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HomeMy WebLinkAbout2013-06-04 - Agendas - Final Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye eelle Ward 1 Position —Sarah Marsh City Attorney Attorney Kit Williams Ward 2 Position —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting June 04, 2013 A meeting of the Fayetteville City Council will be held on June 04, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. Quarterly Financial Report— lel Quarter of 2013, Paul Becker, Finance Director Agenda Additions: A. Consent: 1. RFP #13-06 Challenger Teamwear: A resolution awarding RFP #13-06 and authorizing a contract with Challenger Teamwear in the amount of$12.15 plus tax each for youth soccer uniforms for the Fall 2013 and Spring 2014 seasons. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.118-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Gallagher Benefits Services: A resolution approving the annual renewal contract in the amount of $57,600.00 with Gallagher Benefits Services for the provision of City employee benefits broker services. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.119-13 3. Bid #13-19 Suncoast Infrastructure, Inc.: A resolution awarding Bid #13-19 and approving a contract with Suncoast Infrastructure, Inc. in the amount of$162,495.00 to construct Elkins Outfall Gravity Sewer Improvements, and approving a $20,000.00 project contingency. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.120-13 4. Goodwin & Goodwin, Inc. Change Order 2: A resolution approving Change Order No. 2 to the construction contract with Goodwin & Goodwin, Inc. for water and sewer relocations on N. Garland Avenue in the amount of$111,165.35, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.121-13 5. 2013 Curbside Value Partnership: A resolution approving application for a 2013 Curbside Value Partnership education recycling marketing grant valued at$25,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.122-13 6. Keep America Beautiful Cigarette Litter Prevention Program Grant: A resolution authorizing acceptance of a Keep America Beautiful Cigarette Litter Prevention Program Grant in the amount of$1,000.00, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.123-13 7. 2012 ADEQ Recycling Grant: A resolution authorizing acceptance of a 2012 Arkansas Department of Environmental Quality Recycling Grant in the amount of$25,000.00 for the purchase of recycling containers for the apartment recycling program, and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.124-13 8. Concrete Sculpture Donation: A resolution authorizing acceptance of a concrete sculpture donation from Hank Kaminsky for placement along Scull Creek Trail or Frisco Trail. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.125-13 9. EPA Region 6 Wetland Program Development Grant: A resolution approving application for an EPA Region 6 Wetland Program Development Grant in an amount up to $132,500.00 for an assessment of City streams. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.126-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 10. Wal-Mart Stores, Inc.: A resolution authorizing acceptance of the donation of an AreaRae air detection instrument in an approximate value of$50,000.00 from Wal-Mart Stores, Inc. for use by the Fire Department. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.127-13 11. Amend Resolution No. 200-12 Animal Services Advisory Board: A resolution to amend Resolution No. 200-12 to add a City Council member to the Animal Services Advisory Board. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.128-13 12. Bid #13-30 Benchmark Construction of NWA, Inc.: A resolution awarding Bid #13- 30 and authorizing a contract with Benchmark Construction of NWA, Inc. in the amount of $27,900.00 for the construction of a replacement concrete floor for the Solid Waste Transfer Station on Happy Hollow Road, and approving a project contingency of $5,580.00. THIS ITEM WAS REMOVED FROM CONSENT FOR DISCUSSION. BENCHMARK CONSTRUCTION REMOVED AND LJB CONSTRUCTION APPROVED. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 129-13 B. Unfinished Business: 1. Amend §114.02 Farmers' Market: An ordinance to amend §114.02 Farmers' Market to transfer the current free use of the south parking spaces on Mountain Street to the control of the Rural Mountain Producers Exchange Board, to close Mountain Street to traffic, to permit sound amplification during Farmers' Market and to make other changes. This ordinance was left on the First Reading at the March 19, 2013 City Council meeting. This ordinance was left on the Second Reading at the April 2, 2013 City Council meeting and sent to the Ordinance Review Committee. This ordinance was left on the Third Reading at the April 16, 2013 City Council meeting and Tabled to the May 7, 2013 City Council meeting. This ordinance was left on the Third Reading at the May 7, 2013 City Council meeting and Tabled to the May 21, 2013 City Council meeting. This ordinance was left on the Third Reading at the May 21, 2013 City Council meeting and Tabled to the June 4, 2013 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5587 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Amend Chapters 151, 161, 164 and 172: An ordinance to amend Chapters 151, 161, 164 and 172 of the Unified Development Code to modify certain standards within Urban Zoning Districts, to clarify and add flexibility to some of these requirements, to amend building height references and add a maximum building height to the C-1 Zoning District, and to provide supplement design standards for auto-oriented facilities within these districts. This ordinance was left on the First Reading at the May 21, 2013 City Council meeting. THIS ITEM WAS LEFT ON THE SECOND READING. C. New Business: 1. RZN 13-4360 (693 W. North St./Randle): An ordinance rezoning that property described in rezoning petition RZN 13-4360, for approximately 2.44 acres, located at 693 West North Street from I-1, Heavy Commercial and Light Industrial, to CS, Community Services. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5588 2. RZN 13-4363 (2269 N. Henbest Rd./Nelms): An ordinance rezoning the properties described in rezoning petition RZN 13-4363, for approximately 5.77 acres, located at 2269 North Henbest Road from R-A, Residential Agricultural, RSF-4, Residential Single-Family, 4 units per acre, and RMF-24, Residential Multi-Family, 24 units per acre, to CS, Community Services and C-2 Thoroughfare Commercial. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5589 3. RZN 13-4369 (4253 N. Crossover Rd./Vista Health): An ordinance rezoning that property described in rezoning petition RZN 13-4369, for approximately 9.58 acres, located at 4253 North Crossover Road from R-O, Residential-Office and C-1, Neighborhood Commercial, to P-1, Institutional. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5590 4. Amend §33.046 and §33.050: An ordinance amending §33.046 Providing Fire Protection Services Outside the City and §33.050 Response to Hazardous Materials Incidents of the Code of Fayetteville to modify Interlocal in mutual-aid provisions and to increase rates charged for fire protection, search and rescue and hazardous materials response services. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5591 5. Old Post Office Patio Lease: A resolution to approve a five year lease of the patio adjoining the Old Post Office to the purchaser of the Old Post Office, Jim Huson. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.130-13 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 6. Industrial Park Land Sale: A resolution to request that the administration negotiate a land sale agreement to convey about 14.9 acres to a bioscience company planning to build a facility in the Industrial Park. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.131-13 7. City Council Budget Adjustment: A resolution approving a budget adjustment in the total amount of$10,200.00 to provide additional travel and training funding for members of the City Council. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.132-13 D. City Council Agenda Session Presentations: 1. Maylon Rice, Library Board—One Book, One Community E. City Council Tour: 1. June 24, 2013 5:30 p.m. Tri Cycle Farms F. Announcements: Adjournment: 8:20 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 City Council Meeting: June+,2013 Adjourn: Subject: Roll Tennant Schoppmeyer f Adams Long Gray ✓ Marsh r/ Kinion Petty ✓ Mayor Jordan ✓ �l 'd Subject: Motion To: Motion By: Seconded: Tennant Schoppmeyer Adams Long Gray Marsh Kinion Petty Mayor Jordan City Council Meeting: June 4,2013 Subject: Consent Motion To: Motion By: Seconded: �Q Tennant ✓ fA t40rO" Schoppmeyer Adams p � Long a✓ Gray w' Marsh Kinion .� hru J Petty a =Z� Mayor Jordan �d Subject: f1>nv,�.d 2ca LaT' GO�.a � . Motion To: � a Motion By: 7 Seconded: ¢ Tennant Schoppmeyer e/ Adams ✓ v test Long Gray ✓ r.� Marsh ,/ ✓ L�4ri�fa Kinion r/ Petty Mayor Jordan 9 2R-I 8-b �-0 City Council Meeting: June 4,2013 Subject: Amend §114.02 Farmers' Market SifdSetr4, Motion To: � Motion By: Seconded: B. 1 Tennant Unfinished Schoppmeyer 1/ Business Adams t/ ✓ Long Gray �/ y Marsh �✓ �/ Kinion ✓ ✓ y/ Petty ✓� „s r (�� Mayor Jordan J c� Subject: Amend Chapters 151, 161, 164 and 172 Motion To: ;,Ad RAO Motion By: Seconded: B 2 Tennant f Unfinished Schoppmeyer Business Adams We- Q , i Long ✓ r a Gray f Marsh ✓ of Kinion f Petty Mayor Jordan g`4 City Council Meeting: June 4,2013 Subject: RZN 13-4360 (693 W. North St./Randle) Motion To: Ad ,3r01 A - Motion By: Seconded: C. 1 Tennant / ✓ ✓ New Schoppmeyer ✓ ,/ ✓ Business Adams Long ✓ v� �,/ Gray ,/ , ✓ Marsh ✓ ✓ Kinion Petty "°` ,✓ I Mayor Jordan J b 00`p Subject: RZN 13-4363 (2269 N. Henbest Rd./Nelms) Motion To: �Ad Pa di Ird J ar Motion By: �-&� r Seconded: C 2 Tennant ✓ New Schoppmeyer ` Business Adams ✓ d` e� Long ✓ Gray Marsh �/ ✓ Kinion ✓ °'' Petty ✓ 55 Mayor Jordan City Council Meeting: June 4,2013 Subject: RZN 13-4369 (4253 N. Crossover Rd./Vista Health) Motion To: 1 Motion By: -� Seconded: C. 3 Tennant New Schoppmeyer Business Adams Long 60„- Gray e/ ia° 10 �-- Marsh ✓ 61-4 Kinion +� Petty4" Volt- 441 v�S � S 5q Mayor Jordan Subject: Amend §33.046 and §33.050 Motion To: cW N/ Motion By: n ice. f Seconded: C. 4 Tennant New Schoppmeyer Business Adams FA/ � Long ��" �" Gray Marsh ✓ . Kinion Petty OI l Mayor Jordan City Council Meeting: June 4,2013 Subject: Old Post Office Patio Lease Motion To: 4 � �o�` �� /r af ro v4- 114 u Ari Motion By: V-4v � A ")4 4AL ,� Seconded: C. 5 Tennant Loll /V New Schoppmeyer ✓ Al Business Adams W0,110 N G� Long ✓'r � ° Gray x✓'` Al tom° Marsh y/ Kinion Petty tAl Mayor Jordan Subject: Industrial Park Land Sale Motion To: �r odc. Motion By: Seconded: C. 6 Tennant New Schoppmeyer Business Adams r/ Long Gray Marsh ✓ r Kinion Vol' Petty Mayor Jordan City Council Meeting: June 4,2013 Subject: City Council Budget Adjustment Motion To: Motion By: Seconded: S C 7 Tennant ✓ New Schoppmeyer Business Adams Long / Gray Marsh r✓ Kinion �✓ Petty Z �f Mayor Jordan Subject: Motion To: Motion By: Seconded: Tennant Schoppmeyer Adams Long Gray Marsh Kinion Petty Mayor Jordan • ye evl a Departmental Correspondence ARKANSASLEGAL Kit wauatns City Attorney Jason B.Kesey Assistant City Attorney TO: SONDRA SMITH,CITY CLERK CC: LIONELD JORDAN,MAYOR FROM: CITY ATTORNEY KIT WILLIAM.S DATE: JUNE 5,2013 RE: PASSED ITEMS FROM JUNE 4,2013 CITY COUNCIL MEETING j The following items prepared by the City Attorney's office were passed by the Fayetteville City Council at its meeting of June 4,2013: 1. RFP #13-06 Challenger Teamwear: A resolution awarding RFP #13-06 and authorizing a contract with Challenger Teamwear in the amount of$12.15 plus tax each for youth soccer uniforms for the Fall 2013 and Spring 2014 seasons. 2. Gallagher Benefits Services: A resolution approving the annual renewal contract in the amount of$57,600.00 with Gallagher Benefits Services for the provision of City employee benefits broker services. 3. Bid #13-19 Suncoast Infrastructure, Inc.: A resolution awarding Bid #13-19 and approving a contract with Suncoast Infrastructure, Inc. in the amount of$162,495.00 to construct Elkins Outfall Gravity Sewer Improvements,and approving a$20,000.00 project contingency. 