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HomeMy WebLinkAbout2013-05-21 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward I Position 1 —Adella Gray Faye eel e Ward 1 Position 2—Sarah Marsh City Attorney Kit Williams Ward 2 Position 1—Mark Kinion Ward Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position 1—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting May 21, 2013 A meeting of the Fayetteville City Council will be held on May 21, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions: A. Consent: 1. Approval of the May 07, 2013 City Council meeting minutes. APPROVED 2. Bid #13-20 Shipley Motor Equipment Company: A resolution awarding Bid #13-20 and authorizing the purchase of two (2) Mack trucks with Wayne Titan bodies from Shipley Motor Equipment Company in the amount of $490,120.00 for use by the Solid Waste Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 102-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Bid #13-21 Terex Utilities: A resolution awarding Bid #13-21 and authorizing the purchase of one (1) Ford F-550 truck from Terex Utilities of North Little Rock in the amount of$44,285.00 for use by the Transportation Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 103-13 4. Bid #13-24 Terex Utilities: A resolution awarding Bid #13-24 and authorizing the purchase of one (1) Ford F-550 truck with Reading body and auto crane from Terex Utilities of North Little Rock in the amount of $72,660.00 for use by the Parks and Recreation Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 104-13 5. Bid #13-27 Rehrig Pacific Company: A resolution awarding Bid #13-27 and authorizing a contract with Rehrig Pacific Company in the amount of$40,450.00 for the purchase of curbside recycling bins and lids and approving continuing purchases, as needed, for the next five(5)years pursuant to bid price adjustments. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 105-13 6. Belt Loader and Golf Car Purchase: A resolution approving a budget adjustment in the amount of$27,275.00 to transfer funds to the Fleet Division for the purchase of one (1) belt loader and one (1) golf car for use at Fayetteville Executive Airport. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 106-13 7. Bid#13-28 Clifford Power Systems: A resolution awarding Bid#13-28 and authorizing a contract with Clifford Power Systems in the amount of$36,705.17 for EPA mandated modification to the Noland Wastewater Treatment Plant backup power generator. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 107-13 8. Prism Education Center Lease Agreement: A resolution approving a Community Development Block Grant Public Facility Lease Agreement with Prism Education Center for 10 S. College Avenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 108-13 9. Building Performance Institute Class Reimbursement: A resolution approving a budget adjustment in the total amount of$1,195.00 recognizing reimbursement revenue for a Building Performance Institute class from Northwest Arkansas Community College. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 109-13 10. Northwest Arkansas Metro Chiefs Association Regional HAZMAT: A resolution approving a budget adjustment in the amount of $28,565.00 to utilize Northwest Arkansas Metro Chiefs Association Regional HAZMAT team assets for purposes of start-up and outfitting of a Fayetteville HAZMAT team. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 110-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 11. AvFuel Corporation: A resolution awarding RFP #13-05 and approving a five (5) year contract with AvFuel Corporation for the provision of aviation fuel and refueler trucks for Fayetteville Executive Airport-Drake Field. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 111-13 12. Keep America Beautifut[UPS Foundation Grant: A resolution authorizing acceptance of a community tree planting non-matching grant from Keep America Beautiful and the UPS Foundation in the amount of$5,000.00, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 112-13 13. Rodgers Drive Budget Adjustment: A resolution to approve a budget adjustment in the amount of$110,000.00 to increase the budget to repair a portion of Rodgers Drive next to the City's water towers. