HomeMy WebLinkAbout2011-11-15 - Agendas - Final Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 15, 2011
A meeting of the Fayetteville City Council will be held on November 15, 2011 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
1. Digital Cities Award
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the November 1, 2011 City Council meeting minutes. APPROVED
2. Bid #11-57 Diamond International: A resolution awarding Bid#11-57 and approving a
contract with Diamond International of Lowell in the amount of $94,703.40 for the
purchase of one (1) 2012 International 7300 diesel truck with belly plow and dump body
for the use by the Transportation Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 195-11
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Bid #11-61 Associated Fiberglass Enterprise: A resolution awarding Bid #11-61 and
approving a contract with Associated Fiberglass Enterprise in the amount of$23,814.16
for the purchase of a 6,000 gallon alum storage tank for the Noland Wastewater
Treatment Facility.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 196-11
4. 2011 Bulletproof Vest Partnership Program: A resolution authorizing acceptance of a
fifty percent (50%) matching grant award from the 2011 Bulletproof Vest Partnership
Program in the amount of$4,550.00 for the replacement of fifteen (15) body armor vests,
and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 197-11
5. Fayetteville Police Department Policies: A resolution approving Fayetteville Police
Department Policies 1.1.1 Law Enforcement Agency Role, 1.2.2 Warrantless Detention,
Search and Seizure, and 1.2.4 Domestic Violence.
THIS ITEM WAS REMOVED FROM CONSENT FOR DISCUSSION.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 198-11
6. Prism Education Center: A resolution approving a lease with Prism Education Center
for property located at 2190 South Razorback Road pursuant to the Community
Development Block Grant Public Facility Lease Program.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 199-11
7. Wilson Park Bench Donation: A resolution to approve the donation of a public bench
in Wilson Park and to thank Jimmy and Jeanie Hill for this donation.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 200-11
B. Unfinished Business:
1. Parking Revenue Improvement Bonds: An ordinance authorizing the issuance and
sale of not to exceed $6,500,000 of Parking Revenue Improvement Bonds by the City of
Fayetteville, Arkansas for the purpose of financing all or a portion of the costs of
acquisition, construction and equipping of a parking deck facility, authorizing the
execution and delivery of a trust indenture pursuant to which the bonds will be issued and
secured; authorizing the execution and delivery of an official statement pursuant to which
the bonds will be offered; authorizing the execution and delivery of a bond purchase
agreement providing for the sale of the bonds; authorizing the execution and delivery of a
continuing disclosure agreement; and prescribing other matters relating thereto. This
ordinance was left on the First Reading at the November 1, 2011 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5457
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
2. Sales Tax Capital Fund: An ordnance to enact §34.09 Sales Tax Capital Fund of the
Code of Fayetteville. This ordinance was left on the Second Reading at the November
1, 2011 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5458
C. New Business:
1. Amend Chapter 178 (ADM 11-3932 UDC Chapter 178 Outdoor Vendors): An
ordinance to amend §178.03 Sidewalk Vendors of the Unified Development Code to
clarify cart requirements.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5459
2. C112M Hill Engineers, Inc. Amendment No. 2: A resolution approving contract
Amendment No. 2 with CH2M Hill Engineers, Inc. in the amount of$6,656,934.00 for
operation, maintenance, management and engineering services for city wastewater
treatment facilities and systems, and approving a $70,000.00 contract contingency.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 201-11
3. AT&T Arkansas Plexar Telephone Line Services: An ordinance waiving competitive
bidding and approving a contract with AT&T Arkansas in the amount of$91,200.00 for
Plexar Telephone line services.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5460
4. AT&T Arkansas Managed Internet Services: An ordinance waiving competitive
bidding and approving a contract with AT&T Arkansas in the amount of$22,548.00 for
managed internet services.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5461
5. Ambulance Services Interlocal Agreement: A resolution approving an amendment to
the Interlocal Agreement for Ambulance Services.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 202-11
6. Community Access Television, Inc.: A resolution to renew with slight modifications
the second year of the contract with Community Access Television, Inc. in the amount of
$93,000.00 to operate the Public Access Channel throughout 2012.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 203-11
7. 2012 Annual Budget and Work Program: A resolution adopting the 2012 Annual
Budget and Work Program.
