HomeMy WebLinkAbout2012-04-17 - Agendas - Final Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
April 17, 2012
A meeting of the Fayetteville City Council will be held on April 17, 2012 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
1. Arkansas Recreation and Parks Association Awards Presentation
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the April 3, 2012 City Council meeting minutes. MINUTES REMOVED
2. Crain Ford of Little Rock: A resolution approving an agreement with the Crain Ford of
Little Rock in the total amount of $51,390.00 for the purchase of two (2) Ford Fusion
hybrid-electric sedans for use by the Police Department pursuant to the state procurement
agreement.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 69-12
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. J.A. Riggs Cat of Springdale: A resolution approving an agreement with J.A. Riggs Cat
of Springdale in the total amount of $266,109.00 for the purchase of three (3) backhoe
loaders for use by the Water and Sewer Division pursuant to the National Joint Powers
Association procurement agreement, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 70-12
4. Bid #12-23 Prime Contracting, Inc.: A resolution awarding Bid #12-23 and
authorizing a contract with Prime Contracting, Inc. in a total amount of$168,772.75 for
the repair of flood damage to a section of Frisco Trail, approving a ten percent (10%)
project contingency, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 71-12
5. Bid #12-26 WasteTech, Division of Kusters Zima Corp.: A resolution awarding Bid
#12-26 and authorizing a contract with WasteTech, Division of Kusters Zima Corp. in the
amount of $197,487.00 for the purchase of a fine band screen with associated controls
and accessories for the Noland Wastewater Treatment Facility.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 72-12
6. NWA Regional Planning Commission Agreement: A resolution approving an
agreement with the Northwest Arkansas Regional Planning Commission for services
related to cooperative regional efforts to monitor, evaluate and report likely effects that
future proposed changes to stream standards and wastewater discharge requirements may
have on Northwest Arkansas in the amount of $40,000.00, and approving a $5,000.00
project contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 73-12
7. CDBG Funds Remaining From 2011 Grant: A resolution approving a budget
adjustment in the amount of $37,247.00 to the Community Development Block Grant
program to accurately reflect funds remaining from the 2011 grant.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 74-12
8. CDBG Habitat for Humanity Property Purchase Reimbursement: A resolution
approving a budget adjustment in the amount of$92,333.00 to Community Development
Block Grant program income related to a housing program lien payoff and a
reimbursement from the Habitat for Humanity property purchase.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 75-12
9. 2012 Interlocal Animal Sheltering Agreements: A resolution approving 2012
interlocal animal sheltering agreements with the cities of Elm Springs, Elkins, Goshen,
Tontitown, Winslow, Farmington, Greenland and West Fork.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 76-12
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
10. Southwest Solutions Group: A resolution approving an agreement with Southwest
Solutions Group in an amount not to exceed $34,216.00 for the purchase and installation
of a Spacesaver High Density Evidence Storage System for use by the Police
Department, pursuant to the National Joint Powers Alliance procurement agreement.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 77-12
11. Cruse Uniforms and Equipment: A resolution approving a contract amendment with
Cruse Uniforms and Equipment as the Police Department's authorized quartermaster to
approve requested price increases.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 78-12
12. Amend Resolution 183-11 Botanical Garden of the Ozarks: A resolution amending
Resolution 183-11 approving a participation and unsecured loan agreement with the
Botanical Garden of the Ozarks to install ten (10) LED lights and poles in the amount of
$30,519.90 as part of the City of Fayetteville Community Revolving Loan Fund for
Energy Efficiency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 79-12
13. Butterfield Overland Mail Stage Route National Trail: A resolution to express the
City Council's support of the Butterfield Overland Mail Stage Route National Trail to
become a national historic trail.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 80-12
B. Unfinished Business:
1. RZN 12-4042 (1700 Old Wire Road/Cooper and Williams): An ordinance rezoning
that property described in rezoning petition RZN 12-4042, for approximately 4.90 acres,
located at 1700 Old Wire Road from RSF-4, Residential Single Family, 4 units per acre
to NC, Neighborhood Conservation, subject to a Bill of Assurance. This ordinance was
left on the Second Reading at the April 3, 2012 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5494
2. Amend Chapter 161 (ADM 12-4085 Zoning Regulations/RMF-24 Setbacks): An
ordinance to Amend §161.14 District RMF-24 by repealing the separate setbacks for
multi-family structures built within the Hillside/Hilltop Overlay District. This ordinance
was left on the Second Reading at the April 3, 2012 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5495
C. New Business:
1. APGR Green, Inc.: A resolution to certify the City of Fayetteville's endorsement of
APGR Green, Inc., located in Fayetteville, Arkansas, to participate in the Arkansas
Equity Investment Tax Credit Program.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 81-12
2. Bid #12-11 Sweetser Construction: A resolution awarding Bid#12-11 and approving a
contract with Sweetser Construction in the amount of$1,759,900.15 for the construction
of a roundabout at the Fulbright Expressway and Futrall Drive, approving a project
contingency of$90,000.00, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 82-12
3. Amend §34.27 Sale of Municipally Owned Real Property: An ordinance to repeal
§34.27 of the Code of Fayetteville and to enact a replacement §34.27 Sale of Municipally
Owned Real Property of the Code of Fayetteville.
