HomeMy WebLinkAbout2013-04-02 - Agendas - Final Aldermen
Mayor Lioneld Jordan Ward I Position 1 —Adella Gray
Faye eel e Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Ward 2 Position 1—Mark Kinion
Ward Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position 1—Justin Tennant
ARKANSAS ward 3 Position 2—Martin W. Schoppmeyer,Jr.
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Alan T.Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
April 02, 2013
A meeting of the Fayetteville City Council will be held on April 02, 2013 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Nominating Committee Report - Re-approval Construction Board of Adjustment and
Appeal, Jules Beck - One Alternate Member Term Ending 03/31/14 - APPROVED
Agenda Additions:
1. Airport Control Tower Legal Action: A resolution authorizing the City Attorney to
take legal action in the United States Court of Appeals for the District of Columbia
Circuit, or such other venue as deemed legally appropriate, in coordination with other
airports throughout the nation, to obtain review and possible reversal of the decision of
the Federal Aviation Administration to close the Airport Control Tower at Drake Field.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 61-13
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
2. CII Aviation, Inc. Contract: An ordinance waiving the requirements of formal
competitive bidding and approving a contract in the amount of $20,342.00 per month,
plus upfront insurance costs of$8,505.00 with Cl' Aviation Inc. for the provision of Air
Traffic Control Tower Services for Drake Field.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5576
3. Air Traffic Control Tower Closure: A resolution expressing displeasure of the City of
Fayetteville with the decision of the Federal Aviation Administration to close Federal
Contract Airport Control Towers, including the Air Traffic Control Tower at Drake Field.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 62-13
A. Consent:
1. Approval of the March 19, 2013 City Council meeting minutes and the March 12, 2013
Special City Council meeting minutes. APPROVED
2. Police Gym Equipment: A resolution approving a budget adjustment in the amount of
$10,000.00 to replace and purchase additional police gym equipment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 63-13
3. Bid #13-18 Heckathorn Construction Co.: A resolution awarding Bid #13-18 and
authorizing a contract with Heckathom Construction Co. in the amount of $114,363.00
for the construction of a server room storm shelter at the Fayetteville Executive Airport,
and approving a project contingency of$15,000.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 64-13
4. Presidio Networked Solutions: A resolution authorizing the purchase of APC Data
Center HVAC and UPS equipment from Presidio Networked Solutions, pursuant to a
state procurement contract, in the total amount of $143,610.61, approving a project
contingency of $10,000.00, and approving a budget adjustment in the amount of
$170,887.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 65-13
5. AOS, LLC: A resolution authorizing the purchase of computer servers and a backup
appliance from AOS, LLC, pursuant to a state procurement contract, in the total amount
of$131,413.99, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 66-13
6. Software House International: A resolution authorizing the purchase of a Microsoft
Enterprise Agreement and subscription services, pursuant to a state procurement contract,
from Software House International in the amount of$152,400.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 67-13
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
7. Washington County Interlocal Agreement: A resolution approving an interlocal
agreement with Washington County, Arkansas for the provision of hazardous materials
incident response services.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 68-13
8. National Center for Appropriate Technology: A resolution approving a budget
adjustment in the amount of $1,359.80 recognizing grant revenue from the National
Center for Appropriate Technology for printing of City Drainage Criteria Manuals.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 69-13
9. Walton Arts Center, Contract Parking Services: A resolution to approve an
amendment to the contract for the provision of parking-related services between the City
of Fayetteville, Arkansas and the Walton Arts Center Council, Inc.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 70-13
B. Unfinished Business:
1. Amend §114.02 Farmers' Market: An ordinance to amend §114.02 Farmers' Market
to transfer the current free use of the south parking spaces on Mountain Street to the
control of the Rural Mountain Producers Exchange Board, to close Mountain Street to
traffic, to permit sound amplification during Farmers' Market and to make other changes.
