HomeMy WebLinkAbout2009-06-02 - Agendas - Final Aldermen
Ward 1 Position 1—Adella Gray
Mayor Lioneld Jordan Ward 1 Position 2—Brenda Thiel
Taye eel e Ward 2 Position 1 —Kyle Cook
City Attorney Kit Williams Ward 2 Position 2—Matthee w Petry
Ward 3 Position l—Robert K.Rhoads
City Clerk Sondra Smith
ARKANSAWard 3 Position 2—Robert Ferrell
S
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
June 2, 2009
A meeting of the Fayetteville City Council will be held on June 2, 2009 at 6:00 PM in Room 219
of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
1. FHS Baseball Team Proclamation
THIS PROCLAMATION WAS REMOVED UNTIL THE JUNE 16, 2009 CITY
COUNCIL MEETING.
A. Consent:
1. Approval of the May 19, 2009 City Council meeting minutes.
2. Bid # 09-42 Laser Specialists, Inc.: A resolution to award Bid # 09-42 to Laser
Specialists, Inc. to purchase GPS surveying equipment in the amount of$30,080.00 plus
taxes and fees.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 113-09
3. Dawson Education Cooperative: A resolution to approve the Interlocal Cooperation
Agreement with Dawson Education Cooperative to enable the City of Fayetteville to
purchase goods and services through the Texas Arkansas Purchasing System.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 114-09
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
4. Arkansas Emergency Telephone Services Board: A resolution to accept training
reimbursement from the Arkansas Emergency Telephone Services Board in the amount
of$796.00 and to approve a budget adjustment recognizing this revenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 115-09
5. 2009 Water and Sewer Revenue Bonds: A resolution to approve a budget adjustment
in the amount of seven and a half million dollars ($7,500,000.00) to recognize revenue
from the sale of the 2009 Water and Sewer Revenue Bonds.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 116-09
6. Repeal Bid # 09-27 Lewis Ford: A resolution to repeal Resolution No. 86-09 and to
award Bid # 09-27 for a 4X4 compact pickup truck to Lewis Ford of Fayetteville in the
amount of$18,379.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 117-09
7. Repeal Bid # 09-28 Lewis Ford: A resolution to repeal Resolution No. 87-09 and to
award Bid # 09-28 for an extended cab compact pickup truck to Lewis Ford of
Fayetteville in the amount of$15,987.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 118-09
B. Presentations, Reports and Discussion Items:
1. False Alarm Ordinance 5083 Discussion
THIS WAS A DISCUSSION ITEM ONLY. NO ACTION WAS TAKING.
C. Unfinished Business:
1. Runway Safety Area Improvement Project Grants: A resolution authorizing the
Fayetteville Executive Airport staff to apply for and accept grants from the Federal
Aviation Administration and the Arkansas Department of Aeronautics to fund the
Runway 16 Runway Safety Area Improvement Project; and approving a budget
adjustment recognizing the grant revenue. This resolution was tabled at the May 5, 2009
City Council meeting to the May 19, 2009 City Council meeting. This resolution was
tabled at the May 19, 2009 City Council meeting to the June 2, 2009 City Council
meeting.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 119-09
2. Bid # 09-34 Runway Safety Area Improvement Project: A resolution awarding Bid #
09-34 and approving a contract with Sweetser Construction, Inc. in the amount of
$969,325.65 for construction of the Runway 16 Runway Safety Area Improvement
Project. This resolution was tabled at the May 5, 2009 City Council meeting to the May
19, 2009 City Council meeting. This resolution was tabled at the May 19, 2009 City
Council meeting to the June 2, 2009 City Council meeting.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
THIS ITEM WAS TABLED TO THE JUNE 16, 2009 CITY COUNCIL MEETING.
3. McClelland Consulting Engineers, Inc.: A resolution to approve Task Order No. 1 for
engineering services by McClelland Consulting Engineers for Runway 16 Safety
Improvements in the amount of $231,100.00 and to approve a budget adjustment of
$231,096.00. This resolution was tabled at the May 19, 2009 City Council meeting to the
June 2, 2009 City Council meeting.
THIS ITEM WAS TABLED TO THE JUNE 16, 2009 CITY COUNCIL MEETING.
