI 7, .
Motion To: Read . /
A-4�
Motion By: QW
Seconded: Oc
Lucas
Jordan V*.*"
EA1°, Vti9 Gray ✓
Thiel L/O� ✓
Cook d/ ✓
Allen
P Rhoads
Ferrell
Mayor Coody
.10
Subject: 9 D ( UN
Motion To: a�� n�
Motion By: .
Seconded: ,
Lucas
Jordan ,/' ✓ �/
Gray ✓' ,/
Thiel
j� Cook ��
Allen
Rhoads
086 Ferrell
Mayor Coody
City Council Meeting November 20, 2007
Subject: ROM 107_o7907 WaA-b4 &� �f� (o c26
Motion To:
Motion By:
Seconded:
Lucas �/ ✓
Jordan
Nem Gray r/ ✓ ✓
Thiel ✓
Cook ✓ ✓ ✓
Allen �-
�_�- Rhoads
Ferrell f e,
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Mayor Cood
y y
Subject: A 0 b7 -a80 Z ' i®ml
Motion To: (9t\4 �HLMJ
Motion By:
Seconded:
Lucas ✓ ✓
C ' `5 ' Jordan
/ " � Gray ✓ ,/ �,/"
Thiel ,/ ✓
Cook
Allen
Rhoads ,/ ,/ ✓
DFerrell
Mayor Coody
- � � � �
City Council Meeting November 20, 2007
Subject:
Motion To: o�
Motion By:
Seconded:
nn Lucas �f
Jordan
Gray f f ✓
Thiel
Cook ✓ r/
Allen /f f
Rhoads „% ✓
Ferrell ✓ ��
3
Mayor Coody
Subject s /2oL� 00 . zrolC-25
Motion To: n
Motion By:
Seconded:
Lucas f
Jordan f
Gray
Thiel r0'
Cook f
Allen f�
Rhoads
Ferrell f
Mayor Coody
City Council Meeting November 20, 2007
Subject: Apo"
an
Motion To: &�d 3�d� °
Az�
Motion By: 0--Ook-
Seconded: vA (p er ,
� . Lucas � ✓ �
/i•� t
tAw Jordan
CLJ Ja Gray ✓ ,/ ,/
' - Thiel ✓ ,/
° Cook ✓
Allen �� ✓ ,/-
Rhoads
Ferrell
c.J O Mayor Coody
Subject:
Motion To: G �'2 °- ° " _t�
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Motion By: ,
Seconded:
C ` Lucas
Jordan
Gray
Thiel L/
Cook f
fes, Allen
Rhoads
I ' Ferrell
Mayor Coody
Aldermen
Ward 1 Position 1—Adella Gray
Mayor Dan Coody Ward 1 Position 2—Brenda Thiel
Ward 2 Position 1 —Kyle B.Cook
City Attorney Kit Williams Ward 2 Position 2—Nancy Allen PV1 C
Ward 3 Position l—Robert K.Rhoads
City Clerk Sondra SmithTayeliWard 3 Position 2—Robert Ferrell
ARKANSAS Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Lioneld Jordan
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 20, 2007
A meeting of the Fayetteville City Council will be held on November 20, 2007 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Agenda Session Presentations:
Mayor's Announcements, Proclamations and Recognitions:
Presentations, Reports and Discussion Items:
A. Consent:
1. Approval of the October 30, 2007 Special City Council meeting minutes.
2. Bid # 07-63 Southern Uniform Equipment: A resolution awarding Bid # 07-63 to
Southern Uniform Equipment for the purchase of police uniforms in the amount of
$59,178.00 plus applicable taxes; approving additional uniform purchases from the bid
on an as-needed basis through December 31, 2008; and approving a budget adjustment in
the amount of$41,422.00.
3. Bid # 07-75 Tomlinson Asphalt Company, Inc: A resolution awarding Bid # 07-75
and approving a contract with Tomlinson Asphalt Company, Inc. in the amount of
$594,390.00 for construction of improvements to Gregg Avenue; and approving a 10%
project contingency.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
4. Arkansas Western Gas Company Agreement: A resolution approving an agreement
with Arkansas Western Gas Company for relocation of gas utility facilities on Zion Road.
