Loading...
HomeMy WebLinkAbout2012-03-06 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray 7ayve e�l e Ward 1 Position 2—Brenda Boudreaux City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting March 6, 2012 A meeting of the Fayetteville City Council will be held on March 6, 2012 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. 4th Quarter Financial Report 2011, Paul Becker, Finance Director Agenda Additions: A. Consent: 1. Approval of the February 21, 2012 City Council meeting minutes. APPROVED 2. Office of National Drug Control Policy Gulf Coast High Intensity Drug Trafficking Area: A resolution approving a budget adjustment in the amount of $98,808.00 recognizing revenue from the Office of National Drug Control Policy Gulf Coast High Intensity Drug Trafficking Area. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 43-12 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Water and Sewer Relocation AHTD-Utility Agreement: A resolution approving a contract with the Arkansas State Highway and Transportation Commission regarding utility construction and relocation of water and sewer utilities related to the Highway 112 Spur(Garland Avenue) Widening and Improvement Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 44-12 4. Garver, LLC: A resolution approving a contract with Garver, LLC in an amount not to exceed $40,000.00 for professional engineering services related to the renovation of the Wilson Park swimming pool deck and interior. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 45-12 5. 4248 S. School Ave. Hangar Improvements: A resolution awarding Bid #12-22 and authorizing a contract with Pick-It Construction, Inc. in the amount of $235,100.00 for construction of alterations and improvements to the hangar at 4248 S. School Avenue, approving a project contingency of$16,750.00, recognizing and accepting grant revenue form the Arkansas Department of Aeronautics to partially fund the project, and approving a budget adjustment. THIS ITEM WAS REMOVED FROM CONSENT FOR DISCUSSION PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 46-12 6. City of Elkins Cost-Share Agreement: A resolution approving a cost-sharing agreement with the City of Elkins in an amount not to exceed $150,000.00 for replacement and improvements of the Elkins Outfall Sewer Line. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 47-12 7. Rosetta Construction, LLC: A resolution to approve a construction contract with Rosetta Construction, LLC for $692,223.00 with a contingency of $50,000.00 to construct the Elkins Outfall Gravity Sewer Improvements and to approve the attached budget adjustment of$416,818.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 48-12 8. Off Street Parking Development District No. 1 Appointment: A resolution to approve the appointment of James A. Williams, Jr. to the Board of Improvement of the Downtown Off Street Parking Development District No. 1 of the City of Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 49-12 B. Unfinished Business: 1. Amend Chapter 151 Definition of"Family": An ordinance to amend the definition of "Family" found in Chapter 151 Definitions of the Unified Development Code to allow the City Council to authorize up to five (5) unrelated persons in some units of a Planned Zoning District. This ordinance was left on the First Reading at the February 7, 2012 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council meeting. This ordinance was left on the Second Reading at the February 21, 2012 City Council meeting. TABLED TO COME BACK WITH ORDINANCE ON ENFORCEMENT C. Public Hearing: 1. Garland Avenue Water and Sewer Relocation Project: A resolution authorizing the City Attorney to seek condemnation and possession of certain lands owned by the Glen David Wilson Trust & Linda Kay Hinkle, Caren E. & Richard L. Hanna, Bob L. & Wilma B. Bonds, Margot Khavinson, Remington C. Hendrix, Spirits Shop, Inc., and Donald W. & Brenda Sue Johnston needed for water and sewer relocations along N. Garland Avenue, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 50-12 D. New Business: 1. RZN 12-4024 (1934 E. Huntsville Rd./Stiles): An ordinance rezoning that property described in rezoning petition RZN 12-4024, for approximately 0.4 acres, located at 1934 East Huntsville Road from RSF-4, Residential Single-Family, 4 units per acre to NS, Neighborhood Services. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5486 2. Amend §114.03 First Thursday Fayetteville: An ordinance to amend §114.03 First Thursday Fayetteville to close all streets around the square from 4:00 p.m. to 10:00 p.m. during First Thursday and to give control of all parking around the square (both inside and outside) to the Fayetteville Convention and Visitors Bureau during First Thursday. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5487 3. Bid #12-15 B&A Property Maintenance: A resolution awarding Bid #12-15 and authorizing a contract with B&A Property Maintenance in a total amount of$225,713.00 for the maintenance of trees, and approving a five percent(5%)project contingency. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 51-12 4. Employee Compensation Adjustment: A resolution to approve a budget adjustment of $1,154,000.00 to fund a city-wide 2012 employee compensation adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 52-12 City Council Tour: Announcements: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 Adjournment: 9:30 p.m. NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: (a) Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. (b) Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. (c) Old business and new business. (i) Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aides in a City Council meeting as part of their presentation. (ii) Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. (d) Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: March o,2012 adjourn: Subject: Roll Ferrell Adams Lewis Gray Boudreaux Kinion Petty Tennant Mayor Jordan q-o Subject: Motion To: Motion By: Seconded: Ferrell Adams Lewis Gray Boudreaux Kinion Petty Tennant Mayor Jordan City Council Meeting: March o,2012 Subject: Consent Motion To: Motion By: "T Seconded: Ferrell Adams h� Lewis M0 L G, HK Gray Nt R-A, Boudreaux �� Kinion �gp Petty -� Tennant Mayor Jordan b JD Subje t: qaq� Qom. �CI1OO) Ave i T c�UCtN2tt7j �14P 'fY�M (`. Motio To: Motio By: Fey fta Secon d: tl! n 64,VI Ferrell Adams Lewis 1 Gray Boudreaux 4�— 12 Kinion �� Petty Tennant 'moi q . I L Mayor Jordan .. ) kq) City Council Meeting: March o,2012 Subject: Amend Chapter 151 Definition of"Family" Motion To: 2 fd i}, _ �VVA J ��QMM I Motion By: �r lewtS Seconded: l B. 1 Ferrell Unfinished Adams Business Lewis f l Gray (� Boudreaux Kinion h Y/t Petty Tennant Mayor Jordan 5- q 5-4 Subject: Motion To: Motion By: Seconded: Ferrell Adams Lewis Gray Boudreaux Kinion Petty Tennant Mayor Jordan City Council Meeting: March'o, 2012 Subject: Garland Avenue Water and Sewer Relocation Project Motion To: �� Motion By: Seconded: C. 1 Ferrell Public Adams Hearing Lewis Gray Boudreaux Kinion Petty Tennant Mayor Jordan c/ Subject: Motion To: Motion By: Seconded: Ferrell Adams Lewis Gray Boudreaux Kinion Petty Tennant Mayor Jordan City Council Meeting: March u,2012 Subject: RZN 12-4024 (1934 E. Huntsville Rd./Stiles) IGray Ferrell AdamsLewis Boudreaux Kinion Petty Tennant (� Mayor Jordan -p �-o �- ® Subject: Amend 114.03 First Thursday Fayetteville Motion To: n Vd oC. s Motion By: WL W Lb Seconded: D. 2 Ferrell New Adams Business Lewis Gray R � Boudreaux IlKinion Petty j]Q Tennant l 0� Mayor Jordan City Council Meeting: March o,2012 Subject: Bid#12-15 B&A Property Maintenance Motion To: I Qn Motion By: Seconded: D. 3 Ferrell New Adams Business Lewis Gray Boudreaux Kinion Petty Tennant 51- 2 Mayor Jordan �/\l Subject: Employee Com ensatiion Adjustment Motion To: V Motion By: Seconded: D. 4 Ferrell New Adams Business Lewis Gray Boudreaux Kinion Petty Tennant Mayor Jordan • aye ed le Departmental Correspondence ARKANSAS www.accessfayetteville.org LEGAL DEPARTMENT Kit Williams City Attorney TO: Mayor Jordan Jason B.Kelley Assistant City Attorney THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: March 7, 2012 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of March 6, 2012 1. Gulf Coast High Intensity Drug Trafficking Area: A resolution approving a budget adjustment in the amount of $98,808.00 recognizing revenue form the Office of National Drug Control Policy Gulf Coast High Intensity Drug Trafficking Area. 2. Water & Sewer Relocation AHTD-Utility Agreement: A resolution approving a contract with the Arkansas State Highway and transportation Commission regarding utility construction and relocation of water and sewer utilities related to the Highway 112 Spur (Garland Avenue) Widening and Improvement Project. 3. Garver, LLC: A resolution approving a contract with Garver, LLC in an amount not to exceed $40,000.00 for professional engineering services related to the renovation of the Wilson Park swimming pool deck and interior. 4. 