THIS ITEM WAS LEFT ON THE SECOND READING.
4. AOS, LLC - Cisco IP Telephony System: A resolution approving an agreement with
AOS, LLC in the amount of $619,978.90 for the purchase of a Cisco IP Telephony
System pursuant to a State procurement contract, approving a project contingency of
$25,000.00, and approving a budget adjustment of$248,750.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 83-12
5. Water and Sewer System Refunding Revenue Bonds, Series 2012: An ordinance
authorizing the issuance and sale of not to exceed $3,800,000 of Water and Sewer System
Refunding Revenue Bonds, Series 2012, by the City of Fayetteville, Arkansas for the
purpose of refunding the City's outstanding Water and Sewer System Refunding
Revenue Bonds, Series 2002B; authorizing the execution and delivery of a third
supplemental trust indenture pursuant to which the Series 2012 Bonds will be issued and
secured; authorizing the execution and delivery of an official statement pursuant to which
the Series 2012 Bonds will be offered; authorizing the execution and delivery of a bond
purchase agreement providing for the sale of the Series 2012 Bonds; authorizing the
execution and delivery of an escrow deposit agreement providing for the redemption of
the Series 2002B Bonds; authorizing the execution and delivery of a continuing
disclosure agreement; and prescribing other matters relating thereto.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5496
City Council Tour: Prospective Downtown Parking Deck Tour- Thursday, April 19, 2012
at 4:30 p.m.
Announcements:
Adjournment: 7:20 p.m.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City Council Meeting: April 17,2012 Adjourn: 7 aZ0 P,M,
Subject: Roll
Gray
6 A al Boudreaux
T A nA""7f" Kinion
Petty
C Tennant
Ferrell
Adams
Lewis
Mayor Jordan
"i
Subject:
Motion To:
Motion By:
Seconded:
Gray
Boudreaux
Kinion
Petty
Tennant
Ferrell
Adams
Lewis
Mayor Jordan
City Council Meeting: April 17, 2012
Subject: Consent !
Motion To:
Motion By:
Seconded:
Gray ✓
MMA Boudreaux
Kinion ✓�
Petty �J
Tennant
n Ferrell
r Adams J
(nq- 12 Lewis
�� Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Gray
Boudreaux
Kinion
Petty
Tennant
Ferrell
Adams
Lewis
Mayor Jordan
City Council Meeting: April 17,2012
Subject: RZN 12-4042 (1700 Old Wire Road/Cooper and Williams)
!SeOctoIndcdYd
ion To
oton B
:
B. 1 Gray ✓ f
Unfinished Boudreaux ✓
Business Kinion r/ ✓
Petty
Tennant ✓ �/
�awo-J Ferrell
Adams ✓
154% Lewis
Mayor Jordan
Subject: Amend Cha ter 161 (ADM 12-4085 Zoning Regulations/RMF-24 Setbacks)
Motion To: r AJ
Motion By: Y
Seconded: �
B 2 Gray ✓ �/
Unfinished Boudreaux ✓ �/
Business Kinion ✓ ✓�
Petty ✓ r,/
Tennant
Ferrell
Adams ✓
Lewis t�
5l4 Mayor Jordan
City Council Meeting: April 17, 2012
Subject: APGR Green,Inc
Motion To:
Motion By:
Seconded:
C. 1 Gray
New Boudreaux
Business Kinion
Petty i/
Tennant
P""'Llaj Ferrell
Adams
Lewis
Mayor Jordan
Subject: Bid#12-11 Sweetser Construction
Motion To: f�
Motion By:
Seconded: e'
C. 2 Gray
New Boudreaux Vol
Business Kinion
Petty
Tennant
Ferrell ✓
Adams ✓r
�j Lewis
Mayor Jordan
"Q
City Council Meeting: April 17,2012
Subject: Amend 34.27 Sale of Municipally Owned Real Property
Motion To:
Motion By:
Seconded: �.