This ordinance was left on the First Reading at the March 19, 2013 City Council
meeting.
THIS ITEM WAS LEFT ON THE SECOND READING AND SENT TO
ORDINANCE REVIEW COMMITTEE
C. New Business:
1. RZN 13-4310 (N. of the Intersection of N. Gregg Ave. and W. Van Asche Dr./Haas
Hall): An ordinance rezoning that property described in rezoning petition RZN 13-4310,
for approximately 17.28 acres, located north of the intersection of North Gregg Avenue
and West Van Asche Drive from C-1,Neighborhood Commercial to P-1, Institutional.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5577
2. R-PZD 12-4284 (Park Hill at Mountain Ranch): An ordinance establishing a
Residential Planned Zoning District titled R-PZD 12-4284, Park Hill at Mountain Ranch,
located at the southwest comer of Persimmon Street and Mountain Ranch Boulevard;
containing approximately 2.23 acres; amending the official zoning map of the City of
Fayetteville; and adopting the Associated Master Development Plan.
THIS ITEM WAS LEFT ON THE FIRST READING
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. AR Rahim Metal Trading, Inc. (Tyson Building Demolition): A resolution approving
a contract with AR Rahim Metal Trading, Inc. in the net amount of $84,199.05 for the
sale and removal of the Tyson Building on Huntsville Road.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 71-13
4. Casey's Appeal: A resolution to grant the appeal and approve a Large Scale
Development(LSD-4295) for Casey's General Stores, Inc.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 72-13
D. City Council Agenda Session Presentations:
E. City Council Tours:
1. April 8, 2013 5:00 PM
Westside Wastewater Treatment Plant
2. May 6, 2013 5:00 PM
Woolsey Wet Prairie Wetlands
F. Announcements:
Adjournment: 8:07 p.m.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City Council Meeting: April 2, 2013 Adjourn: f;Ql P M
Subject: Roll
Gray /
Marsh Sew
Kinion
Petty i✓
Tennant
Schoppmeyer VII
Adams
Long
Mayor Jordan
0-00
Subject: Nominating Committee Report—Re-approval Construction Board of Adjustment and Appeal
Motion To: /1
Motion By:
Seconded:
Gray ✓
6PPrOVed Marsh +
Kinion
Petty
Tennant
Schoppmeyer ✓
Adams
Lang ✓
Mayor Jordan
-o
City Council Meeting: April 2, 2013
Subject:
Ar--hon n,,) A ilo Im a 114 �': f ✓ro! TAW �
e
Motion To:
old Io A"',J
Motion By: //++
Seconded:
an, Gray ✓
Marsh
�— Kinion / ✓
Petty ✓
Tennant ✓ ✓
Schoppmeyer �/ ✓
f Adams �/ ✓
Long ✓ ✓
3 Mayor Jordan
7-0 -o
Subject: C a A U;o-f1o^
Motion To:
0
Motion By:
Seconded: a,4TCnn
QGray I ✓
Marsh p,� 6kAJ-
Kinion ✓ i/
Petty ✓ ✓
Tennant t/ �✓ ,/
Schoppmeyer ✓ t✓ l✓ ,/
Adams ✓ ✓' ✓ �✓
Long �
�Q Mayor Jordan
��Q 7-0 7'0 7-0
City Council Meeting: April 2,2013
Subject:
V
Motion To: �✓%�
Add h A .
