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HomeMy WebLinkAbout2012-01-17 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray 7ayve e�l e Ward 1 Position 2—Brenda Boudreaux City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting January 17, 2012 A meeting of the Fayetteville City Council will be held on January 17, 2012 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. 2012 Martin Luther King Brotherhood Award Presentation 2. City of Distinction Award 3. State of the City Address Agenda Additions: 1. Ricky and Dawn Sparks Settlement Agreement: A resolution approving a settlement agreement with Ricky Sparks and Dawn Sparks, concerning condemnation litigation filed as part of the Cato Springs Road Improvement Project, in the total amount of$11,850.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-12 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 A. Consent: 1. Approval of the January 3, 2012 City Council meeting minutes. APPROVED 2. T-Hangar Lease Agreements: A resolution to approve T-Hangar lease agreements throughout 2012 at the current rental rate or as adjusted upward by the Airport Board for all T-Hangars rented at the Fayetteville Executive Airport. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-12 3. South Delta Aviation, Inc.: A resolution to approve a two year lease for the airport hangar at 4248 South School Avenue to South Delta Aviation, Inc. for a rent of$3,000.00 per month to begin on June 1, 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-12 4. Arkansas Department of Aeronautics Grant: A resolution authorizing application for and acceptance of an Arkansas Department of Aeronautics 80/20 Grant in the amount of $224,000.00 for improvements to the former AATC hangar building at Drake Field. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-12 5. McClelland Consulting Engineers Task Order No. 7: A resolution approving Task Order No. 7 to the contract with McClelland Consulting Engineers in the amount of $27,150.00 to design the rehabilitation of the former AATC hangar building at Drake Field, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-12 6. Transportation Division Truck Equipment Purchase: A resolution approving a budget adjustment in the amount of $6,000.00 to fund the purchase of an extendo-bed, topper and ladder rack for pickup truck unit 2147. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-12 7. Bid #11-65 Central Salt Company: A resolution awarding Bid #11-65 and authorizing the purchase of crushed rock salt from Central Salt Company in the amount of$79.85 per ton, as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-12 8. Bid #12-01 Time Striping, Inc.: A resolution awarding bid #12-01 and authorizing the purchase from Time Striping, Inc. of thermal striping, in variable amounts, for the Transportation Division as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-12 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 9. Bid #12-02 Asphalt Striping Service, LLC: A resolution awarding Bid #12-02 and authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint markings, in variable amounts, for the Transportation Division as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-12 10. Bid #12-03 Fochtman Enterprises, Inc. and Sweetser Construction, Inc.: A resolution awarding Bid #12-03 and authorizing the purchase of curb and gutter construction from Fochtman Enterprises, Inc. as a primary supplier and Sweetser Construction, Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-12 11. Bid #12-04 Les Rogers, Inc.: A resolution awarding Bid #12-04 and authorizing the purchase of hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 19-12 12. Bid #12-05 Beaver Lake Concrete, Inc. and Tune Concrete Company: A resolution awarding Bid #12-05 and authorizing the purchase of concrete from Beaver Lake Concrete, Inc as a primary supplier and Tune Concrete Company as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 20-12 13. Bid #12-06 Hillside Haulers: A resolution awarding Bid #12-06 and authorizing the purchase of truck hauling services from Hillside Haulers for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 21-12 14. Bid #12-07 Aggregate Materials: A resolution awarding Bid #12-07 and authorizing the purchase of aggregate materials for varying unit prices from various vendors, as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 22-12 15. Bid #12-09 Tomlinson Asphalt Co. and Sweetser Construction, Inc.: A resolution awarding Bid #12-09 and authorizing the purchase of curb and gutter construction from Tomlinson Asphalt Co., Inc. as a primary supplier and Sweetser Construction, Inc. as a secondary supplier, in variable amounts, for use in Ozark Regional Transit New Freedom Projects, as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 23-12 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 16. Bid #12-10 Drainage Pipe: A resolution awarding Bid #12-10 and authorizing the purchase of drainage pipe for varying unit prices from various vendors for use in Ozark Regional Transit New Freedom Projects and other City projects, as needed through the end of calendar year 2012. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 24-12 B. Unfinished Business: 1. Bellefont Gardens Tree Preservation Area Modification: A resolution to approve a modification of the tree preservation area in the Bellefont Gardens development to shift about one-half acre of tree preservation area from Lot 1 to Lot 4. This resolution was tabled at the December 6, 2011 City Council meeting to the December 20, 2011 City Council meeting. This resolution was tabled at the December 20, 2011 City Council meeting to the January 17, 2012 City Council meeting. THIS ITEM WAS TABLED INDEFINITELY 2. Kum & Go Appeal: A resolution to grant the appeal of Kum & Go, L.C. and to amend and approve its large scale development to match the plat submitted with its appeal letter. This appeal was tabled at the December 20, 2011 City Council meeting to the January 3, 2012 City Council meeting. This appeal was tabled at the January 3, 2012 City Council meeting to the January 17, 2012 City Council meeting. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 25-12 C. New Business: 1. Asphalt Materials: An ordinance waiving the requirements of formal competitive bidding during calendar year 2012 for the purchase of asphalt materials for use by the Transportation Division. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5476 2. Amend Chapter 10 and 150: An ordinance to enact into the Code of Fayetteville §10.18 Authority and to amend §150.03 Authority in the Unified Development Code. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5477 3. Washington County Jail Services Interlocal Agreement: A resolution to approve the Third Amended Interlocal Agreement for Jail Services with Washington County to increase the booking fee from $55.00 to $60.00 per prisoner. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 26-12 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 4. Amend Telecommunications Board: An ordinance amending Article IX Telecommunications Board of the Code of Fayetteville, by redefining the procedures and duties of the Telecommunications Board. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5478 D. City Council Agenda Session Presentations: City Council Tour: Announcements: Adjournment: 9:10 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: (a) Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. (b) Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. (c) Old business and new business. (1) Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aides in a City Council meeting as part of their presentation. (ii) Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. (d) Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: January 17,2012 Adjourn: Subject: Roll Kinion Petty ✓ Tennant Ferrell Adams t/ Lewis ✓/ Gray Boudreaux Mayor Jordan 9-D Subject: Motion To: Q�Q� r` r Motion By: a Seconded: s Kinion Petty Tennant g ,. Ferrell V Adams Wu Uavz," Lewis ✓' ti&oe.'1, Gray V, Oq l2 Boudreaux Mayor Jordan City Council Meeting: January 17,2012 Subject: Consent Motion To: Motion By: Seconded: Kinion Petty ✓ Mir Tennant Ferrell ✓ Adams ✓ Lewis 4 O , Gray Boudreaux Mayor Jordan D Subject: Motion To: Motion By: Seconded: Kinion i Petty Tennant Ferrell Adams Lewis Gray Boudreaux Mayor Jordan City Council Meeting: January 17,2012 Subject: Bellefont Gardens Tree Preservation Area Modification Motion To: ' } Motion By: Seconded: B. 1 Kinion H Petty c✓ Tennant f Ferrell Adams a65enfup- crrna,�- U ewis 1y Gray Boudreaux tf Mayor Jordan 7-0 Subject: Kum & Go Appeal Motion To: , F' ' Motion By: Seconded: B. 2 Kinion Ole- Unfinished Unfinished Petty Business Tennant ✓ Ferrell )tea Adams �1 Lewis ✓ Gray Boudreaux Mayor Jordan City Council Meeting: January 17,2012 Subject: Asphalt Materials Motion To: a &a , �t r. lea 4t�ae Motion By: i Seconded: C. 1 Kinion ,ra New Petty Seas ate} Pe. Business Tennant �° P ✓ ,® Ferrell ✓ Adams ,✓ `i Lewis ✓ �._ Gray zo. all �!