C. 3 Gray
New Boudreaux
Business K'nion ✓
Petty i
� Tennant
Ferrell V/
Adams 0✓
Lewis
(� Mayor Jordan
Subject: AOS,LLC- Cisco IP Telephony System
Motion To: /f
Motion By:
Seconded:
C. 4 Gray
New Boudreaux
Business Kinion ✓
Petty ✓
Tennant
Ferrell ✓
Adams
Lewis
`L Mayor Jordan
City Council Meeting: April 17, 2012
Subject: Water and Sewer System Refunding Revenue Bonds, Series 2012
Motion To:
Motion By: d�
Seconded: G
JLQIAA
C. 5 Gray / f
New Boudreaux ✓ ✓
Business Kinion ✓ !✓ ✓
Petty ✓ �✓ t/
Tennant ✓ t/
Ferrell ✓ r/ V/'
I` Adams ✓ d/ ✓
Lewis ✓
6`t"t 1p Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Gray
Boudreaux
Kinion
Petty
Tennant
Ferrell
Adams
Lewis
Mayor Jordan
aYZUEMMe evl le Departmental Correspondence
LEGAL
www.accessfayetteville.org DEPARTMENT
Kit Williams
City Attorney
TO: Mayor Jordan Jason B.Kelley
Assistant City Attorney
THRU: Sondra Smith, City Clerk
FROM: Kit Williams, City AttorneyL a, —tel
DATE: April 18, 2012 _
RE: Resolutions and Ordinances prepared by the City Attorney's Office and
passed at the City Council meeting of April 17, 2012
1. Crain Ford of Little Rock: A resolution approving an agreement with Crain
Ford of Little Rock in the total amount of $51,390.00 for the purchase of two Ford
Fusion Hybrid-Electric sedans for use by the Police Department pursuant to the State
Procurement Agreement.
2. J.A. Riggs Cat of Springdale: A resolution approving an agreement with J.A.
Riggs Cat of Springdale in the total mount of $266,109.00 for the purchase of three
backhoe loaders for use by the Water and Sewer Division pursuant to the National
Joint Powers Assoc. procurement agreement, and approving a budget adjustment.
3. Bid #12-23: A resolution awarding Bid#12-23 and authorizing a contract with
Prime Contracting, Inc. in a total amount of $168,772.75 for the repair of flood
damage to a section of Frisco Trail, approving a 10% project contingency, and
approving a budget adjustment.
4. Bid #12-26: A resolution awarding Bid#12-26 and authorizing a contract with
WasteTech, Division of Kusters Zima Corp. in the amount of $197,487.00 for the
purchase of a find band screen with associated controls and accessories for the Noland
Wastewater Treatment Facility.
5. NWA Regional Planning Commission Agreement: A resolution approving
an agreement with NWA Regional Planning Commission for services related to
cooperative regional efforts to monitor, evaluate and report likely effects that future
proposed changes to stream standards and wastewater discharge requirements may
have on Northwest Arkansas in the amount of$40,000.00 and approving a $5,000.00
project contingency.
6. CDBG Funds Remaining from 2011 Grant: A resolution approving a budget
adjustment in the amount of$37,247.00 to the Community Development Block Grant
program to accurately reflect funds remaining from the 2011 grant.
7. CDBG Habitat for Humanity Property Purchase Reimbursement: A
resolution approving a budget adjustment in the amount of$92,333.00 to Community
Development Block Grant program income related to a housing program lien payoff
and a reimbursement form the Habitat for Humanity property purchase.
8. 2012 Interlocal Animal Sheltering Agreements: A resolution approving the
2012 Interlocal Animal Sheltering Agreements with the cities of Elm Springs, Elkins,
Goshen, Tontitown, Winslow, Farmington, Greenland and West Fork.
9. Southwest Solutions Group: A resolution approving an agreement with
Southwest Solutions Group in an amount not to exceed $34,216.00 for the purchase
and installation of a Spacesaver High Density Evidence Storage System for use by the
Police Department, pursuant to the National Joint Powers Alliance Procurement
Agreement.
10. Cruse Uniforms & Equipment: A resolution approving a contract
amendment with Cruse Uniforms & Equipment as the Police Department's authorized
quartermaster to approve requested price increases.
11. Amend Resolution No. 183-I1: A resolution amending Resolution No.
183-11 approving a participation and unsecured loan agreement with the Botanical
Garden of the Ozarks to install 10 LED lights and poles in the amount of$30,519.90
as part of the City of Fayetteville Community Revolving Loan Fund for energy
efficiency.
12. Butterfield Overland Mail Stage Route: A resolution to express the City
Council's support of the Butterfield Overland Mail Stage Route National Trail to
become a National Historic Trail.
13. ADM 12-4085 Zoning Regulations/RMF-24 Setbacks): An ordinance to
amend §161.14 District RMF-24 by repealing the separate setbacks for multi-family
structures built within the Hillside/Hilltop Overland District.