TABLED TO THE DECEMBER 6, 2011 CITY COUNCIL MEETING
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
8. ADM 11-3782 Cottage House Development: An ordinance to enact §164.22 Cottage
Housing Development into the Unified Development Code, to amend §162.01 to add
(RR) Unit 44 Cottage Housing Development and to amend Chapter 161 Zoning District
to authorize Cottage Housing Developments as a right in multi-family residential districts
and as a conditional use in single family residential districts.
LEFT ON THE SECOND READING
City Council Tour:
Announcements:
Adjournment: 8:20 p.m.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
(a) Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
(b) Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
(c) Old business and new business.
(1) Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
(ii) Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
(d) Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City Council Meeting: November 15, 2011 Adjourn:
Subject: Roll
Adams
Lewis
Gray
Boudreaux
Kinion
Petty
Tennant
Ferrell
Mayor Jordan
g -n
Subject:
Motion To:
Motion By:
Seconded:
Adams
Lewis
Gray
Boudreaux
Kinion
Petty
Tennant
Ferrell
Mayor Jordan
City Council Meeting: November 15,2011
Subject: Consent
D i
Motion To: v" dq 4
Motion By:
i
Seconded: k ,
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Adams
Lewis
Gray ✓
Boudreaux d'
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Petty
iU I&pkTennant e�
( C ;eS Ferrell
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Subject: .. R44-owja
Motion To: (1
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Motion By: P Y P
Seconded: uexu 1t
Adams
Lewis ✓ ,/
Gray ✓ i/
POq dz� Boudreaux ✓ ✓
Kinion ✓ ✓
Petty i/ �✓
Tennant ✓ ✓
Ferrell ✓
Mayor Jordan
8'D 9'0
City Council Meeting: November 15,2011
Subject: Parking Revenue Improvement Bonds
Motion To: rid r boJ P&4,a.",;
Motion By: I
Seconded: t,
B. 1 Adams ✓
Unfinished Lewis i/ ✓ ✓
Business Gray !/ ✓ ✓
Boudreaux / ✓ ✓
Kinion VZ ✓
p Petty ✓ �/
Tennant ✓ .r ✓
Ferrell i/ ✓ '�
Mayor Jordan
P-O
Subject: Sales Tax Capital Fund
Motion To: nn �
3 f ttr�F 3S?o
Motion By:
Seconded:
B. 2 Adams �/ ✓ i/
Unfinished Lewis �/ �/ r✓
Business Gray
Cis: QMDBoudreaux ✓ ✓�
PKinion V,-
Petty Petty �/ �✓ ✓
Tennant ✓ ✓
Ferrell
`.�� Mayor Jordan
City Council Meeting: November 15, 2011
Subject: Amend Chapter 178 (ADM 11-3932 UDC Chapter 178 Outdoor Vendors)
Motion To: and
3r
Motion By: IS61A At
Seconded:
C. 1 Adams ✓
New Lewis f ✓
Business Gray i/ e✓
Boudreaux ✓ ✓ w®`
Kinion i/ t✓ e�
P Petty ,/ +/� c✓
Tennant ✓ ✓' d✓
Ferrell Q�sSEs�f8r tna ✓ �'
5'( Mayor Jordan
Subject: CH2M Hill Engineers, Inc.Amendment No. 2
Motion To:
Motion By: EQ,JU DJ WL
Seconded:
C. 2 Adams ✓
New Lewis ✓
Business Gray ✓
Boudreaux ✓
Kinion
Petty `✓
Tennant t✓
Ferrell
Mayor Jordan
"U
City Council Meeting: November 15,2011
Subject: AT&T Arkansas Plexar Telephone Line Services
Motion To:
J-Ad R, J
/
Motion By:
Seconded:
r
C.3 Adams V", t/` ✓
New Lewis ✓ r✓
Business Gray ,/ �✓ �/
Boudreaux ✓ ✓ �/
Kinion �✓ s.�"" ✓
Petty �/' ',� ✓
Tennant ✓ �"'
Ferrell ✓ ✓
5NUO Mayor Jordan
Subject: AT&T Arkansas Managed Internet Services
Motion To: 4 e Ftf'}
Motion By: T {
Seconded: rs
C. 4 Adams ✓
New Lewis /� ✓ ✓
Business Gray ✓ ✓ a✓
Boudreaux ✓ ✓ �'
pq4/mj Kinion ✓ gs _t
Petty ✓ t✓ e✓
Tennant
Ferrell
Mayor Jordan
City Council Meeting: November 15,2011
Subject: Ambulance Services Interlocal Agreement
Motion To:
Motion By:
Seconded:
C. 5 Adams
New Lewis
Business Gray
Boudreaux i!
