HomeMy WebLinkAbout2010-11-16 - Agendas - Final Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
Taye
e�lle Ward 1 Position 2—Brenda Thio]
City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook
Ward 2 Position 2—Matthew Petry
City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 16, 2010
A meeting of the Fayetteville City Council will be held on November 16, 2010 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Quarterly Report of the Financial Condition of the City — City Clerk Sondra Smith,
Finance Director Paul Becker.
Agenda Additions:
A. Consent:
1. Approval of the November 2, 2010 City Council meeting minutes. APPROVED
2. Bid #10-64 Challenge Technologies: A resolution awarding Bid#10-64 and authorizing
the purchase of two (2) on-line respirometers from Challenge Technologies in the amount
of$42,500.00 plus applicable sales tax for use at city wastewater treatment facilities.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 195-10
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Bid #10-65 HACH Company: A resolution awarding Bid #10-65 and authorizing the
purchase of a flow injection analysis instrument from HACH Company in the amount of
$53,930.78 for use in testing at city wastewater treatment facilities.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 196-10
4. McClelland Consulting Engineers Amendment No. 2: A resolution approving
contract Amendment No. 2 to a contract with McClelland Consulting Engineers in the
amount of $32,036.33 for final design services for Mount Sequoyah Pressure Plane
Improvements associated with the Canterbury Water Tank including water pump station
and off-site water line extension, and maintaining a $20,000.00 contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 197-10
5. Fayetteville MSA Limited Partnership/Verizon Wireless: A resolution approving a
second amendment to the contract with Fayetteville MSA Limited Partnership d/b/a
Verizon Wireless providing for increased rent of$245.70 per month for cellular antenna
space on the Gulley Road Water Tower.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 198-10
6. Amend Resolution 166-10: A resolution to amend Resolution No. 166-10 to authorize
either City Council Member Shirley Lucas or Sarah Lewis to represent the Fayetteville
City Council during the Settlement Conference of November 17, 2010, as required by the
Federal Magistrate.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 199-10
7. 2010 ADEQ Recycling Grant For Containers: A resolution authorizing acceptance of
a 2010 Arkansas Department of Environmental Quality Recycling Grant through the
Boston Mountain Solid Waste District in the amount of $29,449.00 for recycling
containers for the West Side Recycling Drop-Off Facility, and approving a budget
adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 200-10
8. 2010 ADEQ Recycling Grant For Education: A resolution authorizing acceptance of a
2010 Arkansas Department of Environmental Quality Recycling Grant through the
Boston Mountain Solid Waste District in the amount of $15,551.00 for educational
material for the West Side Recycling Drop-Off Facility, and approving a budget
adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 201-10
9. Highway 16 Improvements: A resolution authorizing payment to the Arkansas State
Highway and Transportation Department in the amount of $980,906.00 for a portion of
the City's fifty percent (50%) share of improvements to State Highway 16 from
Armstrong Avenue to Stonebridge Road.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 202-10
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
B. Unfinished Business: None
C. New Business:
1. Bid #10-60 Crossland Heavy Contractors, Inc.: A resolution awarding Bid#10-60 and
authorizing a contract with Crossland Heavy Contractors, Inc. in the amount of
$2,770,280.00 for construction of a biosolids management thermal dryer, approving a
project contingency of$140,000.00, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 203-10
2. C112M Hill Engineers, Inc. Amendment No. 1: A resolution approving contract
Amendment No. 1 with CH2M Hill Engineers, Inc. in the amount of$6,765,224.00 for
operation, maintenance, management, and engineering services for city wastewater
treatment facilities and systems, and approving a $70,000.00 contract contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 204-10
3. 2011 Annual Budget & Work Program: A resolution adopting the 2011 Annual
Budget and Work Program.
THIS RESOLUTION WAS TABLED TO THE DECEMBER 7, 2010 CITY
COUNCIL MEETING.
4. SouthPass Amendment No. 1: An ordinance approving Amendment No. 1 to a
residential planned zoning district entitled R-PZD 08-2898 SouthPass to amend the
phasing plan, reduce the project acreage and density, rezone a portion of the property to
RSF-0.5, amend Condition No. 10 regarding the $1 million contribution and change the
name of the PZD.
THIS ORDINANCE WAS LEFT ON THE SECOND READING
City Council Tour: Monday, November 15, 2010 — Meet at the Walton Arts Center parking
lot at the South end.
Announcements:
Adjournment: 6:50 p.m.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
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NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. Ifyou wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to spear
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required. For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cell phones and pagers.