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 113-13 B. Unfinished Business: 1. Amend §114.02 Farmers' Market: An ordinance to amend §114.02 Farmers' Market to transfer the current free use of the south parking spaces on Mountain Street to the control of the Rural Mountain Producers Exchange Board, to close Mountain Street to traffic, to permit sound amplification during Farmers' Market and to make other changes. This ordinance was left on the First Reading at the March 19, 2013 City Council meeting. This ordinance was left on the Second Reading at the April 2, 2013 City Council meeting and sent to the Ordinance Review Committee. This ordinance was left on the Third Reading at the April 16, 2013 City Council meeting and Tabled to the May 7, 2013 City Council meeting. This ordinance was left on the Third Reading at the May 7, 2013 City Council meeting and Tabled to the May 21, 2013 City Council meeting. TABLED TO THE JUNE 4, 2013 CITY COUNCIL MEETING C. New Business: 1. Historic Woolsey Family Homestead: A resolution to express the City Council's intent to examine the feasibility of preserving the historic Woolsey Family homestead in west Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 114-13 2. RZN 13-4348 (1035 N. Gregg Ave./Smith): An ordinance rezoning that property described in rezoning petition RZN 13-4348, for approximately 0.44 acres, located at 1035 North Gregg Avenue from RMF-24, Residential Multi-Family, 24 units per acre to NC,Neighborhood Conservation. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5584 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. VAC 13-4346 (902 S. School St./Ferguson's Addition): An ordinance approving VAC 13-4346 submitted by city staff for property located around 902 South School Street (Ferguson's Addition) to vacate a 60 foot right-of-way. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5585 4. Amend Chapters 151, 161, 164 and 172: An ordinance to amend Chapters 151, 161, 164 and 172 of the Unified Development Code to modify certain standards within Urban Zoning Districts, to clarify and add flexibility to some of these requirements, to amend building height references and add a maximum building height to the C-1 Zoning District, and to provide supplement design standards for auto-oriented facilities within these districts. LEFT ON THE FIRST READING 5. 2013 COPS Hiring Program Matching Grant: A resolution approving an application for a 2013 COPS Hiring Program matching grant in the amount of $375,000.00 to fund three (3) police officers for a period of four (4) years with the $348,494.00 matching requirement split proportionally between the City and the Fayetteville School District. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 115-13 6. Solid Waste Budget Adjustment: A resolution approving a budget adjustment in the amount of $302,600.00 to provide funding from reserves for Solid Waste personnel training, additional roll-off containers, carts, and recycling containers. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 116-13 7. Willow Bend Development: A resolution to express the City Council's intent to invest about one million dollars to cost share the construction of city infrastructure within the houses at Willow Bend development with proper assurances that affordable, owner occupied housing will be constructed and preserved in this new neighborhood. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.117-13 8. Amend Article XVI City Council Street Committee: An ordinance to amend Article XVI City Council Street Committee of the Code of Fayetteville to change its name and provide additional areas for it to study and make recommendations to the full City Council. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5586 D. City Council Agenda Session Presentations: 1. C112M Hill Wastewater Operations Annual Report - Billy Ammons, C112M Hill Regional Business Manager E. City Council Tours: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 F. Announcements: Adjournment: 9:40 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: May 21,2013 Adjourn: q, `� , Subject: Roll Petty Tennant Schoppmeyer Adams Long Gray Marsh Kinion Mayor Jordan Subject: Motion To: Motion By: Seconded: Petty Tennant Schoppmeyer Adams Long Gray Marsh Kinion Mayor Jordan City Council Meeting: May 21,2013 Subject: Consent Motion To: � Motion By: i Seconded: Petty Tennant Schoppmeyer Adams . � fi� .s Long e � Gray Marsh Kinion J b 2 — 13 Mayor Jordan 