HomeMy WebLinkAbout2010-06-15 - Agendas - Final Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
Taye
e�lle Ward 1 Position 2—Brenda Thio]
City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook
Ward 2 Position 2—Matthew Petry
City Clerk Sondra Smith Ward 3 Position I—Robert K.Rhoads
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
June 15, 2010
A meeting of the Fayetteville City Council will be held on June 15, 2010 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
Presentations, Reports and Discussion Items:
1. Nominating Committee Report—Alderman Cook APPROVED
Agenda Additions:
A. Consent:
1. Approval of the June 1, 2010 City Council meeting minutes. APPROVED
2. Bid #10-36 Dynamic Lighting Solutions: A resolution awarding Bid #10-36 and
approving the purchase of thirty-two (32) LED light fixtures and poles in the amount of
$60,935.28 from Dynamic Lighting Solutions for installation as part of the Block Street
Improvement Project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 102-10
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Bid #10-39 Chevrolet of Fayetteville: A resolution awarding Bid#10-39 and approving
the purchase of one (1) 2011 Chevrolet Tahoe K-9 unit from Chevrolet of Fayetteville in
the amount of$26,997.00 for use by the Fayetteville Police Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 103-10
4. Bid #10-40 Dynamic Lighting Solutions: A resolution awarding Bid #10-40 and
approving the purchase of thirty-three (33) LED light fixtures and poles in the amount of
$60,351.89 from Dynamic Lighting Solutions for installation on Scull Creek Trail
between North Street and Maple Avenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 104-10
5. Vermeer Corporation: A resolution authorizing the purchase of one (1) 521 Wildcat
Trommel Screener from Vermeer Corporation through an NJPA bid in the amount of
$195,693.65 for use by the Solid Waste Division, and approving a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 105-10
6. 2009 Edward Byrne Memorial Justice Assistance Grant: A resolution authorizing
acceptance of a 2009 Edward Byrne Memorial Justice Assistance Grant in the amount of
$30,000.00 for drug enforcement equipment and supplies for the Fayetteville Police
Department, and approving a budget adjustment recognizing the grant revenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 106-10
7. Garver, LLC Amendment No. 2: A resolution approving Amendment No. 2 to the
contract with Garver, LLC in the amount of $196,350.00 for additional design and
construction phase services for the Cato Springs Road Improvement Project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 107-10
8. Fayetteville Expressway Economic Development Corridor Project: A resolution
expressing the willingness of the City of Fayetteville to utilize federal-aid funds for
expansion of Van Asche Drive from Garland Avenue to Gregg Avenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 108-10
9. Off Street Parking Development Appointment: A resolution to approve the
appointment of four members of the Board of Improvement of the Downtown Off Street
Parking Development District No. 1 of the City of Fayetteville.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 109-10
B. Unfinished Business:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
1. Amend Chapter §163.14 Revocation or Change of Conditional Use: An ordinance
amending §163.14 of the Unified Development Code to permit a periodic review of
conditional use permits as described herein. This ordinance was left on the First Reading
at the May 18, 2010 City Council meeting. This ordinance was left on the Second
Reading at the June 1, 2010 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5330
C. New Business:
1. Home Depot Foundation/SCI Pilot Cities Grant: A resolution authorizing application
and acceptance of a Home Depot Foundation/SCI Pilot Cities Grant in the amount of
$500,000.00 with a city matching amount of $100,000.00 to complete an affordable
housing project, develop a sustainability initiative, and perform an assessment of current
sustainability efforts.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 110-10
2. Highway 16 Improvements Project: A resolution amending resolution 101-06
expressing the willingness of the City of Fayetteville to participate in partial funding of
the proposed widening of Highway 16.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 111-10
3. RZN 10-3566 (932 Garland): An ordinance rezoning that property described in
rezoning petition RZN 10-3566, for approximately 0.84 acres, located at 932 Garland
Avenue from R-PZD, Residential Planned Zoning District 06-2256 (932 Garland), to R-
O, Residential Office and RMF-40, Residential Multi-family, 40 units per acre.
THIS ORDINANCE WAS LEFT ON THE SECOND READING.
4. ADM 09-3273 (Business Registry and License Program: An ordinance to amend the
Fayetteville code by enacting a chapter to create a business registry and to require annual
business licenses for all businesses and non-profits with locations within Fayetteville.
THIS ORDINANCE WAS LEFT ON THE SECOND READING.
5. Amend Chapter 97 Parks and Recreation: An ordinance to amend Chapter 97 Parks
and Recreation of the Code of Fayetteville to permit and regulate signs recognizing donor
contributions.
THIS ORDINANCE WAS LEFT ON THE SECOND READING.
6. Johnson Enhanced Water Service Contract: A resolution to approve a 15 year
contract for enhanced water service between Fayetteville and Johnson.
THIS ITEM WAS TABLED TO JULY 6, 2010 CITY COUNCIL MEETING
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
7. Johnson Sanitary Sewer Service Contract: A resolution to approve a 15 year contract
for sanitary sewer service between Fayetteville and Johnson.