A copy of the City Council agenda is available at accessfayetteville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville, Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City Council Meeting: November 16,2010 Adjourn: � ;SQ
Subject: Roll
Rhoads
Ferrell
Lucas 6a seA+
Lewis �✓
Gray
Thiel t/
Cook
Petty
Mayor Jordan ✓
Subject:
Motion To:
Motion By:
Seconded:
Rhoads
Ferrell
Lucas
Lewis
Gray
Thiel
Cook
Petty
Mayor Jordan
City Council Meeting: November 16,2010
Subject: Consent
Motion To:
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Motion By: C�o�
Seconded: d�ua)S
Rhoads 5
Ferrell
M;n,44 Lucas
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P Gray
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Subject:
Motion To:
Motion By:
Seconded:
Rhoads
Ferrell
Lucas
Lewis
Gray
Thiel
Cook
Petty
Mayor Jordan
City Council Meeting: November 16,2010
Subject: Bid#10-60 Crossland Heavy Contractors,Inc.
Motion To:
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Motion By:
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Seconded:
C. 1 Rhoads Q�S
New Ferrell
Business Lucas 01S
Lewis
Gray ✓
P Thiel
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Petty
Ab-10 Mayor Jordan
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Subject: C112M Hill Engineers, Inc. Amendment No. I
Motion To:
Motion By:
Seconded: C 7Ji
C.2 Rhoads
New Ferrell
Business Lucas QL�5ea f
Lewis
P �l Gray ✓
Thiel ✓
Cook ✓
Petty
Mayor Jordan
City Council Meeting: November 16,2010
Subject: 2011 Annual Budget& Work Program
Motion To: A +�
Motion By: c Q�
Seconded:
C. 3 Rhoads abe
New Ferrell V
Business Lucas
Lewis
p2p � Gray
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Subject: SouthPass Amendment No. 1
Motion To:
Motion By:
Seconded:
C.4 Rhoads OkSCAf
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Business Lucas
QQ � Lewis
Gray
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a7yirrLa Departmental Correspondence
LEGAL
• • DEPARTMENT
Kit Williams
TO: Lioneld Jordan, Mayor City Attorney
Jason B.Kelley
THRU: Sondra Smith, City Clerk Assistant City Attorney
FROM: Jason Kelley, Assistant City Attorney
V
DATE: November 17, 2010
RE: Resolutions and Ordinances prepared by the City Attorney's Office and
passed at the City Council meeting of November16, 2010
1. Bid #10-64: A resolution awarding Bid #10-64 and authorizing the purchase
of two on-line respirometers from Challenge Technologies in the amount of
$42,500.00 plus applicable sales tax for use at city wastewater treatment facilities.
2. Bid #10-65: A resolution awarding Bid #10-65 and authorizing the purchase
of a flow injection analysis instrument from HACH Company in the amount of
$53,930.78 for use in testing at city wastewater treatment facilities.
3. McClelland Consulting Engineers Amendment No. 2: A resolution
approving Amendment No. 2 to a contract with McClelland Consulting Engineers in
the amount of $32,036.33 for final design services for Mount Sequoyah Pressure
Plane Improvements associated with the Canterbury Water Tank including water
pump station and off-site water line extension, and maintaining a $20,000.00
contingency.
4. Fayetteville MSA Limited Partnership/Verizon Wireless: A resolution
approving a second amendment to the contract with Fayetteville MSA Limited
Partnership d/b/a Verizon Wireless providing for increased rent of $245.70 per
month for cellular antenna space on the Gulley Road Water Tower.
5. Resolution No. 166-10 Amendment: A resolution to amend Resolution No.
166-10 to authorize either City Council Member Shirley Lucas or Sarah Lewis to
represent the Fayetteville City Council during the Settlement Conference of
November 17, 2010, as required by the Federal Magistrate.
6. 2010 ADEQ Recycling Grant for Containers: A resolution authorizing
acceptance of a 2010 Arkansas Department of Environmental Quality Recycling
Grant through the Boston Mountain Solid Waste District in the amount of
$29,449.00 for recycling containers for the West Side Recycling Drop-Off Facility,
and approving a budget adjustment.
7. 2010 ADEQ Recycling Grant for Education: A resolution authorizing
acceptance of a 2010 Arkansas Department of Environmental Quality Recycling
Grant through the Boston Mountain Solid Waste District in the amount of
$15,551.00 for educational material for the West Side Recycling Drop-Off Facility,
and approving a budget adjustment.
8. Highway 16 Improvements: A resolution authorizing payment to the
Arkansas State Highway and Transportation Department in the amount of
$980,906.00 for a portion of the City's 50% share of improvements to State
Highway 1'6 from Armstrong Avenue to Stonebridge Road.
9. Bid #10-60: A resolution awarding Bid #10-60 and authorizing a contract
with Crossland Heavy Contractors, Inc. in the amount of $2,770,280.00 for
construction of a biosolids management thermal dryer, approving a project
contingency of$140,000.00 and approving a budget adjustment.
10. CH2M Hill Engineers, Inc. Amendment No. 1: A resolution approving
Amendment No. 1 to the contract with CH2M Hill Engineers, Inc. in the amount of
$6,765,2234.00 for operation, maintenance, management and engineering services
for city wastewater treatment facilities and systems, and approving a budget
adjustment.