Kinion v�
Petty
Tennant �^
Ferrell
Ua_ I I Mayor Jordan
8-0
Subject: Community Access Television, Inc
Motion To:
Motion By:
Seconded:
C. 6 Adams
New Lewis
Business Gray f
Boudreaux
Kinion as
Petty a
Tennant ,
Ferrell
Mayor Jordan
City Council Meeting: November 15, 2011
Subject: 2012 Annual Budget and Work Program
Motion To:
Motion By:
Seconded: 20-3
C 7 Adams
New Lewis
Business Gray
Boudreaux
r
Kinion
` Petty
Ek� Tennant t�
Ferrell
Mayor Jordan
d �
Subject: ADM 11-3782 Cottage House Development
Motion To: Ad
Motion By: 6
Seconded:
C. 8 Adams
New Lewis Vol"
Business Gray
Boudreaux
Kinion
l Petty tf
Tennant
Ferrell t/
Mayor Jordan
g0
Tavete-di Departmental Correspondence
aL
/ Afl KANSAS
• • DEPARTMENT
TO: Mayor Jordan Kit waefln,s
City Attorney
THRU: Sondra Smith, City Clerk Jason B.Kelley
Assistant City Attorney
FROM: Kit Williams,City Attorney
DATE: November 16, 2011
RE: Resolutions and Ordinances prepared by the City Attorney's Office and
passed at the City Council meeting of November 15,2011
1. Bid #11-57 Diamond International: A resolution awarding Bid #11-57
AND APPROVING A CONTRACT WITH Diamond International of Lowell in
the amount of $94,703.40 for the purchase of one 2012 International 7300 Diesel
Truck with belly plow and dump body for use by the Transportation Division.
2. Bid #11-61 Associated Fiberglass Enterprise: A resolution awarding Bid
#11-61 and approving a contract with Associated Fiberglass Enterprise in the
amount of$23,814.16 for the purchase of a 6,000 gallon alum storage tank for the
Noland Wastewater Treatment Facility.
3. 2011 Bulletproof Vest Partnership Program: A resolution authorizing
acceptance of a 50% matching grant award form the 2011 Bulletproof Vest
Partnership Program in the amount of $4,550.00 for the replacement of 15 body
armor vests, and approving a budget adjustment.
4. Fayetteville Police Department Policies: A resolution approving
Fayetteville Police Department Policies 1.1.1 Law Enforcement Agency Role,
1.2.2 Warrantless Detention, Search and Seizure, and 1.2.4 Domestic Violence.
5. Prism Education Center: A resolution approving a Lease with Prism
Education Center for property located at 2190 South Razorback Road pursuant to
the Community Development Block Grant Public Facility Lease Program.
