HomeMy WebLinkAbout2011-09-06 - Agendas - Final Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
September 6, 2011
A meeting of the Fayetteville City Council will be held on September 6, 2011 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. 2 a Quarter Financial Report 2011
2. Off Street Parking Improvement District No. 1 Appointment.
GREG LEE WAS APPOINTED
Agenda Additions:
1. Friendship Community Care Lease Agreement: A resolution to approve a slightly
amended lease with Friendship Community Care, Inc. for 2.2 acres of City property
required by the United States Department of Housing and Urban Development.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 166-11
A. Consent:
1. Approval of the August 16, 2011 City Council meeting minutes. APPROVED
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
2. Amend Resolution No. 04-11: A resolution amending Resolution No. 04-11 awarding
Bid #11-03 and authorizing the purchase of curb and gutter construction from Ground
Zero Construction as a primary supplier, Tomlinson Asphalt Co. Inc. as a secondary
supplier, and authorizing subsequent use of other bidders based on price and availability,
in variable amounts as needed in calendar year 2011 by the Transportation Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 147-11
3. Amend Resolution No. 70-11: A resolution amending Resolution No. 70-11 awarding
Bid#11-22 and authorizing a contract with Multi-Craft Contractors, Inc. in the amount of
$71,794.55, plus a ten percent (10%) contingency, for HVAC and repair services related
to Energy Efficiency and Conservation Block Grant Funded Community Revolving Loan
Fund projects.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 148-11
4. Bid #11-45 Scurlock Industries of Fayetteville, Inc.: A resolution awarding Bid #11-
45 and approving a contract with Scurlock Industries of Fayetteville, Inc. in the amount
of $115,290.98 for the purchase of precast box culvert sections for installation on the
University of Arkansas Farm Trail, and approving a five percent (5%) project
contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 149-11
5. Bid #11-48 Southwest Fence Company Inc.: A resolution awarding Bid #11-48 and
approving a contract with Southwest Fence Company Inc. of Little Rock in the amount of
$55,564.07 for the installation of fencing along the University of Arkansas Farm Trail,
and approving a fifteen percent (15%) project contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 150-11
6. Deane Street Right of Way Donation: A resolution authorizing donation of right of
way along Deane Street containing a total of 0.04 acres and being a part of Parcel No.
765-05204-001 to the Arkansas State Highway Commission as part of their Garland
Avenue Improvement Project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 151-11
7. FTN Associates Ltd.: A resolution approving a professional services contract with FTN
Associates Ltd. in the amount of $200,100.00 for the updating of the City's drainage
criteria manual.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 152-11
8. Arkansas State Highway Commission: A resolution authorizing sale & donation of
right of way and four (4) temporary construction easements to the Arkansas State
Highway Commission to facilitate widening of State Highway 265 (Crossover Road)
between Joyce Boulevard and the northern city limits.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 153-11
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
9. CH2M Hill: A resolution approving an out of scope agreement with CH2M Hill in the
amount of$14,929.45 for operational expenses incurred as a direct result of 2011 spring
flooding, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 154-11
10. Bid #11-50 Goodwin & Goodwin, Inc.: A resolution awarding Bid #11-50 and
approving a contract with Goodwin & Goodwin, Inc. in the amount of $119,250.00 for
the construction of a natural gas service line to the biosolids facility, and approving a five
percent(5%)project contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 155-11
11. Bid #11-53 RJR Enterprises, Inc.: A resolution awarding Bid #11-53 and approving a
contract with RJR Enterprises, Inc. in the amount of$33,300.00 plus a ten percent(10%)
project contingency, for playground resurfacing at Gulley Park.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 156-11
12. Environmental Protection Agency: A resolution approving a budget adjustment in the
amount of$8,000.00 to recognize revenue from the Environmental Protection Agency to
the Police Department for clandestine drug lab cleanup and disposal.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 157-11
13. Airport Hangar Insurance Proceeds: A resolution approving a budget adjustment in
the amount of $300,000.00 to pay down a loan from the General Fund from insurance
proceeds received from the airport hangar fire in 2009.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 158-11
14. First Security Bank: A resolution approving a five (5) year professional services
contract with First Security Bank for the provision of investment management services.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 159-11
15. Arkansas State Highway Department: A resolution approving a budget adjustment in
the amount of $22,329.00 to recognize revenue from the Arkansas State Highway and