}� Boudreaux xm` Mayor Jordan Subject: Amend Chapter 10 and 150 Motion To: And rd Motion By: Seconded: s A C. 2 Kinion ✓ ,/ New Petty ✓ �' Business Tennant i/' ✓ ✓ Ferrell ✓ �( A , Adams ✓ v� Lewis t✓ e t 5�t Gray r✓ ✓ Boudreaux Mayor Jordan City Council Meeting: January 17,2012 Subject: Washington County Jail Services Interlocal Agreement Motion To: Motion By: Seconded: is C.3 Kinion / New Petty Business Tennant rr Ferrell t d Adams Lewis +� ...,..e....�---"' Gray 90' Boudreaux acs- 1a Mayor Jordan 8 'v Subject: Amend Telecommunications Board Motion To: Motion By: Seconded: C. 4 Kinion ✓' y� ✓ New Petty v' Business Tennant ✓ �` Ferrell ✓ v' (� Adams ✓ aY r Lewis Gray yr Boudreaux ✓ td Mayor Jordan p aTye eVl a Departmental Correspondence ARKANSAS LEGAL www.accessfayetteville.org DEPARTMENT Kit Williams _ City Attorney TO: Mayor JordanJason B.Kelley Assistant City Attorney THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: January 18, 2012 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of January 17, 2012 1. Sparks Condemnation Settlement: A resolution approving a Settlement Agreement with Ricky Sparks and Dawn Sparks, concerning condemnation litigation filed as part of the Cato Springs Road Improvement Project, in the total amount of$11,850.00. 2. T-Hangar Lease Agreements: A resolution to approve T-Hangar Lease Agreements throughout 2012 at the current rental rate or as adjusted upward by the Airport Board for all T-Hangars rented at the Fayetteville Executive Airport. 3. South Delta Aviation, Inc.: A resolution to approve a two year lease for the airport hangar at 4248 South School Avenue to South /Delta Aviation, Inc. for a rent of$3,000 per month to begin on June 1, 2012.. 4. AR Department of Aeronautics Grant: A resolution authorizing application for and acceptance of an Arkansas Department of Aeronautics 80/20 grant in the amount of$224,000.00 for improvements to the former AATC Hangar Building at Drake Field. 5. McClelland Consulting Engineers Task Order No. 7: A resolution approving Task Order No. 7 to the contract with McClelland Consulting Engineers in the amount of $27,150.00 to design the rehabilitation of the former AATC Hangar Building at Drake Field, and approving a budget adjustment. 6. Transportation Division Truck Equipment Purchase: A resolution approving a budget adjustment in the amount of$6,000.00 to fund the purchase of an extendo-bed, topper and ladder rack for pickup truck unit 42147. 7. Bid #11-65: A resolution awarding Bid #11-65 and authorizing the purchase of crushed rock salt from Central Salt Company in the amount of$79.85 per ton, as needed through the end of Calendar Year 2012. 8. Bid #12-01: A resolution awarding Bid 412-01 and authorizing the purchase from Time Striping, Inc. of thermal striping, in variable amounts, for the Transportation Division as needed through the end of 2012. 9. Bid #12-02: A resolution awarding Bid #12-02 and authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint markings, in variable amounts, for the Transportation Division as needed through the end of calendar year 2012. 10. Bid #12-03: A resolution awarding Bid #12-03 and authorizing the purchase of curb and gutter construction from Fochtman Enterprises, Inc. as a primary supplier and Sweetser Construction, Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, needed through the end of calendar year 2012. 11. Bid #12-04: A resolution awarding Bid #12-04 and authorizing the purchase of hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. 