4. Goodwin&Goodwin,Inc. Change Order 2: A resolution approving Change Order No. 2 to the construction contract with Goodwin & Goodwin, Inc. for water and sewer relocations on N. Garland Avenue in the amount of $111,165.35, and approving a budget adjustment. 5. 2013 Curbside Value Partnership: A resolution approving application for a 2013 Curbside Value Partnership education recycling marketing grant valued at $25,000.00. 6. Keep America Beautiful Cigarette Litter Prevention Program Grant: A resolution authorizing acceptance of a Keep America Beautiful Cigarette Litter I I Prevention Program Grant in the amount of $1,000.00, and approving a budget adjustment. 7. 2012 ADEQ Recycling Grant: A resolution authorizing acceptance of a 2012 Arkansas Department of Environmental Quality Recycling Grant in the amount of $25,000.00 for the purchase of recycling containers for the apartment recycling program, and approving a budget adjustment. 8. Concrete Sculpture Donation: A resolution authorizing acceptance of a concrete sculpture donation from Hank Kaminsky for placement along Scull Creek Trail or Frisco Trail. 9. EPA Region 6 Wetland Program Development Grant: A resolution approving application for an EPA Region 6 Wetland Program Development Grant in an amount up to$132,500.00 for an assessment of City streams. 10.Wal-Mart Stores, Inc.: A resolution authorizing acceptance of the donation of an AreaRae air detection instrument in an approximate value of$50,000.00 from Wal- Mart Stores,Inc. for use by the Fire Department. 11.Amend Resolution No. 200-12 Animal Services Advisory Board: A resolution to amend Resolution No. 200-12 to add a City Council member to the Animal Services Advisory Board. 12.Bid #13-30 Benchmark Construction of NWA, Inc.: A resolution awarding bid 413-30 and authorizing a contract with LJB Construction, inc. in the amount of $54,473.00 for the construction of a replacement concrete floor for the solid waste transfer station on Happy Hollow Road, and approving a project contingency of $5,447.00. 13.Amend §114.02 Farmers' Market: An ordinance to amend §114.02 Farmers' Market to amend the use of parking spaces on the square on Saturdays, to close Mountain, Block and East streets to vehicular traffic, to permit sound amplification during Farmers' Market with a special events permit and to make other changes. '14.Amend §33.046 and §33.050: An ordinance amending §33.046 Providing Fire Protection Services Outside the City and §33.050 Response to Hazardous Materials Incidents of the Code of Fayetteville to modify Interlocal in mutual-aid provisions and to increase rates charged for fire protection, search and rescue and hazardous materials response services. I 15.Old Post Office Patio Lease: A resolution to approve a five year lease of the patio adjoining the Old Post Office to the purchaser of the Old Post Office,Jim Huson. i I i 16.Industrial Park Land Sale: A resolution to request that the administration negotiate a land sale agreement to convey about 14.9 acres to a bioscience company planning to build a facility in the Industrial Park. 17. City Council Budget Adjustment: A resolution approving a budget adjustment in the total amount of$10,200.00 to provide additional travel and training funding for members of the City Council. t I i t I I i i I I I i i I I i Aldermen Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray Taye eelle Ward 1 Position —Sarah Marsh City Attorney Attorney Kit Williams Ward 2 Position —Mark Kinwn Ward 2 Position 2—Matthew Petty City Clerk Sondra Smith Ward 3 Position l—Justin Tennant ARKANSAS Ward 3 Position 2—Martin W. Schoppmeyer,Jr. Ward 4 Position 1 —Rhonda Adams Ward 4 Position 2—Alan T.Long Final Agenda City of Fayetteville Arkansas City Council Meeting June 04, 2013 A meeting of the Fayetteville City Council will be held on June 04, 2013 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. Quarterly Financial Report— lel Quarter of 2013, Paul Becker, Finance Director Agenda Additions: A. Consent: 1. RFP #13-06 Challenger Teamwear: A resolution awarding RFP #13-06 and authorizing a contract with Challenger Teamwear in the amount of$12.15 plus tax each for youth soccer uniforms for the Fall 2013 and Spring 2014 seasons. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 2. Gallagher Benefits Services: A resolution approving the annual renewal contract in the amount of $57,600.00 with Gallagher Benefits Services for the provision of City employee benefits broker services. 3. Bid #13-19 Suncoast Infrastructure, Inc.: A resolution awarding Bid #13-19 and approving a contract with Suncoast Infrastructure, Inc. in the amount of$162,495.00 to construct Elkins Outfall Gravity Sewer Improvements, and approving a $20,000.00 project contingency. 4. Goodwin & Goodwin, Inc. Change Order 2: A resolution approving Change Order No. 2 to the construction contract with Goodwin & Goodwin, Inc. for water and sewer relocations on N. Garland Avenue in the amount of$111,165.35, and approving a budget adjustment. 5. 2013 Curbside Value Partnership: A resolution approving application for a 2013 Curbside Value Partnership education recycling marketing grant valued at $25,000.00. 6. Keep America Beautiful Cigarette Litter Prevention Program Grant: A resolution authorizing acceptance of a Keep America Beautiful Cigarette Litter Prevention Program Grant in the amount of$1,000.00, and approving a budget adjustment. 7. 2012 ADEQ Recycling Grant: A resolution authorizing acceptance of a 2012 Arkansas Department of Environmental Quality Recycling Grant in the amount of$25,000.00 for the purchase of recycling containers for the apartment recycling program, and approving a budget adjustment. 8. Concrete Sculpture Donation: A resolution authorizing acceptance of a concrete sculpture donation from Hank Kaminsky for placement along Scull Creek Trail or Frisco Trail. 9. EPA Region 6 Wetland Program Development Grant: A resolution approving application for an EPA Region 6 Wetland Program Development Grant in an amount up to $132,500.00 for an assessment of City streams. 10. Wal-Mart Stores, Inc.: A resolution authorizing acceptance of the donation of an AreaRae air detection instrument in an approximate value of$50,000.00 from Wal-Mart Stores, Inc. for use by the Fire Department. 11. Amend Resolution No. 200-12 Animal Services Advisory Board: A resolution to amend Resolution No. 200-12 to add a City Council member to the Animal Services Advisory Board. 12. Bid #13-30 Benchmark Construction of NWA, Inc.: A resolution awarding Bid #13- 30 and authorizing a contract with Benchmark Construction of NWA, Inc. in the amount of $27,900.00 for the construction of a replacement concrete floor for the Solid Waste Transfer Station on Happy Hollow Road, and approving a project contingency of $5,580.00. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 B. Unfinished Business: 1. Amend §114.02 Farmers' Market: An ordinance to amend §114.02 Farmers' Market to transfer the current free use of the south parking spaces on Mountain Street to the control of the Rural Mountain Producers Exchange Board, to close Mountain Street to traffic, to permit sound amplification during Farmers' Market and to make other changes. This ordinance was left on the First Reading at the March 19, 2013 City Council meeting. This ordinance was left on the Second Reading at the April 2, 2013 City Council meeting and sent to the Ordinance Review Committee. This ordinance was left on the Third Reading at the April 16, 2013 City Council meeting and Tabled to the May 7, 2013 City Council meeting. This ordinance was left on the Third Reading at the May 7, 2013 City Council meeting and Tabled to the May 21, 2013 City Council meeting. This ordinance was left on the Third Reading at the May 21, 2013 City Council meeting and Tabled to the June 4, 2013 City Council meeting. Left on the Third Reading 2. Amend Chapters 151, 161, 164 and 172: An ordinance to amend Chapters 151, 161, 164 and 172 of the Unified Development Code to modify certain standards within Urban Zoning Districts, to clarify and add flexibility to some of these requirements, to amend building height references and add a maximum building height to the C-1 Zoning District, and to provide supplement design standards for auto-oriented facilities within these districts. This ordinance was left on the First Reading at the May 21, 2013 City Council meeting. Left on the First Reading C. New Business: 1. RZN 13-4360 (693 W. North St./Randle): An ordinance rezoning that property described in rezoning petition RZN 13-4360, for approximately 2.44 acres, located at 693 West North Street from I-1, Heavy Commercial and Light Industrial, to CS, Community Services. 