Transportation Department for replacement of a fence, sign, and trees due to the
widening of State Highway 16 near the city shop area.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 160-11
16. The Coves Subdivision Phase 1: A resolution pursuant to Fayetteville Code
§167.04(J)(2) and 167.04(J)(3), approving a tree preservation plan for The Coves
Subdivision Phase 1 for tree preservation outside the city limits.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 161-11
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
17. Southwind Hospitality, LLC: A resolution to approve a one year lease with Southwind
Hospitality, LLC for the bottom level of the Meadow Street Parking Deck for $4,450.00
per month; and two seven year automatic renewals for the first and third levels for
$8,900.00 per month.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 162-11
18. Fayetteville Chamber of Commerce: A resolution approving a two (2) year economic
development services contract with the Fayetteville Chamber of Commerce in the total
amount of$299,000.00, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 163-11
19. 2011 Assistance to Firefighters Grant: A resolution authorizing application for and
acceptance of a 2011 Assistance to Firefighters matching grant in an amount up to
$800,000.00 with a twenty percent (20%) city match in an amount up to $160,000.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 164-11
B. Unfinished Business: None
C. New Business:
1. ADM 11-3627: Public Art Donation: A resolution to accept the donation of a bronze
sculpture entitled "Cloud Landscape" by Hank Kaminsky and to thank the Omni Center
for Peace, Justice and Ecology for this donation.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 165-11
2. Revised Ward Boundaries: A resolution to approve revised ward boundaries to
equalize ward populations after the 2010 Federal Census.
TABLED TO SEPTEMBER 20, 2011 CITY COUNCIL MEETING.
3. VAC 11-3887 (2388 N. College Avenue/Kum and Go): An ordinance approving VAC
11-3887 submitted by CEI Engineering Associates, Inc. for property located at 2388
North College Avenue to vacate a portion of a utility easement, a total of 1,158 square
feet.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5436
4. Amend § 51.137 Monthly Sewer Rates: An ordinance amending Section 51.137
Monthly Sewer Rates of the Code of Fayetteville by reducing certain extra strength
surcharges to sewer rates, and providing for an effective date.
THIS ITEM WAS LEFT ON THE FIRST READING.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
5. Amend §174.03 Exemptions of the Signs Chapter: An ordinance to amend §174.03
Exemptions of the Signs Chapter to permit cross street banners on Block Avenue similar
to Dickson Street.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5437
City Council Tour: Wednesday, September 14,2011 at 4:30 p.m. The Council will tour the
"Teen Library, Decline Conveyor, and Sorting System"
Announcements:
Adjournment: 6:50 p.m.
NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. If you wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to speak.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required. For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cell phones and pagers.
A copy of the City Council agenda is available at accessfayetieville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City Council Meeting: September 6,2011 Adjourn: P,44 ,
Subject: Roll
Boudreaux
Kinion
(ldvvmac , Petty
die v V11-
Tennant
Ferrell
Adams f
Lewis �Se
Gray
Mayor Jordan
Subject: Off Street Parking Improvement District No. 1 Appointment
Motion To:
Motion By:
Seconded:
n Boudreaux
cCB. t Kinion
Petty
Tennant
CiWi&d Ferrell
Adams ✓
Lewis
Gray
Mayor Jordan
City Council Meeting: September 6,2011
Subject: Consent
Motion To:
Motion By:
Seconded: 642 Vdlte
Boudreaux ✓
N�i hwCe a Kinion ✓
alfa"eh Petty ✓
Tennant ✓
�0.Aoz,c� Ferrell ✓
Adams
I+,�n Lewis
rN lrLk- Gray ✓
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Boudreaux
Kinion
Petty
Tennant
Ferrell
Adams
Lewis
Gray
Mayor Jordan
City Council Meeting: September 6, 2011
Subject: ADM 11-3627: Public Art Donation
Motion To:
Motion By:
Seconded: &
C. 1 Boudreaux V/
New Kinion V"
Business Petty
Tennant ✓
Ferrell ✓
Adams ✓
Lewis GZbrie t
Gray
Mayor Jordan
7-0
Subject: Revised Ward Boundaries
Motion To: 7��
Motion By:
Seconded:
C 2 Boudreaux /
New Kinion qq� (i��� f� ✓
Business Petty W G SddUV'gtU94 ✓
^' Tennant
Q� Ferrell ✓
Adams ✓
Lewis ClljSP ok bsev "
a4 Gray
Mayor Jordan
7-0
City Council Meeting: September 6,2011
Subject: VAC 11-3887(2388 N. College Avenue/Kum and Go)
Motion To:
c2tj 3 r n )017 AA.2
Motion By: 3
Seconded: (�
C. 3 Boudreaux ✓ �/
New Kinion
Business petty ✓ ✓ i/
Tennant
Ferrell ✓
Adams ,� t✓ '�
Lewis � -
Gray �/ ✓ �/
✓��U! Mayor Jordan
7-0 7—o 17-0
Subject: Amend § 51.137 Monthly Sewer Rates
Motion To:
Motion By:
Seconded:
C. 4 Boudreaux
New Kinion
Business petty
Tennant
Ott" Ferrell
JUa Adams
Qd''�
Lewis
Gray
Mayor Jordan
City Council Meeting: September 6, 2011
Subject: Amend 174.03 Exemptions of the Si ns Chapter
Motion To: �f10�
rd e
Motion By: t&At~
Seconded:
C. 5 Boudreaux ve, q/ ✓
New Kinion t/ !� ✓
Business Petty ✓ ✓
Tennant ✓ !/ ✓
� � Ferrell !.� �✓ t/
p"' .I&A��Q��. Adams
Lewis
Gray ✓ ✓
Mayor Jordan
Subject: JfU &n cp
Motion To: 4(i U +o
4A� 1
0.