4248 S. School Ave. Hangar Improvements: A resolution awarding Bid #12-22 and authorizing a contract with Pick-It Construction, Inc. in the amount of $235,100.00 for construction of alterations and improvements to the hangar at 4248 S. School Avenue, amending Resolution #12-12 authorizing application for and accepting an 80/20 grant from the Arkansas Department of Aeronautics to partially fund the project, and approving a budget adjustment. 5. Elkins Cost-Share Agreement: A resolution approving a cost-sharing agreement with the City of Elkins in an amount not to exceed $150,000.00 for replacement and improvement of the Elkins Outfall Sewer Line. 6. Rosetta Construction, LLC: A resolution to approve a construction contract with Rosetta Construction, LLC for $692,223.00 with a contingency of $50,000.00 to construct the Elkins Outfall Gravity Sewer Improvements and to approve the attached budget adjustment of$416,818.00. 7. Off-Street Parking Development: A resolution to approve the appointment of James A. Williams, Jr., to the Board of Improvement of the Downtown Off-Street Parking Development District No. 1 of Fayetteville. 8. Garland Avenue Water & Sewer Relocation Project: A resolution authorizing the City Attorney to seek condemnation and possession of certain lands owned by the Glen David Wilson Trust & Linda Kay Hinkle, Caren E. and Richard L. Hanna, Bob L. and Wilma B. Bonds, Margot Khavinson, Remington C. Hendrix, Spirits Shop, Inc., and Donald W. & Brenda Sue Johnston needed for water and sewer relocations along N. Garland Avenue, and approving a budget adjustment. 9. First Thursday Fayetteville: An ordinance to amend §114.03 First Thursday Fayetteville to close all streets around the Square from 4:00 p.m. to 10:00 p.m. during First Thursday and to give control of all parking around the Square (both inside and outside) to the Fayetteville Convention and Visitors Bureau during First Thursday. 10. Bid #12-15: A resolution awarding Bid #12-15 and authorizing a contract with B&A Property Maintenance in a total amount of $225,713.00 for the maintenance of trees, and approving a 5% project contingency. 11. Employee Compensation Adjustment: A resolution to approve a budget adjustment of $1,154.00 to fund a city-wide 2012 Employee Compensation adjustment. 2 Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray 7ayve e�l e Ward 1 Position 2—Brenda Boudreaux City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Robert Ferrell Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Sarah E.Lewis Final Agenda City of Fayetteville Arkansas City Council Meeting March 6, 2012 A meeting of the Fayetteville City Council will be held on March 6, 2012 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. 4th Quarter Financial Report 2011, Paul Becker, Finance Director Agenda Additions: A. Consent: 1. Approval of the February 21, 2012 City Council meeting minutes. 2. Office of National Drug Control Policy Gulf Coast High Intensity Drug Trafficking Area: A resolution approving a budget adjustment in the amount of $98,808.00 recognizing revenue from the Office of National Drug Control Policy Gulf Coast High Intensity Drug Trafficking Area. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Water and Sewer Relocation AHTD-Utility Agreement: A resolution approving a contract with the Arkansas State Highway and Transportation Commission regarding utility construction and relocation of water and sewer utilities related to the Highway 112 Spur(Garland Avenue) Widening and Improvement Project. 4. Garver, LLC: A resolution approving a contract with Garver, LLC in an amount not to exceed $40,000.00 for professional engineering services related to the renovation of the Wilson Park swimming pool deck and interior. 5. 4248 S. School Ave. Hangar Improvements: A resolution awarding Bid #12-22 and authorizing a contract with Pick-It Construction, Inc. in the amount of $235,100.00 for construction of alterations and improvements to the hangar at 4248 S. School Avenue, approving a project contingency of$16,750.00, recognizing and accepting grant revenue form the Arkansas Department of Aeronautics to partially fund the project, and approving a budget adjustment. 6. City of Elkins Cost-Share Agreement: A resolution approving a cost-sharing agreement with the City of Elkins in an amount not to exceed $150,000.00 for replacement and improvements of the Elkins Outfall Sewer Line. 7. Rosetta Construction, LLC: A resolution to approve a construction contract with Rosetta Construction, LLC for $692,223.00 with a contingency of $50,000.00 to construct the Elkins Outfall Gravity Sewer Improvements and to approve the attached budget adjustment of$416,818.00. 