U
Motion By: AltA
Seconded: r �QQI
a Gray � ,/ ✓
Q d d4;OPS Marsb
Kinion
QG9�v Petty ✓ ,/
--� Tennant ✓ ✓ ,/
Schoppmeyer ✓ ✓
Adams ✓ r/ ✓
Long
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Gray
Marsb
Kinion
Petty
Tennant
Schoppmeyer
Adams
Long
Mayor Jordan
City Council Meeting: April 2,2013
Subject: Consent
Motion To: /)
Motion By:
Seconded:
m Gray
pprodtd Marsh S
�^ Kinion ✓
3-19-13 �f Petty
Tennant
Schoppmeyer
�Pt_ (3 Adams
Long
`I0-l3
4rod Mayor Jordan
7-D
Subject:
Motion To:
Motion By:
Seconded:
Gray
Marsh
Kinion
Petty
Tennant
Schoppmeyer
Adams
Long
Mayor Jordan
City Council Meeting: April 2, 2013
Subject: Amend 114.02 Farmers' Market
Motion To:
A
Motion By:
r
Seconded:
B. 1 Gray
Unfinished Marsh
Business Kmion
Al
^ Petty ,/
FfJx-{0 � Tennant
Schoppmeyer V/ ✓
Adams �/ ✓
f Long f
4,u OAJ,,Ncw,Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Gray
Marsh
Kinion
Petty
Tennant
Schoppmeyer
Adams
Long
Mayor Jordan
City Council Meeting: April 2, 2013
Subject: RZN 13-4310 (N. of the Intersection of N. GreggAve. and W. Van Asche Dr./Haas Hall)
Motion To:
nR,,J j Pow.
Motion By:
Seconded: /}d Ad
C. 1 Gray ✓
New Marsh
Business Kinion / ✓ �/
Petty
O Tennant ✓ ✓ ✓
r� Schoppmeyer r .4 k"
Adams �/ ✓
Long ✓
flrMayorJordan
Subject: R-PZD 12-4284 (Park Hill at Mountain Ranch)
Motion To:
Motion By:
Seconded:
C.2 Gray
New Marsh
Business Kinion
Q Petty
y„l1 Qy� Tennant
Jwit Schoppmeyer
" ' I Adams
Long
Mayor Jordan
City Council Meeting: April 2, 2013
Subject: AR Rahim Metal Trading, Inc. (Tyson Building Demolition)
Motion To:
Motion By:
Seconded: 1 it
C. 3 Gray ✓
New Marsh ( .5eK*
Business Kinion ✓
Petty
Tennant
palwd Schoppmeyer ✓
Adams r/
Long ✓
I(1J Mayor Jordan
-J-o
Subject: Casey's Appeal
Motion To:
o u�i0r
Motion By:
Seconded: GDriA 4
J
C. 4 Gray ,, ✓
New Marsh "Set& 1O&a
Business Kinion ✓ �/
Petty ✓ ✓
Tennant ✓
Schoppmeyer ✓ ✓
Adams ✓ �/
Long
a ' 3 Mayor Jordan
Uele
aye Departmental Correspondence
LEGAL
DEPARTMENT
Kit Williams
City Attorney
Jason B.Kelley
Assistant City Attorney '..
TO: MAYOR LIONELD JORDAN
THROUGH: CITY CLERK SONDRA SMITH
FROM: CITY ATTORNEY KIT WILLIAMS
DATE: APRIL 3,2013
RE: COUNCIL MEETING OF 4/2/2013—ADOPTED ITEMS
The following items, which were prepared by our office, were adopted at the
4/2/13 City Council meeting:
1. Police Gym Equipment: A resolution approving a budget adjustment in the
amount of$10,000.00 to replace and purchase additional police gym equipment.
2. Bid #13-18 Heckathorn Construction Co.: A resolution awarding Bid 413-18
and authorizing a contract with Heckathom Construction Co. in the amount of
$114,363.00 for the construction of a server room storm shelter at the Fayetteville
Executive Airport, and approving a project contingency of$15,000.00.
3. Presidio Networked Solutions: A resolution authorizing the purchase of APC
Data Center HVAC and UPS equipment from Presidio Networked Solutions,
pursuant to a state procurement contract, in the total amount of$143,610.61,
approving a project contingency of$10,000.00, and approving a budget
adjustment in the amount of$170,887.00.
