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Home My WebLink About2009-08-04 - Agendas - Final Aldermen Ward 1 Position 1—Adella Gray Mayor Lioneld Jordan Ward 1 Position 2—Brenda Thiel Taye eel e Ward 2 Position 1 —Kyle Cook City Attorney Kit Williams Ward 2 Position 2—Matthew Petty Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith ARKANSAWard 3 Position 2—Robert Ferrell S Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting August 4, 2009 A meeting of the Fayetteville City Council will be held on August 4, 2009 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Presentations, Reports and Discussion Items: 1. First Thursday Fayetteville—Art, Theatre, Film, and Music on the Square Thursday, August 6, 2009 - Events start at 5:00 p.m. A. Consent: 1. Approval of the July 7, 2009 and the July 21, 2009 City Council meeting minutes. APPROVED. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 2. Bid # 09-46 Oil Capital Electric: A resolution awarding Bid # 09-46 and approving a contract with Oil Capital Electric in the amount of $27,750.00 for replacement of an electrical buss at the Noland Wastewater Treatment Plant; and approving a contingency in the amount of$2,775.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 163-09 3. Bid # 09-49 North Point Ford Lincoln Mercury: A resolution awarding Bid # 09-49 and approving the purchase of one (1) extended cab truck from North Point Ford Lincoln Mercury of North Little Rock in the amount of $22,618.28 for use by the Fayetteville Police Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 164-09 4. Mutual Aid Police Protection Agreement: A resolution approving a Mutual Aid Police Protection Agreement between the City of Fayetteville, Arkansas and the City of Rogers, Arkansas. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 165-09 5. Bryce Davis Park Outdoor Recreation Grant: A resolution authorizing the Mayor to apply for an Arkansas Parks and Tourism Outdoor Recreation Grant in the amount of $250,000.00 for the development of Bryce Davis Park. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 166-09 6. Arkansas Historic Preservation Grant: A resolution approving a grant agreement with the Arkansas Historic Preservation Program in the amount of $5,500.00 for travel and training expenses and publication of educational materials in support of the Fayetteville Historic District Commission; and approving a budget adjustment recognizing the grant revenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 167-09 7. U.S. Marshal Service Reimbursement: A resolution approving a budget adjustment for the Fayetteville Police Department in an amount not to exceed $25,000.00 to recognize reimbursement from the U.S. Marshal Service to cover detective overtime expenses. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 168-09 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 8. City Employee Benefits for 2010: A resolution approving renewal of Blue Cross/Blue Shield Health Insurance, Delta Dental Insurance, Reliance Standard City Paid Life Insurance and Reliance Standard City Paid Long Term Disability Insurance; adopting staff recommendations for apportionment of costs for the renewed products; approving the selection of a new employee paid life insurance carrier; approving adding an employee paid long term care product to employee benefits offerings; and approving the status quo continuation of all other benefits offerings and benefits administrative services. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 169-09 9. ADM 09-3384 (812 W. Cleveland Street ROW Variance): A resolution approving a variance of the Unified Development Code Section 164.12 (F) Nonconforming Uses and Structures, Repairs and Maintenance, and Section 166.18 Master Street Plan Setbacks, allowing the existing structure located at 812 W. Cleveland Street to remain within the Master Street Plan right-of-way and to be improved greater than the 10% replacement cost allowed by code, within the existing limits of the structure. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 170-09 B. Unfinished Business: 1. Wastewater Collection and Treatment Services Amendment: A resolution approving an amendment to the Wastewater Collection and Treatment Services Contract with the City of Farmington, Arkansas. This resolution was tabled at the July 21, 2009 City Council meeting to the August 4, 2009 City Council meeting. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 171-09 C. New Business: 1. Amend Chapter 111: An ordinance to amend §111.30 of the Code of Fayetteville related to caterers serving a large meeting or attendance facility. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5261 2. ADM 09-3332 (Urban Residential Design Standards): An ordinance amending the Unified Development Code of the City of Fayetteville, to amend Chapter 161: Zoning Regulations, and 166 Development, to amend certain building form and placement standards for urban residential development. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5262 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 3. ADM 09-3366 (Abshier Heights Amendment No. 3): An ordinance amending a Residential Planned Zoning District entitled R-PZD 06-1883, Abshier Heights, located at the NW corner of Abshier Drive and Hillcrest Avenue, containing approximately 4.11 acres, to reflect revised lot width, lot area and internal setback requirements as described and depicted herein. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5263 4. ADM 09-3386 (Amberwood R-PZD Amendment No. 1): An ordinance amending a Residential Planned Zoning District entitled R-PZD 08-2965, Amberwood, located south and east of Double Springs Road and Dot Tipton Road, containing approximately 40 acres, to reflect revised alignment of private drive number 8, revised planning area boundaries, and a modified rear building setback. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5264 5. ADM 09-3390 (Amberwood R-PZD Amendment No. 2): An ordinance amending a Residential Planned Zoning District entitled R-PZD 08-2965, Amberwood, located south and east of Double Springs Road and Dot Tipton Road, containing approximately 40 acres, to modify condition of approval No. 1, Street Improvements. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5265 6. Medians in Garland Avenue: A resolution reaffirming the City Council's support for medians in Garland Avenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 172-09 Agenda Additions: Announcements: 1. City Council Tour: None Adjournment: Meeting adjourned at 7:40 p.m. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. If you wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to spear Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 City Council Meeting: i..tgust 4,2009 Adjourn: Subject: Roll Ferrell nn AA Lucas O Se n O&VII Lewis Gray l Thiel Cook Petty S 2 �Ow�rMOM� Rhoads Gjv,,,,AJ Mayor Jordan Subject: Motion To: Motion By: Seconded: Ferrell Lucas % Lewis Gray Thiel Cook Petty Rhoads Mayor Jordan City Council Meeting: tiagust 4, 2009 Subject: Consent Motion To: Motion By: 0 Seconded: A , Ferrell L/ Lucas 5 �nM I"u4eti Lewis ✓ f'N Gray ote Thiel P @c� Cook ✓ Petty + Rhoads (A.bse� ro- Mayor Jordan 5-0 COrl �ev Subject: Motion To: Motion By: Seconded: Ferrell Lucas Lewis Gray Thiel Cook Petty Rhoads Mayor Jordan City Council Meeting: dgust 4, 2009 Subject: Wastewater Collection and Treatment Services Amendment: Motion To: Motion By: Seconded: �- B. 1 Ferrell Unfinished Lucas O-b S,w Business Lewis 61-� Gray �e t7 tPi Thiel �— Cook ✓ Petty Rhoads CGbs o "�G ►'I' �q Mayor Jordan ✓ 5-o Ma aM U -b arpA4,4t We Subject: Motion To: Motion By: Seconded: Ferrell Lucas Lewis Gray Thiel Cook Petty Rhoads Mayor Jordan City Council Meeting: August 4,2009 Subject: Amend Chapter 111 {� Motion To: 9^d ,J eJ 3AJ Motion By: LJ Seconded: C. 1 Ferrell New Lucas c Wseo--� Business Lewis Gray Thiel ✓ Cook Petty C1�Sp 0-6se,� G 8&6IJ Rhoads ✓ Mayor Jordan Subject: ADM 09-3332 (Urban Residential Design Standards) Motion To: AJ aoJ .5A Motion By: Seconded: C 2 Ferrell New Lucas Business Lewis Gray J �— Thiel f t� PCook f Petty SPO- 4' �S Rhoads � � Mayor Jordan City Council Meeting: _dgust 4,2009 Subject: ADM 09-3366 (Abshier Heights Amendment No. 3) Motion To: 0211 Pua Motion By: Obbk Seconded: C. 3 Ferrell / ✓ New Lucas 5e�+ aAS Business Lewis ✓ ✓ Gray ✓ ✓ i✓ Thiel ,/ �/ ✓ Cook ✓ ✓ ✓ Petty Rhoads Q6sewi ^ O.6seA+ l3bsen� �6� vo }feu - O&k-, 50) Mayor Jordan ✓ -� (v -O O Subject: ADM 09-3386 (Amberwood R-PZD Amendment No. 1) Motion To: -3cQ Motion By: Seconded: Co o C. 4 Ferrell ✓ New Lucas S Business Lewis Gray ,/ ✓ r/ 1 Thiel Cook ✓ ✓ �/ Petty SPv.� Q��ew� O&e& Rhoads Lzb sew( CQa n%� OUtr+ &Wpq abs I I +e. HGe oof e, 0+e, �j,2 (fel Mayor Jordan ✓ ,/ -0 '0 .