8. Off Street Parking Development District No. 1 Appointment: A resolution to approve the appointment of James A. Williams, Jr. to the Board of Improvement of the Downtown Off Street Parking Development District No. 1 of the City of Fayetteville. B. Unfinished Business: 1. Amend Chapter 151 Definition of"Family": An ordinance to amend the definition of "Family" found in Chapter 151 Definitions of the Unified Development Code to allow the City Council to authorize up to five (5) unrelated persons in some units of a Planned Zoning District. This ordinance was left on the First Reading at the February 7, 2012 City Council meeting. This ordinance was left on the Second Reading at the February 21, 2012 City Council meeting. Left on the Second Reading C. Public Hearing: 1. Garland Avenue Water and Sewer Relocation Project: A resolution authorizing the City Attorney to seek condemnation and possession of certain lands owned by the Glen David Wilson Trust & Linda Kay Hinkle, Caren E. & Richard L. Hanna, Bob L. & Wilma B. Bonds, Margot Khavinson, Remington C. Hendrix, Spirits Shop, Inc., and Donald W. & Brenda Sue Johnston needed for water and sewer relocations along N. Garland Avenue, and approving a budget adjustment. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 D. New Business: 1. RZN 12-4024 (1934 E. Huntsville Rd./Stiles): An ordinance rezoning that property described in rezoning petition RZN 12-4024, for approximately 0.4 acres, located at 1934 East Huntsville Road from RSF-4, Residential Single-Family, 4 units per acre to NS, Neighborhood Services. 2. Amend §114.03 First Thursday Fayetteville: An ordinance to amend §114.03 First Thursday Fayetteville to close all streets around the square from 4:00 p.m. to 10:00 p.m. during First Thursday and to give control of all parking around the square (both inside and outside) to the Fayetteville Convention and Visitors Bureau during First Thursday. 3. Bid #12-15 B&A Property Maintenance: A resolution awarding Bid #12-15 and authorizing a contract with B&A Property Maintenance in a total amount of$225,713.00 for the maintenance of trees, and approving a five percent(5%)project contingency. 4. Employee Compensation Adjustment: A resolution to approve a budget adjustment of $1,154,000.00 to fund a city-wide 2012 employee compensation adjustment. City Council Tour: Announcements: Adjournment: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: (a) Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. (b) Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. (c) Old business and new business. (1) Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aides in a City Council meeting as part of their presentation. (ii) Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. (d) Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 q City of Fayetteville Staff Review Foran A.5 S.School Ave. 1 . , ��G-lYi ,1✓t�Klh�('r' :.�w l Agenda Items Paof 28 Improvements eVt1171Vt e' City Counciland Page 1Hangar (fin� Contracts, Leases or Agreements bLUMLt" o 1�t4fj�� a 3/6/2012 City Council Meeting Date Agenda Items Only Ray M. Boudreaux Aviation Transportation Submitted By Division Department Action Required: Action Required:A Resolution to approve a Construction Contract with Pick-it Construction Inc in the amount of $235,100.00 for construction of alterations and improvements to the hangar at 4248 S School Ave for the purpose of making the building suitable for an aviation business relocating to Fayetteville.Approval of a Budget Adjustment increasing the project budget, including a project contingency amount of$16,750.00 and recognizing grant revenue from the AR Dept of Aeronautics. $ 252,850.00 $ 27,150.00 Airport Hangar Rehabilitation Cost of this request Category/Project Budget Program Category I Project Name 5550.3960.5804.00 $ 27,150.00 Capital Account Number Funds Used to Date Program!Project Category Name 12002 2012 $ - Airport Project Number Remaining Balance Fund Name - Budgeted Item Budget Adjustment Attached rX �Z- Previous Ordinance or Resolution# 12-12, 13-12 JDepa Director Date Original Contract Date: Original Contract Number: ey Date �Pcx , cx . z- 2� zotz Finance and Internal Services Director Date Received in City0 2-27-1 2 PO4: 1 4 R C V D Clerk's Office I J67N, A, �)' 2 Chief of S Date g/ Received in �r— Mayor's Office Z M or Date Comments:Grant application to be submitted for approval at the March 14,2012 meeting of the Arkansas Aeronautics Commission. Revised January 