113- ►3 �'� Subject: Motion To: Motion By: Seconded: Petty Tennant Schoppmeyer Adams Long Gray Marsh Kinion Mayor Jordan City Council Meeting: May 21,2013 Subject: Amend §114.02 Farmers' Market ( }pbx �fc�cxCeF�ep Motion To: W4tN4VLtu+ ftv,Qu- C Motion By: Fwr-j luf-h Seconded: B. 1 Petty Unfinished Tennant i Business Schoppmeyer Adams N Long Gray V Marsh Kinion Mayor Jordan Subject: Motion To: Motion By: Seconded: Petty Tennant Schoppmeyer Adams Long Gray Marsh Kinion Mayor Jordan City Council Meeting: May 21,2013 Subject: Historic Woolsey Family Homestead Motion To: A pY ., Motion By: ^ Seconded: 4 C. 1 petty New Tennant Business Schoppmeyer Adams Long .4 Gray Marsh Kinion _ Mayor Jordan Subject: RZN 13-4348 (1035 N. GreggAve./Smith) Motion To: fir{ t d t t$� b = c2 // wOal" ai Motion By: I�1 y\6 Gt; Seconded: ! '` n �Ur1L�° ' € r,�igcr� C.2 Petty t�S t New Tennant Business Schoppmeyer Adams voof Long Gray Marsh Kinion 5 Mayor Jordan yy City Council Meeting: May 21,2013 Subject: VAC 13-4346 (902 S. School St./Ferguson's Addition) Motion To: • r 4 Motion By: n i yOij Seconded: � o C. 3 Petty New Tennant Business Schoppmeyer Adams t t< w Long Gray Marsh -14 Kinion �G Mayor Jordan Subject: Amend Cha ters 151, 161, 164 and 172 Motion To: Motion By: Seconded: C. 4 Petty New Tennant Business Schoppmeyer Adams 13 Long �Y Gra Marsh J Kinion Mayor Jordan City Council Meeting: May 21,2013 Subject: 2013 COPS Hiring Program Matching Grant Motion To: Motion By: i Seconded: , C. 5 Petty New Tennant Business Schoppmeyer Adams Long " Gray Marsh Kinion Mayor Jordan Subject: Solid Waste Budget Adjustment Motion To: Motion By: l fir, Seconded: C. 6 Petty New Tennant Business Schoppmeyer Adams Long Gray Marsh Kinion - I Mayor Jordan sPv City Council Meeting: May 21,2013 Subject: Willow Bend Development Motion To: Motion By: � Seconded: f C. 7 Petty New Tennant Business Schoppmeyer Adams E � Long n%p Gray Marsh Vinion Mayor Jordan Subject: Amend Article XVI City Council Street Committee Motion To: �f Q Motion By: Seconded: C. 8 Petty New, Tennant Business Schoppmeyer AdamsVolt Long Gray Marsh Vinion 55g� Mayor Jordan • aye evl a Departmental Correspondence ARKANSASLEGAL 9 DEPARTMENT KitWilliams City Attorney Jason B.Kelley TO: SONDRA SMITH, CITY CLERK Assistant City Attorney CC: LIONELD JORDAN,MAYOR FROM: KIT WILLIAMS,CITY ATTORNEY DATE: MAY 22,2013 RE: PASSED ITEMS FROM MAY 21,2013 CITY COUNCIL MEETING PREPARED BY CITY ATTORNEY'S OFFICE The following items prepared by the City Attorney's office were passed by the Fayetteville City Council at its meeting of May 21,2013: 1. Bid #13-20 Shipley Motor Equipment Company: A resolution awarding Bid#13- 20 and authorizing the purchase of two (2) Mack trucks with Wayne Titan bodies from Shipley Motor Equipment Company in the amount of$490,120.00 for use by the Solid Waste Division. 2. Bid #13-21 Terex Utilities: A resolution awarding Bid #13-21 and authorizing the purchase of one(1) Ford F-550 truck from Terex Utilities of North Little Rock in the amount of$44,285.00 for use by the Transportation Division. 3. Bid #13-24 Terex Utilities: A resolution awarding Bid #13-24 and authorizing the purchase of one (1) Ford F-550 truck with Reading body and auto crane from Terex Utilities of North Little Rock in the amount of$72,660.00 for use by the Parks and Recreation Department. 4. Bid #13-27 Rehrig Pacific Company: A resolution awarding Bid 413-27 and authorizing a contract with Rehrig Pacific Company in the amount of$40,450.00 for the purchase of curbside recycling bins and lids and approving continuing purchases, as needed, for the next five(5)years pursuant to bid price adjustments. i 5. Belt Loader and Golf Car Purchase: A resolution approving a budget adjustment in the amount of$27,275.00 to transfer funds to the Fleet Division for the purchase of one(1)belt loader and one(1)golf car for use at Fayetteville Executive Airport. i 6. Bid #13-28 Clifford Power Systems: A resolution awarding Bid 413-28 and authorizing a contract with Clifford Power Systems in the amount of$36,705.17 for i I EPA mandated modification to the Noland Wastewater Treatment Plant backup power generator. 7. Prism Education Center Lease Agreement: A resolution approving a Community Development Block Grant Public Facility Lease Agreement with Prism Education Center for 10 S. College Avenue. 