Motion By:
Seconded:
Boudreaux 6 r
Kinion ✓ ,/
Petty ✓ i/
Tennant
Ferrell r/
Adams
Lewis S
Gray
Mayor Jordan
7 D 7 -o
S
Tale Departmental Correspondence
NSAS
di
LEGAL
• • DEPARTMENT
Kit Williams
TO: Mayor Jordan cityAttorney
Jason B.Kelley
Assistant City Attorney
THRU: Sondra Smith, City Clerk
FROM: Kit Williams, City Attorney
DATE: September 7
RE: Resolutions and Ordinances prepared by the City Attorney's Office and
passed at the City Council meeting of September 6, 2011
1. Amendment to Resolution No. 04-11: A resolution amending Resolution
No. 04-11 awarding Bid #11-03 and authorizing the purchase of curb and gutter
construction from Ground Zero Construction as a primary supplier, Tomlinson
Asphalt Co. Inc. as a secondary supplier, and authorizing subsequent use of other
bidders based on price and availability, in variable amounts as needed in calendar
year 2011 by the Transportation Division.
2. Amendment to Resolution No. 70-11: A resolution amending Resolution
No. 70-11 awarding Bid #11-22 and authorizing a contract with Multi-Craft
Contractors, Inc. in the amount of$71,794.55, plus a 10% contingency, for HVAC
and repair services related to Energy Efficiency and Conservation Block Grant
Funded Community Revolving Loan Fund Projects.
3. Bid #11-45 Scurlock Industries of Fayetteville, Inc.: A resolution
awarding Bid #11-45 and approving a contract with Scurlock Industries Of
Fayetteville, Inc. in the amount of $115,290.98 for the purchase of precast box
culvert sections for installation on the University of Arkansas Farm Trail, and
approving a 5% project contingency.
4. Bid #11-48 Southwest Fence Company, Inc.: A resolution awarding Bid
#11-48 and approving a contract with Southwest Fence Company Inc. of Little
Rock in the amount of $55,564.07 for the installation of fencing along the
University of Arkansas Farm Trail, and approving a 15% project contingency.
5. Deane Street Right-of-Way Donation: A resolution authorizing the
donation of right-of-way along Deane Street containing a total of 0.04 acres and
being a part of Parcel No. 765-05204-001 to the Arkansas State Highway
Commission as part of their Garland Avenue Improvement Project.
6. FTN Associates Ltd.: A resolution approving a Professional Services
Contract With FTN Associates, LTD. in the amount of $200,100.00 for the
updating of the City's Drainage Criteria Manual.
7. AR State Hwy. Commission: A resolution authorizing the sale and
donation of right-of-way and four temporary construction easements to the
Arkansas State Highway Commission to facilitate widening of State Highway 265
(Crossover Road) between Joyce Boulevard and the northern city limits.
8. CH2M Hill: A resolution approving an Out-Of-Scope Agreement with
CH2M Hill in the amount of $14,929.45 for operational expenses incurred as a
direct result of 2011 spring flooding and approving a budget adjustment.
9. Bid #11-50 Goodwin & Goodwin, Inc.: A resolution awarding Bid #11-50
and approving a contract with Goodwin & Goodwin, Inc. in the amount of
$119,250.00 for the construction of a natural gas service line to the Biosolids
Facility, and approving a 5% project contingency.