2. RZN 13-4363 (2269 N. Henbest Rd./Nelms): An ordinance rezoning the properties described in rezoning petition RZN 13-4363, for approximately 5.77 acres, located at 2269 North Henbest Road from R-A, Residential Agricultural, RSF-4, Residential Single-Family, 4 units per acre, and RMF-24, Residential Multi-Family, 24 units per acre, to CS, Community Services and C-2 Thoroughfare Commercial. 3. RZN 13-4369 (4253 N. Crossover Rd./Vista Health): An ordinance rezoning that property described in rezoning petition RZN 13-4369, for approximately 9.58 acres, located at 4253 North Crossover Road from R-O, Residential-Office and C-1, Neighborhood Commercial, to P-1, Institutional. 4. Amend §33.046 and §33.050: An ordinance amending §33.046 Providing Fire Protection Services Outside the City and §33.050 Response to Hazardous Materials Incidents of the Code of Fayetteville to modify Interlocal in mutual-aid provisions and to increase rates charged for fire protection, search and rescue and hazardous materials response services. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 5. Old Post Office Patio Lease: A resolution to approve a five year lease of the patio adjoining the Old Post Office to the purchaser of the Old Post Office, Jim Huson. 6. Industrial Park Land Sale: A resolution to request that the administration negotiate a land sale agreement to convey about 14.9 acres to a bioscience company planning to build a facility in the Industrial Park. 7. City Council Budget Adjustment: A resolution approving a budget adjustment in the total amount of$10,200.00 to provide additional travel and training funding for members of the City Council. D. City Council Agenda Session Presentations: 1. Maylon Rice, Library Board—One Book, One Community E. City Council Tour: 1. June 24, 2013 5:30 p.m. Tri Cycle Farms F. Announcements: Adjournment: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org Telecommunications Device for the Deaf TDD/TTY(479)521-1316 A. 1 RFP#13-06 Challenger Teamwear Page 1 of 2 RESOLUTION NO. A RESOLUTION AWARDING RFP #13-06 AND AUTHORIZING A CONTRACT WITH CHALLENGER TEAMWEAR IN THE AMOUNT OF $12.15 PLUS TAX EACH FOR YOUTH SOCCER UNIFORMS FOR THE FALL 2013 AND SPRING 2014 SEASONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #13-06 and authorizes a contract with Challenger Teamwear in the amount of$12.15 plus tax each for youth soccer uniforms for the Fall 2013 and Spring 2014 seasons. PASSED and APPROVED this 4`h day of June, 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer A. 1 RFP#13-06 Challenger Teamwear Page 2 of 2 City of Fayetteville Staff Review Form A g EPA Region 6 Wetland City Council Agenda items Program Development Grant and Page 1 of 2 Contracts, Leases or Agreements 6/4/2013 City Council Meeting Date Agenda Items Only Sarah Wrede Engineering Development Services Submitted By Division Department Action Required: A resolution to authorize the City to apply for lupto from the EPA Region 6 Wetland Program Development Grant for an Assessment of City Streams. 41U,500.6Q /yt✓ $ 25,000.00 $ 228,499.99 Stormwater Quality Mgmt/Nutnent Reduct Cost of this request Category/Project Budget Program Category/Project Name 4470.9470.5817.00 $ 75,104.86 Bridge&Drainage Improvements Account Number Funds Used to Date Program/Project Category Name 02097 $ 153,395.13 Sales Tax Capital Improvement Project Number Remaining Balance Fund Name Budgeted Item 0 Budget Adjustment Attached d 9 .5-/17/ 13 Previous Ordinance or Resolution# Departmen ' ecto Date Original Contract Date: Original Contract Number: COY'Ato[rrnney Date `-SCA _ �^ s 2.01 05-I7-13P03:37 RCVD Finance and Internal Services Director Date Received in City i�G �""�"�• Clerk's Office I� y� rYK•/•Yvv Chief of Se Date fEKTJREDA Received in _ Mayor's Office Mayor r Comments: Revised