15,2009 A.5 4248 S.School Ave. City Council Meeting of: March 6, 2012 Hangar Improvements Agenda Item Number: Page 2 of 28 Tav r• YC- tevi ICAVIATION DIVISION ARKANSAS FAYETTEVILLE EXECUTIVE AIRPORT•DRAKE FIELD CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO TO: Mayor Jordan THRU: Chief of Staff THRU: Staff/Contract Review Committee THRU: Terry Gulley,Transportation Dire FROM Ray M. Boudreaux,Aviation or DATE: February 27, 2012 SUBJECT: Approve Contract for Hangar Remodel Project to Pick-It Construction Inc. in the amount of$235,100.00 and a contingency in the amount of$16,750.00. Approve a Budget Adjustment. RECOMMENDATION: Approve contract with Pick-It Construction, Inc. in the amount of $235,100 and a contingency in the amount of$16,750 the Hangar Remodel Project for South Delta Aviation and a Budget Adjustment. Signature of the Mayor. BACKGROUND: South Delta Aviation has applied to lease the former AATC School Hangar for its business which is the purchase and resale of aircraft. The company has been in business for 30 years in West Helena Arkansas and is moving to Fayetteville. They have asked to occupy the building June 1,2012 and will pay the Airport$3,000.00 per month rent. They have signed the lease and are ready to move in on the l"of June. Bids were opened on February 27,2012 and the low bid was within the estimated cost of the project provided by McClelland Consulting Engineers and Wittenberg,Delony and Davidson Architects. We ask that the City Council consider this item at the March 6,2012 meeting so that,if approved,the project can be awarded at the Arkansas Aeronautics meeting of March 14 when the grant application will be considered. This will allow the contractor enough time to get the required work done before the scheduled move in date. The City Council approved a grant application for the project at$280,000.00 total with grant proceeds of$224,000.00. The 80/20 grant application has been submitted to the State Aeronautics Department for action by the Aeronautics Commission at their March 14'meeting. BUDGET IMPACT: The project is estimated to cost$280,000.00 with$224,000 in grant revenue from the Arkansas Aeronautics Commission leaving$56,000.00 from the Airport Fund Balance. Should we not need the contingency fund the project total will be$263,250 with a total expense to the Airport Fund of$52,650.00. Attachments: Staff Review Bid Tab Bid from Pick-It Construction Contract with Pick-It Construction Inc. Budget Adjustment 4500 SOUTH SCHOOL AVENUE,SUITE F•AIRPORT TERMINAL BUILDING•FAYETTEVILLE AR 72701 479.718.7642•479.718.7646 FAX•www.accessfayetteville.org/govemmentlaviatlon airport economic_development@ci.fayetteville.ar.us A.5 4248 S.School Ave. Hangar Improvements Page 3 of 28 RESOLUTION NO. A RESOLUTION AWARDING BID #12-22 AND AUTHORIZING A CONTRACT WITH PICK-IT CONSTRUCTION, INC. IN THE AMOUNT OF $235,100.00 FOR CONSTRUCTION OF ALTERATIONS AND IMPROVEMENTS TO THE HANGAR AT 4248 S. SCHOOL AVENUE, APPROVING A PROJECT CONTINGENCY OF $16,750.00, RECOGNIZING AND ACCEPTING GRANT REVENUE FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS TO PARTIALLY FUND THE PROJECT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-22 and authorizes a contract with Pick-It Construction, Inc. in the amount of$235,100.00 for construction of alterations and improvements to the hangar at 4248 S. School Avenue and approves a project contingency of$16,750.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby recognizes and accepts a grant from the Arkansas Department of Aeronautics to partially fund the project. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit"A". PASSED and APPROVED this 6th day of March, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville,Arkansas A.W1 1.0415 Budget Adjustment Form 4248 S.School Ave. ments Budget Year Division: Aviation Request Date Adjustment 114491b0128 2012 Department: Transportation Services 3/6/2012 BUDGET ADJUSTMENT DESCRIPTION/JUSTIFICATION To increase the project budget, recognize grant revenue from the Arkansas Department of Aeronautics, and use a portion of the Airport's reserves in order to Rehabiltate the former AATC Hangar, 4248 S School Ave, for the purpose of preparing the building for an aviation business relocating to Drake Field. Prepared By: James Nicholson Djvisi n a Date jnicholson Reference: Bud et Director Date Budget& Research Use Only Type: A B C D E P Departmepl Director Date cx _ 2 -2-F-261". General Ledger Date Financ irector Date ' Posted to General Ledger Chi f o taff Date Initial Date 02 Checked/Verified yor A 136te Initial Date TOTAL BUDGET ADJUSTMENT 252,850 252,850 Increase/(Decrease) Project.Sub Account Name Account Number Expense Revenue Number Building costs 5550.3960.5804.00 251,850 12002 . 