10. Bid #11-53 RJR Enterprises, Inc.: A resolution awarding Bid #11-53 and
approving a contract with RJR Enterprises, Inc. in the amount of$33,300.00 plus a
10%project contingency, for playground resurfacing at Gulley Park.
11. Environmental Protection Agency: A resolution approving a budget
adjustment in the amount of$8,000.00 to recognize revenue from the EPA to the
Police Department for clandestine drug lab cleanup and disposal.
12. Airport Hangar Insurance Proceeds: A resolution approving a budget
adjustment in the amount of $300,000.00 to pay down a loan from the General
Fund from Insurance Proceeds received from the Airport Hangar Fire in 2009.
13. First Security Bank: A resolution approving a five year professional
services contract with First Security Bank for the provision of investment
management services.
2
14. Arkansas State Highway Department: A resolution approving a budget
adjustment in the amount of $22,329.00 to recognize revenue from the Arkansas
State Highway and Transportation Department for replacement of a fence, sign and
trees due to the widening of State Highway 16 near the City Shop area.
15. Tree Preservation Plan for Coves Subdivision Phase I: A resolution,
pursuant to Fayetteville Code §§167.04(7)(2) and 167.04(J)(3), approving a tree
preservation plan for The Coves Subdivision Phase I for tree preservation outside
the city limits.
16. Southwind Hospitality, LLC: A resolution to approve a one year lease
with Southwind Hospitality, LLC for the bottom level of the Meadow Street
Parking Deck for $4,4500.00 per month; and two seven year automatic renewals
for the first and third levels for $8,900.00 per month.
17. Fayetteville Chamber of Commerce: A resolution approving a two year
Economic Development Services Contract with the Fayetteville Chamber of
Commerce in the total amount of$200,000.00 and approving a budget adjustment.
18. 2011 Assistance to Firefighters Grant: A resolution authorizing
application for and acceptance of a 2011 Assistance to Firefighters matching grant
in an amount up to $800,000.00 with a 20% city match in an amount up to
$160,000.00.
19. ADM 11-3627 — Public Art Donation: A resolution to acc3ept the
donation of a bronze sculpture entitled "Cloud Landscape" by Hank Kaminsky and
to thank the Omni Center for Peace, Justice and Ecology for this donation.
20. Amendment to §174.03 Exemptions of the Signs Chapter: An ordinance
to amend §174.03 Exemptions of the Signs chapter to permit cross-street banners
on Block Avenue similar to Dickson Street.
21. Slightly Amended Friendship Community Care, Inc. Lease: A
resolution to approve a slightly amended lease with Friendship Community Care,
Inc. for 2.2 acres of City Property Required by the United States Department of
Housing and Urban Development.
3
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
September 6, 2011
A meeting of the Fayetteville City Council will be held on September 6, 2011 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. 2 a Quarter Financial Report 2011
2. Off Street Parking Improvement District No. 1 Appointment
Agenda Additions:
A. Consent:
1. Approval of the August 16, 2011 City Council meeting minutes.
2. Amend Resolution No. 04-11: A resolution amending Resolution No. 04-11 awarding
Bid #11-03 and authorizing the purchase of curb and gutter construction from Ground
Zero Construction as a primary supplier, Tomlinson Asphalt Co. Inc. as a secondary
supplier, and authorizing subsequent use of other bidders based on price and availability,
in variable amounts as needed in calendar year 2011 by the Transportation Division.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Amend Resolution No. 70-11: A resolution amending Resolution No. 70-11 awarding
Bid#11-22 and authorizing a contract with Multi-Craft Contractors, Inc. in the amount of
$71,794.55, plus a ten percent (10%) contingency, for HVAC and repair services related
to Energy Efficiency and Conservation Block Grant Funded Community Revolving Loan
Fund projects.
4. Bid #11-45 Scurlock Industries of Fayetteville, Inc.: A resolution awarding Bid #11-
45 and approving a contract with Scurlock Industries of Fayetteville, Inc. in the amount
of $115,290.98 for the purchase of precast box culvert sections for installation on the
University of Arkansas Farm Trail, and approving a five percent (5%) project
contingency.
5. Bid #11-48 Southwest Fence Company Inc.: A resolution awarding Bid #11-48 and
approving a contract with Southwest Fence Company Inc. of Little Rock in the amount of
$55,564.07 for the installation of fencing along the University of Arkansas Farm Trail,
and approving a fifteen percent (15%)project contingency.