5. CEI Engineering Associates, Inc: A resolution approving contract Amendment No. 1
to the contract with CEI Engineering Associates, Inc in an amount not to exceed
$62,656.46 for construction phase services associated with the Gregg Avenue
Improvements Project.
6. McClelland Consulting Engineers, Inc: A resolution approving contract Amendment
No. 1 to the contract with McClelland Consulting Engineers, Inc. in an amount not to
exceed $74,690.50 for permitting support, easement document preparation, electrical
design and related services associated with the College Avenue Improvements Project.
7. Time Striping, Inc. Change Order #1: A resolution to approve Change Order#1 of the
contract with Time Striping, Inc. in the amount of $7,500.00 and to approve a budget
adjustment of$7,500.00.
8. Arkansas Alcoholic Beverage Control Enforcement Division Grant: A resolution
authorizing the Fayetteville Police Department to accept a grant from the Arkansas
Alcoholic Beverage Control Enforcement Division in the amount of$31,516.00 to host a
State Underage Drinking Prevention Conference; and approving a budget adjustment
recognizing the grant revenue.
9. Target Law Enforcement Grant: A resolution authorizing the Fayetteville Police
Department to accept a grant from Target in the amount of$500.00 for the purchase of
Community Oriented Policing supplies; and approving a budget adjustment to recognize
the grant revenue.
B. Unfinished Business:
C. New Business:
1. Redistrict Ward Boundaries: A resolution to redistrict Ward Two and Ward Four to
equalize population within the wards pursuant to the 2006 census.
2. ADM 07-2805 (Amend Title XV: HHOD Regulations): An ordinance to amend the
Unified Development Code Chapter 161: Zoning Regulations and Chapter 172: Parking
and Loading to comply with the Hillside/Hilltop Overlay District Ordinance.
3. ADM 07-2806 Vantage Center PZD Amendment: An ordinance amending a
Residential Planned Zoning District entitled R-PZD 05-1543, Vantage Center, located at
the end of Shepard Lane adjacent to Frontage Road, containing approximately 4.68 acres,
to allow the addition of Use Unit #14, Hotel, Motel and Amusement Facilities as a
permitted use, as described herein.
4. ADM 07-2807 Waive Section 166.20 (Vantage Center): An ordinance to waive section
166.20 of the Unified Development Code and to extend the expiration date for R-PZD
05-1543 (Vantage Center) to October 4, 2008.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
5. ADM 07-2808 Zion Gardens (Lakewood) PZD Amendment: An ordinance amending
a Residential Planned Zoning District entitled R-PZD 05-1599, Zion Gardens, located
immediately northwest of the intersection of Randal Place and Zion Road, containing
approximately 13.55 acres, to reflect revised conditions of approval to eliminate the
requirements for pier and above-grade foundation system on lots 66-76, as described
herein.
6. False Alarm Reduction: An ordinance adopting a false alarm reduction ordinance to
improve public safety by reducing emergency responses to false alarms; and to encourage
alarm users to properly use and maintain the operational effectiveness of alarm systems
in order to reduce or eliminate false alarms.
7. Temporary Solid Waste Hauling Contract: A resolution awarding a contract to
in the amount of S per ton for the temporary hauling of
municipal, residential and commercial solid waste.
8. Proposed 2008 Annual Budget & Work Program: A resolution adopting the 2008
Annual Budget and Work Program as approved and amended.
Agenda Additions:
Announcements:
1. City Council Tour: None
Adjournment:
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
C.2
ADM 07-2805(Amend Title XV:
HHOD Regulations)
Page 1 of 4
ORDINANCE NO.