--O City Council Meeting: t Jgust 4,2009 Subject: ADM 09-3390 (Amberwood R-PZD Amendment No.2) Motion To: J Motion By: Seconded: C. 5 Ferrell V�' f New Lucas OAsero+ �P - Business Lewis ,/ / b/1- Gray Thiel �_. Cook Petty Q 65e �' Q d SF u•• �jv p f Rhoads ✓ 5x6Mayor Jordan Subject: Medians in Garland Avenue Motion To: Q:d- Motion By: f Seconded: C. 6 Ferrell k1Z New LucasS�i�- Business Lewis Gray Thiel Cook ✓ ✓ Petty Rhoads �7ot' Mayor Jordan City Council Meeting: �-dgust 4,2009 Subject: b-�0 Motion To: Motion By: i Seconded: ( H�L7 Ferrell Lucas Lewis Gray Thiel Cook Petty Rhoads Mayor Jordan CO "Q Subject: Motion To: Motion By: Seconded: Ferrell Lucas Lewis Gray Thiel Cook Petty Rhoads Mayor Jordan FAYETTEVILLE 41 THE CITY OF FAYETTEVILLE,ARKANSAS KIT WILLIAMS,CITY ATTORNEY DAVID WHITAKER,ASST.CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: Lioneld Jordan, Mayor THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: August 5, 2009 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of August 4, 2009 1. Bid #09-46 Oil Capital Electric: A resolution awarding Bid #09-46 and approving a contract with Oil Capital Electric in the amount of $27,750.00 for replacement of an electrical buss at the Noland Wastewater Treatment Plant; and approving a contingency in the amount of$2,775.00; 2. Bib #09-49 North Point Ford Lincoln Mercury: A resolution awarding Bid #09-49 and approving the purchase of one extended cab truck from North Point Ford Lincoln Mercury of North Little Rock in the amount of $22,618.28 for use by the Fayetteville Police Department. 3. Mutual Aid Police Protection Agreement: A resolution approving a Mutual Aid Police Protection Agreement between the City of Fayetteville and the City of Rogers; 4. Bryce Davis Park Outdoor Recreation Grant: A resolution authorizing the Mayor to apply for an Arkansas Parks and Tourism Outdoor Recreation. Grant in the amount of$250,000.00 for the development of Bryce Davis Park; 5. Arkansas Historic Preservation Grant: A resolution approving a grant agreement with the Arkansas Historic Preservation Program in the amount of $5,500.00 for travel and training expenses and publication of educational materials in support of the Fayetteville Historic District Commission; and approving a budget adjustment recognizing the grant revenue; 6. U.S. Marshall Service Reimbursement: A resolution approving a budget adjustment for the Fayetteville Police Department in an amount not to exceed $25,000.00 to recognize reimbursement from the U.S. Marshal Service to cover detective overtime expenses; 7. City Employee Benefits for 2010: A resolution approving renewal of Blue Cross/Blue Shield Health Insurance, Delta Dental Insurance, Reliance Standard City Paid Life Insurance and Reliance Standard City Paid Long Term Disability Insurance; adopting staff recommendations for apportionment of costs for the renewed products; approving adding an employee paid long term care product to employee benefits offerings; and approving the status quo continuation of all other benefits offerings and benefits administrative services; 8. Wastewater Collection and Treatment Services Amendment: A resolution approving an amendment to the Wastewater Collection and Treatment Services Contract with the City of Farmington; 9. Chapter 111 Amendment: An ordinance to amend §111.30 of the Code of Fayetteville related to caterers serving a large meeting or attendance facility; 10. Medians in Garland Avenue: A resolution reaffirming the City Council's support for medians in Garland Avenue. 2 Aldermen Ward 1 Position 1—Adella Gray Mayor Lioneld Jordan Ward 1 Position 2—Brenda Thiel Taye eel e Ward 2 Position I —Kyle Cook City Attorney Kit Williams Ward 2 Position 2—Matthee w Petty Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith ARKANSAWard 3 Position 2—Robert Ferrell S Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting August 4, 2009 A meeting of the Fayetteville City Council will be held on August 4, 2009 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Presentations, Reports and Discussion Items: 1. First Thursday Fayetteville—Art, Theatre, Film, and Music on the Square Thursday, August 6, 2009 - Events start at 5:00 p.m. A. Consent: 1. Approval of the July 7, 2009 and the July 21, 2009 City Council meeting minutes. 2. Bid # 09-46 Oil Capital Electric: A resolution awarding Bid # 09-46 and approving a contract with Oil Capital Electric in the amount of $27,750.00 for replacement of an electrical buss at the Noland Wastewater Treatment Plant; and approving a contingency in the amount of$2,775.00. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 3. Bid # 09-49 North Point Ford Lincoln Mercury: A resolution awarding Bid # 09-49 and approving the purchase of one (1) extended cab truck from North Point Ford Lincoln Mercury of North Little Rock in the amount of $22,618.28 for use by the Fayetteville Police Department. 4. Mutual Aid Police Protection Agreement: A resolution approving a Mutual Aid Police Protection Agreement between the City of Fayetteville, Arkansas and the City of Rogers, Arkansas. 5. Bryce Davis Park Outdoor Recreation Grant: A resolution authorizing the Mayor to apply for an Arkansas Parks and Tourism Outdoor Recreation Grant in the amount of $250,000.00 for the development of Bryce Davis Park. 6. Arkansas Historic Preservation Grant: A resolution approving a grant agreement with the Arkansas Historic Preservation Program in the amount of $5,500.00 for travel and training expenses and publication of educational materials in support of the Fayetteville Historic District Commission; and approving a budget adjustment recognizing the grant revenue. 7. U.S. Marshal Service Reimbursement: A resolution approving a budget adjustment for the Fayetteville Police Department in an amount not to exceed $25,000.00 to recognize reimbursement from the U.S. Marshal Service to cover detective overtime expenses. 8. City Employee Benefits for 2010: A resolution approving renewal of Blue Cross/Blue Shield Health Insurance, Delta Dental Insurance, Reliance Standard City Paid Life Insurance and Reliance Standard City Paid Long Term Disability Insurance; adopting staff recommendations for apportionment of costs for the renewed products; approving the selection of a new employee paid life insurance carrier; approving adding an employee paid long term care product to employee benefits offerings; and approving the status quo continuation of all other benefits offerings and benefits administrative services. 9. ADM 09-3384 (812 W. Cleveland Street ROW Variance): A resolution approving a variance of the Unified Development Code Section 164.12 (F) Nonconforming Uses and Structures, Repairs and Maintenance, and Section 166.18 Master Street Plan Setbacks, allowing the existing structure located at 812 W. Cleveland Street to remain within the Master Street Plan right-of-way and to be improved greater than the 10% replacement cost allowed by code, within the existing limits of the structure. B. Unfinished Business: 1. Wastewater Collection and Treatment Services Amendment: A resolution approving an amendment to the Wastewater Collection and Treatment Services Contract with the City of Farmington, Arkansas. This resolution was tabled at the July 21, 2009 City Council meeting to the August 4, 2009 City Council meeting. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 C. New Business: 1. Amend Chapter 111: An ordinance to amend §111.30 of the Code of Fayetteville related to caterers serving a large meeting or attendance facility. 2. ADM 09-3332 (Urban Residential Design Standards): An ordinance amending the Unified Development Code of the City of Fayetteville, to amend Chapter 161: Zoning Regulations, and 166 Development, to amend certain building form and placement standards for urban residential development. 3. ADM 09-3366 (Abshier Heights Amendment No. 3): An ordinance amending a Residential Planned Zoning District entitled R-PZD 06-1883, Abshier Heights, located at the NW corner of Abshier Drive and Hillcrest Avenue, containing approximately 4.11 acres, to reflect revised lot width, lot area and internal setback requirements as described and depicted herein. 4. ADM 09-3386 (Amberwood R-PZD Amendment No. 1): An ordinance amending a Residential Planned Zoning District entitled R-PZD 08-2965, Amberwood, located south and east of Double Springs Road and Dot Tipton Road, containing approximately 40 acres, to reflect revised alignment of private drive number 8, revised planning area boundaries, and a modified rear building setback. 5. ADM 09-3390 (Amberwood R-PZD Amendment No. 2): An ordinance amending a Residential Planned Zoning District entitled R-PZD 08-2965, Amberwood, located south and east of Double Springs Road and Dot Tipton Road, containing approximately 40 acres, to modify condition of approval No. 1, Street Improvements. 