6. Deane Street Right of Way Donation: A resolution authorizing donation of right of
way along Deane Street containing a total of 0.04 acres and being a part of Parcel No.
765-05204-001 to the Arkansas State Highway Commission as part of their Garland
Avenue Improvement Project.
7. FTN Associates Ltd.: A resolution approving a professional services contract with FTN
Associates Ltd. in the amount of $200,100.00 for the updating of the City's drainage
criteria manual.
8. Arkansas State Highway Commission: A resolution authorizing sale & donation of
right of way and four (4) temporary construction easements to the Arkansas State
Highway Commission to facilitate widening of State Highway 265 (Crossover Road)
between Joyce Boulevard and the northern city limits.
9. C112M Hill: A resolution approving an out of scope agreement with CH2M Hill in the
amount of$14,929.45 for operational expenses incurred as a direct result of 2011 spring
flooding, and approving a budget adjustment.
10. Bid #11-50 Goodwin & Goodwin, Inc.: A resolution awarding Bid #11-50 and
approving a contract with Goodwin & Goodwin, Inc. in the amount of $119,250.00 for
the construction of a natural gas service line to the biosolids facility, and approving a five
percent(5%)project contingency.
11. Bid #11-53 RJR Enterprises, Inc.: A resolution awarding Bid #11-53 and approving a
contract with RJR Enterprises, Inc. in the amount of$33,300.00 plus a ten percent(10%)
project contingency, for playground resurfacing at Gulley Park.
12. Environmental Protection Agency: A resolution approving a budget adjustment in the
amount of$8,000.00 to recognize revenue from the Environmental Protection Agency to
the Police Department for clandestine drug lab cleanup and disposal.
13. Airport Hangar Insurance Proceeds: A resolution approving a budget adjustment in
the amount of $300,000.00 to pay down a loan from the General Fund from insurance
proceeds received from the airport hangar fire in 2009.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
14. First Security Bank: A resolution approving a five (5) year professional services
contract with First Security Bank for the provision of investment management services.
15. Arkansas State Highway Department: A resolution approving a budget adjustment in
the amount of $22,329.00 to recognize revenue from the Arkansas State Highway and
Transportation Department for replacement of a fence, sign, and trees due to the
widening of State Highway 16 near the city shop area.
16. The Coves Subdivision Phase 1: A resolution pursuant to Fayetteville Code
§167.04(.1)(2) and 167.04(J)(3), approving a tree preservation plan for The Coves
Subdivision Phase 1 for tree preservation outside the city limits.
17. Southwind Hospitality, LLC: A resolution to approve a one year lease with Southwind
Hospitality, LLC for the bottom level of the Meadow Street Parking Deck for $4,450.00
per month; and two seven year automatic renewals for the first and third levels for
$8,900.00 per month.
18. Fayetteville Chamber of Commerce: A resolution approving a two (2) year economic
development services contract with the Fayetteville Chamber of Commerce in the total
amount of$299,000.00, and approving a budget adjustment.
19. 2011 Assistance to Firefighters Grant: A resolution authorizing application for and
acceptance of a 2011 Assistance to Firefighters matching grant in an amount up to
$800,000.00 with a twenty percent(20%) city match in an amount up to $160,000.00.
B. Unfinished Business: None
C. New Business:
1. ADM 11-3627: Public Art Donation: A resolution to accept the donation of a bronze
sculpture entitled "Cloud Landscape" by Hank Kaminsky and to thank the Omni Center
for Peace, Justice and Ecology for this donation.
2. Revised Ward Boundaries: A resolution to approve revised ward boundaries to
equalize ward populations after the 2010 Federal Census.
3. VAC 11-3887 (2388 N. College Avenue/Kum and Go): An ordinance approving VAC
11-3887 submitted by CEI Engineering Associates, Inc. for property located at 2388
North College Avenue to vacate a portion of a utility easement, a total of 1,158 square
feet.
4. Amend § 51.137 Monthly Sewer Rates: An ordinance amending Section 51.137
Monthly Sewer Rates of the Code of Fayetteville by reducing certain extra strength
surcharges to sewer rates, and providing for an effective date.
5. Amend §174.03 Exemptions of the Signs Chapter: An ordinance to amend §174.03
Exemptions of the Signs Chapter to permit cross street banners on Block Avenue similar
to Dickson Street.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City Council Tour: Wednesday, September 14,2011 at 4:30 p.m. The Council will tour the
"Teen Library, Decline Conveyor, and Sorting System"
Announcements:
Adjournment:
NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. If you wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to speak.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required. For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cell phones and pagers.