2
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
Taye
e�lle Ward 1 Position 2—Brenda Thio]
City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 16, 2010
A meeting of the Fayetteville City Council will be held on November 16, 2010 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Quarterly Report of the Financial Condition of the City — City Clerk Sondra Smith,
Finance Director Paul Becker.
Agenda Additions:
A. Consent:
1. Approval of the November 2, 2010 City Council meeting minutes.
2. Bid #10-64 Challenge Technologies: A resolution awarding Bid#10-64 and authorizing
the purchase of two (2) on-line respirometers from Challenge Technologies in the amount
of$42,500.00 plus applicable sales tax for use at city wastewater treatment facilities.
3. Bid #10-65 HACH Company: A resolution awarding Bid #10-65 and authorizing the
purchase of a flow injection analysis instrument from HACH Company in the amount of
$53,930.78 for use in testing at city wastewater treatment facilities.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
4. McClelland Consulting Engineers Amendment No. 2: A resolution approving
contract Amendment No. 2 to a contract with McClelland Consulting Engineers in the
amount of $32,036.33 for final design services for Mount Sequoyah Pressure Plane
Improvements associated with the Canterbury Water Tank including water pump station
and off-site water line extension, and maintaining a $20,000.00 contingency.
5. Fayetteville MSA Limited PartnershipNerizon Wireless: A resolution approving a
second amendment to the contract with Fayetteville MSA Limited Partnership d/b/a
Verizon Wireless providing for increased rent of$245.70 per month for cellular antenna
space on the Gulley Road Water Tower.
6. Amend Resolution 166-10: A resolution to amend Resolution No. 166-10 to authorize
either City Council Member Shirley Lucas or Sarah Lewis to represent the Fayetteville
City Council during the Settlement Conference of November 17, 2010, as required by the
Federal Magistrate.
7. 2010 ADEQ Recycling Grant For Containers: A resolution authorizing acceptance of
a 2010 Arkansas Department of Environmental Quality Recycling Grant through the
Boston Mountain Solid Waste District in the amount of $29,449.00 for recycling
containers for the West Side Recycling Drop-Off Facility, and approving a budget
adjustment.
8. 2010 ADEQ Recycling Grant For Education: A resolution authorizing acceptance of a
2010 Arkansas Department of Environmental Quality Recycling Grant through the
Boston Mountain Solid Waste District in the amount of $15,551.00 for educational
material for the West Side Recycling Drop-Off Facility, and approving a budget
adjustment.
9. Highway 16 Improvements: A resolution authorizing payment to the Arkansas State
Highway and Transportation Department in the amount of $980,906.00 for a portion of
the City's fifty percent (50%) share of improvements to State Highway 16 from
Armstrong Avenue to Stonebridge Road.
B. Unfinished Business: None
C. New Business:
1. Bid #10-60 Crossland Heavy Contractors, Inc.: A resolution awarding Bid#10-60 and
authorizing a contract with Crossland Heavy Contractors, Inc. in the amount of
$2,770,280.00 for construction of a biosolids management thermal dryer, approving a
project contingency of$140,000.00, and approving a budget adjustment.
2. C112M Hill Engineers, Inc. Amendment No. 1: A resolution approving contract
Amendment No. 1 with CH2M Hill Engineers, Inc. in the amount of$6,765,224.00 for
operation, maintenance, management, and engineering services for city wastewater
treatment facilities and systems, and approving a $70,000.00 contract contingency.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. 2011 Annual Budget & Work Program: A resolution adopting the 2011 Annual
Budget and Work Program.
4. SouthPass Amendment No. 1: An ordinance approving Amendment No. 1 to a
residential planned zoning district entitled R-PZD 08-2898 SouthPass to amend the
phasing plan, reduce the project acreage and density, rezone a portion of the property to
RSF-0.5, amend Condition No. 10 regarding the $1 million contribution and change the
name of the PZD.
City Council Tour: Monday, November 15, 2010 — Meet at the Walton Arts Center parking
lot at the South end.
Announcements:
Adjournment:
NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. Ifyou wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to speak.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cellphones and pagers.
A copy of the City Council agenda is available at accessfayetteville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville, Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City of Fayetteville Staff Review Form
C.3
2011 Annual Budget&
City Council Agenda Items Work Program
and Page 1 of 4
Contracts,Leases or Agreements
11/16/2010
City Council Meeting Date
Agenda Items Only
Kevin Springer Budget& Research Finance& Internal Services
Su miffed By Division Department
Action Required: -
Approve a resolution adopting the Proposed 2011 Annual Budget&Work Program.