6. Wilson Park Bench Donation: A resolution to approve the donation of a
public bench in Wilson Park and to thank Jimmy and Jeanie Hill for this donation.
7. Parking Revenue Improvement Bonds: An ordinance authorizing the
issuance and sale of not to exceed $6,500,000.00 of Parking Revenue Improvement
Bonds by the City of Fayetteville, Arkansas for the purpose of financing all or a
portion of the costs of acquisition, construction and equipping of a parking deck
facility; authorizing the execution and delivery of a Trust Indenture pursuant to
which the bonds will be issued and secured; authorizing the execution and delivery
of an Official statement pursuant to which the bonds will be offered; authorizing
the execution and delivery of a Bond Purchase Agreement providing for the sale of
the bonds; authorizing the execution and delivery of a Continuing Disclosure
Agreement; and prescribing other matters relating thereto.
8. Sales Tax Capital Fund: An ordinance to enact §34.09 Sales Tax Capital
Fund of the Code of Fayetteville.
9. Amend ADM 11-3932 UDC Chapter 178 Outdoor Vendors: An
ordinance to amend §178.03 Sidewalk Vendors of the Unified Development Code
to clarify cart requirements.
10. C112M Hill Engineers, Inc. Amendment No. 2: A resolution approving
contract Amendment No. 2 with CH2M Hill, Engineers, Inc. in the amount of
$6,656,934.00 for operation, maintenance, management and engineering services
for City Wastewater Treatment Facilities and Systems and approving a $70,000.00
contract contingency.
11. AT&T Arkansas Plexar Telephone Line Services: An ordinance waiving
competitive bidding and approving a contract with AT&T Arkansas in the amount
of$91,200.00 for Plexar telephone line services;
12. AT&T Arkansas Managed Internet Services: An ordinance waiving
competitive bidding and approving a contract with AT&T Arkansas in the amount
of$22,548.00 for managed internet services.
13. Ambulance Services Interlocal Agreement: A resolution approving an
amendment to the Interlocal Agreement for Ambulance Services.
14. Community Access Television, Inc.: A resolution to renew with slight
modifications the second year of the contract with Community Access Television,
Inc. in the amount of$93,000.00 to operate the Public Access Channel throughout
2012.
2
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
November 15, 2011
A meeting of the Fayetteville City Council will be held on November 15, 2011 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
1. Digital Cities Award
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the November 1, 2011 City Council meeting minutes.
2. Bid #11-57 Diamond International: A resolution awarding Bid#11-57 and approving a
contract with Diamond International of Lowell in the amount of $94,703.40 for the
purchase of one (1) 2012 International 7300 diesel truck with belly plow and dump body
for the use by the Transportation Division.
3. Bid #11-61 Associated Fiberglass Enterprise: A resolution awarding Bid #11-61 and
approving a contract with Associated Fiberglass Enterprise in the amount of$23,814.16
for the purchase of a 6,000 gallon alum storage tank for the Noland Wastewater
Treatment Facility.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
4. 2011 Bulletproof Vest Partnership Program: A resolution authorizing acceptance of a
fifty percent (50%) matching grant award from the 2011 Bulletproof Vest Partnership
Program in the amount of$4,550.00 for the replacement of fifteen (15) body armor vests,
and approving a budget adjustment.
5. Fayetteville Police Department Policies: A resolution approving Fayetteville Police
Department Policies 1.1.1 Law Enforcement Agency Role, 1.2.2 Warrantless Detention,
Search and Seizure, and 1.2.4 Domestic Violence.
6. Prism Education Center: A resolution approving a lease with Prism Education Center
for property located at 2190 South Razorback Road pursuant to the Community
Development Block Grant Public Facility Lease Program.
7. Wilson Park Bench Donation: A resolution to approve the donation of a public bench
in Wilson Park and to thank Jimmy and Jeanie Hill for this donation.