A copy of the City Council agenda is available at accessfayetteville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
A.7
City of Fayetteville Staff Review Form FTN Associates Ltd.
Page 1 of 4
City Council Agenda Items
and
Contracts, Leases or Agreements
9/6/2011
City Council Meeting Date
Agenda Items Only
Sarah Wrede Engineering Development Services
Submitted By Division Department
Action Required:
A resolution to award a contract to FTN Associates in the amount of$70t-489.Q$to update the Drainage Criteria
Manual for the City of Fayetteville. $aor 100.00
3MW
Q001 M.00
$ .2g4'4O9m9, $ 326,464.00 Stommater Quality MgmVNutdent Reduct
Cast of this request Category/Project Budget Program Category/Project Name
4470.9470.5817.00 $ 76,368.14 Bridge&Drainage Improvements _
Account Number Funds Used to Date Program/Project Category Name
02097.1 $ 250,095.86 Sales Tax Capital Improvement
Project Number Remaining Balance Fund Name
Budgeted Item 17-7-1
I X I Budget Adjustment Attached
tD11r .!� g11A.3ot1 Previous Ordinance or Resolution#
Dep�anr eAnt rector�J Date
Original Contrail Date:
Original Contract Number:
Cit orney Q (� Date '..
'C�e� � «" li p8-19-1 1 P01 41 RCVD
Finance and Internal Services Director Date Received in City
Clerk's Office
Am' A�� Vr
C ief of St if Date
Received in ENT€f2Ef!
Mayor's Office
ayor Dale
Comments:
Revised January 15,2009
A.7
FTN Associates Ltd.
Page 2 of 4
THE CITY OF FAYETTEVILLE,ARKANSAS
Y DEPARTMENT CORRESPONDENCE
If ARKANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Man,Chief of Staff
Jeremy Pate,Development Services Director
Chris Brown,City Engineer cO
From: Sarah Wrede, StaffEngineei5M(d
Date: August 19,2011 $Roo, 100.00-
Subject: A resolution to award a contract to FTN Associates in the amount of$29 00-to update the
Drainage Criteria Manual for the City of Fayetteville.
PROPOSAL: Engineering staff provides technical review and support for all development within the City
including reviews for compliance with the City's storm water runoff standards and ordinances through use of
the City's Drainage Criterial Manual. The current Drainage Criterial Manual was developed in January 1995
and revised in 1998. Since that time,new computer design methods, drainage materials and methods, and other
new technologies have been developed.
Secondly, the Home Depot Foundation/SCI Pilot Cities Grant in the amount of$500,000 was received by the
City in 2010. The grant, which includes funding to complete an affordable housing project, develop a
sustainability initiative, and perform an assessment of current sustainability efforts, was accepted by Resolution
No. 110-10 on June 15, 2010. As part of the matching funds for the Grant, the City agreed to develop a Low
Impact Development technical engineering manual. This manual was to be supplement and provide technical
guidance for implementation of the City's Low Impact Development Ordinance.
As the scope of work for the LID technical manual was being prepared, it became apparent that the existing
Drainage Criteria Manual as written was not compatible with LID in many respects, and that development of an
LID Manual would be difficult without concurrent changes to the existing Drainage Criteria Manual.Therefore,
the scope of work was modified to include a complete revision of the Drainage Criterial Manual, which will
include a chapter dedicated to Low Impact Development. The updated Manual will better accommodate the
latest engineering design practices and methods, and will fully integrate LID methods into the drainage design
process.
The City issued a request for qualifications for this manual, held a selection committee, short listed three
qualified firms for phone interviews, and selected FTN Associates and their project team, which includes
AMEC Earth and Environmental, Inc., the Low Impact Development Center, Inc., and EB LandWorks. The
proposed project timeline is 49 weeks.
A.7
FTN Associates Ltd.
Page 3 of 4
THE CITY OF FAYETTEVILLEFA1116 MAS
RECOMMENDATION: Staff recommends approval of a resolution to award a contract to FTN Associates in
the amount of to develop a Drainage Criteria Manual to include Low Impact Development Criteria
Guidance for the City ofFyetteville.
BUDGET IMPACT: Currently, there is $250,095.86 remaining in the Stormwater Quality Mgmt/Nutrient
Reduction account that has been designated for use to fund projects that improve stormwater quality in the City
of Fayetteville. This project will be paid for from these funds.
Attachments:
Staff Review Form
Resolution No. 110-10
Proposal and Scope of Work from FTN Associates, Ltd
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FTN Associates Ltd. -
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RESOLUTION NO.