AN ORDINANCE TO AMEND THE UNIFIED DEVELOPMENT
CODE CHAPTER 161: ZONING REGULATIONS AND CHAPTER
172: PARKING AND LOADING TO COMPLY WITH THE
HILLSIDE/HILLTOP OVERLAY DISTRICT ORDINANCE
WHEREAS, Ordinance No. 4855 was passed in April of 2006 and established special
building height limitations within the Hillside/Hilltop Overlay District; and
WHEREAS, Ordinance No. 4930 was passed in October of 2006 to implement the
Downtown Master Plan Zoning Code; and
WHEREAS, Exhibit D attached and adopted by Ordinance No. 4930 did not include the
previous amendments to §161.14 (F) and §161.16 (F) Height regulations and therefore
unintentionally repealed them; and
WHEREAS, the Hillside/Hilltop regulations contained in Chapter 172: Parking and
Loading need to be clarified.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: The City Council of the City of.Fayetteville, Arkansas, hereby repeals
§161.14 (F) and §161.16 (F) Height regulations of the Unified Development Code and enacts a
new subsection (F) in both sections as shown below.
"(F) Height regulations. Any building which exceeds the height of 20 feet shall be set
back from any side boundary line an additional distance of one foot for each foot of height in
excess of 20 feet except for the HHOD. Within the HHOD, the maximum building height is 60
feet as measured from the lowest point of the structure at the historic grade prior to development
to the highest point of the structure, allowing three stories on the uphill side and four stories on
the downhill side of the building. If the building is placed on a graded pad, then the height of the
C.2
ADM 07-2805(Amend Title XV:
HHOD Regulations)
Page 2 of 4
building is reduced, allowing a maximum of three stories as measured from the historic grade,
pre-development."
Section 2: The City Council of the City of Fayetteville hereby repeals 172.04 (E) of the
Unified Development Code and enacts a replacement subsection 172.04 (E) as shown on Exhibit
"A" attached hereto and made a part hereof.
PASSED and APPROVED this 20th day of November, 2007.
APPROVED: ATTEST:
By: BY:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
C.2
ADM 07-2805(Amend Title XV:
HHOD Regulations)
Page 3 of 4
EXHIBIT "A"
172.04 Parking Lot Design Standards
(E). Hillside Hilltop Overlay District.
(1) Separation of Parking Pads in Multi-Famil, and Non-Residential Development.
Parking pads shall be separated by a minimum undisturbed area of 15 feet between
parking pads. Streets and access drives are permitted to cross this undisturbed area.
(2) Cut and Fill Slopes. Parking pads should be encouraged to utilize cut slopes with
retaining walls to minimize disturbance.
(3) Maximum number of spaces per parking lot for multi family and non-residential uses.
Parking pads shall have a maximum of 30 spaces per pad.
(4) Parking lot location. Parking lots shall be set back with a minimum of 35' of
undisturbed area required adjacent to the street right-of-way.
(5) Multifamily and non-residential uses. Developers of multi-family and non-residential
uses in the Hillside Overlay District are encouraged to refer to the Hillside Best
Management Practices Manual for guidance and direction in the design of their project.
C.2
ADM 07-2805(Amend Title XV:
HHOD Regulations)
Page 4 of 4
C.5
ADM 07-2808 Zions Garden
(Lakewood)PZD Amendments
Page 1 of 6
ARKANSAS
THF.:; CITY OF FAY E'C7."EVIIA,E, ARKANSAS
125 W. Mountain St.
Fayetteville,AR 72701
PLANNING DIVISION CORRESPONDENCE Telephone:(479)575-8267
To: Mayor Dan Coody, City Council
From: Jeremy Pate,Director of Current Planning
Date: 14 November, 2007
Subject: Zion Place/Lakewood PZD Amendment
As requested,the attached drawings represent those that were submitted and approved for the original
Planned Zoning District for Zion Place (now known as Lakewood). Lots 66-76 include single family
dwelling units that were planned to match the size of the rest of the single family homes in the
neighborhood.However,in an effort to reduce cost,the applicants have revised their home footprint to
utilize a shorter house that will not infringe upon the tree canopy. A review of this proposal by the
Urban Forester suggests the modified above-ground foundation is not necessary with the modified
house footprint,and with the conditions contained within the report.
Please feel free to contact me with any questions.