14. APGR Green, Inc.: A resolution to certify the City of Fayetteville's
endorsement of APGR Green, Inc., located in Fayetteville, Arkansas to participate in
the Arkansas Equity Investment Tax Credit Program.
2
15. Bid #12-11 Sweetser Construction: A resolution awarding Bid #12-11 and
approving a contract with Sweetser Construction in the amount of$1,759,900.15 for
the construction of a roundabout at the Fulbright Expressway and Futrall Drive,
approving a project contingency of$90,000.00 and approving a budget adjustment.
16. AOS, LLC — Cisco IP Telephony System: A resolution approving an
agreement with AOS, LLC in the amount of$619,978.80 for the purchase of a Cisco
IP Telephony System pursuant to a state procurement contract, approving a project
contingency of$25,000.00 and approving a budget adjustment of$248,750.00.
17. Water & Sewer System Refunding Revenue Bonds, Series 2012: An
ordinance authorizing the issuance and sale of not to exceed $3,800,000.00 of Water
and Sewer System Refunding Revenue Bonds, Series 2012, by the City of
Fayetteville, Arkansas for the purpose of refunding the City's outstanding Water and
Sewer System refunding Revenue Bonds, Series 200213; authorizing the execution and
delivery of a Third Supplemental Trust Indenture pursuant to which the Series 2012
Bonds will be issued and secured; authorizing the execution and delivery of an
Official Statement pursuant to which the Series 2012 Bonds will be offered;
authorizing the execution and delivery of a Bond Purchase Agreement providing for
the sale of the Series 2012 Bonds; authorizing the execution and delivery of an
Escrow Deposit Agreement providing for the redemption of the series 2002B Bonds;
authorizing the execution and delivery of a Continuing Disclosure Agreement; and
prescribing other matters relating thereto.
3
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
April 17, 2012
A meeting of the Fayetteville City Council will be held on April 17, 2012 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
1. Arkansas Recreation and Parks Association Awards Presentation
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the April 3, 2012 City Council meeting minutes.
2. Crain Ford of Little Rock: A resolution approving an agreement with the Crain Ford of
Little Rock in the total amount of $51,390.00 for the purchase of two (2) Ford Fusion
hybrid-electric sedans for use by the Police Department pursuant to the state procurement
agreement.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. J.A. Riggs Cat of Springdale: A resolution approving an agreement with J.A. Riggs Cat
of Springdale in the total amount of $266,109.00 for the purchase of three (3) backhoe
loaders for use by the Water and Sewer Division pursuant to the National Joint Powers
Association procurement agreement, and approving a budget adjustment.
4. Bid #12-23 Prime Contracting, Inc.: A resolution awarding Bid #12-23 and
authorizing a contract with Prime Contracting, Inc. in a total amount of$168,772.75 for
the repair of flood damage to a section of Frisco Trail, approving a ten percent (10%)
project contingency, and approving a budget adjustment.
5. Bid #12-26 WasteTech, Division of Kusters Zima Corp.: A resolution awarding Bid
#12-26 and authorizing a contract with WasteTech, Division of Kusters Zima Corp. in the
amount of $197,487.00 for the purchase of a fine band screen with associated controls
and accessories for the Noland Wastewater Treatment Facility.
6. NWA Regional Planning Commission Agreement: A resolution approving an
agreement with the Northwest Arkansas Regional Planning Commission for services
related to cooperative regional efforts to monitor, evaluate and report likely effects that
future proposed changes to stream standards and wastewater discharge requirements may
have on Northwest Arkansas in the amount of $40,000.00, and approving a $5,000.00
project contingency.
7. CDBG Funds Remaining From 2011 Grant: A resolution approving a budget
adjustment in the amount of $37,247.00 to the Community Development Block Grant
program to accurately reflect funds remaining from the 2011 grant.
8. CDBG Habitat for Humanity Property Purchase Reimbursement: A resolution
approving a budget adjustment in the amount of$92,333.00 to Community Development
Block Grant program income related to a housing program lien payoff and a
reimbursement from the Habitat for Humanity property purchase.
9. 2012 Interlocal Animal Sheltering Agreements: A resolution approving 2012
interlocal animal sheltering agreements with the cities of Elm Springs, Elkins, Goshen,
Tontitown, Winslow, Farmington, Greenland and West Fork.
10. Southwest Solutions Group: A resolution approving an agreement with Southwest
Solutions Group in an amount not to exceed $34,216.00 for the purchase and installation
of a Spacesaver High Density Evidence Storage System for use by the Police
Department,pursuant to the National Joint Powers Alliance procurement agreement.