4. R-PZD 09-3253 (Park Hill at Mountain Ranch): An ordinance establishing a
Residential Planned Zoning District titled R-PZD 09-3253, Park Hill at Mountain Ranch,
located at the southwest corner of Persimmon Street and Mountain Ranch Boulevard;
containing approximately 2.23 acres; amending the official zoning map of the City of
Fayetteville; and adopting the associated master development plan. This ordinance was
left on the Second Reading at the May 19, 2009 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5242
D. New Business:
1. Bid # 08-53 Future Link: A resolution approving the purchase of five (5) additional
Datalux Computers from Future Link under Bid # 08-53 in the amount of $25,503.00
(plus Tax) for use in five (5) new police 24-hour patrol units.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 120-09
2. Utilities Department Positions: A resolution to amend the 2009 Budget to authorize
and fund two full time employee positions for project design and management of Utilities
Department projects and to approve the attached budget adjustment to reduce the overall
Water and Sewer Budget by $250,000.00.
THIS ITEM WAS TABLED TO THE JUNE 16, 2009 CITY COUNCIL MEETING.
3. RZN 09-3270 (Ramona Jones): An ordinance rezoning that property described in
rezoning petition RZN 09-3270, for approximately 1.00 acre, located at 41 East North
Street, on the southwest corner of North and Pollard from RSF-4, Residential Single-
Family, 4 units per acre, to R-O, Residential Office.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5243
4. VAC 09-3267 (Life Styles): An ordinance approving VAC 09-3267 submitted by Bates
and Associates for property located at Sycamore Street and Saddlehome Avenue, to
vacate an unimproved portion of right-of-way for Sycamore Street, containing a total of
0.07 acres.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5244
Agenda Additions:
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
Announcements:
1. City Council Tour: None
Adjournment: Meeting adjourned at 6:40 p.m.
NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. If you wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to spear
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required. For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cell phones and pagers.
A copy of the City Council agenda is available at accessfayetteville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville,Arkansas.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
City Council Meeting: Jut— 2,2009 Adjourn: (�
Subject: Roll
Gray tS2Y�{
Thiel t
Cook
Petty
Rhoads
Ferrell i/
Lucas
Lewis S
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Gray
Thiel
Cook
Petty
Rhoads
Ferrell
Lucas
Lewis
Mayor Jordan
City Council Meeting: June 2,2009
Subject: Consent
Motion To:
Motion By: d
Seconded:
Gray A I IQ
Thiel
M Cook v
Petty ✓
�n �n Rhoads >/
�= Ferrell
Lucas
Lewis
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Gray
Thiel
Cook
Petty
Rhoads
Ferrell
Lucas
Lewis
Mayor Jordan
City Council Meeting: June 2, 2009
Subject: False Alarm Ordinance 5083 Discussion
Motion To:
Motion By:
Seconded:
B. 1 Gray
Discussion Thiel
Item Cook
Petty
o Rhoads
Ferrell
U� Lucas
Lewis
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Gray
Thiel
Cook
Petty
Rhoads
Ferrell
Lucas
Lewis
Mayor Jordan
City Council Meeting: June 2, 2009
Subject: Runway Safety Area Improvement Project Grants
Motion To:
Q�J/y
Motion By:
Seconded:
C. I Gray Olz 9,4
Unfinished Thiel
Business Cook ✓ p�
Petty
Rhoads ✓
J Ferrell ✓ �/
Lucas
Lewis
Mayor Jordan
—O -b
Subject: Bid#09-34 Runway Safety Area Improvement Project
Motion To: —64-k-o- +0
Motion By:
Seconded:
C. 2 Gray (l 65
Unfinished Thiel
Business Cook.
� Petty
Rhoads
((0 Ferrell
`7�UAO9 Lucas ✓
Lewis
Mayor Jordan
City Council Meeting: June 2,2009
Subject: McClelland Consulting Engineers, Inc.