2012 Public notification 5550.3960.5301.00 1,000 12002 . 2012 State grants 5550.0955.6805.00 224,000 12002 . 2012 Use of Prior Fund Balance 5550.0955.4999.97 28,850 12002 . 2012 _ EXHIBIT A J:1James\20121Capita1 Projects\AATC Hangar Rehab\BAForm_2012_HangarRehab Recognize Grant ADA 1 of 1 A.5 4248 S.School Ave. Hangar Improvements Page 5 of 28 aTyeVI� BID: 12.22 DATE: 02/27/11 TIME: 2:00 PM K A N S A S CITY OF FAYETTEVILLE Bid 12-22, Construction - Drake Field Hangar Rehab 2;n BIDDER _TOTA rY fiY ~ 1 Boulder Construction, Inc. $278,024.00 2 Heckathorn Construction Company, Inc. $260,227.00 3 Joe Perme Construction $236,400.00 4 Pick-It Construction, Inc. $235,100.00 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. ♦ r CERTIFIED: P. ICE, PURCH MGR WITNESS ATE A.5 4248 S.School Ave. Hangar Improvements ge 6 of 28 TayZ d-dile E,ARKANSTHE CITY OF FAYETTEVILLE,ARKANSAS S CONTRACT Reference Bid: 12-22, Construction—Drake Field Hangar Improvements Contractor: Pick-It Construction hie. Term: Specific Project Only—No Revolving Terms • This contract executed this day of 2012, between the City of Fayetteville, Arkansas, and Pick-It Construction Inc . In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Pick-It Construction Inc at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 1147 as stated in Pick-It Construction Inc's bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 12-22. 2. The City of Fayetteville shall pay Pick-It Construction Inc for work as described in Bid 12-22, not to exceed $235,100.00, based on Pick-It Construction Inc submitted bid . Payments will be made after approval and acceptance of work, and submission of detailed invoice. Payments will be made within a maximum 30 days after acceptance of invoice. Pick-It Construction Inc agrees to make detailed invoicing related documentation available to the City. 3. The Contract documents which comprise this contract between the City of Fayetteville and Pick-It Construction Inc consist of this Contract and the following documents attached hereto, and made apart hereof: A. Bid form identified as hivitation to Bid 11-54 with the specifications and conditions typed thereon. B. Pick-It Construction Inc bid proposal, including mark upon materials and hourly rates. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Pick-It Construction Inc and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Pick-It Construction Inc 5. Pick-It Construction Inc shall not assign its duties under the terms of this agreement. 6. Pick-It Construction Inc agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage,personal injury or death, arising from performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Pick-It Construction Inc shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Pick-It Construction Inc shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workmen's Compensation Statutory Amount Bid 12-22, Construction—Drake Field Hangar Improvements Page 1 of 2 A.5 4248 S.School Ave. Hangar Improvements Comprehensive General& Page 7 of 28 Automobile Insurance Bodily Injury Liability $500,000 for each person injured. $1,000,000 for each accident. Property Damage Liability $1,000,000 aggregate. The premiums for all insurance and the bond required herein shall be paid by Pick-It Construction Inc 8. Pick-It Construction Inc shall fiunish proof of licensure as required by all federal, state,and local agencies. 9. This contract may be terminated without penalty by the City of Fayetteville or Pick-It Construction Inc with 30 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act(A.C.A. 25- 19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes,modifications, or amendments in scope,price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope,cost or fees. CITY OF FAYETTEVILLE,ARKANSAS By: LIONELD JORDAN,Mayor Printed Contractor Name&Title ATTEST: ATTEST: Company Secretary Sondra Smith,City Clerk Date Signed: Business Address City, State&Zip Code Date Signed: Bid 12-22, Construction—Drake Field Hangar Improvements Page 2 of 2 A.5 4248 S.School Ave. Sub Project Maintenance Form Hangar Improvements Page 8 of 28 Sub Project Request: New SubProject Project Number 12002 Sub Project Number 2012 Sub Project Title (40 char) Hanger Rehab 28 Char Le Sub Project Abbv (15 char) Hanger Rehab 3cnar Leff Sub Project Status Pending Sub Project Division