6. Medians in Garland Avenue: A resolution reaffirming the City Council's support for medians in Garland Avenue. Agenda Additions: Announcements: 1. City Council Tour: None Adjournment: 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard before the City Council. Ifyou wish to address the City Council on an agenda item please queue behind the podium when the Chair asks for public comment. Once the chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate elected official, staff member or others for response. Please keep your comments brief, to the point and relevant to the agenda item being considered so that everyone has a chance to spear Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 West Mountain, Fayetteville,Arkansas. 113 West Mountain 72701 (479)575-8323 accessfayetteville.org TDD(Telecommunications Device for the Deaf)(479)521-1316 A.2 Bid#09-46 Oil Capital Electric Page 1 of 2 RESOLUTION NO. A RESOLUTION AWARDING BID #09-46 AND APPROVING A CONTRACT WITH OIL CAPITAL ELECTRIC IN THE AMOUNT OF $27,750.00 FOR REPLACEMENT OF AN ELECTRICAL BUSS AT THE NOLAND WASTEWATER TREATMENT PLANT; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $2,775.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #09-46 and approves a contract with Oil Capital Electric in the amount of $27,750.00 for replacement of an electrical buss at the Noland Wastewater Treatment Plant. A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a contingency in the amount of$2,775.00. PASSED and APPROVED this 4a' day of August, 2009. APPROVED: ATTEST: By: By: LIONELD JORDON,Mayor SONDRA E. SMITH,City Clerk/Treasurer A.2 Bid#09-46 Oil Capital Electric Page 2 of 2 City of Fayetteville Staff Review Form A 8 City Employee Benefits for 2010 City Council Agenda Items Page 1 of 8 and Contracts, Leases or Agreements W-LIASI 77. 712999' City Council Meeting Date Agenda Items Only - -MissyLeflar, HR Dept. Manager Human Resources Human Resources Submitted By Division Department Action Required: Staff regeust approval to renew City p[aid employee benefits for 2010. All are the same except for the City's portion of the health insurance and the City Paid Life and Long Term Disability. Due to health insurance costs increasing, Staff also requests council approval on a reallocation of employer/employee portions of the health insurance as a 50/50 split between the City and the employees. Please refer to the attached memo. Figures available by Agenda Session Figures available by Agenda Session Personnel Services Cost of this request Category/Project Budget Program Category/Project Name $ - Citywide Account Number Funds Used to Date Program/Project Category Name $ - Citywide Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached Previous Ordinance or Resolution# artment ADirector Original Contract Date:' 14 7 Zg Original Contract Number: City Attorney 'Datd Q ,d aJlr -23.09a Rnb Finance and Internal Services Director Date Received in City Z—VT ap Clerk's Office / ie f Sta Received in ENT E� � Mayor's Office � S ayo to Comments: Revised January 15,2009 A.8 City Employee Benefits for 2010 T r.�w. Page 2 of 8 aye ei le ARKANSAS CITY COUNCIL AGENDA MEMO For August 4, 2009 Council Meeting TO: Mayor Lioneld Jordan and the City Council THRU: Don Man, Chief of Staff FROM: Missy Leflar,Human Resource Department Manager Krista Laningham, Benefits Administrator DATE: July 17, 2009 SUBJECT: Approval of City paid employee benefits for 2010 RECOMMENDATION: Staff recommends approval of the proposed City paid employee benefits for 2010. Specifically, Council approval is requested for renewal of the City's Blue Cross health insurance plan, Delta Dental insurance plan, and Reliance Standard city paid life insurance, long term disability, and short term disability plan services, DataPath Flexible Spending Account/Summary Plan Description/COBRA Administration plan services. Of these proposed City paid renewals the Blue Cross health insurance, Reliance Standard City paid life insurance, and Reliance City paid long tern disability insurance will be experiencing rate increases as more fully explained below. Due to the increase of the Blue Cross health insurance rates, Council approval is requested for a concurrent change in the employer/employee contributions to the health insurance and the same employer contributions to the health savings accounts as in 2009. Please note: The benefits that are paid by employees and completely voluntary on their part are discussed below for informational purposes only, as these do not require Council approval. Changes in coverage: There will be one change in offered coverage for the 2010 employee benefits package. The City will likely add employee paid