11. Cruse Uniforms and Equipment: A resolution approving a contract amendment with
Cruse Uniforms and Equipment as the Police Department's authorized quartermaster to
approve requested price increases.
12. Amend Resolution 183-11 Botanical Garden of the Ozarks: A resolution amending
Resolution 183-11 approving a participation and unsecured loan agreement with the
Botanical Garden of the Ozarks to install ten (10) LED lights and poles in the amount of
$30,519.90 as part of the City of Fayetteville Community Revolving Loan Fund for
Energy Efficiency.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
13. Butterfield Overland Mail Stage Route National Trail: A resolution to express the
City Council's support of the Butterfield Overland Mail Stage Route National Trail to
become a national historic trail.
B. Unfinished Business:
1. RZN 12-4042 (1700 Old Wire Road/Cooper and Williams): An ordinance rezoning
that property described in rezoning petition RZN 12-4042, for approximately 4.90 acres,
located at 1700 Old Wire Road from RSF-4, Residential Single Family, 4 units per acre
to NC, Neighborhood Conservation, subject to a Bill of Assurance. This ordinance was
left on the Second Reading at the April 3, 2012 City Council meeting.
Left on the Second Reading
2. Amend Chapter 161 (ADM 12-4085 Zoning Regulations/RMF-24 Setbacks): An
ordinance to Amend §161.14 District RMF-24 by repealing the separate setbacks for
multi-family structures built within the Hillside/Hilltop Overlay District. This ordinance
was left on the Second Reading at the April 3, 2012 City Council meeting.
Left on the Second Reading
C. New Business:
1. APGR Green, Inc.: A resolution to certify the City of Fayetteville's endorsement of
APGR Green, Inc., located in Fayetteville, Arkansas, to participate in the Arkansas
Equity Investment Tax Credit Program.
2. Bid #12-11 Sweetser Construction: A resolution awarding Bid#12-11 and approving a
contract with Sweetser Construction in the amount of$1,759,900.15 for the construction
of a roundabout at the Fulbright Expressway and Futrall Drive, approving a project
contingency of$90,000.00, and approving a budget adjustment.
3. Amend §34.27 Sale of Municipally Owned Real Property: An ordinance to repeal
§34.27 of the Code of Fayetteville and to enact a replacement §34.27 Sale of Municipally
Owned Real Property of the Code of Fayetteville.
4. AOS, LLC - Cisco IP Telephony System: A resolution approving an agreement with
AOS, LLC in the amount of $619,978.90 for the purchase of a Cisco IP Telephony
System pursuant to a State procurement contract, approving a project contingency of
$25,000.00, and approving a budget adjustment of$248,750.00.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
5. Water and Sewer System Refunding Revenue Bonds, Series 2012: An ordinance
authorizing the issuance and sale of not to exceed $3,800,000 of Water and Sewer System
Refunding Revenue Bonds, Series 2012, by the City of Fayetteville, Arkansas for the
purpose of refunding the City's outstanding Water and Sewer System Refunding
Revenue Bonds, Series 2002B; authorizing the execution and delivery of a third
supplemental trust indenture pursuant to which the Series 2012 Bonds will be issued and
secured; authorizing the execution and delivery of an official statement pursuant to which
the Series 2012 Bonds will be offered; authorizing the execution and delivery of a bond
purchase agreement providing for the sale of the Series 2012 Bonds; authorizing the
execution and delivery of an escrow deposit agreement providing for the redemption of
the Series 2002B Bonds; authorizing the execution and delivery of a continuing
disclosure agreement; and prescribing other matters relating thereto.
City Council Tour: Prospective Downtown Parking Deck Tour- Thursday, April 19, 2012
at 4:30 p.m.
Announcements:
Adjournment:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
A. 12
Amend Resolution 183-11
Botanical Garden of the Ozarks
Page 1 of 2
COMMUNITY REVOLVING LOAN FUND FOR ENERGY EFFICIENCY
UNSECURED NOTE
s-
1 -7
30r 519.9n
day of R er. 1_ 20
FAYETTEVILLE, ARKANSAS
FOR VALUE RECEIVED, the undersigned (the "Borrower") promises to
pay to the order of THE CITY OF FAYETTEVILLE, ARKANSAS ("Payee") , the
principal sum of ($ ) . Provided that no
event of default exists hereunder, this Promissory Note shall bear
interest from the date of this Promissory Note at the rate of ONE
percent (1 %) per annum. In the event of a default hereunder, this
Promissory Note shall bear interest at the maximum rate of interest
allowable under the laws of the state of Arkansas. This Promissory
Note shall become due and payable, as follows:
Principal and interest shall be due able in
40(Nortr) ( 46 ) consecutive �/quarterl (select
one) installments of $ each. first such
installment shall be due and payable on 9-1 - 3,012 and
each successive monthly installment shall be due and payable
on the first day of each calendar month thereafter until
this Promissory Note is paid in full. All payments shall be
applied first to interest and the balance to principal.