N/A $
Cost of this request Category/Project Budget Program Category/Project Name
Account Number- Funds Used to Date Program/Project Category Name
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
Ji-3-'Z01 D Previous Ordinance or Resolution#
Departm ector Date
Original Contract Date:
Original Contract Number:
Ci orn�eyp Date
t o, �� � 4•�Dlp
Finance and Internal Services Director Date Receivecj'ip
Clerk's iic '10P03 14 /� \
Chief of f Date EHTFREU
._ Received in
Mayor's Office
M or Date
Comments:
Revised January 15,2009
® C.3
Annual Budget&
a ele
Work Program
Page
Page 2 of 4
TARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Jordan and City Council
THRU: Don Marr, Chief of Staff
FROM: Paul A. Becker, Finance Director
Kevin Springer, Budget Director
DATE: November 3, 2010
SUBJECT: Proposed 2011 Annual Budget&Work Program
Recommendation:
Consider the Proposed 2011 Annual Budget & Work Program for adoption by the November 16,
2010 City Council meeting.
Discussion:
The Proposed 2011 Annual Budget&Work Program will be distributed to City Council on Tuesday,
November 9, 2010. Listed below is a schedule of hearing dates for the Proposed 2011 Annual
Budget&Work Program.
Data Budget Mee# ng%Location
Saturday, November 6, 2010 Budget Discussion Meeting, Room 326
Tuesday, November 9, 2010 City Council Agenda Meeting, Room 326
Tuesday, November 16, 2010 City Council Meeting, Room 219
Additional meetings to be scheduled if needed.
If you have any questions concerning the Proposed 2011 Annual Budget&Work Program, please
feel free to contact either Paul A.Becker at 575-8330 or Kevin Springer at 575-8226. Thank you for
your attention to this matter.
C.3
2011 Annual Budget& .
Work Program
Page 3 of 4
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2011 ANNUAL BUDGET AND WORK
PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2011 Annual Budget and Work Program. A copy of the Budget,marked Exhibit "A," is attached
hereto and made a part hereof.
PASSED and APPROVED this 16t1i day of November, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
C.3
2011 Annual Budget&
Work Program
Page 4 of 4
City Council Meeting Minutes
November 2,2010
Page 1 of 12
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
Taye
e�lle Ward 1 Position 2—Brenda Thio]
City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook
Ward 2 Position 2—Matthew Petry
City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
City of Fayetteville Arkansas
City Council Meeting Minutes
November 2, 2010
A meeting of the Fayetteville City Council was held on November 2, 2010 at 6:00 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Mayor Jordan called the meeting to order.
PRESENT: Alderman Thiel, Petty, Rhoads, Ferrell, Lucas, Lewis, Mayor Jordan, City
Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience.
ABSENT: Alderman Gray and Cook
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions: None
City Council Meeting Presentations, Reports and Discussion Items: None
Agenda Additions: None
Consent:
Approval of the October 19, 2010 City Council meeting minutes.
Approved
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
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City Council Meeting Minutes
November 2,2010
Page 2 of 12
Fayetteville MSA Limited Partnership D/B/A Verizon Wireless Lease Agreement: A
resolution approving a lease agreement extension with Fayetteville MSA Limited Partnership
D/B/A Verizon Wireless for cell antenna space on the Township water tower.
Resolution 181-10 as recorded in the office of the City Clerk.
Sprint/Nextel Property Services LLP Lease Agreement: A resolution approving a lease
agreement extension with Sprint/Nextel Property Services LLP for cell antenna space on the
Mount Sequoyah water tower.
Resolution 182-10 as recorded in the office of the City Clerk.
City of Tontitown Inter-Local Agreement (Animal Sheltering): A resolution approving an
inter-local agreement between the City of Fayetteville, Arkansas and the City of Tontitown,
Arkansas to provide animal sheltering services to the City of Tontitown through the end of 2011.
Resolution 183-10 as recorded in the office of the City Clerk.
Bid #10-59 Carrier Corporation: A resolution awarding Bid#10-59 and authorizing a contract
with Carrier Corporation in the amount of$58,620.00 for the purchase and installation of heating
and air conditioning improvements for the Police Department building.
Resolution 184-10 as recorded in the office of the City Clerk.
Bid #10-63 King Electrical Contractors, Inc.: A resolution awarding Bid #10-63 and
authorizing a contract with King Electrical Contractors, Inc. in the amount of$45,140.00 for the
purchase and installation of lighting improvements for the Police Department building.
Resolution 185-10 as recorded in the office of the City Clerk.
Sweetser Construction, Inc. Change Order #3: Bryce Davis Park: A resolution approving
Change Order #3 to a contract with Sweetser Construction, Inc. in the amount of$66,668.00 for
the construction of phase three of Bryce Davis Park.
Resolution 186-10 as recorded in the office of the City Clerk.