B. Unfinished Business:
1. Parking Revenue Improvement Bonds: An ordinance authorizing the issuance and
sale of not to exceed $6,500,000 of Parking Revenue Improvement Bonds by the City of
Fayetteville, Arkansas for the purpose of financing all or a portion of the costs of
acquisition, construction and equipping of a parking deck facility, authorizing the
execution and delivery of a trust indenture pursuant to which the bonds will be issued and
secured; authorizing the execution and delivery of an official statement pursuant to which
the bonds will be offered; authorizing the execution and delivery of a bond purchase
agreement providing for the sale of the bonds; authorizing the execution and delivery of a
continuing disclosure agreement; and prescribing other matters relating thereto. This
ordinance was left on the First Reading at the November 1, 2011 City Council meeting.
Left on the First Reading
2. Sales Tax Capital Fund: An ordnance to enact §34.09 Sales Tax Capital Fund of the
Code of Fayetteville. This ordinance was left on the Second Reading at the November
1, 2011 City Council meeting.
Left on the Second Reading
C. New Business:
1. Amend Chapter 178 (ADM 11-3932 UDC Chapter 178 Outdoor Vendors): An
ordinance to amend §178.03 Sidewalk Vendors of the Unified Development Code to
clarify cart requirements.
2. C112M Hill Engineers, Inc. Amendment No. 2: A resolution approving contract
Amendment No. 2 with CH2M Hill Engineers, Inc. in the amount of$6,656,934.00 for
operation, maintenance, management and engineering services for city wastewater
treatment facilities and systems, and approving a $70,000.00 contract contingency.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. AT&T Arkansas Plexar Telephone Line Services: An ordinance waiving competitive
bidding and approving a contract with AT&T Arkansas in the amount of$91,200.00 for
Plexar Telephone line services.
4. AT&T Arkansas Managed Internet Services: An ordinance waiving competitive
bidding and approving a contract with AT&T Arkansas in the amount of$22,548.00 for
managed internet services.
5. Ambulance Services Interlocal Agreement: A resolution approving an amendment to
the Interlocal Agreement for Ambulance Services.
6. Community Access Television, Inc.: A resolution to renew with slight modifications
the second year of the contract with Community Access Television, Inc. in the amount of
$93,000.00 to operate the Public Access Channel throughout 2012.
7. 2012 Annual Budget and Work Program: A resolution adopting the 2012 Annual
Budget and Work Program.
8. ADM 11-3782 Cottage House Development: An ordinance to enact §164.22 Cottage
Housing Development into the Unified Development Code, to amend §162.01 to add
(RR) Unit 44 Cottage Housing Development and to amend Chapter 161 Zoning District
to authorize Cottage Housing Developments as a right in multi-family residential districts
and as a conditional use in single family residential districts.
City Council Tour:
Announcements:
Adjournment:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
(a) Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
(b) Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
(c) Old business and new business.
(1) Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
(ii) Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
(d) Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
C.2
CH2M Hill Engineers, Inc.
Amendment No.2
Page 1 of 2
RESOLUTION NO.
A RESOLUTION APPROVING CONTRACT AMENDMENT NO. 2 WITH
CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $6,656,934.00 FOR
OPERATION, MAINTENANCE, MANAGEMENT AND ENGINEERING
SERVICES FOR CITY WASTEWATER TREATMENT FACILITIES AND
SYSTEMS,AND APPROVING A $70,000.00 CONTRACT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Contract Amendment No. 2 with C142M Hill Engineers, Inc., a copy of which is attached as
Exhibit "A", in the amount of $6,656,934.00 for operation, maintenance, management and
engineering services for city wastewater treatment facilities and systems.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
$70,000.00 contract contingency.
PASSED and APPROVED this 15th day of November, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN,Mayor SONDRA E. SMITH, City Clerk/Treasurer
C.2
CH21M Hill Engineers, Inc.