Motion To:
r�0
Motion By:
Seconded: ACA A-.2
C. 3 Gray
Unfinished Thiel
Business Cook
Petty
pL- ( Rhoads
Ferrell
40 Lucas
Lewis
Mayor Jordan
—Q
Subject: R-PZD 09-3253 (Park Hill at Mountain Ranch)
Motion To:
Motion By: �
Seconded:
C. 4 Gray
Unfinished Thiel
Business Cook ✓
Petty
r, Rhoads ✓
Ferrell
Lucas J �-
Lewis �P�n ter S
Mayor Jordan gg--
City Council Meeting: June 2,2009
Subject: Bid# 08-53 Future Link
Motion To:
Motion By: fL
Seconded:
D. 1 Gray
New Thiel
Business Cook ✓
Petty
Rhoads
^ n Ferrell e✓
[tA`= Lucas ✓
Lewis
Mayor Jordan
-D
Subject: Utilities Department Positions
Motion To:
Motion By: Nn L
Seconded:
D 2 Gray
New Thiel ✓
Business Cook ✓
Petty ✓
Rhoads ✓
Iu Ferrell ✓/
Lucas t/
Lewis
aa�y
Mayor Jordan
City Council Meeting: June 2,2009
Subject: RZN 09-3270 (Ramona Jones)
Motion To:
Motion By: Ooo
o�
Seconded: ( �
D. 3 Gray
C tS� ,4�eAd C"r� A—
New Thiel
Business Cook
Petty �/ ✓ /
Rhoads r/ ✓ ✓
Ferrell �/ ✓ v
Lucas �/ ✓' ✓
Lewis
Mayor Jordan
Subject: VAC 09-3267 (Life Styles)
Motion To:
tIvIt" RUJI t osQ 1a�
Motion By:
Seconded:
D. 4 Gray S 0A
New Thiel ✓ �' "
Business Cook ✓ ✓ ✓
Petty �/ ✓ ,e✓'
Rhoads
Ferrell / ✓ ✓
Lucas /' ✓ /�
Lewis OAS� 5� jSSS�an
Mayor Jordan
FAYETTEVILLE
THE CITY OF FAYETTEVILLE,ARKANSAS
KIT WILLIAMS,CITY ATTORNEY Eil
DAVID WHITAKER,ASST.CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: Lioneld Jordan, Mayor
THRU: Sondra Smith, City Clerk
FROM: Kit Williams, City Attorney - Asa _... ...._............._.__-.....____.__
DATE: June 3, 2009
RE: Resolutions and Ordinances prepared by the City Attorney's Office and
passed at the City Council meeting of June 2, 2009
1. Bid #09-42 Laser Specialists, Inc.: A resolution to award Bid #09-42 to
Laser Specialists, Inc. to purchase GPS Surveying Equipment in the amount of
$30,080.00 plus taxes and fees;
2. Dawson Education Cooperative: A resolution to approve the Interlocal
Cooperation Agreement with Dawson Education Cooperative to enable the City of
Fayetteville to purchase good and services through the Texas Arkansas Purchasing
System;
3. Arkansas Emergency Telephone Services Board: A resolution to accept
training reimbursement from the Arkansas Emergency Telephone Services Board in
the amount of$796.00 and to approve a budget adjustment recognizing this revenue;
4. 2009 Water and Sewer Revenue Bonds: A resolution to approve a budget
adjustment in the amount of seven and a half million dollars ($7,500,000.00) to
recognize revenue from the sale of the 2009 Water and Sewer Revenue Bonds;
5. Repeal Bid #09-27 Lewis Ford: A resolution to repeal Resolution No. 86-09
and to award Bid #09-27 for a 4x4 compact pickup truck to Lewis Ford of
Fayetteville in the amount of$18,379.00;
6. Repeal Bid #09-28 Lewis Ford: A resolution to repeal Resolution No. 87-09
and to award Bid #09-28 for an extended cab compact pickup truck to Lewis Ford of
Fayetteville in the amount of$15,987.00;
7. Runway Safety Area Improvement Project Grants: A resolution
authorizing the Fayetteville Executive Airport Staff to apply for and accept grants
from the Federal Aviation Administration and the Arkansas Department of
Aeronautics in the amount of$3,813,208.00 to fund the Runway 16 Runway Safety
Area Improvement Project; and approving a budget adjustment recognizing the grant
revenue;
8. Bid #08-53 Future Link: A resolution approving the purchase of five
additional Datalux Computers from Future Link under Bid #09-53 in the amount of
$25,503.00 (plus tax) for use in five new police 240hour patrol units.
2
Aldermen
Ward 1 Position 1—Adella Gray
Mayor Lioneld Jordan Ward 1 Position 2—Brenda Thiel
Taye eel e Ward 2 Position 1 —Kyle Cook
City Attorney Kit Williams Ward 2 Position 2—Matthee w Petty
Ward 3 Position l—Robert K.Rhoads
City Clerk Sondra Smith
ARKANSAWard 3 Position 2—Robert Ferrell
S
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
June 2, 2009
A meeting of the Fayetteville City Council will be held on June 2, 2009 at 6:00 PM in Room 219
of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
1. FHS Baseball Team Proclamation
A. Consent:
1. Approval of the May 19, 2009 City Council meeting minutes.
2. Bid # 09-42 Laser Specialists, Inc.: A resolution to award Bid # 09-42 to Laser
Specialists, Inc. to purchase GPS surveying equipment in the amount of$30,080.00 plus
taxes and fees.
3. Dawson Education Cooperative: A resolution to approve the Interlocal Cooperation
Agreement with Dawson Education Cooperative to enable the City of Fayetteville to
purchase goods and services through the Texas Arkansas Purchasing System.