2010-2011 Internet Crimes Against Children (ICAC) Task Force Program Grant: A
resolution authorizing acceptance of a 2010-2011 Internet Crimes Against Children (ICAC) Task
Force Program continuation non-matching grant in the amount of$10,000.00 for the purchase of
a forensic recovery of evidence device for the Fayetteville Police Department Special
Investigations Unit.
Resolution 187-10 as recorded in the office of the City Clerk.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City Council Meeting Minutes
November 2,2010
Page 3 of 12
2010 Bulletproof Vest Partnership Program Grant: A resolution authorizing acceptance of a
fifty percent (50%) matching grant award from the 2010 Bulletproof Vest Partnership Program
in the amount of $9,100.00 for the replacement of twenty-five (25) body armor vests, and
approving a budget adjustment.
Resolution 188-10 as recorded in the office of the City Clerk.
Joe Perme Construction, Inc. Change Order: A resolution approving a change order to a
contract with Joe Perme Construction, Inc. for improvements to a public facility building in the
amount of$3,300.00 as part of the Community Development Block Grant Subrecipient Program.
Resolution 189-10 as recorded in the office of the City Clerk.
Delta Group Electronics, Inc.: A resolution to approve and certify the participation of Delta
Group Electronics, Inc. in the Arkansas Tax Back Program and to agree to authorize DF&A to
refund city sales tax back to Delta Group Electronics, Inc.
Resolution 190-10 as recorded in the office of the City Clerk.
Sweetser Construction Change Order No. 2: Drake Field Runway Safety Area Project: A
resolution approving Change Order No. 2 to the contract with Sweetser Construction Co., Inc.
for the Drake Field Runway Safety Area Project, approving a request for a grant amendment to
the Federal Aviation Administration to authorize an increase in the approved grant request from
the Arkansas Department of Aeronautics to an amount equal to ninety-five percent (95%) and
five percent(5%) respectively of final project costs, and approving a budget adjustment.
Resolution 191-10 as recorded in the office of the City Clerk.
Alderman Thiel moved to approve the Consent Agenda. Alderman Petty seconded the
motion. Upon roll call the motion passed 6-0. Alderman Gray and Cook were absent.
Unfinished Business:
Countryside Farm and Lawn of Springdale: A resolution authorizing purchase of a John
Deere 7230 110 HP tractor with #741 loader from Countryside Farm and Lawn of Springdale
pursuant to a competitive bid, through the National Joint Powers Alliance (NJPA) cooperative
purchasing agreement, in the amount of$78,616.20 for use as part of wastewater treatment plant
biosolids solar drying operations, and approving a budget adjustment. This resolution was
removed from the Consent Agenda at the October 19, 2010 City Council meeting and Tabled to
the November 2, 2010 City Council meeting.
Don Marr, Chief of Staff stated Dennis Pratt asked that the resolution be tabled indefinitely.
The item will be sent back to the Equipment Committee for further discussion.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
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City Council Meeting Minutes
November 2,2010
Page 4 of 12
Alderman Petty moved to table the resolution indefinitely. Alderman Ferrell seconded the
motion. Upon roll call the motion to table passed 6-0. Alderman Gray and Cook were
absent.
This resolution was tabled indefinitely.
New Business:
Cato Springs Road Widening Project Condemnation and Possession: A resolution
authorizing the City Attorney to seek condemnation and possession of certain lands owned by
David and Susan Druding, Northwest Property Management, Richard Lee Watson, Ronald L.
Troutman, Funland R.B.S., Inc., and Earl F. and Murlene G. Webb needed for the Cato Springs
Road Widening Project.
City Attorney Kit Williams: Engineering has been able to settle some cases and some that they
thought were going to be settled were not therefore I have prepared an amended resolution.
Chris Brown, City Engineer: We originally had six properties that were on the original
resolution. We were able to settle with Northwest Property Management and Ronald L.
Troutman. We thought we had settled with the Sparks Property, Ross Property, and Stoppel
Property but we were not able to.
A discussion followed regarding an amendment.
Alderman Ferrell moved to amend the property owners as requested. Alderman Petty
seconded the motion.
Mayor Jordan read the amended resolution.
Upon roll call the motion passed 6-0. Alderman Gray and Cook were absent.
City Attorney Kit Williams: Page three is an email from Jill Goddard that lists the price
evaluations that have been offered to each one of the land owners but so far they have rejected
that. Even if this condemnation authorization goes forward and even if we file a condemnation it
does not mean we will not keep working with the land owners to see if we can arrive at some
amiable solution.
David Druding: I gave each of you a copy of a letter I emailed to Holly Jones, who is the Land
Acquisition Officer, that I have been negotiating with. A week ago I sent her a letter and stated
I felt from the research I've done that the property values of$3.30 a square foot for my property
on the corner of Vale and Cato Springs Road and the $.82 per square foot for the large section of
land that is going to be taken as a permit easement was considerably below what I've been told
the market value is for my property. I have not yet done a dual purpose appraisal for eminent
domain purposes and if you precede with the condemnation proceedings as I have stated in an
email I feel like this is beyond my ability as a lay person to negotiate any further. I've made it
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obvious that I was willing to continue to attempt to negotiate but if this goes into a condemnation
I will feel like I need to step back and I will have legal counsel do that.