8. Building Performance Institute Class Reimbursement: A resolution approving a budget adjustment in the total amount of $1,195.00 recognizing reimbursement revenue for a Building Performance Institute class from Northwest Arkansas Community College. 9. Northwest Arkansas Metro Chiefs Association Regional HAZMAT: A resolution approving a budget adjustment in the amount of $28,565.00 to utilize Northwest Arkansas Metro Chiefs Association Regional HAZMAT team assets for purposes of start-up and outfitting of a Fayetteville HAZMAT team. 10.AvFuel Corporation: A resolution awarding RFP #13-05 and approving a five (5) year contract with AvFuel Corporation for the provision of aviation fuel and refueler trucks for Fayetteville Executive Airport-Drake Field. 11.Keep America BeautifuVUPS Foundation Grant: A resolution authorizing acceptance of a community tree planting non-matching grant from Keep America Beautiful and the UPS Foundation in the amount of $5,000.00, and approving a budget adjustment. 12.Rodgers Drive Budget Adjustment: A resolution to approve a budget adjustment in the amount of$110,000.00 to increase the budget to repair a portion of Rodgers Drive next to the City's water towers. i. 13.Historic Woolsey Family Homestead: A resolution to express the City Council's intent to examine the feasibility of preserving the historic Woolsey Family homestead in west Fayetteville. 14.2013 COPS Hiring Program Matching Grant: A resolution approving an application for a 2013 COPS Hiring Program matching grant in the amount of $375,000.00 to fund three (3) police officers for a period of four (4) years with the $348,494.00 matching requirement split proportionally between the City and the Fayetteville School District. 15.Solid Waste Budget Adjustment: A resolution approving a budget adjustment in the amount of $302,600.00 to provide funding from reserves for Solid Waste personnel training,additional roll-off containers,carts,and recycling containers. 16.Willow Bend Development: A resolution to express the City Council's intent to invest about one million dollars to cost share the construction of city infrastructure i within the houses at Willow Bend development with proper assurances that affordable, owner occupied housing will be constructed and preserved in this new neighborhood. 17.Amend Article XVI City Council Street Committee: An ordinance to amend Article XVI City Council Street Committee of the Code of Fayetteville to change its - name and provide additional areas for it to study and make recommendations to the full City Council. i i i I i i i i i Aldermen Mayor Lioneld Jordan Ward I Position 1 —Adella Gray Faye eel e Ward 1 Position 2—Sarah Marsh City Attorney Kit Williams Ward 2 Position 1—Mark Kinion Ward Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position 1—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting May 21, 2013 A meeting of the Fayetteville City Council will be held on May 21, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions: A. Consent: 1. Approval of the May 07, 2013 City Council meeting minutes. 2. Bid #13-20 Shipley Motor Equipment Company: A resolution awarding Bid #13-20 and authorizing the purchase of two (2) Mack trucks with Wayne Titan bodies from Shipley Motor Equipment Company in the amount of $490,120.00 for use by the Solid Waste Division. 3. Bid #13-21 Terex Utilities: A resolution awarding Bid #13-21 and authorizing the purchase of one (1) Ford F-550 truck from Terex Utilities of North Little Rock in the amount of$44,285.00 for use by the Transportation Division. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 4. Bid #13-24 Terex Utilities: A resolution awarding Bid #13-24 and authorizing the purchase of one (1) Ford F-550 truck with Reading body and auto crane from Terex Utilities of North Little Rock in the amount of $72,660.00 for use by the Parks and Recreation Department. 5. Bid #13-27 Rehrig Pacific Company: A resolution awarding Bid #13-27 and authorizing a contract with Rehrig Pacific Company in the amount of$40,450.00 for the purchase of curbside recycling bins and lids and approving continuing purchases, as needed, for the next five(5)years pursuant to bid price adjustments. 6. Belt Loader and Golf Car Purchase: A resolution approving a budget adjustment in the amount of$27,275.00 to transfer funds to the Fleet Division for the purchase of one (1) belt loader and one (1) golf car for use at Fayetteville Executive Airport. 