12. Bid #12-05: A resolution awarding Bid #12-05 and authorizing the purchase of concrete from Beaver Lake Concrete, Inc. as a primary supplier and Tune Concrete Company as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. 13. Bid #12-06: A resolution awarding Bid #12-06 and authorizing the purchase of truck hauling services from Hillside Haulers for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. 2 14. Bid #12-07: A resolution awarding Bid #12-07 and authorizing the purchase of aggregate materials for varying unit prices from various vendors, as needed through the end of calendar year 2012. 15. Bid #12-09: A resolution awarding Bid #12-09 and authorizing the purchase of curb and cutter construction from Tomlinson Asphalt Co., Inc. as a primary supplier and Sweetser Construction, Inc. as a secondary supplier, in variable amounts, for use in Ozark Regional Transit New Freedom Projects, as needed through the end of calendar year 2012. 16. Bid #12-10: A resolution awarding Bid #12-10 and authorizing the purchase of drainage pipe for varying unit prices from various vendors for use in Ozark Regional Transit New Freedom Projects and other city projects, as needed through the end of calendar year 2012. 17. Kum & Go Appeal: A resolution to grant the appeal of Kum & Go, L.C. and to amend and approve its Large Scale Development to agree with the plat submitted with its appeal letter. 18. Asphalt Materials: An ordinance waiving the requirements of formal competitive bidding during the calendar year 2012 for the purchase of asphalt materials for use by the Transportation Division. 19. Amend Chapter 10 and 150: An ordinance to enact into the Code of Fayetteville §10.18 Authority and to amend §150.03 Authority in the Unified Development Code. 20. Washington County Jail Services Interlocal Agreement: A resolution to approve the Third Amended Interlocal Agreement for Jail Services with Washington County to increase the booking fee from $55.00 to $60.00 per prisoner. 21. Amend Telecommunications Board: An ordinance amending Article IX Telecommunications Board of the Code of Fayetteville, by redefining the procedures and duties of the Telecommunications Board. 3 Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray 7ayve e�l e Ward 1 Position 2—Brenda Boudreaux City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting January 17, 2012 A meeting of the Fayetteville City Council will be held on January 17, 2012 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. 2012 Martin Luther King Brotherhood Award Presentation 2. City of Distinction Award 3. State of the City Address Agenda Additions: A. Consent: 1. Approval of the January 3, 2012 City Council meeting minutes. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. T-Hangar Lease Agreements: A resolution to approve T-Hangar lease agreements throughout 2012 at the current rental rate or as adjusted upward by the Airport Board for all T-Hangars rented at the Fayetteville Executive Airport. 3. South Delta Aviation, Inc.: A resolution to approve a two year lease for the airport hangar at 4248 South School Avenue to South Delta Aviation, Inc. for a rent of$3,000.00 per month to begin on June 1, 2012. 4. Arkansas Department of Aeronautics Grant: A resolution authorizing application for and acceptance of an Arkansas Department of Aeronautics 80/20 Grant in the amount of $224,000.00 for improvements to the former AATC hangar building at Drake Field. 5. McClelland Consulting Engineers Task Order No. 7: A resolution approving Task Order No. 7 to the contract with McClelland Consulting Engineers in the amount of $27,150.00 to design the rehabilitation of the former AATC hangar building at Drake Field, and approving a budget adjustment. 6. Transportation Division Truck Equipment Purchase: A resolution approving a budget adjustment in the amount of $6,000.00 to fund the purchase of an extendo-bed, topper and ladder rack for pickup truck unit 2147. 7. Bid #11-65 Central Salt Company: A resolution awarding Bid #11-65 and authorizing the purchase of crushed rock salt from Central Salt Company in the amount of$79.85 per ton, as needed through the end of calendar year 2012. 8. Bid #12-01 Time Striping, Inc.: A resolution awarding bid #12-01 and authorizing the purchase from Time Striping, Inc. of thermal striping, in variable amounts, for the Transportation Division as needed through the end of calendar year 2012. 