The Borrower and any maker, endorsers, sureties, guarantors, and
all other persons now or hereafter liable hereon waive presentment,
demand for payment, protest and notice of dishonor, and the endorsers,
sureties, and guarantors consent that the Payee or holder hereof shall
have the right, without notice, to deal in any way at any time with
any party hereto or to grant to any such party any extensions of time
for payment of any of said indebtedness or any other indulgences or
forbearances whatever without in any way affecting the personal
liability of any party hereunder.
If at any time any payment under this Promissory Note becomes
more than sixty (60) days past due, the Payee or holder of this
Promissory Note shall have the right and option to declare the entire
unpaid balance of principal and interest due and owing hereunder to be
immediately due and payable.
If this obligation, after default, is placed in the hands of an
attorney for collection, the Borrower will be obligated to pay the
Payee or the holder hereof an additional sum as an attorney' s fee, not
to exceed ten percent (10%) of the unpaid principal plus all accrued
interest together with all costs and expenses of collection.
Any notices required to be given hereunder shall be deemed
effective if made to the following addresses:
If to Payee:
1
A. 12
Amend Resolution 183-11
Botanical Garden of the Ozarks
Page 2 of 2
CITY OF FAYETTEVILLE, ARKANSAS
OFFICE OF MAYOR
113 W. MOUNTAIN
FAYETTEVILLE, ARKANSAS 72701
If to Borrower:
O-F� az�ks
ROM C.dA r_,KkcuTrv5 0fW191%
Pn Rdx 1 o Vol
FAyEYT6�AILkRd5ti5
7 2�a3
Any party to this Promissory Note may change their respective
address for notice by the giving of written notice to each party.
The loan evidenced by this Promissory Note was negotiated and
consummated in the state of Arkansas and it is understood and agreed
that the legality, enforceability, and construction hereof shall be
governed by Arkansas law, and to the extent applicable, by the laws of
the United States of America.
This Promissory Note can be pre-paid in whole or in part at any
time without penalty.
BORROWER:
By:
AUTHORIZED AGENT
An 1 levd-
2
Butterfield Overland Mail Stage
AGENDA REQUEST Pageeoute 1National
of 4 nal Trail
FOR: COUNCIL MEETING OF APRIL 179 2012
FROM:
LIONELD JORDAN, MAYOR
HIT WILLIAMS, CITY ATTORNEY
ORDINANCE OR RESOLUTION TITLE AND SUBJECT:
A Resolution To Express The City Council's Support Of The Butterfield Overland Mail
Stage Route National Trail To Become A National Historic Trail
APPROVED FOR AGENDA:
U - q - 2hiz
City Attorney Date
C unication arketing Director Date
't o CL 10-16 t 2,
Finance Director Date
4/-/o- ,.7-
Chief of aff Date
/y�q—
M or Oale
04-10-12A04 :05 RCVD
/0 �
A.13
Butterfield Overland Mail Stage
Trail
aye evl a Departmental Correspondence
ARKANSAS LEGAL
DEPARTMENT
Kit Williams
City Attorney
TO: Mayor Jordan Jason B.Kelley
3' Assistant City Attorney
City Council
CC: Don Marr, Chief of Staff
Lindsley Smith, Communications & Marketing Director
FROM: Kit Williams, City Attorney
DATE: April 9, 2012
RE: Support for Butterfield Overland Mail Stage Route to become a
National Historic Trail
The Butterfield Overland Mail Stage Route from Missouri to California
came through Fayetteville in the late 1850's and was a giant step forward to get
mail and passengers more quickly to California. This 2,500 mile stage route with
resupply stations along the way reduced the trip to California from as much as
three months to barely over three weeks.
Charles Butterfield, the youngest son of its founder, John Butterfield, ran the
Fayetteville Butterfield Stage Station. This station assisted in the timely delivery
of the U.S. mail with at least four weekly stagecoaches carrying mail serving
Fayetteville and resupplying before heading for California or St. Louis.
Eventually, railroads made the trip West even faster and more reliable and
supplanted the Butterfield Stage Route. However, it is appropriate to honor and
protect this historic trail. The National Park Service is seeking input concerning
the suitability and feasibility of designating the Butterfield Overland Mail Stage
Route as a national historic trail. The City of Fayetteville should publicly express
its support for this historic designation for the Butterfield Stage Trail.