4. Arkansas Emergency Telephone Services Board: A resolution to accept training
reimbursement from the Arkansas Emergency Telephone Services Board in the amount
of$796.00 and to approve a budget adjustment recognizing this revenue.
5. 2009 Rater and Sewer Revenue Bonds: A resolution to approve a budget adjustment
in the amount of seven and a half million dollars ($7,500,000.00) to recognize revenue
from the sale of the 2009 Water and Sewer Revenue Bonds.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
6. Repeal Bid # 09-27 Lewis Ford: A resolution to repeal Resolution No. 86-09 and to
award Bid # 09-27 for a 4X4 compact pickup truck to Lewis Ford of Fayetteville in the
amount of$18,379.00.
7. Repeal Bid # 09-28 Lewis Ford: A resolution to repeal Resolution No. 87-09 and to
award Bid # 09-28 for an extended cab compact pickup truck to Lewis Ford of
Fayetteville in the amount of$15,987.00.
B. Presentations, Reports and Discussion Items:
1. False Alarm Ordinance 5083 Discussion
C. Unfinished Business:
1. Runway Safety Area Improvement Project Grants: A resolution authorizing the
Fayetteville Executive Airport staff to apply for and accept grants from the Federal
Aviation Administration and the Arkansas Department of Aeronautics to fund the
Runway 16 Runway Safety Area Improvement Project; and approving a budget
adjustment recognizing the grant revenue. This resolution was tabled at the May 5, 2009
City Council meeting to the May 19, 2009 City Council meeting.
This resolution was tabled at the May 19, 2009 City Council meeting to the June 2,
2009 City Council meeting.
2. Bid # 09-34 Runway Safety Area Improvement Project: A resolution awarding Bid #
09-34 and approving a contract with Sweetser Construction, Inc. in the amount of
$969,325.65 for construction of the Runway 16 Runway Safety Area Improvement
Project. This resolution was tabled at the May 5, 2009 City Council meeting to the May
19, 2009 City Council meeting.
This resolution was tabled at the May 19, 2009 City Council meeting to the June 2,
2009 City Council meeting.
3. McClelland Consulting Engineers, Inc.: A resolution to approve Task Order No. 1 for
engineering services by McClelland Consulting Engineers for Runway 16 Safety
Improvements in the amount of $231,100.00 and to approve a budget adjustment of
$231,096.00.
This resolution was tabled at the May 19, 2009 City Council meeting to the June 2,
2009 City Council meeting.
4. R-PZD 09-3253 (Park Hill at Mountain Ranch): An ordinance establishing a
Residential Planned Zoning District titled R-PZD 09-3253, Park Hill at Mountain Ranch,
located at the southwest corner of Persimmon Street and Mountain Ranch Boulevard;
containing approximately 2.23 acres; amending the official zoning map of the City of
Fayetteville; and adopting the associated master development plan.
This ordinance was left on the Second Reading at the May 19, 2009 City Council
meeting.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
D. New Business:
1. Bid # 08-53 Future Link: A resolution approving the purchase of five (5) additional
Datalux Computers from Future Link under Bid # 08-53 in the amount of $25,503.00
(plus Tax) for use in five (5) new police 24-hour patrol units.
2. Utilities Department Positions: A resolution to amend the 2009 Budget to authorize
and fund two full time employee positions for project design and management of Utilities
Department projects and to approve the attached budget adjustment to reduce the overall
Water and Sewer Budget by $250,000.00.
3. RZN 09-3270 (Ramona Jones): An ordinance rezoning that property described in
rezoning petition RZN 09-3270, for approximately 1.00 acre, located at 41 East North
Street, on the southwest corner of North and Pollard from RSF-4, Residential Single-
Family, 4 units per acre, to R-O, Residential Office.
4. VAC 09-3267 (Life Styles): An ordinance approving VAC 09-3267 submitted by Bates
and Associates for property located at Sycamore Street and Saddlehorne Avenue, to
vacate an unimproved portion of right-of-way for Sycamore Street, containing a total of
0.07 acres.
Agenda Additions:
Announcements:
1. City Council Tour: None
Adjournment:
NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. If you wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to speak.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cellphones and pagers.
A copy of the City Council agenda is available at accessfayetteville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville,Arkansas.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
I
Fayetteville Staff Review Form D 1
City of Fa Y Bid#08-53 Future Link
Page 1 of 8
nrp w Cn e _t _ City Council Agenda Items
( ( adfl and
Contracts, Leases or Agreements
6/2/2009
City Council Meeting Date 4
Agenda Items Only j
Dennis Pratt/Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Required: i
A resolution approving the purchase of five additional Datalux computers from Future Link per bid#08-53 in the
amount of$25,503.00 (plus tax)for use in five new police 24 hour patrol units.