4. AOS,LLC: A resolution authorizing the purchase of computer servers and a
backup appliance from AOS, LLC,pursuant to a state procurement contract, in
the total amount of$131,413.99, and approving a budget adjustment.
5. Software House International: A resolution authorizing the purchase of a
Microsoft Enterprise Agreement and subscription services,pursuant to a state
procurement contract, from Software House International in the amount of
$152,400.00.
6. Washington County Interlocal Agreement: A resolution approving an
interlocal agreement with Washington County, Arkansas for the provision of
hazardous materials incident response services.
7. National Center for Appropriate Technology: A resolution approving a budget
adjustment in the amount of$1,359.80 recognizing grant revenue from the
National Center for Appropriate Technology for printing of City Drainage Criteria
Manuals.
8. Walton Arts Center, Contract Parking Services: A resolution to approve an
amendment to the contract for the provision of parking-related services between
the City of Fayetteville, Arkansas and the Walton Arts Center Council, Inc.
9. AR Rahim Metal Trading,Inc. (Tyson Building Demolition): A resolution
approving a contract with AR Rahim Metal Trading, Inc. in the net amount of
$84,199.05 for the sale and removal of the Tyson Building on Huntsville Road.
10. Casey's Appeal: A resolution to grant the appeal and approve a Large Scale
Development(LSD-4295) for Casey's General Stores, Inc.
Agenda Add on Items:
11. Cl2 Aviation Inc.: An ordinance waivin�the requirements of formal competitive
bidding and approving a contract with Cl Aviation Inc. in the amount of
$20,342.00 per month,plus upfront insurance costs of$8,505.00 for the provision
of air traffic control tower services for Drake Field.
12. Displeasure with FAA: A resolution expressing the displeasure of the City of
Fayetteville with the decision of the Federal Aviation Administration to close
federal contract airport control towers, including the air traffic control tower at
Drake Field.
13. Authorization for City Attorney to Litigate Tower Closure: A resolution
authorizing the City Attorney to take legal action in the U.S. Court of Appeals for
the DC Circuit, or such other venue as deemed legally appropriate, in
coordination with other airports throughout the nation, to obtain review and
possible reversal of the decision of the FAA to close the airport control tower at
Drake Field.
i
Aldermen
Mayor Lioneld Jordan Ward I Position 1 —Adella Gray
Faye eel e Ward 1 Position 2—Sarah Marsh
City Attorney Kit Williams Ward 2 Position 1—Mark Kinion
Ward Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position 1—Justin Tennant
ARKANSAS ward 3 Position 2—Martin W. Schoppmeyer,Jr.
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Alan T.Long
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
April 02, 2013
A meeting of the Fayetteville City Council will be held on April 02, 2013 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Nominating Committee Report — Re-approval Construction Board of Adjustment
and Appeal, Jules Beck- One Alternate Member Term Ending 03/31/14
Agenda Additions:
A. Consent:
1. Approval of the March 19, 2013 City Council meeting minutes and the March 12, 2013
Special City Council meeting minutes.
2. Police Gym Equipment: A resolution approving a budget adjustment in the amount of
$10,000.00 to replace and purchase additional police gym equipment.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Bid #13-18 Heckathorn Construction Co.: A resolution awarding Bid #13-18 and
authorizing a contract with Heckathom Construction Co. in the amount of $114,363.00
for the construction of a server room storm shelter at the Fayetteville Executive Airport,
and approving a project contingency of$15,000.00.
4. Presidio Networked Solutions: A resolution authorizing the purchase of APC Data
Center HVAC and UPS equipment from Presidio Networked Solutions, pursuant to a
state procurement contract, in the total amount of $143,610.61, approving a project
contingency of $10,000.00, and approving a budget adjustment in the amount of
$170,887.00.
5. AOS, LLC: A resolution authorizing the purchase of computer servers and a backup
appliance from AOS, LLC, pursuant to a state procurement contract, in the total amount
of$131,413.99, and approving a budget adjustment.