9. Bid #12-02 Asphalt Striping Service, LLC: A resolution awarding Bid #12-02 and authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint markings, in variable amounts, for the Transportation Division as needed through the end of calendar year 2012. 10. Bid #12-03 Fochtman Enterprises, Inc. and Sweetser Construction, Inc.: A resolution awarding Bid #12-03 and authorizing the purchase of curb and gutter construction from Fochtman Enterprises, Inc. as a primary supplier and Sweetser Construction, Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. 11. Bid #12-04 Les Rogers, Inc.: A resolution awarding Bid #12-04 and authorizing the purchase of hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. 12. Bid #12-05 Beaver Lake Concrete, Inc. and Tune Concrete Company: A resolution awarding Bid #12-05 and authorizing the purchase of concrete from Beaver Lake Concrete, Inc as a primary supplier and Tune Concrete Company as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 13. Bid #12-06 Hillside Haulers: A resolution awarding Bid #12-06 and authorizing the purchase of truck hauling services from Hillside Haulers for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2012. 14. Bid #12-07 Aggregate Materials: A resolution awarding Bid #12-07 and authorizing the purchase of aggregate materials for varying unit prices from various vendors, as needed through the end of calendar year 2012. 15. Bid #12-09 Tomlinson Asphalt Co. and Sweetser Construction, Inc.: A resolution awarding Bid #12-09 and authorizing the purchase of curb and gutter construction from Tomlinson Asphalt Co., Inc. as a primary supplier and Sweetser Construction, Inc. as a secondary supplier, in variable amounts, for use in Ozark Regional Transit New Freedom Projects, as needed through the end of calendar year 2012. 16. Bid #12-10 Drainage Pipe: A resolution awarding Bid #12-10 and authorizing the purchase of drainage pipe for varying unit prices from various vendors for use in Ozark Regional Transit New Freedom Projects and other City projects, as needed through the end of calendar year 2012. B. Unfinished Business: 1. Bellefont Gardens Tree Preservation Area Modification: A resolution to approve a modification of the tree preservation area in the Bellefont Gardens development to shift about one-half acre of tree preservation area from Lot 1 to Lot 4. This resolution was tabled at the December 6, 2011 City Council meeting to the December 20, 2011 City Council meeting. This resolution was tabled at the December 20, 2011 City Council meeting to the January 17, 2012 City Council meeting. 2. Kum & Go Appeal: A resolution to grant the appeal of Kum & Go, L.C. and to amend and approve its large scale development to match the plat submitted with its appeal letter. This appeal was tabled at the December 20, 2011 City Council meeting to the January 3, 2012 City Council meeting. This appeal was tabled at the January 3, 2012 City Council meeting to the January 17, 2012 City Council meeting. C. New Business: 1. Asphalt Materials: An ordinance waiving the requirements of formal competitive bidding during calendar year 2012 for the purchase of asphalt materials for use by the Transportation Division. 2. Amend Chapter 10 and 150: An ordinance to enact into the Code of Fayetteville §10.18 Authority and to amend §150.03 Authority in the Unified Development Code. 3. Washington County Jail Services Interlocal Agreement: A resolution to approve the Third Amended Interlocal Agreement for Jail Services with Washington County to increase the booking fee from $55.00 to $60.00 per prisoner. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 4. Amend Telecommunications Board: An ordinance amending Article IX Telecommunications Board of the Code of Fayetteville, by redefining the procedures and duties of the Telecommunications Board. D. City Council Agenda Session Presentations: City Council Tour: Announcements: Adjournment: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: (a) Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. (b) Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. (c) Old business and new business. (1) Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aides in a City Council meeting as part of their presentation. (ii) Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. (d) Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 A.16 Bid#12-10 Drainage Pipe a erdle Pagel of R2 THE CITY OF FAYETTEVBid# ARKANSAS ,, ,-TDEPARTMENT CORRESPONDENCE ARKANSAS CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff From Terry Gulley, Transportation Services Director__ Date: January 17, 2012 Subject: A resolution awarding Bid 12-10 for and approving the purchase of drainage pipe for varying unit prices as shown on the attached bid tabulation for use in Ozark Regional Transit New Freedom Projects and other City projects, as needed through the end of calendar year 2012. PROPOSAL: City Council approved an agreement with Ozark Regional Transit on November 3, 2009 (Res. No. 220-09)to utilize $387,500 in Federal Transit Administration grant funds for sidewalk,transit shelter and bench concrete pad construction. These New Freedom funds will enable the City to construct these amenities in the proximity to bus stops. Sealed formal bids for drainage pipe for ORT were publicly read and the results are attached to this memo. RECOMMENDATION: Staff recommends a resolution awarding Bid 12-10 for and approving the purchase of drainage pipe for varying unit prices as shown on the attached bid tabulation for use in Ozark Regional Transit New Freedom Projects and other City projects, as needed through the end of calendar year 2012. BUDGETIMPACT: Funds for the acquisition of the materials have been budgeted in the ORT Sidewalks & Pads Grant project. Grant funds are required to be spent by September 1, 2012. A.16 Bid#12-10 Drainage Pipe Page 2 of 2 RESOLUTION NO. A RESOLUTION AWARDING BID #12-10 AND AUTHORIZING THE PURCHASE OF DRAINAGE PIPE FOR VARYING UNIT PRICES FROM VARIOUS VENDORS FOR USE IN OZARK REGIONAL TRANSIT NEW FREEDOM PROJECTS AND OTHER CITY PROJECTS, AS NEEDED THROUGH THE END OF CALENDAR YEAR 2012 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-10 and authorizes the purchase of drainage pipe for varying unit prices from various vendors, as shown in the attached Exhibit "A", for use in Ozark Regional Transit New Freedom Projects and other City projects, as needed through the end of calendar year 2012. PASSED and APPROVED this 17th day of January, 2012. APPROVED: ATTEST: By: By; LIONELD JORDAN,Mayor SONDRA E. SMITH, City Clerk/Treasurer B.2 Kum&Go Appeal aye eve a Page 1 of 8 THE CITY OF FAYETTEVILLE,ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS - r . MEMO To: Mayor and City Council ��pp Thru: Jeremy Pate, Development Services Director& From: Chris Brown, City Engineer Ci- Date: January 11, 2012 Subject: LSD 11-3966 (Kum and Go at Martin Luther King and Hill Avenue) Review of Vehicular Traffic and Site Distance Safety Study Provided by Kum and Go Study Review The Vehicular Traffic and Site Distance Safety Study developed by Small Arrow Engineering, LLC (SAE), and provided to the City Council at the December 20, 2011 City Council Meeting has been reviewed by Engineering Division staff. The study provides a report of existing site conditions and calculated impacts of the proposed development, and includes recommendations of improvements on Martin Luther King Boulevard to accommodate the proposed development. Upon review, staff notes the following: 1) No traffic counts were taken as part of the study; rather, traffic was observed during a two-hour period (4:30 to 6:30 pm) on a Friday afternoon. This observation does not provide a true and complete picture of traffic conditions in the area, specifically relative to traffic commuting to and from the University of Arkansas for classes, and the traffic related to the nearby Fayetteville High School, since traffic was observed only during the afternoon hours, after most classes have dismissed. 2) No stacking/queuing analysis or existing level of service was provided; therefore, the stated observed queue lengths provide only a snapshot of traffic operations and, again, do not provide a true picture of queues experienced during an average day. 3) The study notes an observed traffic split of 60 percent eastbound to 40 percent westbound. Again, this observation is during a limited time frame, and there is not enough data to assess its validity. 