7. Bid#13-28 Clifford Power Systems: A resolution awarding Bid#13-28 and authorizing a contract with Clifford Power Systems in the amount of$36,705.17 for EPA mandated modification to the Noland Wastewater Treatment Plant backup power generator. 8. Prism Education Center Lease Agreement: A resolution approving a Community Development Block Grant Public Facility Lease Agreement with Prism Education Center for 10 S. College Avenue. 9. Building Performance Institute Class Reimbursement: A resolution approving a budget adjustment in the total amount of$1,195.00 recognizing reimbursement revenue for a Building Performance Institute class from Northwest Arkansas Community College. 10. Northwest Arkansas Metro Chiefs Association Regional HAZMAT: A resolution approving a budget adjustment in the amount of $28,565.00 to utilize Northwest Arkansas Metro Chiefs Association Regional HAZMAT team assets for purposes of start-up and outfitting of a Fayetteville HAZMAT team. 11. AvFuel Corporation: A resolution awarding RFP #13-05 and approving a five (5) year contract with AvFuel Corporation for the provision of aviation fuel and refueler trucks for Fayetteville Executive Airport-Drake Field. 12. Keep America Beautifut/UPS Foundation Grant: A resolution authorizing acceptance of a community tree planting non-matching grant from Keep America Beautiful and the UPS Foundation in the amount of$5,000.00, and approving a budget adjustment. 13. Rodgers Drive Budget Adjustment: A resolution to approve a budget adjustment in the amount of$110,000.00 to increase the budget to repair a portion of Rodgers Drive next to the City's water towers. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 B. Unfinished Business: 1. Amend §114.02 Farmers' Market: An ordinance to amend §114.02 Farmers' Market to transfer the current free use of the south parking spaces on Mountain Street to the control of the Rural Mountain Producers Exchange Board, to close Mountain Street to traffic, to permit sound amplification during Farmers' Market and to make other changes. This ordinance was left on the First Reading at the March 19, 2013 City Council meeting. This ordinance was left on the Second Reading at the April 2, 2013 City Council meeting and sent to the Ordinance Review Committee. This ordinance was left on the Third Reading at the April 16, 2013 City Council meeting and Tabled to the May 7, 2013 City Council meeting. This ordinance was left on the Third Reading at the May 7, 2013 City Council meeting and Tabled to the May 21, 2013 City Council meeting. Left on the Third Reading C. New Business: 1. Historic Woolsey Family Homestead: A resolution to express the City Council's intent to examine the feasibility of preserving the historic Woolsey Family homestead in west Fayetteville. 2. RZN 13-4348 (1035 N. Gregg Ave./Smith): An ordinance rezoning that property described in rezoning petition RZN 13-4348, for approximately 0.44 acres, located at 1035 North Gregg Avenue from RMF-24, Residential Multi-Family, 24 units per acre to NC,Neighborhood Conservation. 3. VAC 13-4346 (902 S. School St./Ferguson's Addition): An ordinance approving VAC 13-4346 submitted by city staff for property located around 902 South School Street (Ferguson's Addition) to vacate a 60 foot right-of-way. 4. Amend Chapters 151, 161, 164 and 172: An ordinance to amend Chapters 151, 161, 164 and 172 of the Unified Development Code to modify certain standards within Urban Zoning Districts, to clarify and add flexibility to some of these requirements, to amend building height references and add a maximum building height to the C-1 Zoning District, and to provide supplement design standards for auto-oriented facilities within these districts. 5. 2013 COPS Hiring Program Matching Grant: A resolution approving an application for a 2013 COPS Hiring Program matching grant in the amount of $375,000.00 to fund three (3) police officers for a period of four (4) years with the $348,494.00 matching requirement split proportionally between the City and the Fayetteville School District. 6. Solid Waste Budget Adjustment: A resolution approving a budget adjustment in the amount of $302,600.00 to provide funding from reserves for Solid Waste personnel training, additional roll-off containers, carts, and recycling containers. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 7. Willow Bend Development: A resolution to express the City Council's intent to invest about one million dollars to cost share the construction of city infrastructure within the houses at Willow Bend development with proper assurances that affordable, owner occupied housing will be constructed and preserved in this new neighborhood. 8. Amend Article XVI City Council Street Committee: An ordinance to amend Article XVI City Council Street Committee of the Code of Fayetteville to change its name and provide additional areas for it to study and make recommendations to the full City Council. D. City Council Agenda Session Presentations: 1. CH2M Hill Wastewater Operations Annual Report - Billy Ammons, CH2M Hill Regional Business Manager E. City Council Tours: F. Announcements: Adjournment: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 A. 12 • Keep America Beautiful/ Ta7ylctvl le UPS Foundation Grant THE CITY OF FAYETTEVILLE,ARPC��A54 DEPARTMENT CORRESPONDENCE ARKANSAS CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan, City Council Thru: Don Marr,Chief of Staff Connie Edmonston, Parks and Recreation Director Alison Jumper, Park Planning Superintendent From: Megan Dale, Urban Forester Date: May 3, 2013 Subject: Keep America Beautiful/UPS Foundation Community Tree Planting Grant Acceptance Approval PROPOSAL: An announcement from Keep America Beautiful (KAB) and the UPS Foundation advertised for proposals for a non-matching grant to support community tree planting projects in KAB affiliate communities. The program called for projects that would address one or more of the following: reducing levels of carbon dioxide and greenhouse gas emissions through strategic plantings; emphasizing the importance of native trees; or planting fruit trees to produce fruit for local consumption particularly in underserved areas. Eligible recipients are certified affiliates of the Keep America Beautiful program. Eligible projects include planting fruit trees to produce fruit for local consumption particularly in underserved areas. Arkansas ranks first in the nation in percentage of food insecure households, and 37%of Washington County children are food insecure, according to Feed Fayetteville. Strongly supporting both UPS' and the City of Fayetteville's leadership in environmental sustainability, this grant would fund an urban community orchard on City park property at the Yvonne Richardson Community Center that would empower an underserved area to grow and harvest fresh, local produce (see attached Site Map). Partnering with the existing Kid Crops program at the Yvonne Richardson Community Center would give the orchard a firm foundation while supporting youth in their skill-building and growth throughout the community. The City of Fayetteville has been awarded the $5,000 grant. If approved, tree planting is anticipated to begin and be completed between November 2013 and April 2014. RECOMMENDATION- Staff recommends approving a resolution to accept a community tree planting non-matching grant from Keep America Beautiful/UPS Foundation in the amount of$5,000 and a budget adjustment. A. 12 THE CITY OF FAYETAA RLw9(WMAf5't Page 2 of 4 BUDGETIMPACT: This non-matching grant would come at no cost to the City. The grant would provide $5,000 for a community tree planting project,which would include installation and three(3) years of maintenance. Attachments: Proof of Award from Keep America Beautiful Grant Application Site Map A. 12 Keep America Beautiful/ UPS Foundation Grant Page 3 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING ACCEPTANCE OF A COMMUNITY TREE PLANTING NON-MATCHING GRANT FROM KEEP AMERICA BEAUTIFUL AND THE UPS FOUNDATION IN THE AMOUNT OF $5,000.00,AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a community tree planting non-matching grant from Keep America Beautiful and the UPS Foundation in the amount of$5,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,a copy of which is attached to this Resolution as Exhibit'W'. PASSED and APPROVED this 2151 day of May, 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer A. 12 Keep America Beautiful/ UPS Foundation Grant Page 4 of 4 per. /�, City of Fayetteville Staff Review Form A. 13 Rodgers Drive Budget Adjustment City Council Agenda Items Page 1 of 14 and Contracts, Leases