6. Software House International: A resolution authorizing the purchase of a Microsoft
Enterprise Agreement and subscription services, pursuant to a state procurement contract,
from Software House International in the amount of$152,400.00.
7. Washington County Interlocal Agreement: A resolution approving an interlocal
agreement with Washington County, Arkansas for the provision of hazardous materials
incident response services.
8. National Center for Appropriate Technology: A resolution approving a budget
adjustment in the amount of $1,359.80 recognizing grant revenue from the National
Center for Appropriate Technology for printing of City Drainage Criteria Manuals.
9. Walton Arts Center, Contract Parking Services: A resolution to approve an
amendment to the contract for the provision of parking-related services between the City
of Fayetteville, Arkansas and the Walton Arts Center Council, Inc.
B. Unfinished Business:
1. Amend §114.02 Farmers' Market: An ordinance to amend §114.02 Farmers' Market
to transfer the current free use of the south parking spaces on Mountain Street to the
control of the Rural Mountain Producers Exchange Board, to close Mountain Street to
traffic, to permit sound amplification during Farmers' Market and to make other changes.
This ordinance was left on the First Reading at the March 19, 2013 City Council
meeting.
THIS ITEM WAS LEFT ON THE FIRST READING.
C. New Business:
1. RZN 13-4310 (N. of the Intersection of N. Gregg Ave. and W. Van Asche Dr./Haas
Hall): An ordinance rezoning that property described in rezoning petition RZN 13-4310,
for approximately 17.28 acres, located north of the intersection of North Gregg Avenue
and West Van Asche Drive from C-1,Neighborhood Commercial to P-1, Institutional.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
2. R-PZD 12-4284 (Park Hill at Mountain Ranch): An ordinance establishing a
Residential Planned Zoning District titled R-PZD 12-4284, Park Hill at Mountain Ranch,
located at the southwest corner of Persimmon Street and Mountain Ranch Boulevard;
containing approximately 2.23 acres; amending the official zoning map of the City of
Fayetteville; and adopting the Associated Master Development Plan.
3. AR Rahim Metal Trading, Inc. (Tyson Building Demolition): A resolution approving
a contract with AR Rahim Metal Trading, Inc. in the net amount of $84,199.05 for the
sale and removal of the Tyson Building on Huntsville Road.
4. Casey's Appeal: A resolution to grant the appeal and approve a Large Scale
Development(LSD-4295) for Casey's General Stores, Inc.
D. City Council Agenda Session Presentations:
E. City Council Tours:
1. April 8, 2013 5:00 PM
Westside Wastewater Treatment Plant
2. May 6,2013 5:00 PM
Woolsey Wet Prairie Wetlands
F. Announcements:
Adjournment:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aids in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
Requisition o.: Date;
�; I#y Of a ette��pe FPuEchase Order(P )i-eigju Construction Co.
(Not a Purchase Order) . : um er: LfWeP6fTrvery a
s �ff°ot id`(ia5e`s n`der'.$25D hall be used ena P-Cald rih' ssmedica/pt'1099 service relatod'(Call tr256 with questions)
„ ,tm ,.+u,.,7]p'h,,fk`.>12eugslhall bescaen2d'to'tfls Purcfrasfn" :rmaifr'¢urchasln %fa efteville.arus
Vendor#: Vendor Name: Mail
5450 Heckathorn Construction Compan ,Inc. Yes: X No:
Address: Fob Point: Taxable Quotes Attached
1880 Birch Ave Yes:_ No: X Yes: No:
City: State: Zip Code: Ship to code: Divison Hea Apr al:
Fa etteville AR - 72703
Requester. Requester's Employee#: Extension:
Allison Atha 2613 7670
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subiptolect# Inventory# Fixed Asset#
Construction Server Room
1 Storm Shelter 1 114,363.00 $114,363.00 4470.9470.5804.00 13006.1
2 $0.00
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Special Instructions:
Subtotal: $114,363.00
Tax:
Total $114,363.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Intemal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008
A.3
Bid#13-18 Heckathorn Construction Co.
