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HomeMy WebLinkAbout2014-03-04 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Fae eel e Ward 1 Position 2—Sarah Marsh City Attorney Kit Williams Ward 2 Position 1—Mark Kinion Ward 2 Position 2—Matthew Petty City Clerk Sondra E.Smith Ward 3 Position 1—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting March 04, 2014 A meeting of the Fayetteville City Council will be held on March 04, 2014 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. Quarterly Financial Report—4th Quarter 2013, Paul Becker, Finance Director Agenda Additions: A. Consent: 1. Approval of the February 18, 2014 City Council meeting minutes. APPROVED 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Bid #13-57 Center Point Contractors, Inc.: A resolution to award Bid #13-57 and to authorize a contract with Center Point Contractors, Inc. for the replacement of six (6) rolling service doors in the amount of $64,500.00 at the Noland Wastewater Treatment Plant and the Biosolids Management Site. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 44-14 3. Federal Aviation Administration Lease Agreement: A resolution to approve a ten (10) year lease agreement for $31,020.00 per year with the Federal Aviation Administration for a facility at 4370 S. School Avenue for use by its Facilities Maintenance Team. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 45-14 4. Hazmat Services Revenue: A resolution to approve a budget adjustment recognizing hazmat services revenue to the Fire Department, and authorizing an increase in the related expense budget. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 46-14 5. Bid #14-14 Tennant Sales and Service: A resolution to award Bid #14-14 to Tennant Sales and Service of Minneapolis, Minnesota for the purchase of one Tennant S30 Sweeper in the amount of $44,291.00 for use by the Recycling and Trash Collection Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 47-14 6. Bid #14-15 Terex Sales and Service: A resolution to award Bid #14-15 and authorize the purchase of one (1) 2015 Ford F550 Super Duty Pickup Truck with Reading Body and Auto Crane from Terex Utilities of North Little Rock in the amount of $77,777.00 for use by the Noland Wastewater Treatment Plant. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 48-14 7. Professional Turf Products: A resolution to authorize the purchase of two (2) Toro Groundsmaster 400D Multi-Deck Mowers from Professional Turf Products of Lenexa, Kansas for the Parks Division in the amount of$112,088.66 plus any tax pursuant to the National IPA Contract#120535, and to approve a budget adjustment to move funds to the fleet expense account. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 49-14 8. Countryside Farm and Lawn: A resolution to authorize the purchase of two (2) John Deere Mower-Conditioners from Countryside Farm and Lawn of Springdale, Arkansas for the Noland Wastewater Treatment Plant in the amount of $48,572.00 plus any applicable tax pursuant to an NJPA cooperative purchasing agreement. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 50-14 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 9. Scott Equipment: A resolution authorizing the purchase of a Gradall XL4100 IV excavator truck from Scott Equipment of Springdale, Arkansas for the Transportation Division in the amount of $354,893.00 pursuant to an NJPA cooperative purchasing agreement. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 51-14 10. Crafton Tull & Associates: A resolution to approve a contract with Crafton Tull & Associates in an amount not to exceed $83,225.00 for architectural and engineering services associated with the renovation of the Lake Fayetteville Softball Complex. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 52-14 B. Unfinished Business: 1. ADM 13-4331 Amend Chapters 151, 162, 163 and 164: An ordinance to amend §164.10 Garage and/or Agricultural and Produce Sales; §161.10 (X) Unit 24 Home Occupation; §163.08 Home Occupations and §164.04 Urban Agriculture (fowl, bees, and goats) of the Unified Development Code. This ordinance was left on the First Reading at the February 18, 2014 City Council meeting. LEFT ON THE 3RD READING AND TABLED TO THE MARCH 18, 2014 CITY COUNCIL MEETING 2. Amend §92.01 Definitions, §92.23 Impoundment and §92.24 Redemption of Animals: An ordinance to Amend §92.01 Definitions, §92.23 Impoundment and §92.24 Redemption of Animals of the Fayetteville Code to authorize the Animal Shelter to accept livestock and set the redemption fee for their release. This ordinance was left on the First Reading at the February 18, 2014 City Council meeting. LEFT ON THE 2ND READING C. Public Hearing: 1. Piggy Back, LLC: A resolution to grant a certificate of public convenience and necessity to Piggy Back, LLC for the operation of four (4) taxicabs in the City of Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 53-14 D. New Business: 1. 2014 Overlay/Sidewalk Projects: A resolution to approve the Transportation Division Overlay/Sidewalk Projects list for 2014. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 54-14 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Partners For Better Housing Workforce Housing: A resolution to express the City Council's intent to sell a strip of land east of the new parking deck along School Avenue to Partners for Better Housing to screen the deck and provide workforce housing. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 55-14 3. 2014 Employee Compensation Adjustment: A resolution to approve a budget adjustment in the amount of $1,216,000.00 to fund the city-wide 2014 Employee Compensation Adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 56-14 4. Water and Sewer System Refunding Revenue Bonds, Series 2014: An ordinance authorizing the issuance and sale of not to exceed $7,500,000 of Water and Sewer System Refunding Revenue Bonds, Series 2014, by the City of Fayetteville, Arkansas for the purpose of refunding the City's outstanding Water and Sewer System Revenue Bonds, Series 2009; authorizing the execution and delivery of a Fourth Supplemental Trust Indenture pursuant to which the Series 2014 Bonds will be issued and secured; authorizing the execution and delivery of an Official Statement pursuant to which the Series 2014 Bonds will be offered; authorizing the execution and delivery of a Bond Purchase Agreement providing for the sale of the Series 2014 bonds; authorizing the execution and delivery of an Escrow Deposit Agreement providing for the redemption of the Series 2009 Bonds; authorizing the execution and delivery of a Continuing Disclosure Agreement; and prescribing other matters relating thereto. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5665 5. McGoodwin, Williams and Yates, Inc. Amendment No. 1: A resolution to approve Amendment No. 1 to the agreement with McGoodwin, Williams and Yates, Inc. for design services associated with the Recycling and Trash Collection Division Office Building Expansion and Site Improvements. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 57-14 E. City Council Agenda Session Presentations: 1. Urban Forestry Advisory Board Annual Report—Don Steinkraus, UFAB Chair 2. Economic Development Quarterly Report — Chung Tan, Director of Economic Development F. City Council Tour: G. Announcements: Adjournment: 8:50 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: March 4,2014 Adjourn: g : Stl Pill- Subject: "`Subject: Roll Adams Long Gray D Marsh Kinion W� Petty Tennant ✓ Schoppmeyer Mayor Jordan Subject: Motion To: Motion By: Seconded: Adams Long Gray Marsh Kinion Petty Tennant Schoppmeyer Mayor Jordan City Council Meeting: March 4,2014 Subject: Consent Motion To: Approve- Motion By: G Seconded: Adams ✓ : Q Long yAlN &trw-d Gray ✓ Marsh ✓ p"" Kinion Petty Tennant AW vu Schoppmeyer Mayor Jordan 7-0 Subject: Motion To: Motion By: Seconded: Adams Long Gray Marsh Kinion Petty Tennant Schoppmeyer Mayor Jordan City Council Meeting: March 4,2014 Subject: ADM 13-4331 Amend Chapters 151, 162, 163 and 164 Motion To: nd rd � B-r� Motion By: A A� G Seconded: P S B. 1 Adams ✓ ✓ n/ Unfinished Long Business Gray ✓ ✓ _ p� Marsh '� ✓ ✓ ion 10 0 _"__` Petty ✓ ✓ h/ TennantffievuL Schoppmeyer '� N Mayor Jordan `a— "7 -0 ( " 5 'd Subject: Amend §92.01 Definitions, 92.23 Im oundment and §92.24 Redemption of Animals Motion To: n 1 p� Motion By: d Seconded: B 2 Adams f Unfinished Long S Q Business Gray ✓ Marsh ✓ 4- 04k- Kinion Petty Tennant Schoppmeyer Mayor Jordan 'G City Council Meeting: March 4,2014 Subject: Piggy Back, LLC tom' Motion To: 0 u Motion By: i A!v#A