Alderman Ferrell: We have dates and times we have to have construction completed by.
David Drudging: I understand that.
Alderman Ferrell: You feel certain you don't see any daylight. I hate to see people have to
hire a lawyer.
David Druding: I hate to do that too. If I feel like we are done with the negotiations between
me and the City and it's going to become an issue of it being taken by the City through court
actions, I feel like I have to defend myself.
Alderman Ferrell: I take it this is an authorization to start that.
David Druding: That authorization will then be followed through by the city attorney.
Alderman Thiel questioned City Attorney Kit Williams about the land value of the property and
what the city is required to give.
City Attorney Kit Williams: We are required under the law to pay just damages for any
property we take. We are taking an easement which is a portion of the land that we need for the
utility easement. We might be taking some of the land for right-of-way.
Chris Brown: Each property has a separate appraisal. Reed & Associates was hired to develop
a before and after value. The difference between those two values is the amount we offer as
compensation. The appraisals were prepared and reviewed by the Highway Department because
they are involved with the federal funded in the project. They came back and we made offers
based on the appraisals. We did in some cases adjust those based on landscaping, things that
weren't reflected clearly in the appraisal. Mr. Druding is requesting $12 per square foot. The
highest number we had on the entire project was about $4 per square foot at School and Cato
Springs where the property values are typically going to be higher.
Alderman Thiel: Thank you.
City Attorney Kit Williams: It's rare we have to go to court for an appraisal or condemnation.
We have in the past and we have been able to settle virtually all of them. We have a duty to the
tax payers not to pay more than what's fair market value for the land that we must obtain for our
tax payers to use to enlarge and widen that street.
Don Marr: This is a time sensitive project tied to federal funding dollars. Because of the delay
of this project through the federal funding and the State we are at a very tight time frame which
is why we are trying to do this now. We have a time period of which we have to begin to utilize
the funds otherwise this project will be in jeopardy.
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City Attorney Kit Williams: City staff can continue to work with Mr. Druding. If he hires a
lawyer that's fine and I will work with his lawyer but even when we start the condemnation
process City staff can contact and work with Mr. Druding to see if they can arrive at a settlement.
Alderman Lewis: To clarify there are four other properties that are not yet settled?
Chris Brown: There are a total of seven.
City Attorney Kit Williams: Each one is on the resolution.
Alderman Lewis: You said not settled on some of them.
Chris Brown: At Agenda Session the previous resolution included six properties. We settled
two of those but then we had three properties that we thought had settled so they were not on the
original resolution that we have had to add. Now we have a total of seven.
Alderman Lewis: Okay, it's my understanding that the Council at this point is saying yes or no
to moving ahead with this process.
Chris Brown: Yes.
Alderman Lewis: That's what the Council's roll is in this.
Chris Brown: This authorization is for the City Attorney to begin the process.
Alderman Lucas: You're still open to negation.
Chris Brown: Yes, we have one we think we will settle tomorrow. We will avoid
condemnation in all cases that we feel like we have a settlement that is fair to the tax payers both
for the property owner and the City.
Mayor Jordan asked Alderman Ferrell if this has been discussed at the Street Committee.
Alderman Ferrell: Yes, we did.
Alderman Lewis: I'm appreciative of you working with the property owners. That's really
important, thank you.
Alderman Thiel moved to approve the resolution. Alderman Lucas seconded the motion.
Upon roll call the resolution passed 6-0. Alderman Gray and Cook were absent.
Resolution 192-10 as recorded in the office of the City Clerk.
Highway 265 Water and Sewer Relocation Condemnation and Possession: A resolution
authorizing the City Attorney to seek condemnation and possession of certain lands owned by
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The Salmon Family Trust, John A. and Linda L. Dominick, J. Andrew and Rebecca Baxter,
Murphy R. and Betty N. Taylor, John David Brown, Doug W. and Melonie Ramsey, Corey E.
and Amanda Osborne, Daniel J. and Deborah Jo Wright and John R. and Rebecca Ann Rutledge
needed for water and sewer improvements along Crossover Road (State Highway 265).
City Attorney Kit Williams: Engineering has changed the number of properties that we need to
file a condemnation on so that we can have an order of possession and construction can go
forward.
David Jurgens, Utilities Director: We originally started with nine easements that we did not
have resolved as of last week. We received one from Baxter. I spoke to Mr. Ramsey he has
signed his documents and put his in the mail and we have an agreement with Osborne. We have
others we are negotiating with and we feel we will be able to come to an agreement. The request
is to remove Baxter, Ramsey, and Osborne.