Page 2 of 2
"' C t�t ttev�Staff Rw evie Fore j d__
City Council Agenda Items ' P ged1 of 6 worked Solutions
and Q
Contracts, Leases or Agreements .31JAII/
4/2/2013 '..
City Council Meeting Date
Agenda Items Only
Scott Huddleston Information Technology FISD
Submitted By Division Department
Action Required:
A resolution approving an agreement with Presidio Networked Solutions in the amount of$143,610.61 for the
purchase of APC Data Center HVAC and UPS equipment pursuant to the Arkansas state procurement contract SP-
07-0178, approving a project contingency of$10,000, and approving of a budget adjustment of$170,887.00.
$ 143,610.61 $ 271,260.00 Data Center Relocation
Cost of this request Category/Project Budget _ Program Category/Project Name
4470-9470-5801.00 $ -
Account Number Funds Used to Date Program/Project Category Name
1300 1 $ 271,260.00 Sales Tax Capital Improvement
Project Number Remaining Balance Fund Name
Budgeted Item =X Budget Adjustment Attached =X
7 2S� Previous Ordinance or Resolution#
Depa lent Director v Date
/ 2 Original Contract Date:
[ Original Contract Number:
z ?9 —
ttorney Date
Finance and Internal Services Director Date Received inVty25-1 3 A09 :3 5 R C V v
Clerk's Office
hi -of Sta Date EIR
Received in 24
/ Mayor's Office
r
a r Da
Comments:
Revised January 15,2009
A.4
Presidio Networked Solutions
Page 2 of 6
Faye le THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and the City Council
From: Scott Huddleston, Information Technology Director �arfT
Date: March 15, 2013
Subject: APC Data Center HVAC and UPS equipment
BACKGROUND:
In July of 2007,the City entered into a lease agreement for space in the EJ Ball Building to house the City's
primary datacenter. This space was previously used for a Sprint data center that included HVAC and
Uninterruptible Power Supply(UPS) equipment. The new facility requires the same type of infrastructure
equipment specifically designed for the data center and provides both redundancy and improved efficiency
addressing the dynamic demands of the City's IT equipment.
RECOMMENDATION:
Staff recommends approving an agreement with Presidio Networked Solutions in the amount of$143,610.61 for
the purchase of APC Data Center HVAC and UPS equipment pursuant to the Arkansas state procurement
contract SP-07-0178, approving a project contingency of $10,000, and approving of a budget adjustment of
$170,887.00.
BUDGETIMPACT:
This project is funded out of the Data Center Relocation CII'. A budget adjustment of$170,887 is needed to
move funds for additional building and equipment cost provided through combining related IT projects and cost
savings associated with other IT CIP projects. The Data Center Relocation project was created when staff
decided to move the data center out of the leased space at the EJ Ball building to City owned facilities at the
Airport. This budget adjustment combines all of the funding into the one Data Center Relocation project.
A.4
Presidio Networked Solutions
Page 3 of 6
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF APC DATA CENTER
HVAC AND UPS EQUIPMENT FROM PRESIDIO NETWORKED
SOLUTIONS, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN
THE TOTAL AMOUNT OF $143,610.61, APPROVING A PROJECT
CONTINGENCY OF $10,000.00, AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF$170,887.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of APC Data Center HVAC and UPS equipment from Presidio Networked
Solutions, pursuant to a state procurement contract, in the total amount of $143,610.61, and
approves a project contingency of$10,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit"A", in the amount of$170,887.00.