Seconded: C. 1 Adams ✓ Public Long Hearing Gray Marsh ✓ ✓ Kinion Petty Tennant ' t/ Schoppmeyer Mayor Jordan 7- Subject: Motion To: Motion By: Seconded: Adams Long Gray Marsh Kinion Petty Tennant Schoppmeyer Mayor Jordan City Council Meeting: March 4,2014 Subject: 2014 Overlay/Sidewalk Projects Motion To: Motion By: Seconded- D. econded: D. 1 Adams New Long Business Gray Marsh o/ Kinion f . Petty Tennant Schoppmeyer Mayor Jordan ry Subject: Partners For Better Housing Workforce Housing Motion To: Motion By: Seconded: D 2 Adams ,/ New Long " ''' Business Gray ✓ Marsh ✓ Kinion Petty Lol` Tennant Schoppmeyer rJ 5'I Mayor Jordan City Council Meeting: March 4,2014 Subject: 2014 Emplo ee Compensation Adjustment ' Motion To: L Ind.'U.4 dito'k.* J Motion By: 2014 Employee Compensation Adjustment Seconded: -- D.3 Adams New Long O Business Gray Marsh Kinion C Petty ✓ Tennant Schoppmeyer ✓ Mayor Jordan Subject: Water and Sewer System Refunding Revenue Bonds, Series 2014 Motion To: Motion By: VP l ie �F Seconded: n r', ►'�1 G/1 D. 4 Adams ✓ New Long Business Gray ✓ v- Marsh ✓ ✓ t/ Kinion � Pte,uQ Petty ✓ ✓ Tennant Schoppmeyer 5V✓ Mayor Jordan City Council Meeting: March 4, 2014 Subject: McGoodwin,Williams and Yates,Inc. Amendment No. I Motion To: Motion By: Seconded: D. 5 Adams New Long Business Gray Marsh Kinion Petty Tennant Schoppmeyer +� Mayor Jordan 7, 0 Subject: Motion To: Motion By: Seconded: Adams Long Gray Marsh Kinion Petty Tennant Schoppmeyer Mayor Jordan • aye evl le Departmental Correspondence dL LEGAL ARKANSAS yetteville. • • DEPARTMENT Kit Williams City Attorney Jason B.Kelley Assistant City Attorney TO: Mayor Jordan THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorne DATE: March 5, 2014 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of March 4,2014 1. Bid #13-57 Center Point Contractors, Inc.: A resolution to award Bid #13-57 and to authorize a contract with Center Point Contractors, Inc. for the replacement of six (6) rolling service doors in the amount of$64,500.00 at the Noland Wastewater Treatment Plant and the Biosolids Management Site. 2. Federal Aviation Administration Lease Agreement: A resolution to approve a ten(10) year lease agreement for $31,020.00 per year with the Federal Aviation Administration for a facility at 4370 S. School Avenue for use by its Facilities Maintenance Team. 3. Hazmat Services Revenue: A resolution to approve a budget adjustment recognizing hazmat services revenue to the Fire Department, and authorizing an increase in the related expense budget. 4. Bid #14-14 Tennant Sales and Service: A resolution to award Bid #14-14 to Tennant Sales and Service of Minneapolis, Minnesota for the purchase of one Tennant S30 Sweeper in the amount of $44,291.00 for use by the Recycling and Trash Collection Division. 5. Bid #14-15 Terex Sales and Service: A resolution to award Bid #14-15 and authorize the purchase of one (1) 2015 Ford F550 Super Duty Pickup Truck with Reading Body and Auto Crane from Terex Utilities of North Little Rock in the amount of $77,777.00 for use by the Noland Wastewater Treatment Plant. 6. Professional Turf Products: A resolution to authorize the purchase of two (2) Toro Groundsmaster 400D Multi-Deck Mowers from Professional Turf Products of Lenexa, Kansas for the Parks Division in the amount of$112,088.66 plus any tax pursuant to the National IPA Contract 4120535, and to approve a budget adjustment to move funds to the fleet expense account. 7. Countryside Farm and Lawn: A resolution to authorize the purchase of two (2) John Deere Mower-Conditioners from Countryside Farm and Lawn of Springdale, Arkansas for the Noland Wastewater Treatment Plant in the amount of $48,572.00 plus any applicable tax pursuant to an NJPA cooperative purchasing agreement. 8. Scott Equipment: A resolution authorizing the purchase of a Gradall XL4100 IV excavator truck from Scott Equipment of Springdale, Arkansas for the Transportation Division in the amount of $354,893.00 pursuant to an NJPA cooperative purchasing agreement. 9. Crafton Tull & Associates: A resolution to approve a contract with Crafton Tull & Associates in an amount not to exceed $83,225.00 for architectural and engineering services associated with the renovation of the Lake Fayetteville Softball Complex. 