long term care insurance as a voluntary insurance product. BACKGROUND: The entire 2010 employee benefits package will consist of: • Blue Cross Blue Shield health insurance (both traditional and high deductible). • Delta Dental dental insurance. • Starmount/Always Care vision insurance. • Colonial supplemental medical insurance for cancer, critical illness, and accidents. • Reliance insurance for City paid life and City paid long term disability. • A new employee paid life insurance company(To Be Determined: Brokers are still taking bids) • Reliance insurance for Short Term Disability. • ACE-USA Accidental Death and Dismemberment. • A likely new offering of employee paid long term care insurance (To Be Determined: Brokers are still 1 A.8 City Employee Benefits for 2010 Page 3 of 8 in discussions with long term care insurance companies). • Flexible Spending Accounts for dependent care reimbursement and health care reimbursement. • Delta Trust &Banking Corp. Health Savings Accounts. • Retirement Plans. • In addition, Sam's Club is continuing to offer City employees a discount on its memberships. • The School District is currently partnering with the City in offering City employees (who are eligible for regular benefits)memberships to the Fayetteville Public Schools Fitness Center at a cost of$15 per month to the employee for an individual membership and$25 per month for a family membership. This is currently handled by payroll deduction for the employee's convenience. Of the above the City would financially contribute to: Health insurance, life insurance, long term disability insurance, accidental death&dismemberment, health savings accounts and the retirement plan. In addition, the City would continue to utilize the services of Datapath to provide its expertise at administering the legally required Section 125 Summary Plan Description and COBRA Administration services, as well as its Flexible Spending Accounts. DISCUSSION: Health Insurance: The City's Benefits Brokers' took competitive bids from six different health insurance companies. Three of the insurance companies (Mercy Health Plans, Aetna, and Principal) declined to bid on the City's health insurance. The other three health insurance companies (Blue Cross, Qual Choice of Arkansas, United Healthcare) issued bids for the City's health insurance. As you can see by the attached Stephens Insurance bid chart, the Blue Cross premium came in with the lowest rate of the three health insurance companies. The 2010 Blue Cross rate includes an increase of 7.5%when compared to the 2009 premiums. Although the Blue Cross rates will go up 7.5% across the board, changing to Qual Choice would have cost the City 27.23%more for the Traditional Plan and 6.55%more for the High Deductible Plan. Changing to United Healthcare would have cost the City 21.39%more for the Traditional Plan and 45.07%more for the High Deductible Plan. The differences between the 2009 rates and 2010 rates are itemized in the attached table. The total monthly premium went up 7.5% for all plans offered. Approximately 2%of the increase is attributed to a new federal law that was passed called the Mental Health Parity Act. This Act will require health insurance companies to pay more for mental health related medical costs. Approximately 5% of the increase is attributed to Blue Cross paying approximately half a million dollars more for employee health care bills than it took in from employee health insurance premiums. Staff recommends that the City follow its past tradition of splitting the cost of health insurance increases 50/50 with the employees. The City's contribution to the health insurance premium will increase to $226.16 for Individual Traditional coverage and $522.30 for Family Traditional coverage. The employee portion to the health insurance premium will increase to $18.43 for Individual Traditional coverage and $93.18 for Family Traditional coverage. Staff recommends that the City's contribution to the High Deductible Health plan and employee Health Savings Account remain the same,while making a change to the employee premium. With regards to the employee premium for the High Deductible Health plan,historically the City has paid the full amount of the premium. Staff recommends that the City increase the employee portion of the premium to $10.07 for Individual coverage and$26.57 for Family coverage (the City's portion of the premium would remain the same). Health savings accounts: Staff