PASSED and APPROVED this 2"d day of April, 2013.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville,Arkansas A.4 V12.0724
Budget Adjustment Form Presidio Networked Solutions
Budget Year Division: Information Technology Request Date Adjustment Number
2013 Department: Finance Director 3/15/2013
BUDGET ADJUSTMENT DESCRIPTION/JUSTIFICATION
A budget adjustment of$170,887 is needed to move funds for additional building and equipment cost provided
through combining related IT projects and cost savings associated with other IT CIP projects.
Prepared By:
Divis' Head Date Fulmer,Brad
, r 2 Reference:
dget Director Date Budget&Research Use Only
+a„A 0. 3 -26-141-3 Type: A B C D E P
Department Director Date
(� Oaj, 3-26-AM3 General Ledger Date
Finance irector Date
3 —.2 4-/3 Posted to General Ledger
Chief Date Initial Date
;i6 Checked J Verified
Mae Initial Date
TOTAL BUDGET ADJUSTMENT
Increase/(Decrease) Project.Sub
Account Name Account Number Expense Revenue Number
Building costs 4470.9470.5804.00 D 170,887 13006
Building costs 4470.9470.5804.00. B) (50,887) 12001 . 1
Minor equipment 4470.9470.5210.00 E� (15,000) 02060 . 1
Minor equipment 4470.9470.5210.00 E) (45,000) 02056 . 1
Minor equipment 4470.9470.5210.00 E� (10,000) 99021 . 1
Minor equipment 4470.9470.5210.00 E) (30,000) 02055 . 1
Minor equipment 4470.9470.5210.00 ei (20,000) 02094 . 1
EXHIBIT
A
J:\Documentation\Council Items\Data Center HVAC-UPS EquipmentTata Center HVAC and UPS BAxls 1 of 1
Requisition o.: ata: A.4
� � f City O#F,ayetteYilieuroFise Order.(PO)Request
(Not a Purchase Order) P.0 Number: Expected DellPaa�
All1oL��s `vrider$2500'ihall¢e-uaed7pri a X= and(mfeii medicaf-or�1b99 service related. (Calf x256 with questions)
f -
r .
,AliflO'Re'quesshalhhe icanned to the'Pucchas7n 1e-maif•Pmchasin i.(ayettevilleaCus
Vendor#: Vendor Name: Mail
18595 Presidio Networked Solutions Yes: X No:
Address: Fob Point: Taxable Quotes Attached
7601 Ora Glen Dr. Yes:X No: Yes: No:
City: State: Zip Code: Ship to code: Divison Hea Approv
Greenbelt MD 20770
Requester: Requester's Employee#: Extension:
Brad Fulmer 2273 8217
Item Description QuantityUnit of Issue Unk Cost Extended Cost Account Numbers Pro'ect/Sub roect# Inventory# Fixed Asset#
1 -APC Data Center HVAC& 1 143,610.61- $143,610.61 4470.9470.5801.00 13006.1
UPS equipment
2 $0.00
3 Shipping/Sales Tax Included $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
g $0.00
10 $0.00
Shipping/Handling Lot $0.00
tipecial Instructions:
Subtotal: $143,610.61
Tax:
Total: $143,610.61
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008
A.4
Presidio Networked Solutions
Page 6 of 6
City of Fayetteville Staff Review Form A.6
Software House International
City Council Agenda Items Page 1 of 20
and
l ✓, A 1, j�R , : .az, Contracts, Leases or Agreements
F
4/2/2013
City Council Meeting Data
Agenda Items Only
Scott Huddleston Information Technology FISD
Submitted By Division Department
Action Required:
A resolution approving the purchase of a Microsoft Enterprise Agreement and subscription services in the amount of
$152,400.00 per year for a 3 year term from Software House International(SHI) pursuant to the Arkansas State
Procurement Contract SP-09-0208.