$ 27,862.00 $ 69,078.00 Police/Passenger Vehicles
Cost of this request Category/Project Budget Program Category/Project Name
9700.1920.5802.00 $ 11,470.00 Vehicles and Equipment
Account Number Funds Used to Date Program/Project Category Name
02081.2007 $ 57,608.00 Shop Fund
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
✓ 7^-?-/--t)? Previous Ordinance or Resolution#
Departmen irector Date
Original Contract Date:
��!' Original Contract Number:
City Attorney (� Date
-p 0,J 0._ 'dr,�, 5 26-09
Finance and Internal Services Director 'Date Received in City
Clerk's Office
ief of ff Date EA EO
i Received in
Mayor's Office a
Miyor D to
Comments:-
Revised January 15,2009
FLEET OPERATIONS $r°`°'e"nk
rayeV 1525 S. Happy Hollow Road
S Fayetteville, AR 72701
(479)444-3495 FAX(479)444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: BARBARA OLSEN, FLEET SUPPORT MANAGER
DATE: MAY 18, 2009
SUBJECT: Purchase of five Computers for Police cars
Future Link emailed a change in price on the computers—they are a little less expensive. In
correcting the purchase requisition, I realized that the tax amount had inadvertently been left off
the total on the Staff Review Form.
I've corrected the purchase requisition and staff review form.
The Resolution will need to be amended so the dollar amount is also correct.
D. 1
Bid#08-53 Future Link
Page 3 of 8
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF FIVE (5)
ADDITIONAL DATALUX COMPUTERS FROM FUTURE LINK
UNDER BID #08-53 IN THE AMOUNT OF $25,503.00(PLUS TAX)
FOR USE IN FIVE (5) NEW POLICE 24-HOUR PATROL UNITS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of five (5) additional Datalux computers from
Future Link under Bid #08-53 in the amount of $25,503.00 (plus tax) for use in
five (5) new 24-hour patrol units.
PASSED and APPROVED this 2nd day of June, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN,Mayor SONDRA E.SMITH,City Clerk/Treasurer
Requisition No.: a e: Bid#08-53 Future Li k
City Of Fayetteville - Purchase Order (PO) Request Page 4 of 8
(Not a Purchase Order) um er: Izxpected Delivery Date:
All purchases under$2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail.,Purchasing ci.tayetteville.ar.us
Vendor#: Vendor Name: Mail
18094 FUTURE LINK Yes:_
Address: Fob Point: Taxable Quotes Attached
Yes:_ No:X Yes_ No:
City: State: Zip Code: Ship to code: Div iso Approval:
50
Requester: Requester's Employee#: Extension:
BARBARA OLSEN 1940 485
Iteml Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset#
1 TX204 COMPUTERS WITH BOTH XP&VISTA 5 EA 4,520.00 $22,600.00 9700.1920.5802.00 02081.2007
2 MOUNTING PKG FOR CROWN VIC 3 EA 676.00 $2,028.00 9700.1920.5802.00 02081.2007
3 KEYBOARDS FOR DODGE CHARGERS 2 EA 350.00 $700.00 9700.1920.5802.00 02081.2007
4 PER BID#08.53 $0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling 1 Lot 175.00 $175.00
k Special Instructions:
Subtotal: $25,503.00
Tax: $2,359.03
Approvals: Total $27,862.03
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: _ Utilities Manager:_ Other:
Revised 1/2/2008
City of Fayetteville Staff Review Form D 1
Bid#08-53 Future Link
City Council Agenda Items Page 5 of 8
and
Contracts,Leases or Agreements
6/2/2009
City Council Meeting Date
Agenda Items Only
Dennis Pratt/Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Required:
A resolution approving the purchase of five additional Datalux computers from Futur Link per bid#08-53 in the
amount of$26,175.00 for use in five new police 24 hour patrol units.
$ 26,175.00 $ 69,078. Police/Passenger Vehicles
Cost of this request \ Category!Project Budget Program Category/Project Name
9700.1920.5802.00 11 70.00 Vehicles and Equipment
Account Number Funds Used to Da Program/Project Category Name
020812007 $ 57,608.00 Shop Fund
Project Number Remaining lance Fund Name
Budgeted Item �X Budget justm nt Attached
ADate
Previous Ordinance or Resolution#
Department irector Original Contract Date:
Original Contract Number:
City Attorney Dat
�ouJt04. . 520- xoo9
Finance a d Internal Services Director Date Re ived in CiieRF0
Cie 's Offict"
;e,TT
f ffReceived iENTEREDMayor's Office Dgr Date
Comments:
Revised January 15,2009
FLEET OPERATIONS 3Future Link
Ta vi 1525 S. Happy Hollow Road
ARKANSAS Fayetteville, AR 72701
111 (479)444-3495 FAX(479)444-3425
Interdepartmental Correspondence
TO: MAYORICITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUP .
DATE: MAY 18, 2009
SUBJECT: Purchase of five Corru3uters for Polic cars
RECOMMENDATION: That City C uncil approv the purchase of an additional five computers
from Bid 08-53 for Police Departmen in the am unt of$26,175 from Future Link of Illinois.
BACKGROUND: At the August 5, 200 Co cil meeting, Resolution #152-08 was passed
approving the purchase of new Datalux�o puters from Future Link per bid #08-53. Fleet
Operations would like to purchase an ad ' ional five computers off this bid to install in five new
Police cars. Future Link has agreed to o'nor their bid for these additional purchases.
1
It is necessary to purchase the exact amemake and model of computer so that these units are
interchangeable and will fit in any p rol unit.\\
Funds are available in Fleet Polic /Passenger roject#02081.2007 for this purchase.
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5/14/2009 4:46:23 PM
Barbara Olsen-Bid pricing for Datalux units D. 1
Bid#08-53 Futurelk
From: 'Robert Paulson"<bob@FutureLinklT.com>
To: <bolsen@ci.fayetteville.ar.us>
Date: 5/14/2009 2:55 PM
Subject. Bid pricing for Datalux units
This email is to confirm the bid pricing for Fayetteville is still good and will be honored by Future Link.
Previous purchase was as follows:
TX204-4491.00
Both XP&Vista-$50.00
Mount Pkg for Crown Vies-$676(includes floor plate)
Ext Warranty-included
2gb-ram-included
Speakers-included
Prices vary if a different vehicle mount is need.
If you have any questions let me know. Thank you.
D
Robert Paulson
Email:Bab@FutureLinklT.com -
Office:630-653-3000
IN
Future Link & Data Moving Company
25W658 St.Charles Rd. Carol Stream,IL 60188
Office:630-653-3000 Fax:630-653-9585
Support:SuppQ"@FutureLinldT.com
w .Futurel-inklT.com
Page 1 of 1
City Council Meeting Minutes
May 19,2009
Page l of 21
Aldermen
Ward 1 Position 1—Adella Gray
Mayor Lioneld Jordan Ward 1 Position 2—Brenda Thiel
Taye eel e Ward 2 Position 1 —Kyle Cook
City Attorney Kit Williams Ward 2 Position 2—Matthee w Petty
Ward 3 Position l—Robert K.Rhoads
City Clerk Sondra Smith
ARKANSAWard 3 Position 2—Robert Ferrell
S
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
City of Fayetteville Arkansas
City Council Meeting Minutes
May 19, 2009
A meeting of the Fayetteville City Council was held on May 19, 2009 at 6:00 PM in Room 219
of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas.
Mayor Jordan called the meeting to order.
PRESENT: Alderman Gray, Thiel, Cook, Petty, Rhoads, Ferrell, Lucas, Lewis, Mayor
Jordan, City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience.
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions: None
Presentations, Reports and Discussion Items: None
Consent:
Approval of the May 5, 2009 City Council meeting minutes.
Approved
Bid # 09-33 Wayest Safety Inc.: A resolution to approve the lowest responsible bid from
Wayest Safety, Inc. for the purchase of 44 complete, self-contained breathing apparatus'
(SCBA), and extra cylinders for $261,998.35 plus a contingency of $28,001.65 to purchase
additional masks, amplifiers and clamps.
Resolution 105-09 as Recorded in the office of the City Cleric
Doc Mashburn Park Grant: A resolution to accept an Arkansas Parks and Tourism matching
grant in the amount of $50,000.00 for development of Doc Mashburn Park and to approve a
budget adjustment to recognize this revenue.
113 West Mountain 72701 (479)575-8323 accessfayetteville.org
City Council Meeting Minutes
May 19,2009
Page 2 of 21
Resolution 106-09 as Recorded in the office of the City Clerk.
High Intensity Drug Trafficking Area Grant: A resolution authorizing the Fayetteville Police
Department to accept additional funding through the 2007 Gulf Coast High Intensity Drug
Trafficking Area Grant in the amount of$20,000.00 to support investigations; and approving a
budget adjustment recognizing the grant revenue.