A RESOLUTION APPROVING A PROFESSIONAL SERVICES CONTRACT
WITH FTN ASSOCIATES LTD. IN THE AMOUNT OF $200,100.00 FOR THE
UPDATING OF THE CITY'S DRAINAGE CRITERIA MANUAL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
professional services contract with FTN Associates Ltd. in the amount of $200,100.00 for the
updating of the City's drainage criteria manual.
PASSED and APPROVED this 6th day of September, 2011.
APPROVED: ATTEST:
By: BY:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
/WV 1 �Q P#GK`fd A.a
Arkansas State Highway Commission
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING SALE AND DONATION OF RIGHT OF
WAY AND FOUR (4) TEMPORARY CONSTRUCTION EASEMENTS TO
THE ARKANSAS STATE HIGHWAY COMMISSION TO FACILITATE
WIDENING OF STATE HIGHWAY 265 (CROSSOVER ROAD) BETWEEN
JOYCE BOULEVARD AND THE NORTHERN CITY LIMITS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the sale and donation of right of way and four (4) temporary construction easements to the
Arkansas State Highway Commission to facilitate widening of State Highway 265 (Crossover
Road)between Joyce Boulevard and the northern city limits.
Section 2: That the Mayor is authorized to execute all deeds and agreements necessary to
effectuate the transfer.
PASSED and APPROVED this 6th day of September, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN,Mayor SONDRA E. SMITH, City Clerk/Treasurer
A.8
Arkansas State Highway Commission
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Requisition o.: Date:
City Of Fayetteville - Purchase Order (PO) Bequest 9t812011 A.11
(Not a Purchase Order) 777umber: xpeclea U.10 2ge oe2 �SEC{!0.a
All purchases under$2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) 2 i
All PO Request shall be scanned to the Purchasing e-mail.,Purchasing@ci.fayetteville.ar.us
Vendor#: Vendor Name: Mail
8493 RJR Enterprises,Inc. Yes:_ No:_
Address: Fob Point: Taxable Quotes Attached
804 North 42nd Street Yes:_ No:_ Yes: No:_
City: State: Zip Code: Ship to code. Dims: ead roval:
Rogers AR
Requester. Requester's Employee#: Extensioll
Carole Jones,Park Planner II 3003 472
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset#
1 Construction of Gulley Park 1 1 8,300.00 $8,300.00 2250.9256.5806.00 05001.0801
Playground Resurfacing
2 Construction of Gulley Park 1 25,000.00 $25,000.00 2250.9255.5806.00 05001.1001
Playground Resurfacing
3 $0.00
4 $0.00
5
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
S pecia I Instructions:
Tax is included in the bid price. Subtotal: $33,300.00
Tax:
Total: $33,300.00
Approvals:
Mayor: Department Director: Purchasing Manager.
Finance&Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other.
Revised 1/22008
A.11
Bid#11-53 RJR Enterprises, Inc.
Page 2 of 2
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A. 16
The Coves Subdivision Phase 1
Page 2 of 2
A. 17
KIT WILLIAMS Southwind Hospitality,LLC
FAYETTEVILLE CITY ATTORNEY Page 1 of 10
JASON B.KELLEY7 �
Assistant City Attorney a /� � p
- Judy Housley 1V lV
Office Manager n a is n N s n 5
Phone (479)575-8313 113 W.Mountain,Suite 302
FAX (479)575-8315 Fayetteville,AR 72701-6083
TDD (479)521-1316
August 23, 2011
Mr. Ike Thrash
Southwind Hospitality, LLC
5998 Place Blvd.
Hattisburg, MS 39402
Dear Ike:
Enclosed is the original Lease of Meadow Street Parking Deck which is changed
as you requested to require that the private parking "revenue shall be reimbursed to
Southwind Hospitality within thirty (30) days of receipt of monies collected."
Please sign this original and have
your signature witnessed. Please also print your "Title" where indicated. Then return
this to me ASAP. We will substitute this original for the e-mailed back copy in the Final
Agenda Packet for the Aldermen. You will get a fully executed copy when approved by
City Council Resolution and signed by the Mayor and City Clerk.
With kindest r ards,
IT WILLIAMS
Fayetteville City Attorney
KW/jh
Enclosure
cc: Mayor Jordan
Don Marr, Chief of Staff
A. 17
Southwind Hospitality,LLC
Page 2 of 10
LEASE OF MEADOW STREET PARKING DECK
Levels 1 and 3
This Agreement, made and entered into this day of ,
2011, by and between the City of Fayetteville, Arkansas, a Municipal Corporation, 113
W. Mountain St., Fayetteville, Arkansas, and Southwind Hospitality, LLC 5998 Place
Blvd. Hattiesburg, MS 39402.