A.13
Butterfield Overland Mail Stage
Route National Trail
Page 3 of 4
RESOLUTION NO.
A RESOLUTION TO EXPRESS THE CITY COUNCIL'S SUPPORT OF THE
BUTTERFIELD OVERLAND MAIL STAGE ROUTE NATIONAL TRAIL TO
BECOME A NATIONAL HISTORIC TRAIL
WHEREAS, the Butterfield Overland Trail was a great improvement over previous
methods to send mail and carry passengers from Missouri to California by reducing the transit
time from about three months to slightly more than three weeks; and
WHEREAS, this 2,500 mile stagecoach line went from Missouri or Tennessee through
Arkansas, Oklahoma, Texas,New Mexico and Arizona to California; and
WHEREAS, the main Butterfield Stage route began in St. Louis and ran through
Fayetteville and Fort Smith before turning west toward California; and
WHEREAS, Charles Butterfield, youngest son of John Butterfield, was in charge of the
Butterfield state Fayetteville Station which was a time-table station overseeing and supplying at
least four weekly stage coaches carrying the mail east and west; and
WHEREAS, the historic Butterfield Overland Mail Stage Route National Trail should be
designated a national historic trail.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses
its full support to have the Butterfield Overland Mail Stage Route National Trail be designated a
national historic trail and finds that such trail is very suitable and feasible to be so designated.
PASSED and APPROVED this 17th day of April, 2012.
APPROVED: ATTEST:
By: BY:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
(4/9/2012) Klt V111111ams PRE Ion bf Butterfield Overland Trail'a's-"'a6o'National---isoH6 irilif6c Butterfield_ veran e
FZ06te Mom i rair
Page 4 of 4
NEWS RELEASE
Zayleev'i le THE CITY OF FAYETTEVILLE,ARKANSAS
RKANSAS
For Immediate Release
April 5, 2012
Contact: Lindsley Smith
Communication Director
479-575-8328
Ismith2ci.fayetteville.anus
National Park Service to Hold National Trail Public Input Meeting in Fayetteville on April 11
Representatives of the National Park Service (NPS) will be in Fayetteville on ALJ1 11 to hold a public input
.session at City Hall (113 W. Mountain Street)from 10:00 a.m. to 12:00 p.m. in Room 326 on the proposed
Butterfield Overland Mail Stage Route National Trail. The NPS is seeking public comments concerning
the suitability and feasibility of designating the Butterfield Overland Trail as a national historic trail.
This NPS study and environmental assessment,which is in its initial information-gathering phase, will
address the historic route in states from Missouri to California.
This will be one of two such input sessions by the NPS in Arkansas (the other one will be held in Fort Smith
on the evening of April 11 from 5:30 to 7:30 p.m. at the Riverfront Park Events Building), and the NPS is
also holding input sessions in other states along this historic trail. These meetings will gather public
comments to be included in a special resource study mandated by the U.S. Congress and signed into law
under the Omnibus Public Lands Act of 2009. That study was ordered to determine what appropriate
measures might be taken to preserve the 1858 - 1861 stagecoach route, up to and possibly including
designation as a National Trail. If you are unable to attend one of these meetings,written public comments
will be accepted as part of this process through May 18, 2012. Comments and letters of support can be sent
by email to Gretchen Ward at Gretchen Wardgnps.;Zov OR via U.S. Postal Service Mail to Butterfield
Special Resource Study; Gretchen Ward;P.O. Box 728, Santa Fe,NM, 87504.
There were two Butterfield Stage routes through Arkansas. The main route from Saint Louis, Missouri,to
San Francisco, California, entered Arkansas north of the Pea Ridge National Battlefield Park and passed
through the Battlefield Park, Rogers, Springdale and Fayetteville to Van Buren and Fort Smith. The second
route originated in Memphis Tennessee, continuing through Arkansas at Des Arc, Cabot, Conway,
Russellville, Dardanelle, and Lavaca before joining the main route in Fort Smith.
The Butterfield Route was established in 1858 to create an overland transportation system for mail and
passengers from the East Coast to California. The entire route covers some 2,500 miles through what are
now the states of Missouri, Arkansas, Oklahoma, Texas,New Mexico, Arizona and California. Prior to the
establishment of this overland route, mail and passengers from the East Coast to California could take as
long as three months in transit by land and sea. The Butterfield Route cut that transit time to an amazing(for
the time)22 to 25 days. Complete details on the process are available via internet;
http://i)"k lanning.pps.gov/butterfieldsrs (National Park Service website).
www.accessfayetteville.org
Telecommunications Device for the Deaf MD(479)521-1316 113 west Mountain-Fayetteville,AR 72701
A.9
2012 Interlocal Animal
Sheltering Agreements
Page 1 of 2
RESOLUTION NO.