Resolution 107-09 as Recorded in the office of the City Clerk
Community Development Block Grant Program: A resolution to approve a budget
adjustment to recognize $28,233 from the Community Development Block Grant Program for
the Yvonne Richardson Community Center.
Resolution 108-09 as Recorded in the office of the City Clerk
Identity Theft Prevention Program: A resolution approving and adopting Policy and
Procedure No. BC-04 "Identity Theft Prevention Program" to comply with provisions of the Fair
and Accurate Credit Transactions (FACT) Act.
Resolution 109-09 as Recorded in the office of the City Clerk.
Sweetser Construction, Inc.: A resolution to approve a construction contract with Sweetser
Construction, Inc. in the amount of $3,773,418.22 for widening and improvements to Mount
Comfort Road and to approve a contingency in the amount of$377,340.00.
Resolution 110-09 as Recorded in the office of the City Clerk.
2009 Recreational Trails Grant: A resolution expressing the willingness of the City of
Fayetteville, Arkansas to utilize Federal-Aid Recreational Funds.
Resolution 111-09 as Recorded in the office of the City Clerk.
Alderman Gray moved to approve the Consent Agenda as read. Alderman Thiel seconded
the motion. Upon roll call the motion passed unanimously.
Unfinished Business:
Social Media Communication: A resolution to include social media in citizen
communications. This resolution was tabled at the April 21, 2009 City Council meeting to the
May 19, 2009 City Council meeting.
Alderman Petty: All this resolution says is the City Council is asking the Administration to
come up with a communications plan that includes social media. It does not specify which tools
the Administration would use or how that plan would be developed. It would be left to the
discretion of the Administration. We would trust them as we move forward that they will
develop that plan based on what they find to be practice as they experiment with these tools.
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City Council Meeting Minutes
May 19,2009
Page 3 of 21
Alderman Thiel: How does the Administration see this being funded or is there a cost to this.
Mayor Jordan: There are three areas we are already working in. We have introduced
Facebook, Twitter, and an electronic newsletter. I don't see that we can use much staff time
due to the economic times we are facing.
Alderman Thiel: It sounds like the City has already starting doing these things. What do you
feel like needs to be done beyond what the City has started?
Alderman Petty: The City has only scratched the surface with these tools. There is a lot of
opportunity for doing other things that has not been explored yet. We can experiment all we
want but if we do not have a plan, policies, and procedures then there are some issues that could
catch us by surprise. I think there is more to be done than what we are doing right now.
Alderman Thiel: This resolution is asking the City to do what it sounds like they are already
doing. Do you want them fund this because it is going to take staff time to do some of the things
you are talking about.
Alderman Petty: It is going to take a little bit of staff time but I think it is going to take less
than most of us think. Notices will be sent to multiple email lists, to a Facebook group and to the
website. There is an opportunity to manage that centrally so it doesn't take much time. It seems
like the City has already started on this path but we have not seen the expletive commitment to
having a plan or revisiting how they are using the tools on a regular basis. I think it is very
valuable to have a plan and to continue to develop that. Things are changing quickly and there
are opportunities all the time that we could be taking advantage of.
Todd Gill: I am a small business owner. My business depends on me reaching as many people
as I can. I have to ask myself which of these tools I should be using, how should I use them, and
how much of my business time should I dedicate to use them. One thing I have never asked
myself is should I be using these tools. I encourage you to keep experimenting as I am less we
miss out on a big opportunity to communicate with a huge portion of the citizens.
Peggy Treiber: Facebook got me here at the right time for the right subjects and the newspapers
did not.
Alderman Ferrell: Did you go to the City's website to see if it listed the meeting and what time
it started?
Peggy Treiber: After I saw it on Facebook I went to the City's website and double checked.
Fran Alexander: I disagree with Mr. Petty on a couple of points. I have no argument about all
the technology we can possibly use for communication. There needs to be a process that the
citizens can understand. There are a couple of sentences in the resolution that does not lend
themselves to what Mr. Petty is trying to accomplish. Social media reduces time spent on FOIA
compliance, how is that going to work? The City will make a good faith effort to include public
comment and discussion received via social media in the record, I would like to know the
process that is going to have. I think this is a matter of open government and manners. It is very
disturbing that technology has now taken us to a level where we really don't know if we are
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City Council Meeting Minutes
May 19,2009
Page 4 of 21
engaging each other when we talk to each other. Hopefully it will become a policy to determine
whether or not we allow this sort of activity to occur during the meetings. The resolution says a
good faith effort to include public comment and discussion received via social media, when is it
received, and how is it received. How do the people who came here tonight know about it?