Amendment No.2
Page 2 of 2
C.7
2012 An a� dget @nQ Work Pr ogr m
Page 1 f �ye o ontent5
Budget Message
City of Fayetteville, Arkansas
2012 Annual Budget Budget Process & Policies
and
Work Program
City Council and Other Elected Officials Fund Summaries
Adella Gray, Ward 1 - Position 1
Brenda Boudreaux, Ward 1 - Position 2
Mark Kinion, Ward 2 - Position 1
Matthew Petty, Ward 2 - Position 2
Justin Tennant, Ward 3 - Position 1
Bobby Ferrell, Ward 3 - Position 2 Personnel Summary
Rhonda Adams, Ward 4 - Position 1
Sarah Lewis, Ward 4 - Position 2
Kit Williams, City Attorney
Sondra Smith, City Clerk/Treasurer
Rudy Moore, District Judge
Submitted by Capital & Debt
Lioneld Jordan, Mayor
Don Marr, Chief of Staff
Paul A. Becker, Finance Director
Greg Tabor, Acting Police Chief
David Dayringer, Fire Chief
Appendix
Prepared by
Kevin Springer, Budget Director
Barbara Fell, Senior Financial Analyst
Liz Hutchens, Financial Analyst
Index
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2012 Annual Budget and Work Program
Page 2 of 242
aye I re;i le
ARKANSAS
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result
of a volunteer team of employees charged with creating a
mission statement that expressed the service core of City
operations, reflected our b eliefs concerning City services,
and was easy to remember. All City employees were given
an opportunity to provide input for the mission statement.
The mission state ment was then adopted by t he City
Council and is as follows:
To protect and improve our quality of life by
listening to and serving the people with pride
and fairness
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Table of Contents
Budget Message:
Transmittal Memo from the Mayor to Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .I-II
Budget Executive Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .III-XII
Budget Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .XIII
Budget Process and Policies:
Budget Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
BudgetFlowchart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Financial Policies:
RevenuePolicy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Expenditure Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5
DebtPolicy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Reserve Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Investment and Cash Management Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6
capital Improvement Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Financial Reporting Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Administrative Procedures to Adjust the Approved Budget. . . . . . . . . . . . . . . . . . . . . . .7-8
Budget organizational structure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-10
Consolidated Fund - Department - Program Structure. . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Fund summaries:
Chart of Fund Types - Governmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Chart of Fund Types - Proprietary & Fiduciary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
sources and uses of Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Multi-Year Comparison - Adopted Budget Expenditures. . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Governmental Funds:
General Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17-25
Fundsummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27-38
special Revenue Funds:
Street Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39-40
Fundsummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42-43
Parking Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
FundSummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
community Development Block Grant Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Fundsummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
EDI Attainable Housing Grant Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
FundSummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
special state Grants Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
FundSummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
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Table of Contents
Energy Block Grant Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
Fundsummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
Parks Development Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
FundSummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Impact Fee Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
FundSummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Activity Expenditure summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Drug Law Enforcement Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Fundsummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Debt Service Funds:
Fire Bond Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Fundsummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
TIF Bond Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
FundSummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Wastewater Improvements sales Tax Bond Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
FundSummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Capital Projects Funds:
Replacement & Disaster Recovery Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
Fundsummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
Activity Expenditure summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Sales Tax Capital Improvements Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Fundsummary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95
Capital Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96-97
Wastewater System Improvements Project Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Fund Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Activity Expenditure summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101
Sales Tax Construction Bond Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Fund summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
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Table of Contents
Enterprise Funds:
Water & Sewer Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107-109
Operating Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110-111
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112-115
solid waste Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117-118