K:Ueremy12007 CorrespondencelBoard MemosOon Place-Lakewood Amendmentdoc
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ADM 07-2808 Zions Garden
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Page 4 of 6
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C.5
ADM 07-2808 Zions Garden
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akewood)PZD Amendments
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C.6
False Alarm Reduction
Page 1 of 2
ORDINANCE NO.
AN ORDINANCE ADOPTING A FALSE ALARM REDUCTION
ORDINANCE TO IMPROVE PUBLIC SAFETY BY REDUCING
EMERGENCY RESPONSES TO FALSE ALARMS, AND TO
ENCOURAGE ALARM USERS TO PROPERLY USE AND MAINTAIN
THE OPERATIONAL EFFECTIVENESS OF ALARM SYSTEMS IN
ORDER TO REDUCE OR ELIMINATE FALSE ALARMS.
WHEREAS,the Fayetteville Police Department received over 42,360 calls in 2006,
of which 3,851 were from alarms; and,
WHEREAS, of these 3,851 calls from alarm systems, 3,823 (or 99.2%) were false
alarms;and,
WHEREAS, sending an emergency response to a false alarm decreases the
availability of police officers to respond to true emergencies, thereby decreasing public
safety;and,
WHEREAS, it has been determined that often these false alarms are the result of
the property owner's failure to properly maintain the alarm systems; and,
WHEREAS, this Ordinance contains provisions which strive to reduce false
alarms, sets forth a permitting system with controls to facilitate the reduction of false
alarms, and requires the disciplined use of alarm systems by Alarm Users.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby
adopts a False Alarm Reduction Ordinance, the full text of which, marked Exhibit "A,"
is attached hereto and made a part hereof.
Section 2. That the City Clerk shall place an item on the agenda of the City
Council's regular meeting held on February 3 2009, to review the False Alarm
Reduction Ordinance.
C.6
False Alarm Reduction
Page 2 of 2
Section 3. Effective Date. In order to allow sufficient time to establish the alarm
permit system and issue the necessary permits, this ordinance shall take effect 120 days
from the date of passage.
PASSED and APPROVED this 201h day of November,2007.
APPROVED: ATTEST:
By: By:
DAN COODY,Mayor SONDRA E. SMITH,City Clerk/Treasurer
Ad
C.7
/id fj„ � ,.-, *rnporary Solid Waste
City of Fayetteville �y'" (fC-t� (•(.�1 Hauling Contract
Staff Review Form /a _ � c���,ti��;Page 1 o14
City Council Agenda Items
or
Contracts �� � U
November 20th, 2007
City Council Meeting Date
Brian Pugh Solid Waste and Recycling Operations
Submitted By Division Department
Action Required:
Staff requests awarding a contract to for the temporary service of hauling municipal, residential and
commercial waste from the City of Fayetteville's Transfer Station to the Waste Management landfill in Tontitown
$0.00 Lnh
Cost of this request Category/Project Budget Pro ram Category/Project Name
n/a $ n/a
Account Number Funds Used to Date Program 1 Project Category Name
n/a $ - n/a
Project Number Remaining Balance Fund Name
Budgeted Itemxxxx Budget Adjustment Attached
Previous Ordinance or Resolution#
Gary Dumas 11/9/2007
Department Director Date Original Contract Date:'
Original Contract Number:
City Attorney
Received in City Cl . k's Offic
ENTERED
11- 1-3-07 I( q
Finance and Internal Service Director Date
Received in Mayor's Office
ENTERED
34
Mayor Date
Comments:
C.7
Temporary Solid Waste
Hauling Contract
City Council Agenda Item Page 2 of 4
To: Mayor and City Council
From: Gary Dumas
Date: November 13, 2007
Subject: Temporary Solid Waste Hauling Contract
Recommendation: Staff requests awarding a contract to for
temporary hauling municipal,residential and commercial waste from the City of
Fayetteville's Transfer Station to the Waste Management Landfill in Tontitown. The per
ton rate is $
Background: The Cherokee Nation is the current provider for the operation of the
transfer station,hauling services, and disposal of municipal waste for the City of
Fayetteville. Due to issues between the Cherokee Nation and their subcontractor the
Cherokee Nation Landfill at Stilwell has closedtemporarily. The nation is honoring their
contract with the City and is covering any expenses that we incur due to the loss of their
subcontractor who operated the transfer station,provided the hauling services, operated
the Nation's Landfill.