City Attorney Kit Williams: I was informed by Jill Goddard to leave Ramsey on.
David Jurgens: He told me he sent the signed documents in the mail. We simply have not seen
them yet.
Mayor Jordan read the amended resolution.
Alderman Thiel moved to amend the property owners as requested. Alderman Lewis
seconded the motion. Upon roll call the motion passed 5-0. Alderman Petty was absent
during the vote. Alderman Gray and Cook were absent.
Alderman Thiel moved to approve the resolution. Alderman Lucas seconded the motion.
Upon roll call the resolution passed 5-0. Alderman Petty was absent during the vote.
Alderman Gray and Cook were absent.
Resolution 193-10 as recorded in the office of the City Clerk.
Residential Trash Rates: An ordinance waiving the requirement of Fayetteville Code of
Ordinances Section 50.40(A) (4) for an automatic annual price adjustment of residential trash
rates for fiscal year 2011.
City Attorney Kit Williams read the ordinance.
Alderman Petty: I support this but I do so cautiously. Recycling has always been a big deal for
Fayetteville and even for critics of the system we have. All of us can agree that we want the
system to be more efficient and effective than it is. No matter which side of that you fall on that
means some sufficient capital improvements in order to accomplish those goals. We can't fund
those improvements without rate increases in the future.
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Alderman Ferrell: I would disagree with Matthew. When you sit through rate studies you
realize when they figure the studies they figure in capital improvements, etc. when they set the
rates. I'm not saying we are not going to need them, I'm saying they're looking ahead and
seeing what the needs are going to be.
Alderman Thiel: I understand a study has been made for the recycling.
David Jurgens: Yes, RW Beck completed a study last year. We are implementing the first
phases now and we are bringing the later phases in for north central recycling drop off facility.
We have been doing surveys with apartments and our recycling drop off center on how to
improve and expand our recycling to add in apartments. It has not been successful anywhere in
the country. We think we have some things that can make ours better.
Alderman Thiel moved to suspend the rules and go to the second reading. Alderman
Ferrell seconded the motion. Upon roll call the motion passed 6-0. Alderman Gray and
Cook were absent.
City Attorney Kit Williams read the ordinance.
Alderman Thiel moved to suspend the rules and go to the third reading. Alderman Ferrell
seconded the motion. Upon roll call the motion passed 6-0. Alderman Gray and Cook
were absent.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 6-0.
Alderman Gray and Cook were absent.
Ordinance 5362 as Recorded in the office of the City Clerk
Commercial Trash Container Parts: An ordinance waiving the requirements of formal
competitive bidding and approving the purchase of commercial trash container parts through a
competitive quote process.
City Attorney Kit Williams read the ordinance.
David Jurgens gave a brief description of the ordinance.
Alderman Lucas moved to suspend the rules and go to the second reading. Alderman Petty
seconded the motion. Upon roll call the motion passed 6-0. Alderman Gray and Cook
were absent.
City Attorney Kit Williams read the ordinance.
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Alderman Thiel moved to suspend the rules and go to the third reading. Alderman Lucas
seconded the motion. Upon roll call the motion passed 6-0. Alderman Gray and Cook
were absent.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 6-0.
Alderman Gray and Cook were absent.
Ordinance 5363 as Recorded in the office of the City Clerk
Washington County Animal Shelter Partnership: A resolution to express the City Council's
willingness to explore the possibility and feasibility of partnering with Washington County to
build and operate a county animal shelter for the use of all county residents including
Fayetteville citizens.
Don Marr gave a brief description of the resolution.
Alderman Thiel: It was my understanding the County committee is going to do their study on
the 4`h or 5th and present it to the County on the 9th. That's based on, at this point,just a shelter
to house the county animals. Based on that information and after a lot of thought about this I
believe this action is premature. The City staff is short handed and probably does not need the
extra work load to do this study. I'm not sure what they are studying since the County hasn't
offered a proposal. As Shirley pointed out and I agree the city residents are happy with the
shelter we have. We've spent money on our shelter over the past few years in making
improvements. I don't want to rule out partnering with the County in the future but I have some
reservations.
Alderman Lewis: Don, are we going to meet with them and talk to them about this? What are
we talking about?
Don Marr: 1 don't have a lot of detail. As I understand it from what we are being asked to do is
we currently have three budgeted items in Animal Services with the City, the shelter operations,
animal control services, and veterinarian services. Animal control service is something the City
would be required to retain, if it operates like any other part of the incorporated or rural areas.
They either contract with Washington County for that service or they provide it on their own. I
don't know if the veterinary and sheltering part of the budget would be included and retained
based on what the plans are for the counties operating.
My understanding is the committee was put together to look at providing the same services that
the City of Fayetteville currently provides to those communities that we have given notification
to.
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Alderman Lewis: Part of the issue is we need another shelter. There are too many animals for
the space we have to shelter. Staff is asking the Council to give them permission to
communicate with the County.