4) No crash data was provided in the study. 5) The study agrees with staff assertions that vehicles using the proposed driveway could conflict with east bound traffic turning left at Hill Avenue. 6) Improvements to Martin Luther King Blvd. recommended by the study include: a. Upgrade of the traffic signal to provide protected left turns from Martin Luther King Boulevard in both directions. b. Modification of the center lane striping between Hill Avenue and the proposed driveway entrance, or alternatively installing mountable medians to reduce the potential for conflicts between left turn movements on the proposed driveway and on existing Hill Avenue. THE CITY OF FAYETTEVILLE, peal age Wo In summary, the study provided by SAE is too limited in nature to fully assess the existing traffic conditions, and does not include the type of data normally provided in a traffic study. Data such as hourly traffic counts for a period of at least 24 hours, 15 minute counts during the AM and PM peak hours, turning movement counts, observation of queue lengths during the AM and PM peaks, and crash statistics must be collected in order to fully analyze existing levels of service, delay times, stacking lengths, and other intersection conditions, and to accurately predict the effects of the proposed development on traffic in the area. Having said that, the observed traffic conditions reported in the study are similar to video evidence provided by staff at the December 20, 2011 City Council Meeting, in that eastbound traffic was observed stacking from the Hill Avenue signal all the way to the proposed driveway. The study also recognizes the potential for westbound vehicles turning left into the proposed driveway to conflict with the eastbound left movement at Hill Avenue. It should be noted that the opinions of staff and of the Engineer preparing the study are similar, and are both based on observations of traffic operations at the site. The field of Traffic Engineering certainly has its share of data collection, calculations, and analysis, but the tenets of Traffic Engineering are based on empirical evidence and study of driver behaviors. Therefore, observation of traffic is an important part of a traffic analysis project, and should not be discounted or ignored as evidence. Analysis of Crash Data Staff presented a statistic regarding crashes at driveways at the City Council Meeting on December 20"i. This statistic, that approximately 50% of crashes at driveways are due to left turns into the driveway, is certainly general in nature. However, a review of various studies dealing with the effect of driveways on traffic accidents can produce similar statistics, all indicating that driveways and associated turning movements have an effect on crash rates. It goes without saying that allowing a left turn into the Kum and Go from MLK Blvd. will cause more crashes than are currently occurring in the vicinity of the driveway, as crash rates are proven to increase as turning movements do so. To provide more specific data, staff requested crash data from the Arkansas Highway and Transportation Department for MLK Blvd., % mile either side of its intersection with Hill Avenue, and also '/o mile either side of the Razorback Road intersection. Further analysis of the data is needed to say with certainty what effect the number of driveways and turning movements had on the relative crash rates, but the data clearly shows the much higher incidence of crash rates on the segment around Razorback Road, which is more highly developed and has businesses that generate higher turning volumes than the segment around Hill Avenue. The rate of crashes near Razorback Road (8.28 crashes per million vehicle miles (mvm)) is more than double the rate near Hill Avenue (3.94 crashes/mvm). Summaries of the data and an aerial photo of the two areas are attached. Furthermore, a comparison of crashes east and west of Razorback Road shows 80 crashes to the west, and 44 to the east of the intersection (with 12 in the intersection itself). As the aerial photo of this location depicts, there are more than twice