recommends that the City's contributions to employee health savings accounts 2 A.8 City Employee Benefits for 2010 Page 4 of 8 remain the same as in 2010. This is an integral part of the overall High Deductible health insurance plan. Dental insurance: The City's Benefits Brokers' took competitive bids from three different dental insurance companies. They received bids from Delta Dental, Met Life and Guardian. The 2010 Delta Dental rate includes an increase of 4%when compared to the 2009 premiums. Changing to Met Life would have cost the City's employees 8.6%more for their dental insurance. The bid from Guardian also came in at an increase of 4%, the same as Delta Dental. There seems no logical reason to change to the Guardian for no advantage especially when the disruption of people's dentists not being in a new Guardian network is considered Life insurance: The City's Benefits Brokers are working on getting the quotes from Reliance Standard Life Insurance company for increases in the costs of City paid life insurance and City paid long term disability. Those quotes are unfortunately not available at the time of submitting this agenda item to the Clerk. However, they are fully expected to be available by the time of the agenda session and will be handed out to Council as a supplemental handout. Annual Enrollment: Pending Council approval, the proposed enrollment schedule is for employees to be sent their benefits packets in September, have the educational meetings in September, and—for those wishing to make benefits changes - have one on one meetings with the HR Benefits Administrator throughout October. BUDGET IMPACT: These planned items will be or are being budgeted for in the City's 2010 budget. Staff is available to answer any questions you may have. 3 A.8 City Employee Benefits for 2010 Page 5 of 8 RESOLUTION NO. A RESOLUTION APPROVING RENEWAL OF BLUE CROSS/BLUE SHIELD HEALTH INSURANCE, DELTA DENTAL INSURANCE, RELIANCE STANDARD CITY PAID LIFE INSURANCE AND RELIANCE STANDARD CITY PAID LONG TERM DISABILITY INSURANCE; ADOPTING STAFF RECOMMENDATIONS FOR APPORTIONMENT OF COSTS FOR THE RENEWED PRODUCTS; APPROVING THE SELECTION OF A NEW EMPLOYEE PAID LIFE INSURANCE CARRIER; APPROVING ADDING AN EMPLOYEE PAID LONG TERM CARE PRODUCT TO EMPLOYEE BENEFITS OFFERINGS; AND APPROVING THE STATUS QUO CONTINUATION OF ALL OTHER BENEFITS OFFERINGS AND BENEFITS ADMINISTRATIVE SERVICES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves renewing Blue Cross/Blue Shield health insurance, Delta Dental insurance, and Reliance Standard City paid life insurance and Reliance Standard long term disability insurance. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves staffs recommendations that in 2010 the City pay for half of the aggregate dollar increase in City health insurance costs (apportioned per the Staff agenda memo), pay for all of the increase in costs for the Reliance Standard City paid life insurance, and pay the same as in 2009 for the Reliance Standard City paid long term disability and the employee Health Savings Accounts. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a change in the employee paid life insurance carrier. Section 4. That the City Council of the City of Fayetteville, Arkansas hereby approves the addition of an employee paid long term care insurance product to the City's benefits offerings. Section 5. That the City Council of the City of Fayetteville, Arkansas hereby approves a status quo continuation of all other employee benefits offerings. Section 6. That the City Council of the City of Fayetteville,Arkansas hereby approves status quo continuation of the benefits administrative services of Delta Trust & Banking Corp. for Health Savings Account administration, and Datapath for the City's COBRA administration, Section 125 Cafeteria Plan administration,and Flexible Spending Account administration. PASSED AND APPROVED this 4h day of August, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH,City Clerk/Treasurer ''. A.8 City Employee Benefits for 2010 Page 6 of 8 2009 Monthly Health Insurance Rates Proposed 2010 Monthly Health Insurance Rates i::;t Employer E ht�YeC fl '' Emp1oY ! v > wPioy$� Ism k¢yel ii A toYae Total ..; P.ortlon* .'; Cr)nfri ut on* portion Total ... .s . ort(oh*.._Gonf'rabftftori*:::Pdrtfon=... . Taad4ttg0iat,I,aE '` tTW:tYti$i8.A �, Family $600.45 $529.79 N/A $70.66 Family $645.48 $552.30 N/A $93.18 Individual $227.53 $217.63 N/A $9.90 Individual $244.58 $226.16 N/A $18.42 0160*06641.0 01 "1 510000600 i Family 1$510.921 $354.261 $156.661 $0.00 JiFamily 1 $537.491 $354.261 $156.661 $26.57 Individual 1$205.041 $134.241 $70.801 $0.00 Individual 1 $215.111 $134.241 $70.801 $10.07 *Employer Portion is the insurance company's charges *The Employer HSA contribution is the amount the employer deposits into the employee's',Health Savings Account(HSA). Note: The Delta Dental insurance is presently bundled to the health insurance, meaning that in addition to the above,the employee(regardless of health plan selected)would also pay$72.22 for family coverage and$21.36 for individual coverage each month in 2010. This is an increase of 4% from the 2009 rates. '.. Comparison of annual cost to City* O-.��N V1111PIRY19.9 M019 Qy. ill il' erg: dy ,l,lll II Family $6,357.48 $2,307,765.24 $6,627.60 $2,405,818.80 Individual $2,611.56 $430,907.40 $2,713.92 $447,796.80 n]g�1{`I�ierluszf�lite;� Family $6,131.04 $465,959.04 $6,131.04 $465,959.04 Individual $2,460.48 $123,024.00 $2,460.48 $123,024.00 N/A 1$3,327,655.68 N/A 1 $3,442,598.64 *Based on July,2009 City employee health insurance enrollments and the above tables. A.8 City Employee Benefits for 2010 Page 7 of 8 City Council Meeting August 4' Benefits Memo Addendum: ■ The figures that go on the Staff Review Form for the 2010 employee benefits are: $3,849,781 (Cost of this Request) and, again, $3,849,781 (Category/Project Budget). These figures were not available at the time of submitting the Agenda Item on August 14ei. ■ . Staff is asking Council to approve the continuation of employee benefits"as is" except for: ♦ Adding a new employee paid product(Long Term Care) as a choice for employees; ♦ Changing the company for employee paid life insurance to a company with better service and a less.expensive price; ♦ An increase in cost for the City paid life insurance (approximately two cents more per$1,000 in coverage); ♦ Splitting the dollar increase in health insurance costs with employees 50150, approving the allocation per the chart attached to the main memo. A.8 City Employee Benefits for 2010 Page 8 of 8 adda g7& CZ9� 0-u4� 7-a8-b 9 C.6 AGENDA REQUEST Medians in Garland Avenue Page 1 of 4 FOR: COUNCIL MEETING OF AUGUST 4, 2009 FROM: Alderman Matthew Petty and Mayor Lioneld Jordan ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A Resolution Reaffirming The City Council's Support For Medians in Garland Avenue APPROVED FOR AGENDA: Matthew Petty Date Alder n i neld Jo dan ate Mayor `7 z� -off it Williams, kity Attorney Date (as to form) C.6 Medians in Garland Avenue Page 2 of 4 RESOLUTION NO. A RESOLUTION REAFFIRMING THE CITY COUNCIL'S SUPPORT FOR MEDIANS IN GARLAND AVENUE WHEREAS, the Fayetteville City Council Street Committee has previously expressed unanimous support for specific improvements to Garland Ave, including a continuous median with turn lanes and trees,bicycle lanes, sidewalks,reconfiguration of several intersections; and WHEREAS, a recent public hearing clearly indicated strong support among community leaders and neighborhood residents for a design that included a continuous median; and WHEREAS, a recent survey indicates community-wide support for a design that includes a continuous median is 2-to-1; and WHEREAS,the City of Fayetteville is contributing the majority of the cost of the improvements; and WHEREAS, the City of Fayetteville has adopted a Master Street Plan that includes a requirement for streets like Garland to contain a median, if they are under the jurisdiction of the City; and WHEREAS, the distribution of revenue from the transportation bond issue is under the jurisdiction of the City Council; and WHEREAS, any plans must be approved by the Arkansas Highway and Transportation Department before being implemented. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby supports Mayor Jordan's efforts to secure AHTD approval for a design for Garland that includes continuous medians with turn lanes. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby requests AHTD officials review the summary of the survey, attached hereto as Exhibit"A"to this resolution. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby requests AHTD officials consider this project and the funds contributed by the City as an opportunity to study the effects of urban highways on city neighborhoods and how to mitigate them. PASSED and APPROVED this 4`h day of August,2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH,City Clerk/Treasurer