Aviation Scheduled Start Date <=Double Click Date Cells Scheduled Ending Date <=Double Click Date Cels Actual Start Date <=Double Click Date Cells Actual Ending Date <=Double Click Date Cells Need Add to GLACCOUNT# Account Description setup Add/Delete PCARD 5550.3960.5314.00 Professional services Add N/A 5550.3960.5804.00 Building costs Add 5550.3960.5301.00 Public notification Add 5550.0955.6805.00 State grants Add 5550.0955.4999.97 Use of Prior Fund Balance Add Description/Justification of Request This project is requested for the design and rehabilitation of the former AATC Hanger Building at Drake Field. Preliminary engineering and design work will be completed to develop an estimated project cost. Approval to submit a grant application to the State Aeronautics Commission for an 80/20 grant has been requested and if awarded will provide funding to complete the hanger rehab project. J Nicholson Requested By Entered By J:\James\2011\Capital Projects\Hangar Rehab AATC\Project Accounting Form-Hanger Rehab A.5 4248 S.School Ave. Hangar Improvements Page 9 of 28 City of Fayetteville Bid 12-22, Construction.—Drake Field Hangar Rehab Bid Form Proposal of: flIC-fII//" ---t4 L CO/d cS+Wci47 nal, (hereinafter called"Bidder'): (Complete the Following and Strike Out Inapplicable Items) t. A j4l, S Corporation, (State) 2. A Partnership,or 3. An Individual doing business as _ Submitted To: City of Fayetteville,Arkansas Bidder, in compliance with bid solicitation for renovation and construction at the Fayetteville Executive Airport, Drake Remodeling of the Multi-Purpose (Brown) Hangar Building having examined plans and specifications with related documents and site of the proposed Work, and being familiar with all local jurisdictions and conditions surrounding proposed project, including availability of materials and labor, hereby proposes to furnish labor, materials, and supplies, and construct project in accordance with Contract Documents, within time set forth therein, and at prices stated below. Prices are to cover all expenses incurred in performing Work required under Contract Documents,of which thip proposal is a part. Bidder acknowledges receipt of the following addenda: Addendum No.�— Date: Ilf-XZ Addendum No. Date: `�L Addendum No.3 Date:��— Addendum No. Date: BASE BID Bidder agrees to perform all Work described in the Project Manual and shown on the Drawings for the sum of: J Ctio—favkr+v e� 7 'Tri V'evJ C Dollars and cents Amount written in words $ P3�;4 1OD . Q0 Amount written inn mbers City of Fayetteville,AR SUBMIT THIS PAGE Bid 12-22,Construction–Drake Field Hangar Rehab WITH BIL Page 23 of 30 A.5 4248 S.School Ave. Hangar Improvements Page 10 of 28 BID CONDITIONS Bidder understands that Owner reserves right to reject any or all bids and to waive any informalities in the bidding. Bidder agrees bid shall be good and may not be withdrawn for period of ninety(90)days after scheduled closing time for receiving bids.Upon receipt of written notice of acceptance of bid, Bidder will execute formal contract within ten(10)days and deliver Surety Bond or Bonds as required by Document 00600. Bid security attached in amount of 5%of base bid is to become property of Owner in event above contract and bond are not executed within time set forth above as liquidated damages and additional expenses to Owner. By: IUA4LCZ.J V Q Date: a Lay(o o f 02 (Typed Name) 46 Contractor License No. go `T61 a It a (Signature)(Title) I a w. CLkr-r.,obejt fel- (Business Address) p'f{-eV 6 14,4—q.4 SqS -7 Z701 (Seal-If bid is by a Corporation) END OF BID FORM SUBMIT THIS PAGE City of Fayetteville,AR ��7 BID Bid 12-22,Construction—Drake Field Hangar Rehab �I yy 1 1'H BID Page 25 of 30 A.5 4248 S.School Ave. Hangar Improvements Page 11 of 28 City of Fayetteville Bid 12-22, Construction—Drake Field Hangar Rehab Vendor References The following information i q--uir''eesd from all Bidders so all bids may be reviewed and properly evaluated. COMPANY NAME: is 6� C osJ 5 nre'r i ops F C BUSINESS ADDRESS: tO0o1rP C,twlo6e.H 727o r NUMBER OF YEARS IN BUSINESS: HOW LONG IN PRESENT LOCATION: TOTAL NUMBER OF CURRENT EMPLOYEES: FULL TIME PART TIME NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT: FULL TIME_PART TIME PLEASE LIST LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR WITHIN THE PAST FIVE(5)YEARS(All fields must be comoletedl: L1.Tyv �az.a - C&Tte'- ;4 COMPANY NAME (+ COMPANY NAME If3 Nr. Movw't-a1.1 �Meti�dilt�, 9,x. 7270( �.-Fe,r-1-o�-) � f1rk�./sgs. CITY,STATE,ZIP !!'' y CITY,ST//A��T��E,ZIP- ,y y`i!'o.a t4/vhi'v.rY .