or Agreements 5/21/2013 City Council Meeting Date Agenda Items Only v� Chris Brown Engineering Development Services Submitted By Division Department Action Required: Approval of a Budget Adjustment for Repairs to Rodgers Drive $ 110,000.00 $ 250,000.00 Rodgers Drive Repair Cost of this request Category/Project Budget Program Category/Project Name 4470.9470.5809.00 $ - Street Improvements Account Number Funds Used to Date Program/Project Category Name 13029 $ 250,000.00 Sales Tax Capital Fund Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached =x 1W !f Previous Ordinance or Resolution H 5578 Department DI clor Date Original Contract Date: Original Contract Number: City Attorney Date ` Finance and Internal Services Director Date Received in City ,p I� Clerk's Office 3w+�`'L- 2013 Chief of S if Date ENT E t Received In � Mayor's Office ayor D e Comments: Revised January 15,2009 A. 13 Rodgers Drive Budget Adjustment Fay eML10 le Page 2 of 14 THE CITY OF FAYETTEVILLE,ARKANSAS DEPARTMENT CORRESPONDENCE S Council Meeting of May 21, 2013 To: Mayor and City Council Thru: Don Marr, Chief of Staff �q Jeremy Pate, Development Services Director xP From: Chris Brown, City Engineer Date: May 13, 2013 Subject: Budget Adjustment for Repairs to Rodgers Drive PROPOSAL: Recent rainfall has aggravated an ongoing problem with the slope stability on the north side of the Rodgers Drive water tanks. As a result of the slope failure, a portion of Rodgers Drive has been compromised. The south side (east bound lane) of Rodgers Drive has settled and is gradually sliding down the hill. For many homes in this area, Rodgers Drive is the only means of ingress and egress. At the April 16, 2013 City Council Meeting, the Council approved an ordinance waiving the requirements of competitive bidding, and staff proceeded to solicit three bids from contractors for the repair work. The Mayor is authorized to sign the contract per City Council approval; however, the low bid of$329,515.95 was more than the approved budget of$250,000, and a budget adjustment is needed. RECOMMENDATION: Staff recommends approval of a budget adjustment in the amount of$110,000 to fund the contract with Prime Contracting, Inc., plus a continency amount of$30,484.05. Thus, the total requested budget for the project is $360,000. BUDGET IMPACT: The attached budget adjustment identifies the source of funds for the project. The budget adjustment will bring the total allocation for this project to $360,000. A. 13 Rodgers Drive Budget Adjustment Page 3 of 14 RESOLUTION NO. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $110,000.00 TO INCREASE THE BUDGET TO REPAIR A PORTION OF RODGERS DRIVE NEXT TO THE CITY'S WATER TOWERS WHEREAS, the City Council approved a budget of $250,000.00 for an emergency repair of a portion of Rodgers Drive that, as a result of slope instability and failure, was sliding down the hill toward the City's water towers; and WHEREAS, the low bid from the three contractors was $329,515.95 which will require an approval of an additional budget adjustment of over $100,000.00 to fund the contract and its contingency. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the amount of$110,000.00 so that the reconstruction project to repair Rodgers Drive can be completed. PASSED and APPROVED this 21 st day of May 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form V 12'072 13 nt Budget Year Division: Citywide Request Date Adjustment Nur$W 01 14 2013 Department: Citywide 511312013 BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION Rodgers Drive is experiencing a sliding hillside and is in need of emergency repair. Bids came in higher than expected. _5/13/13 Prepared By: Kevin Springer Division Head l Date Springer, Kevin 3 ,T Reference: Budget Director G ADate Budget & Research Use Only Depar m nt Diree r date 13 Type: A B C D E P `fo.J (� 5-1M•201.5 General Ledger Date Finance Director Dale _RX, 1 Q . _ �v.� S-1 i.?ptj Posted to General Ledger Chief o Staff Dale Initial Dale Checked I Verified ayor /DAte Initial Date TOTAL BUDGET ADJUSTMENT 110,000 110,000 Increase I (Decrease) Project.Sub Account Name Account Number Expense Revenue Number Street improvements 4470.9470.5809.00 110.000 - 13029 . 1 Use of fund balance 4470.0947.4999.99 110,000 H1Budgel\Budget Adjustments12013_Budgel\Kevin\BA2013_Rodgers Drive Repair_BIDS.As 1 of 1