Don Marr: They've asked us if there is an interest from the City in looking at building a shelter
and changing from a City function of Animal Services to a County function and are there
economies of scale and efficiencies and operations to have a county run shelter.
Alderman Rhoads: Based on the resolution I believe it is a good idea to explore the feasibility
and the possibility. If it appears to be taking an ungodly amount of city time, then scale it back.
Alderman Lucas: I am concerned about several things Brenda brought out. We have a good
shelter right now and possibly in the future we may want to join with the County but I don't see
why we need to spend more right now for staff, time, and resources to study whether we want to
join them down the road.
Alderman Lewis: What is the status of the Fayetteville City shelter taking County animals?
Don Marr: We currently have yearly contracts with many of the incorporated areas of the
county and the County itself. Our intention is to continue to do that through 2011. We are firm
on the fact that the current shelter will meet the space needed for Fayetteville at this time.
Alderman Thiel: What did you just say?
Don Marr: We are confident about not renewing contracts outside the City of Fayetteville after
2011. We would not be able to accommodate those and meet the needs of Fayetteville after
2011.
Alderman Lewis: It's a difficult situation. To me the idea that it's premature is the reason you
need to look into something. The shelter and financial staff would be the ones looking at the
numbers.
Don Marr: I see the team at the City being Justine at the Animal Shelter, Yolanda Fields,
Jeremy Pate, and myself. We can get information from the County and then it becomes an
evaluation factor.
Mayor Jordan: We have the Chair of the County committee here if you would like to hear from
her.
Alderman Rhoads: Mayor what is your position?
Mayor Jordan: I think we need to open dialogue with the County and see what is available out
there. All we are saying is we want to explore the possibility of if we want to partner with them.
If there are four votes here I will vote for it.
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Alderman Lucas: You are saying our shelter is out of date, we don't need our shelter and we
need to close our shelter and join with the county.
Mayor Jordan: I am not saying that at all. I am just saying I want to see what is available,
study it and open up dialogue between us and the County.
Alderman Thiel: If we pass this we are not going to do any studying until after the committee
has made their proposal to the County. Until we have some information I don't know why we
are doing this.
Mayor Jordan: I don't know why we wouldn't do it. Why don't we ask the County Chair?
Teddy Cardwell, Chair of the Washington County Animal Advisory Board. We have been
studying building a County shelter. The resolution you have before you is to involve the City in
talking to us about what we have been studying. There is no obligation on your part.
She described the past relationship between the County and the City and stated all we are asking
is to be involved in the conversation.
Mayor Jordan: It was my understanding we would open up dialogue and see what is available.
Teddy Cardwell: It's much easier, as we see it if the City of Fayetteville is interested in this
becoming a County service, to build a shelter on the front end that is large enough to
accommodate everybody. We are just saying that maybe together we can make it better for
everybody.
Alderman Rhoads: It's a no lose situation. There is a lot to gain. If you don't do it you lose a
neighborliness that local entities should have and you lose an opportunity to be part of it on the
front end.
Alderman Thiel: I don't think we want to be unneighborly but what this says to me is that we
will definitely consider this now. What Springdale said is we may consider it in the future. That
is where I am at. I want us to have a conversation with the County but I don't want them to feel
like we are obligating ourselves until I see how things are going to work at the County shelter. At
this point I am concerned about what we are getting into with this resolution.
Alderman Petty: I think the conversation we had at Agenda Session made it very clear to the
County that even if this passes we are only interested in research to help a decision in the future
and we are not interested in obligating ourselves at all. I am going to vote for it. I am still
interested in exploring all potential improvements and evaluating them on their own merits. All
we are doing is asking staff to do the research for us and bring it back to us so that we can make
an informed decision.
Alderman Ferrell: What I want to do is expressly have a statement. I would like to amend this
resolution.
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Alderman Ferrell moved to amend the resolution to state that nothing expressed by this
resolution commits the City to expend any funds. Alderman Thiel seconded the motion.
Upon roll call the motion passed 6-0. Alderman Gray and Cook were absent.
Alderman Lewis: I would like to get rid of Section 2. I like the idea of exploring possibilities
and feasibility but I don't like the idea of suggesting that we would replace the Fayetteville
Animal Shelter.
Alderman Lewis moved to remove Section 2 of the resolution. Alderman Thiel seconded
the motion. Upon roll call the motion passed 5-1. Alderman Petty voting no. Alderman
Gray and Cook were absent.
Alderman Thiel moved to approve the resolution. Alderman Lewis seconded the motion.
Upon roll call the resolution passed 5-1. Alderman Lucas voting no. Alderman Gray and
Cook were absent.
Resolution 194-10 as recorded in the office of the City Clerk.
Meeting adjourned at 7:15 p.m.
Lioneld Jordan, Mayor Sondra E. Smith, City Clerk/Treasurer
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