10. Piggy Back, LLC: A resolution to grant a certificate of public convenience and necessity to Piggy Back, LLC for the operation of ten (10) taxicabs in the City of Fayetteville. 11. 2014 Overlay/Sidewalk Projects: A resolution to approve the Transportation Division Overlay/Sidewalk Projects list for 2014. 12. Partners For Better Housing Workforce Housing: A resolution to express the City Council's intent to sell a strip of land east of the new parking deck along School Avenue to Partners for Better Housing to screen the deck and provide workforce housing. 13. 2014 Employee Compensation Adjustment: A resolution to approve a budget adjustment in the amount of $1,216,000.00 to fund the city-wide 2014 Employee Compensation Adjustment. 14. Water and Sewer System Refunding Revenue Bonds, Series 2014: An ordinance authorizing the issuance and sale of not to exceed $7,500,000 of Water and Sewer System Refunding Revenue Bonds, Series 2014, by the City of Fayetteville, Arkansas for the purpose of refunding the City's outstanding Water and Sewer System Revenue Bonds, Series 2009; authorizing the execution and delivery of a Fourth Supplemental Trust Indenture pursuant to which the Series 2014 Bonds will be issued and secured; authorizing the execution and delivery of an Official Statement pursuant to which the Series 2014 Bonds will be offered; authorizing the execution and delivery of a Bond Purchase Agreement providing for the sale of the Series 2014 bonds; authorizing the execution and delivery of an Escrow Deposit Agreement providing for the redemption of the Series 2009 Bonds; authorizing the execution and delivery of a Continuing Disclosure Agreement; and prescribing other matters relating thereto. 15. McGoodwin, Williams and Yates, Inc. Amendment No. 1: A resolution to approve Amendment No. 1 to the agreement with McGoodwin, Williams and Yates, Inc. for design services associated with the Recycling and Trash Collection Division Office Building Expansion and Site Improvements. 2 Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Fae eel e Ward 1 Position 2—Sarah Marsh City Attorney Kit Williams Ward 2 Position 1—Mark Kinion Ward 2 Position 2—Matthew Petty City Clerk Sondra E.Smith Ward 3 Position 1—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting March 04, 2014 A meeting of the Fayetteville City Council will be held on March 04, 2014 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. Quarterly Financial Report—4th Quarter 2013, Paul Becker, Finance Director Agenda Additions: A. Consent: 1. Approval of the February 18, 2014 City Council meeting minutes. 2. Bid #13-57 Center Point Contractors, Inc.: A resolution to award Bid #13-57 and to authorize a contract with Center Point Contractors, Inc. for the replacement of six (6) rolling service doors in the amount of $64,500.00 at the Noland Wastewater Treatment Plant and the Biosolids Management Site. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 3. Federal Aviation Administration Lease Agreement: A resolution to approve a ten (10) year lease agreement for $31,020.00 per year with the Federal Aviation Administration for a facility at 4370 S. School Avenue for use by its Facilities Maintenance Team. 4. Hazmat Services Revenue: A resolution to approve a budget adjustment recognizing hazmat services revenue to the Fire Department, and authorizing an increase in the related expense budget. 5. Bid #14-14 Tennant Sales and Service: A resolution to award Bid #14-14 to Tennant Sales and Service of Minneapolis, Minnesota for the purchase of one Tennant S30 Sweeper in the amount of $44,291.00 for use by the Recycling and Trash Collection Division. 6. Bid #14-15 Terex Sales and Service: A resolution to award Bid #14-15 and authorize the purchase of one (1) 2015 Ford F550 Super Duty Pickup Truck with Reading Body and Auto Crane from Terex Utilities of North Little Rock in the amount of $77,777.00 for use by the Noland Wastewater Treatment Plant. 7. Professional Turf Products: A resolution to authorize the purchase of two (2) Toro Groundsmaster 400D Multi-Deck Mowers from Professional Turf Products of Lenexa, Kansas for the Parks Division in the amount of$112,088.66 plus any tax pursuant to the National IPA Contract#120535, and to approve a budget adjustment to move funds to the fleet expense account. 