A RESOLUTION APPROVING THE 2012 INTERLOCAL ANIMAL
SHELTERING AGREEMENTS WITH THE CITIES OF ELM SPRINGS,
ELKINS, GOSHEN, TONTITOWN, WINSLOW, FARMINGTON,
GREENLAND AND WEST FORK
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the 2012 interlocal animal sheltering agreements with the cities of Elm Springs, Elkins, Goshen,
Tontitown, Winslow, Farmington, Greenland and West Fork in which the cities will pay
Fayetteville $75.00 per animal placed into our shelter.
PASSED and APPROVED this 17th day of April, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
A.9
2012 Interlocal Animal
Sheltering Agreements
Page 2 of 2
City of Fayetteville Staff Review Form C.4
AOS, LLC-Cisco IP
City Council Agenda Items Telephony System
and Page 1 of 38
Contracts, Leases or Agreements
4/17/2012
City Council Meeting Date
Agenda Items Only
Sharon Waters&Scott Huddleston Telecommunications &I.T. Division Transportation & Finance
Submitted By Division Department
Action Required:
A Resolution approving the purchase of a Cisco IP Telephony System (under State Contract Number SP-11-0185)
from Alexander Open Systems (under State Contract No. 4600021269) in the amount of$619,978.80; approving a
project contingency of$25,000.00; and approving a net budget adjustment of$248,750.00.
$ 619,978.80 $ 233,806.00 I.T.Technology Improvements
Cost of this request Category/Project Budget Program Category/Project Name
4470-9470-5210-00 $ 1,094.88 Telecommunications System Upgrade
Account Number Funds Used to Date Program/Project Category Name
04001-1 $ 232,711.12 Sales Tax Capital Improvements
Project Number Remaining Balance Fund Name
Budgeted Item = Budget Adjustment Attached =X
qci�A Q.. LJL, Y-16-U I z Previous Ordinance or Resolution#
Department Director Date
Original Contract Date:
Original Contract Number:
C Attorney o (� Date
{ ,A a, 1 .3..�f„"� Li -lb 2fei7-
Finance and Internal Services Director Date Received in City' "!
Clerk's Office
Chief of S ff Date
Received in
Mayor's Office
Me r ate
Comments:
Revised January 15,2009
C.4
AOS, LLC-Cisco IP
Telephony System
aye evl e Page 2 N 38
E
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
0.KKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Terry Gulley, Director of Transportation
From: Sharon Waters, Parking and Telecommunications Manager
Scott Huddleston, I.T. Director
Date: April 10, 2012
Subject: A Resolution Approving the Purchase of a Cisco IP Telephony System from Alexander
Open Systems in the Amount of$619,978.80; Approving a Project Contingency of
$25,000.00; and Approving a Net Budget Adjustment of$248,750.00
PROPOSAL:
Staff recommends the approval of the purchase of the Cisco IP Telephony System (under State Contract No.
SP-11-0185) from Alexander Open Systems (State Contract NO. 4600021269) and approval of a project
contingency of$25,000.000. The purchase would be paid from current Sales Tax Capital Improvements funds
of $446,899.82, $62,579.81 from the Street Fund, $31,848.94 from the Solid Waste Fund, and $103,650.23
from the Water & Sewer Fund. This project has a payback of approximately 6 years. Savings to operating costs
will be approximately $101,000.00 per year.
RECOMMENDATION:
Twenty three years ago, in 1989, the City made a complete overhaul of the city-wide telecommunications
system and moved from a private PBX system to AT&T's Plexar leased-line option and purchased Norstar
systems that were installed throughout all City facilities. Throughout the years of growth, the City has grown
to 17 Norstar systems. In 2007, the City implemented a pilot program with the purchase of the CS 1000, an IP
Telephony Solution with Nortel Systems, Inc. There were 40 phones originally deployed, and later another 10
more installed at the newly built West Side Wastewater Treatment Facility. The following year, Nortel was
acquired and dismantled and no longer supported the CS 1000 system. Staff began pursuing other technological
options as well as advancements in this technology. The Cisco system will provide total integration of all City
facilities, plus call accounting and reporting of all calls, call recording for quality assurance, enterprise fax
services, paging features and outbound notification services. These features will greatly improve our customer
services and staffing workload.
Cisco Systems, Inc. is the worldwide leader in networking that transforms how people connect, communicate
and collaborate. Cisco designs, manufactures, and sells Internet protocol (IP)-based networking and other
products related to the communications and information technology (IT) industry and provide services
associated with these products and their use. The Company provides a line of products for transporting data,
voice, and video within buildings its products are installed at enterprise businesses, public institutions,