Operating Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119-120
Activity Expenditure summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121-122
Airport Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123-124
operating Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125-126
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
Town Center and Parking Facility Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129
Operating Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Trust Funds:
Police Pension Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
Operating Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134
Activity Expenditure summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Fire Pension Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137
operating Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139
Internal service Funds:
shop Fund:
Fund Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141
operating Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142-143
Activity Expenditure Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Personnel summary:
Personnel summary Full Time Equivalent Basis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145
Personnel variation summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .146
Personnel History (2002-2012) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147
Personnel summary by Activity & Fund. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148
Personnel by Activity & Division - Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149-150
Personnel by Activity & Division (Detail) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151-162
Frozen Positions by Activity & Division. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163-164
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Table of Contents
capital & Debt:
Capital Improvements Program Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165-167
capital Improvements Program Directional Information. . . . . . . . . . . . . . . . . . . . . .168-170
capital Projects Summary (2012) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .171
Capital Projects Comprehensive Detail (2012) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172-174
capital Budget (2012) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175-186
DebtPosition. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187
Description of outstanding Bonds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188-189
schedule of Bonds outstanding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .190
Debt Service Payment Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .191
Legal Debt Margin Computation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192
Debt to Maturity schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .193
Appendix:
organizational chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .195
List of Elected Officials, Administrative officials, & Management Staff. . . . . . .196
Outside Agency Funding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197
Acronyms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .198-199
Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200-205
Index•
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207-209
C.7
Fay�4*1 K—Tle 2012 Annual Budget and Work Program
Page 7 of 242
THE CITY OF FAYETTEVILLE,ARKANSAS
November 8, 2011
Members of City Council and
Citizens of Fayetteville
I am pleased to submit my proposed budget for 2012 for the City of Fayetteville. This
budget has been prepared in accordance with the Arkansas Statutes and City
Ordinances that require the Mayor, under the aldermanic form of government, to
submit to the City Council the annual budget for approval. This budget allocates
necessary funding for all municipal operations as well as necessary adjustments to the
Capital Improvements Program for 2012.
Once again, the budget was formulated in the context of my primary budget goals
considering current economic conditions.
2012 Budgetary Goals
Mygoalscontinue to be asfollows
• To provide the same level of servicesto the public if possible
• To retain the workforce at the current level fornecessary personnel but to
evaluate the necessity of refilling open positions
• To avoid increasesin taxesto the citizen bykeeping the millage rate the same
a s 2010
• To continue to provide servicesto the citizen in the most efficient and effective
mannerpossible
• To fund needed Capita/Imp rovementsto the greatest extent possible
• To scrutinize all City fund typesforpossible reductions
Financial Environment
The local economic conditions in Fayetteville have improved in fiscal 2011 when
compared to the prior two years of my administration. Sales taxes are up
approximately 4% compared to prior year and 6% compared to budget through the
end of the third quarter of fiscal 2011 . The City has also experienced a moderate
increase in building activity. Unfortunately unemployment still remains at 6.6%, which
does compare favorably to the rest of the State and Nation but still is high for
Fayetteville historically. The specter of national economic problems also looms large.
For these reasons, this budget has been formulated on conservative revenue and
expenditure estimates.
Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701
THE CITY 4RWAT PY,,41d.f, „ram
age S Or
For 2012, we have forecasted all revenue sources to be equal to 2011 projections. The
frozen positions I have directed in the past will be continued. Many of the cuts made
during the previous two years will remain in force. However, since we still face a
potential shortfall in the General Fund of approximately $500,000, 1 have not included
salary increases in my proposed budget. At the close of the 2011 fiscal year, I intend to
analyze the City's financial position and if at all possible recommend a salary package
for employees to the Council.
Conclusion
This budget is based on realistic revenue and expenditure estimates. I believe that it
continues to provide for the best possible level of services while still guarding against
possible weakening economic conditions.
2011 has been another busy year for the City and together we have accomplished a
great deal. With the combined efforts of this Administration and City Council support, I
am confident that we will meet the challenges facing the City and continue to provide
our citiz s superior service levels.