January 15,2009 A.9 EPA Region 6 Wetland Program Development Grant Page 2 of 2 RESOLUTION NO. A RESOLUTION APPROVING APPLICATION FOR AN EPA REGION 6 WETLAND PROGRAM DEVELOPMENT GRANT IN AN AMOUNT UP TO $132,500.00 FOR AN ASSESSMENT OF CITY STREAMS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves applying for an EPA Region 6 Wetland Program Development Grant in an amount up to $132,500.00 for an assessment of City streams. PASSED and APPROVED this 4th day of June, 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH,City Clerk/Treasurer City of Fayetteville Staff Review Form A. 12 Bid#13-30 Benchmark f Inc. City Council Agenda Items construction Page 1 of 12 and g Contracts, Leases or Agreements June 4th, 2013 City Council Meeting Date Agenda Items Only Brian Pugh Solid Waste and Recycling Transportation Services Submitted By Division Department Action Required: Resolution to award bid 13-30 in the amount of$27,900 to Benchmark Construction and approve a project contingency in the amount of$5,580.00. $ 27,900.00 $ 198,898.00 Materials Facility Recovery Improvements Cost of this request Category/Project Budget Program Category/Project Name 5500.5080.5816.00 $ - Solid Waste Improvements Account Number Funds Used to Date Program/Project Category Name 07012/1 $ 198,898.00 Solid Waste Project Number Remaining Balance Fund Name Budgeted Item F—)1-1 Budget Adjustment Attached Previous Ordinance or Resolution# ep ant Director Da Original Contract Date: ZD Original Contract Number: Ci orney14, Date CXA Finance and Internal Services Director Date Received in City Clerk's Office XlCh'iltfff Date ENIFRm Received in 2 Mayor's Office Mayor Da e Comments: Revised January 15,2009 A. 12 Bid#13-30 Benchmark T'veleMile Construction of NWA Inc. THE CITY OF FAYETTEVILLE,,4�GP11�9b1 DEPARTMENT CORRESPONDENCE ARKANSAS Council Meeting of June 4, 2013 To: Mayor and City Council Thru: Don Marr, Chief of Staff From: Chris Brown, City Enginee>lf4t�5 Date: May 28, 2013 Subject: Solid Waste Transfer Station Tipping Floor Replacement PROPOSAL: Bids were received on May 28, 2013 for the replacement of the concrete floor at the Solid Waste Transfer Station on Happy Hollow Road. 4 bids were received, ranging from a high of $71,176.29 to a low of $27,900. The low bid was submitted by Benchmark Construction of NWA, Inc. Benchmark Construction has provided this type of work for the City in the past, and has recently constructed an outdoor concrete slab at the solid waste facility's compost site. RECOMMENDATION: Staff recommends approval of the bid from Benchmark Construction of NWA, hic, and approval of a contingency in the amount of$5,580, representing 20%of the construction bid. BUDGET IMPACT: This project will be funded from the Materials Facility Recovery Improvements Project in the Solid Waste Fund ii i A. 12 Bid#13-30 Benchmark Construction of NWA, Inc. Page 3 of 12 RESOLUTION NO. A RESOLUTION AWARDING BID #13-30 AND AUTHORIZING A CONTRACT WITH BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $27,900.00 FOR THE CONSTRUCTION OF A REPLACEMENT CONCRETE FLOOR FOR THE SOLID WASTE TRANSFER STATION ON HAPPY HOLLOW ROAD, AND APPROVING A PROJECT CONTINGENCY OF $5,580.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-30 and authorizes a contract with Benchmark Construction of NWA, Inc. in the amount of $27,900.00 for the construction of a replacement concrete floor for the solid waste transfer station on Happy Hollow Road, and further approves a project contingency in the amount of $5,580.00. PASSED and APPROVED this 4th day of June, 2013. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH,City Clerk/Treasurer A. 12 Bid#13-30 Benchmark .�. Construction of NWA, Inc. Page 4 of 12 BID: 13-30 ARKANSAS DATE: 3 TIME: 10:000aYeviCITY OF FAYE T TEVILLE Bid 13-30, Construction - Solid Waste Concrete Floor Replacement s: b xiata5 7 Backus Concrete $ 54,500.00 2 Benchmark Construction of NWA, Inc. $ 27,900.00 3 GRR Land Co., LLC/ Rip Gresham Construction $ 71,176.29 4 LJB Construction, Inc. $ 54,473.00 'NOTICE:Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: Ajt '�-8- 13 FOREN, CH AGENT ITNESS DATE