�PCTI' l –0 1 —C t CONTACT P RSON CONTACT PERSON y?-57x- 836 `t?9-�gs-paaa TELEPHONE TELEPHONE X09.0 �. Z 23fa�rz al rl ao(( DATE COMPLETED ^( DATE COMPLETED bkyI ()rry ra Gi . T�v2{{ev511e, 4✓ , u3 IV�w E-MAIL ADDSS �11 E-MAIL ADDRESS J 3. f-k c l-45ctS a"S ©U- tt1aCL I f 30& -A 01111-IF ;s.) S'-"- 4fk5 COMPANY NAME COMPANY NAME 15-15- ax-,- C>gr--drRavetf:�/- 11398 6o,a Rd ��atrre Gr�t�IAr. CITY,STATE,ZIP p�pst CITY,STATE,ZIP Fa®r : reit- A'lI Lq4 Eice CONTACT PERSON CONTACT P RSON q79- `fog -S1�? 't?9- W'z- 94-79 X079- 387-5-s/9,/ TELEPHONE TELEPHONE 91s/aoit ----1 /0o 'p.I� DATE COMPLETED DATE COMPLETED E-MAIL ADDRESS J E-MAIL ADDRESS City of Fayetteville,AR SUBMIT THIS PAGE Bid 12-22,Construction–Drake Field Hangar Rehab WITH BID Page 26 of 30 A.5 4248 S.School Ave. _ Hangar Improvements Page 12 of 28 City of Fayetteville Bid 12-22, Construction-Drake Field Hangar Rehab Debarment Certification Form-THIS FORM SHOULD BE SUBITTED WITH ALL BIDS As A BIDDER on this project, you are required to provide debarmenUsuspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Debarment: Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and Its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Your signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME: Na d 09 414 COMPANY: bk PHYSICAL ADDRESS: lona`P Yn) • �v1�o�ell e rS lLe , )4r. '727o( MAILING ADDRESS: ( �oZ`F "I t ��o�C( - � �{{�r4((ey 41'- P PHONE: 4?9 "973 —S6a4 FAX: EMAIL: f IQ-(��ga Ct �fLk` rcaas-F vG h�ca , co.K SIGNATURE: DATE: (�- NOTICE: CAUSE:Debarment by an agency pursuant to FAR 9.4)6-2,GPO Instructions 110.11A,or PS Publication 41,for one or more of the following causes(a)conviction of or ch giudgment for fraud violation of antitrust taws,embe rlamen4 the15 largely bribery,false statements,or other offenses indicating a lack of business integrity;(b)violation of Lire terms of a Government contract,such as a willful failure to perform in accordance with Its terms or a history of failure to perform;or(c)any other cause of a serious and compelling nature affecting responsibliity. (See Code M Debarment pursuant to FAR 9.406 2(b)(2)Drug Free Workplace Act of 1988.) TREATMENT: Contractors are excluded from receiving conhacts, and agencies shag not solicit offers from, award contracts to renew or otherwise Wand the duration of current contracts,or consent to subcontracts with these contractors,unless the City determines that there Is a competing reason for such action.Government prime contractors,when required by the terms of their contraa4 shall not enter into any subcontract equal to or in excess of$25,000 with a contractor that is debarred,suspended,or proposed for debarmen4 unisss there Is a compelling reason to do so. Debarments are for a speafffed term as determined by the debarring agency and as indicated in the listing. City of Fayetteville,AR - SUBMIT THISPAGE ... PBid age -2 of 3o Construction—Drake Field Hangar Rehab WITH BIL A.5 4248 S.School Mo. Hangar Improvements Page 13 of 28 City of Fayetteville Bid 12-22, Construction—Drake Field Hangar Rehab Statement of Disclosure—To Be Submitted With ALL Bids This page does not count towards page limitations set forth in this request for proposal or bid. Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Your response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM: 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain) PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR BID OR PROPOSAL: 1.) 1, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; and 2.) My organization shall comply with all State and Federal Equal Opportunity and Non-Discrimination requirements and conditions of employment. Printed Name Signature Date City of Fayetteville,AR SUBMIT THIS PAGE - Bid 12-22,Constriction—Drake Field Hangar Rehab Page 28 of 30 WITH BID A.5 4248 S.School Ave. --Tl5—ngar7i iprovements License No. 0140461212 ID#174694 f 28 Stag of Arkansas Contractors Licensing Board PICK-rf CONSTRUCTION,INC. 10024 N CAMPBELL RD FAYETTEVILLE,AR 72701 PICK-IT CONSTRUCTION,INC. This is to Certify That is duly.licensed under the provisions of Act ]5.0.of the,.1965 AOts as,amended. . and is entitled to practice Contracting in the State of Arkansas within the following classification: BUILDING -(COMMERCLIL&RESIDENTIAL) ' wt`th t�YYl�lil'1"iYt�''SiItS�E�IIii(�i Yi1111'i� . .. �Ia+1�i!�r1 frons February 10,2012 Until -U ec ber.31;2012 when this Certificate expires. .. - Witness our handsofrhe Board,dated a!North Link Rock;Arkansas: - SgE cxAnuvinty H `U ,4W/ SECRETARY February 10,2012