Alderman Petty: On the matter of FOIA compliance I can not tell you how it will work but I
can tell you how it could work. Memos should appear on the website the moment it is created
and given to the person who is intended to receive it. That is an example of social media
improving FOIA compliance. Other cities have developed a process for taking live comments
during meetings and including those for everyone who is at the meeting to see. What I am
thinking about is public comment that is received during the discussion before the meeting
happens included in the agenda packets. We are not talking about members up here taking
public comment in private.
Leanne Vanwinkle Gisler, a business owner: I think it is important that we be an inclusive
community. While this resolution has the best of intentions to be inclusive I think that its very
core is probably one of the most exclusionary things I have seen come before this body for a long
time. Fayetteville, according to Cities.com, has a 24% poverty rate of people living at or below
the poverty line, we need to be incredibly aware of how information is distributed, what its
outlets are, and that we are including all people at all social economical levels. I am not anti
technology, but I think that as a city we want to send the message that we include all of our
citizens. That we make information available in a very broad based and open means. I have
fought for first amendment rights for a long time. I am in no way advocating censorship on any
level but one of the things a legislative body such as yourself has to undertake, is you are
charged with a deliberative process and sometimes the available of something instantly is not in
anyone's best interest. We use all types of media to reach people but we also realize that there
are people who don't want an email. They want me to sit down and talk to them. I think for you
to endorse this type of resolution says we are willing to look at and ignore a huge portion of our
population.
Jonathan Cox: I am a college student. I follow the news through the internet. I found out
about this meeting through Twitter. If poverty is the issue I think this is a fairer way of getting
the word out because I do not pay for the technologies that I get my news through.
Alderman Gray: Would there be communication on Twitter and Facebook that would not be
available any place else?
Alderman Petty: It may have a different context but I expect that the information that is core
that it references would be available in multiple locations.
Alderman Cook: Is this just going to be at the staff level or are we going to involve the
Telecommunications Board? If we are going to try to develop a strategy how will this process
go forward?
Mayor Jordan: If it is passed by the Council I will sit down with staff and we will work out
some sort of plan and if we have enough money to do what we need to do.
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City Council Meeting Minutes
May 19,2009
Page 5 of 21
Alderman Cook: I don't see this as limiting public information it just provides another vehicle
to get the information out there. I don't feel it's wrong for us to look at and see if we can come
up with some options. One of my concerns is we may get different opinions and all the sudden
someone says this came from the City and it says two different things.
Alderman Lewis: I am concerned about Section 3 of the resolution. One of the fears from the
public is this will take a lot of staff time. I feel the intent is to reduce staff time. The idea is that
this would make the processes more efficient and therefore save staff time. I am not seeing
where this will stop our current means of communication. The intent is to expand that. The new
technology is stimulating the activism in our younger population. Where did the Transition
Team leave the communication plan? Did they develop a plan or did they say they would
develop a plan?
Don Marr, Chief of Staff: The sub group transition final report talked about the need to explore
more options of communication than had typically been done at the City level. It did not address
communication at a City Council meeting. It talked about communication as a whole from the
Administration. Where it did not cross over was activities within a meeting. Most of the people
seem to be accessing the individual versus the organization. The one staff concern that I have is
that most of the communication practice with the City has been developing the message and
disseminating the message. It has not been a back and forth exchange. The staff time that will
be saved in terms of getting information out may require more back and forth communication
because it is more of a dialogue taking place must like it takes place in person. I am not saying
that is a negative but it is staff planning time we are looking at. The biggest issue that we have is
that someone may think I am not communicating things that may come through and that I am
putting my own person slant or the Administrations slant on it so that it becomes propaganda
oriented or that I pick and choose whose comments I would highlight. The part of this resolution
that concerns me is the part about including public comment in discussion. The one part that
came up through this discussion has been activity that takes place by the nine of you and me. It
would be my recommendation that you consider your own rules and how you are going to do it
sitting up there because of the concerns you have heard and some parameters around whoever is
Twittering at the meeting. What guidelines we are going to go by. Getting the information out is
very different than having this interactive exchange with a computer.
Alderman Lewis: This seems more general.
Mayor Jordan: What I see in the resolution is we are going to develop a future plan for the
City.
Alderman Lewis: This resolution seems like it is the City Council giving permission for the
staff to investigate and develop a plan in regard to social media tools or new technology.
Don Marr: To me the last sentence speaks to all communication and the one meeting this
happens with continually is this meeting. We want to be clear as to the expectation as it relates
to this meeting being different than the general communication from City Hall every day. We
think they are two different processes.
Alderman Ferrell: I have concerns about the time and money. The only constant we have right
now is the change in technology. Matthew, I am glad that you know as much about technology
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