Since October 8, the City has been self-hauling to the Waste Management Landfill,
bypassing the Transfer Station. The Nation will repay the City for those expenses,
including labor, fuel,vehicle costs,maintenance, etc.
The Nation's timeframe for providing a permanent hauling solution is unknown as they
resolve their subcontractor issues and define their best options for expanding and
reopening the Landfill.
With this timeframe unknown, the City needs to implement a temporary hauling solution
which will keep our collection equipment out of the landfill. Our collection equipment is
best utilized in conjunction with a transfer station rather than having to negotiate landfill
roads, especially during wet weather, with the winter season nearing the approval of this
contract is critical.
Discussion:
The temporary hauling contract with the costs reimbursed by the Cherokee Nation will
allow the City's service to return to near normal as the Nation resolves its subcontractor
and landfill issues. The contract will be subject to a 7 day cancellation notice to be
utilized when Cherokee Nation has a permanent hauling solution in place. Waste will be
taken from our Transfer Station to the Waste Management landfill in Tontitown.
Budget Impact: None. This is included in our current contract with the Cherokee
nation.
1 of 1 11/9/2007 2:38:27 PM
C.7
Temporary Solid Waste
Hauling Contract
Page 3 of 4
RESOLUTION NO.
A RESOLUTION AWARDING A CONTRACT TO
IN THE AMOUNT OF $
PER TON FOR THE TEMPORARY HAULING OF MUNICIPAL,
RESIDENTIAL AND COMMERCIAL SOLID WASTE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards a contract to in the amount of
$ per ton for the temporary hauling of municipal, residential and
commercial solid waste. A copy of the contract, marked Exhibit "A," is attached
hereto and made a part hereof.
PASSED and APPROVED this 20th day of November,2007.
APPROVED: ATTEST:
By: By.
DAN COODY,Mayor SONDRA E.SMITH,City Clerk/Treasurer
C.7
Temporary Solid Waste -
Hauling Contract
Page 4 of 4
City Council Meeting Minutes
October 30,2007
Page 1 of 15
Aldermen
Ward I Position I —Adella Gray
Mayor Dan Coody Ward I Position 2— Brenda Thiel
eat—.Y ,. •
Ward 2 Position l —Kyle B. Cook
City Attorney Kit Williams Ward 2 Position 2 —Nancy Allen
Ward 3 Position 1 — Robert K. Rhoads
City Clerk Sondra Smith Ward 3 Position 2— Robert Ferrell
A R K A N A S Ward 4 Position l — Shirley Lucas
Ward 4 Position 2 -Lioneld Jordan
City of Fayetteville Arkansas
Special City Council Meeting Minutes
October 30, 2007
A special meeting of the Fayetteville City Council was held on October 30, 2007 at 5:30 PM in
Room 326 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Mayor Coody called the meeting to order.
PRESENT: Alderman Gray, Thiel, Cook, Allen, Rhoads, Ferrell, Jordan, Lucas,
Assistance City Attorney David Whitaker, City Clerk Sondra Smith, Staff,
Press, and Audience.
CONSENT: There was no Consent Items
UNFINISHED BUSINESS:
2007 Millage Levy: An ordinance levying a tax on the real and personal property within the
City of Fayetteville, Arkansas for the year 2007 fixing the rate thereof at 2.2 Mills for-General
Fund Operations, 0.4 Mills for the ' Firemen's Pension and Relief Fund, 0.4 Mills for the
Policemen's Pension and Relief Fund and 1 .0 Mill for the Fayetteville Public Library; and
certifying the same to the County Clerk of Washington County, Arkansas. This ordinance was
left on the First Reading at the October 2, 2007 City Council meeting. This ordinance was left
on the Second Reading at the October 16, 2007 City Council meeting.
Mayor Coody: We have one item on the agenda this evening which is the Millage discussion.
We need to decide this before tomorrow evening.
113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax)
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