the number of driveways west of the intersection; this area was developed prior to current access management policies. Again, additional analysis beyond the scope of this review is needed to fully discern the reasons for this, but it cannot be disputed that the relative number of crashes east and west of the intersection is roughly proportional to the corresponding number of driveways. Recommendation Because of the potential conflict between vehicles making left turns at Hill Avenue and the proposed driveway, staff recommends that the City Council uphold the Planning Commission's decision to allow a curb cut on Martin Luther King Boulevard with right-in right-out access only. THE CITY OFFAYETTEVILLE, WK4 peal age 04 If the City Council disagrees with the staff recommendation and the Planning Commission's decision and wishes to permit left turns into the driveway, staff recommends that this approval be contingent upon the construction of a median similar to the attached drawing labeled"Median Concept", and as suggested in the applicant's Vehicular Traffic and Site Distance Safety Study. This median, as is the case with any construction within the Highway right of way, would require a permit from the AHTD. B.2 Kum&Go Appeal Page 4 of 8 Summary of Crash Analysis Highway 180, Section 0 Log Mile .50 — 1.0 Fayetteville, Hwy 180 and Hwy 112 Area Washington County A crash analysis showed that 136 crashes occurred on Highway 180, Section 0 from log mile .50 to log mile 1.00 in Fayetteville for the period January 1, 2008 through December 31, 2010. Further information is shown below. Crash Severity: 38 nonfatal injury crashes that include: 1 serious injury crash 10 moderate injury crashes 27 possible injury crashes 98 property damage only crashes Crash Type: Road Surface Condition: Angle Crashes 59 Dry 113 Rear End Crashes 55 Wet 22 Sideswipe Crashes 16 Ice 1 Single Vehicle Crashes 5 Backing Crashes l Three Year Average Crash Rate for Study Area: 8.28 crashes per million vehicle miles traveled. *Statewide 2-year average crash rate is 4.97 crashes per million vehicle miles for an urban, 4-lane undivided, no control of access highway. Factors Used to Calculate Crash Rate for Study Area: Avg. AADT 30000 Length .50 mile Three Year Average crashes 45.33 °2010 Gash Rates are not yet available so only 2008 and 2009 was used. 12/29/2011 P&R:TSS/TE NW000 AVE. --� M LEWrs Av . al T N fa CFh13C1��v7 1{[y�.pyy�" �, :��."1j'/i� _ � L• h� r_•�- A '1' �{ 7412 I 7 :;,,tl�i, ,�. �1�, v1.. . a.��i�.F Ake• _ .i �� __� i - ,i �" .0 1 ■ S tam � -+_RAZOR ACK q0. . Y i //►o (Tp.i'mTI RI. NY00 1 O { yM{{s ■ff�'� lWli ,v /1 196//lR1f i.��l 2 I IAMf.t N1 JAM M ! P fWm Q 114f.1 I N B.2 Kum&Go Appeal Page 6 of 8 Summary of Crash Analysis Highway 180, Section 0 Log Mile 1.10 — 1.60 Fayetteville, Hwy 180 and Hill Road Area Washington County A crash analysis showed that 55 crashes occurred on Highway 180, Section 0 from log mile 1.10 to log mile 1.60 in Fayetteville for the period January 1, 2008 through December 31, 2010. Further information is shown below. Crash Severity: 12 nonfatal injury crashes that include: 1 serious injury crash 1 moderate injury crashes 10 possible injury crashes 43 property damage only crashes Crash Type: Road Surface Condition: Angle Crashes 26 Dry 49 Rear End Crashes 18 Wet 4 Single Vehicle Crashes 6 Ice 2 Sideswipe Crashes 4 Backing Crashes 1 Three Year Average Crash Rate for Study Area: 3.94 crashes per million vehicle miles traveled. *Statewide 2-year average crash rate is 4.97 crashes per million vehicle miles for an urban, 4-lane undivided, no control of access highway. Factors Used to Calculate Crash Rate for Study Area: Avg. AADT 25500 Length .50 mile Three Year Average crashes 18.33 *2010 Crash Rates are not yet available so only 2008 and 2009 was used. 12/29/2011 P&R:TSS/TE fly _ LN 1 1I1 fj IL ir MAP s i 4L Do MI _ L B.2 Kum&Go Appeal age 8 of 8 . �Pn wlv aq+mry e/Dud q ppm H��pe �/ F V cz NO146'48'X' 143.10' o � f I= k.w a (� o �I _ I 4� ff L� j � µ f � � `n Ci w• I I IA 2 _ I g ! a C m F-D 2- y $ r z o 'ENE A330C14CIA 7E5S Lq,INC m r IE' STOAEN28228•FAYFTfE iu,m KUM & GO L.C. A ° " _ 8400 Wes Mo Parkway, 1 e w f 4 .9 WES PWM&GGBEUq West Des Movxrs,lowa 50266 �I Ix