Lioneld Jorda ayor
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ff
Tayrddoi le 202 Annual Budget and Work Program
Page g of 242
THE CITY OF FAYETTEVILLE,ARKANSAS
November 8, 2011
Mayor Lioneld Jordan, Members of the City Council and
Citizens of Fayetteville:
The budget being presented is a 2012 operating budget. It does not include re-budgets
that represent programs approved and appropriated in prior years which as of the end
of fiscal 2011 remain uncompleted. Re-budgets also include amounts generated by
previous bond issues in the Capital Project Funds which remain unspent as of December
31, 2011 and are likely to be in excess of $45,000,000. These re-budgets will be presented
for addition to the 2012 operating budget early in the first quarter of 2012.
In 2011, City and County Sales Taxes increased compared to 2010. By year end, total
sales taxes are expected to be approximately 4% over prior year. The decline in both
residential and commercial building has leveled off but fees associated with permitting
and construction are still for below 2008 levels. Water and Sewer revenue collections
have increased in fiscal 2011 due to unusually dry weather conditions during the summer
months. Fuel and rent revenues at the airport are under 2010 collections. HMR revenue
continues to increase and should finish the year up by 5%. Other fund operations are
relatively stable when compared to the prior year.
The 2012 General Fund budget represents net expenditure increases from 2011 as an
additional $253,700 was added compared to last year's budget. This was due to
required increases because of pension obligations, insurance increases, maintenance
contracts, and vehicle replacement charges. Open positions (23.1 FTEs) continue to be
frozen. Cost control measures began in 2009 and are being incorporated in the 2012
budget. Once again no salary increases are provided for in the 2012 budget.
Total reductions in the General Fund since the 2009 budget have been over$2.5 million.
A total of 23.10 FTE's have been held open, overtime has been drastically reduced, and
annual salary increases have not been given since 2009. All these measures were taken
to address revenue decreases experienced in 2009 and 2010 as the City reacted swiftly
to these economic changes.
For 2012, the General Fund budget has been formulated on the assumption that
revenues in 2012 will be essentially flat compared to current 2011 estimates. However,
the $1 million transfer from the Sales Tax Improvements Fund that was budgeted in 2011
will not be needed in 2012. The use of $498,000 from fund balance is being requested for
2012.
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III
THE CITY OF F1 ;5TTIMUFARAMaVork Program
Page 10 of 242
2012 PROPOSED BUDGETEXECUMVESUMMARY
This budget is formulated with the Enterprise Funds being budgeted on an accrual basis
except for depreciation, which is not included in the budget, and both capital
expenditures and bond principal payments which are included in the expenditure
budgets.
Governmental funds are budgeted on the modified accrual basis.
The total budget allocated by expenditure category is displayed in the following table.
Summary of Fund Expenditures by Category (In Dollars)
2012
Adopted Proposed Change In %of Total
2011 2012 Dollars Budget
Category:
Personnel Services $ 42,092,155 $ 42,466,864 $ 374,709 35.5%
Materials &Supplies 4,527,208 4,234,456 (292,752) 3.8%
Services &Charges 16,052,793 16,090,288 37,495 13.5%
Maintenance 3,975,581 4,508,422 532,841 3.4%
Fuel 2,946,398 3,460,493 514,095 2.5%
Internal Charges 3,944,052 4,354,031 409,979 3.3%
Purchased Water 6,500,000 6,500,000 0 5.5%
WWTP Operations 7,712,706 7,799,391 86,685 6.5%
Total Operating Expenses 87,750,893 89,413,945 1,663,052 74.0%
Transfers Out 1,233,000 330,600 (902,400) 1.0%
Debt Service 18,732,207 20,104,105 1,371,898 15.8%
Capital 10,798,100 11,482,350 684,250 9.1%
Total Expenses $ 118,514,200 $ 121,331,000 $ 2,816,800 100.0%
The 2012 Proposed Budget is in excess of $121.3 million. This is an increase when
compared to 2011 of $2,816,800 or 2.3%. The majority of that increase is due to changes
in debt service and capital. The total operating expenses are up $1,663,052 or 1.8%.
Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701
IV