8. Countryside Farm and Lawn: A resolution to authorize the purchase of two (2) John Deere Mower-Conditioners from Countryside Farm and Lawn of Springdale, Arkansas for the Noland Wastewater Treatment Plant in the amount of $48,572.00 plus any applicable tax pursuant to an NJPA cooperative purchasing agreement. 9. Scott Equipment: A resolution authorizing the purchase of a Gradall XL4100 IV excavator truck from Scott Equipment of Springdale, Arkansas for the Transportation Division in the amount of $354,893.00 pursuant to an NJPA cooperative purchasing agreement. 10. Crafton Tull & Associates: A resolution to approve a contract with Crafton Tull & Associates in an amount not to exceed $83,225.00 for architectural and engineering services associated with the renovation of the Lake Fayetteville Softball Complex. B. Unfinished Business: 1. ADM 13-4331 Amend Chapters 151, 162, 163 and 164: An ordinance to amend §164.10 Garage and/or Agricultural and Produce Sales; §161.10 (X) Unit 24 Home Occupation; §163.08 Home Occupations and §164.04 Urban Agriculture (fowl, bees, and goats) of the Unified Development Code. This ordinance was left on the First Reading at the February 18, 2014 City Council meeting. Left on the First Reading 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Amend §92.01 Definitions, §92.23 Impoundment and §92.24 Redemption of Animals: An ordinance to Amend §92.01 Definitions, §92.23 Impoundment and §92.24 Redemption of Animals of the Fayetteville Code to authorize the Animal Shelter to accept livestock and set the redemption fee for their release. This ordinance was left on the First Reading at the February 18, 2014 City Council meeting. Left on the First Reading C. Public Hearing: 1. Piggy Back, LLC: A resolution to grant a certificate of public convenience and necessity to Piggy Back, LLC for the operation of four (4) taxicabs in the City of Fayetteville. D. New Business: 1. 2014 Overlay/Sidewalk Projects: A resolution to approve the Transportation Division Overlay/Sidewalk Projects list for 2014. 2. Partners For Better Housing Workforce Housing: A resolution to express the City Council's intent to sell a strip of land east of the new parking deck along School Avenue to Partners for Better Housing to screen the deck and provide workforce housing. 3. 2014 Employee Compensation Adjustment: A resolution to approve a budget adjustment in the amount of $1,216,000.00 to fund the city-wide 2014 Employee Compensation Adjustment. 4. Water and Sewer System Refunding Revenue Bonds, Series 2014: An ordinance authorizing the issuance and sale of not to exceed $7,500,000 of Water and Sewer System Refunding Revenue Bonds, Series 2014, by the City of Fayetteville, Arkansas for the purpose of refunding the City's outstanding Water and Sewer System Revenue Bonds, Series 2009; authorizing the execution and delivery of a Fourth Supplemental Trust Indenture pursuant to which the Series 2014 Bonds will be issued and secured; authorizing the execution and delivery of an Official Statement pursuant to which the Series 2014 Bonds will be offered; authorizing the execution and delivery of a Bond Purchase Agreement providing for the sale of the Series 2014 bonds; authorizing the execution and delivery of an Escrow Deposit Agreement providing for the redemption of the Series 2009 Bonds; authorizing the execution and delivery of a Continuing Disclosure Agreement; and prescribing other matters relating thereto. 5. McGoodwin, Williams and Yates, Inc. Amendment No. 1: A resolution to approve Amendment No. 1 to the agreement with McGoodwin, Williams and Yates, Inc. for design services associated with the Recycling and Trash Collection Division Office Building Expansion and Site Improvements. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 E. City Council Agenda Session Presentations: 1. Urban Forestry Advisory Board Annual Report—Don Steinkraus, UFAB Chair 2. Economic Development Quarterly Report — Chung Tan, Director of Economic Development F. City Council Tour: G. Announcements: Adjournment: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 A.2 Bid#13-57 Center Point Contractors, Inc. City of Fayetteville Item Review Form Page 1 of 2 Revised 2013-0139 02 / 24 / 14 Legistar File Number 3/4/2014 City Council Meeting Date-Agenda Item Only NIA for Non-Agenda Item Duyen Tran Utilities Submitted By Department Action Required: Approval of Bid #13-57 for the purchase and replacement of six (6) overhead rolling service doors from Center Point Contractors, Inc. for$64,500.00; three (3) for the Noland Wastewater Treatment Plant and three (3) for the Biosolids Management Site. Does this item have a cost? = $64,500.00 $166,000.00 Wastewater Treatment Cost of this request Category or Project Budget Program or Project Name 5400.5800.5400.00 $0.00 Wastewater Treatment Account Number Funds Used to Date Program or Project Category 02032.1 $101 ,500.00 Water/Sewer Project Number Remaining Balance Fund Name Budgeted Item? Yes Budget Adjustment Attached? No V20130812 Previous Ordinance or Resolution# Original Contract Number: Comments: ` e�� w0, rte/ } } �\ \ § } � 2 .! \ } (Prp CD | ' ■ = a ¥ \ CL } 4�6 ` % § ■ / ` 2 & ! a E a k m ) } k ) w % [ ! ! 2% i , \ FL E ! o ! kk ' 064. ( ( \ - � ( \ - , ! ! k ( § E A.8 Requisition o.: ate: Countryside Farm and Lawn . City Of Fayetteville - Purchase Order (PO) Request 211 212 01 4 Page 1 of 2 (Not a Purchase Order) um erExpected"Delivery Date: All purchases under$2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail:Purchasing@ci.fayetteville.ar.us Vendor#: Vendor Name: Mail 13947 COUNTRYSIDE FARM&LAWN Yes:_ No: X Address: Fob Point: Taxable Quotes Attached Yes:_ No:X_ Yes:_ No:_x_ City: State: Zip Code: Ship to code: D' ison Head Approval: 50 Requester: Requester's Employee#: E nsion: BARBARA OLSEN 1940 3485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro ect/Sub ro'ect# Inventory# Fixed Asset# 1 JOHN DEERE 630 SIDE-PULL ROTARY MOWER 2 EA 22,128.26 $44,256.52 9700.1920.5802.00 2 CONDITIONERS PER QUOTE AND NJPA $0.00 3 CONTRACT 031711,TO BE UNIT 5044,FIXED $0.00 705044 4 ASSET 705044 AND 5045,FIXED ASSET 705045 $0.00 705045 5 $0.00 6 $0.00 ' 7 $0.00 k 8 $0.00 F, F 9 $0.00 x 10 $0.00 n Shipping/Handling Lot $0.00 pecial Instructions: E Subtotal: $44,256.52 - ed 2/21/ 14Tax: $4,315.01 Total: $48,571.53 r Approvals: Mayor: Department Director: Purchasing Manager: Finance&Internal Services Director: Budget Manager: IT Manager. - e, t Dispatch Manager: Utilities Manager: Other: Revised V212008 A.8 Countryside Farm and Lawn Page 2 of 2 9 D.3 of , 2014 Employee Compensation� Adjustment 1of6 Page t CITY OF 7ay e 111 ARKAN General Fund SAS 2013 Operating ResuIts & Mayor Recommended Compensation Plan February 25, 2014 D.3 2014 Employee Compensation Adjustment Page 2 of 6 2013 General Fund Operating Results Revenues $ 37,37317071 Expenses 36,502,987 Surplus $ 870,720 D.3 2014 Employee Compensation Adjustment Page 3 of 6 General Fund 2013 Ending Fund Balance Projection as of June 11, 2013 12/31/2012 Fund Balance14„920;000' Less: Cash Funded Re-budget Adjustment (21095,000) Adjusted Fun d'Balance $ 12,825,000` Required Reserve (51700,000) Pay Plan Cost (1,000,000)' em ® d n ef � . Q D.3 2014 Employee Compensation Adjustment Page 4 of 6 General Fund 2014 Projected Ending Fund Balance ( If Revenue Projections are Met) �P �� 2° �' 3 Fu�tdalance {` 156"00,000' Less: Cash Funded Re-budget Adjustment (114501000) Lesj.....Pa Plan X8.04,000) ._ . ,. Adjusted Fund Balance $ 13,346,000 Lest Required Reserve (6;0.00;000) • • ° f ® o Less Mt Kessd,er (1,600,000) �. . D.3 2014 Employee Compensation Adjustment Page 5 of 6 Cost of Recommended Plan 2014 Full Year Funds Impact Impact General $ 804,000 $ 824,000 Street 901000 94,000 Parking 10,500 12,000 Parks'Development 36,000 42,000 Drug Law Enforcement 81000 11,000 Water & Sewer 1421,000' 131,000' Solid Waste 831000 761000 Airport 15,000 15,000' Shop 27,500 28,000 D.3 2014 Employee Compensation Adjustment Page 6 of 6 Significant Considerations General Fund surplus for 2013 is estimated to be $870,000. Impact on the General Fund for 2014 would be $804,000. Ongoing cost to the General Fund into 2015 would be $824,000. If sales tax revenue alone is needed to continue this salary increase into 2015, sales taxes would need to increase by an additional 3.6%. The first month of sales tax results for Fiscal 2014 was $96,642 under budget for the General Fund . Under normal operating conditions, not all expenditure budgets authorized are used, normally there are appropriations that lapse. However, this can not be predicted with certainty or accuracy.