WITNESSETH:
The City of Fayetteville, for and in consideration of the rents hereinafter reserved and
of the covenants and agreements hereinafter set forth to be kept and performed by
Southwind Hospitality agrees to lease the premises as later described to Southwind
Hospitality, LLC, and Southwind Hospitality, LLC agrees to pay rents set forth below
and to lease from the City of Fayetteville, portions of the Meadow Street Parking Deck
on that parcel of land situated in the County of Washington and State of Arkansas, and
more particularly described as:
Eighty-nine (89) parking spaces located in the first level and eighty-
nine (89) parking spaces located on the third level of the Meadow
Street Parking Deck located upon real property more particularly
described as:
A part of Block numbered Fifteen (15) in the original plat of the City of
Fayetteville, Arkansas, described as follows: Beginning at a point 127
feet west of the northeast comer of said Block Fifteen; and running
thence west 177 feet; thence south 206 feet; thence east 177 feet;
thence north 206 feet to the place of beginning.
Said parcel of land and parking spaces may be hereinafter referred to as the "Leased
Premises".
1. Term of Lease. The initial term of this Lease shall commence on October 1, 2011
after the execution of the lease by both parties and shall be for a period of one ( 1) year
and cover only the first level with 89 parking spaces at $50.00 per month each or
$4,450.00 per month. There shall be two automatic annual renewals, each for a period of
seven (7) additional years. For each of the seven (7) year extensions Southwind
Hospitality will lease 178 parking spaces at $50.00 per month on the first and third levels
of the Meadow Street Parking Deck for a total monthly rental of$8,900.00.
2. Right of First Refusal. If at any time during the term of this Lease the City of
Fayetteville receives an acceptable bona fide offer to purchase the Leased Premises,
or any part thereof, the City of Fayetteville shall submit a written copy of such offer to
. j
A. 17
Southwind Hospitality,LLC
Page 3 of 10
Southwind Hospitality giving Southwind Hospitality thirty (30) days within which to
elect to meet such offer.
3. Parking Spaces. This Lease shall be for the entire first level of the Leased
Premises consisting of eighty-nine (89) parking spaces of the Fayetteville Municipal
Parking Deck located at 25 E. Meadow Street for the term of the first I year lease. This
lease shall cover the first and third levels (178 parking spaces) for years 2-15.
4. Rent. Southwind Hospitality shall pay to the City of Fayetteville as rent for the
Leased Premises the following:
a. The sum of fifty dollars ($50.00) per month per parking space (89) rented
on the fust level of the Leased Premises which monthly total shall be Four
Thousand Four Hundred Fifty Dollars ($4,450.00).
b. The sum of fifty dollars ($50.00) per month per parking space rented (89)
on the third level of the Leased Premises which monthly total shall be Four
Thousand Four Hundred Fifty Dollars ($4,450.00).
C. The monthly rental shall be payable in consecutive monthly installments
payable in advance on or before the first day of every calendar month.
5. Deposit. Southwind Hospitality shall pay to the City of Fayetteville a deposit in
advance equal to one (1) months rent. Deposit must be paid to the City of Fayetteville
within ten (10)business days upon execution of this Agreement. Upon termination of this
Agreement, the deposit shall be applied to any outstanding balance due and the remainder
returned to Southwind Hospitality within forty-five (45) days after termination of
Agreement.
6. Use. Southwind Hospitality and their subtenant or occupants shall have the right to
use the Leased Premises for parking only; any other use of the Leased Premises must be
pre-approved by the City of Fayetteville and shall meet all present and future building
codes,,zoning and other laws.
7. Repairs. The City of Fayetteville shall, during the term of this Lease and any
renewal or extension thereof, at its sole expense, keep the Leased Premises in as good
order and repair as it is at the date of the commencement of this Lease, reasonable wear
and tear and damage by accidental fire or other casualty not within the control of City of
Fayetteville excepted. Southwind Hospitality shall not knowingly commit or willfully
permit to be committed on the Leased Premises any waste, damaging act or thing
contrary to the rules and regulations prescribed from time to time by either federal, state
or municipal authority.
i
8. Casual . If at any time the Leased Premises or the building which forms the
principal component of the Leased Premises should be damaged by fire or any major