$ 152,400.00 $ 220,000.00 Exchange/Office Upgrade
Cost of this request Category/Project Budget Program Category/Project Name
4470.9470.5209.00 $ -
Account Number Funds Used to Date Program/Project Category Name _
13009.1 $ 220,000.00 Capital Improvement Projects
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
Previous Ordinance or Resolution#
Department Director Date
Original Contract Date:
Original Contract Number:
City Aforney Date
Finance and Internal Services Director Date Received in Gil-25-1 3 P 0 3:5 5 R C V C
Clerk's Office
Chi fof St Date V113
Received in
Mayor's Office
ayor Dat
ILI
Comments:
Revised January 15,2009
A.6
• Software House International -
Page 2 of 20
Tay THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and Members of the City Council
From: Scott Huddleston, Information Technology Director
Thru: Paul Becker, Finance Director
Date: March 15, 2013
Subject: Exchange/Office Upgrade
PROPOSAL:
The City currently uses GroupWise as an email platform. The hardware and software is over 7 years old and in
need of replacement. As the City has grown, a current, robust, and standardized email platform that can easily
integrate with other applications within the City is needed. In addition to an aging email system, over 80% of
the City is utilizing an 11 year old Microsoft Office suite and windows operating system. This leads to
inefficiency and problems across the City regarding version incompatibility and functionality issues. By
standardizing on the current version of Microsoft Office, the City will gain efficiency and collaboration through
the new software. The City can obtain a Microsoft Enterprise Agreement and subscription that will bundle both
the email and office upgrades to provide significant discounts and savings. The Microsoft Enterprise
Agreement would include upgrading all desktops to the current version of windows and provide software
assurance for future years. The Office 365 subscription will give the City hosted exchange email services and
access to the current version of Microsoft Office.
RECOMMENDATION:
Staff recommends authorizing the purchase of a Microsoft Enterprise Agreement and subscription services in
the amount of$152,400.00 per year for a 3 year term from Software House International (SHI) pursuant to the
Arkansas State Procurement Contract SP-09-0208.
BUDGETIMPACT:
This is a planned project funded out of the Exchange-Office upgrade CIP.
A.6
Software House International
Page 3 of 20
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A MICROSOFT
ENTERPRISE AGREEMENT AND SUBSCRIPTION SERVICES, PURSUANT
TO A STATE PROCUREMENT CONTRACT, FROM SOFTWARE HOUSE
INTERNATIONAL IN THE AMOUNT OF $152,400.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of a Microsoft Enterprise Agreement and Subscription Services, pursuant to a state
procurement contract, from Software House International in the amount of$152,400.00.
PASSED and APPROVED this 2nd day of April, 2013.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
A.6
Software House International
0 Microsoft Volume Lic&Kyt
Program Signature Form
MBA/MBSA number Proposal ID
Agreement number 01E73381
Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the associated active
number be indicated here,or listed below as new.
For the purposes of this:form "Customer can mean'the slgnmg entity,;Enrolled Affiliate, Government
Pattner, Institution, orother'paity entering into avolume licensing program agreement.
This signature form and all contract documents identified in the table below are entered into between the
Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Contract Document Number or Code
<Choose A reement> =75ocument Number`or,Code
<Choose A reement> DocumentNumber or,Code
<Choose A reement> Document Number or Code
<Choose A reement> -Document Number or'Code '
<Choose A reement> ' Document Number or.Code
Enterprise Enrollment X20-03621
<Choose Enrotlment/Re istration> Document Number or Code
<Choose Enrollment/Re istration> Document Number or Code
<Choose Enrollment/Re istration> Document Number orr Code
<Choose Enrollment/Re istration> Document Number or Code
Product Selection Form X20-03622
Document Description. Document Number or Code
Document Description Document Number or Code
Dgcument:Descri tion Document Number or Code
Document Description Document Number or Code
Bysigning below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read and
understand 'the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2)agree to be bound by the terms of all such documents.
Customer
Name of Entity (must be legal entity name)* City of Fayetteville
Signature*
Printed First and Last Name*
Printed Title*
Signature Date*
Tax ID
*indicates required field
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(Oct2012) Page 1 of 3