THIS ITEM WAS TABLED TO JULY 6, 2010 CITY COUNCIL MEETING
8. Appeal of the Planning Commission's approval of ADM 10-3559 Weir Road
Subdivision.
THIS APPEAL WAS DENIED.
Announcements:
Adjournment: 8:35 p.m.
NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. If you wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to speak.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cell phones and pagers.
A copy of the City Council agenda is available at accessfayetteville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City Council Meeting: June 15,2010 Adjourn: 35 P'M
Subject: Roll
Cook
Petty
Rhoads
Ferrell
Lucas
Lewis
Gray
Thiel
Mayor Jordan
9-o
Subject: Nominating Committee Report
Motion To:
IQA CAI-0,
Motion By:
Seconded:
Cook
Petty
Qp�OC ollec�
Rhoads
Ferrell
Lucas
Lewis
Gray
Thiel
Mayor Jordan
�-o
City Council Meeting: June 15, 2010
Subject: Consent
Motion To:
Motion By: Coo
Seconded: R
Cook
Petty ✓
Rhoads
(j Ferrell
Lucas
Lewis
10 Gray r/
Thiel
" Mayor Jordan
g-a
Subject:
Motion To:
Motion By:
Seconded:
Cook
Petty
Rhoads
Ferrell
Lucas
Lewis
Gray
Thiel
Mayor Jordan
City Council Meeting: June 15,2010
Subject: Amend Chapter §163.14 Revocation or Change of Conditional Use
Motion To:
3r
Motion By:
Seconded:
B. 1 Cook ✓
Unfinished Petty ✓ '/
Business Rhoads ✓
Ferrell
Lucas ✓
^ Lewis ✓
Gray V �/
Thiel
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Cook
Petty
Rhoads
Ferrell
Lucas
Lewis
Gray
Thiel
Mayor Jordan
City Council Meeting: June 15, 2010
Subject: Home Depot Foundation/SCI Pilot Cities Grant
Motion To:
Motion By: TLJ
Seconded: s S
CA Cook �
New Petty
Business Rhoads
Ferrell f
Lucas
Lewis e/
10 Gray
1 Thiel ✓
Mayor Jordan
2-D
Subject: Highway 16 Improvements Project
Motion To:
J
Motion By:
Seconded:
C. 2 Cook
New Petty
Business Rhoads ✓
Ferrell
Lucas
Lewis ✓
l I ' Gray t�
Thiel
Mayor Jordan
$ -0
City Council Meeting: June 15,2010
Subject: RZN 10-3566 (932 Garland)
Motion To:
Motion By: An o
�l
Seconded:
C. 3 Cook
New Petty
Business Rhoads
Ferrell
Lucas ✓/
` v 5 Lewis ✓
g Gray
Thiel
Mayor Jordan
Subject: ADM 09-3273 (Business Registry and License Program
Motion To:
Motion By:
Seconded:
1
C. 4 Cook �%
New Petty
Business Rhoads
n Ferrell
Lucas
pt(' ' "' Lewis
�ort� Gray
® es Thiel
Mayor Jordan
City Council Meeting: June 15, 2010
Subject: Amend Chapter 97 Parks and Recreation
Motion To: nd
Motion By:
Seconded:
C. 5 Cook �
New Petty M
Business Rhoads ye
Ferrell
L41; 1ucas 4� Al
LewiAl
s
?, Gray 1�
NO, :z Thiel F�
,
�r
Mayor Jordan
Subject: Johnson Enhanced Water Service Contract
Motion To: -e. +0
(v -2010
Motion By: 1 tzi
Seconded:
C. 6 Cook
New Petty
Business Rhoads
Ferrell
'V Lucas
Lewis
Gray °.
Thiel
Mayor Jordan
g�
City Council Meeting: June 15,2010
Subject: Johnson Sanitary Sewer Service Contract
Motion To:
ACID
Motion By: As
Seconded:
C 7 Cook
New Petty V�
Business Rhoads
Ferrell
Lucas
Lewis
1
Gray
® Thiel
Mayor Jordan
g D
Subject: Appeal of the Planning Com mission's approval of ADM 10-3559 Weir Road Subdivision
Motion To: 7
Motion By: D i
Seconded: C
C. 8 Cook A
New Petty V-*"
Business Rhoads Al
/1 nptj Ferrell
w&4 Lucas
Lewis t,r'
Gray
Thiel N
Mayor Jordan
3"J �.ccY ✓ t( u
FAYETTEVILLE
THE CITY OF FAYETTEVILLE,ARKANSAS
KIT WILLIAMS,CITY ATTORNEY
DAVID WHITAKER,ASST.CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: Lioneld Jordan, Mayor
THRU: Sondra Smith, City Clerk
FROM: Kit Williams, City Attomeyl
k.._,
DATE: June 16, 2009 2v l p K�
RE: Resolutions and Ordinances prepared by the City Attorney's Office and
passed at the City Council meeting of June 15, 2010
1. Bid #10-36 Dynamic Lighting Solutions: A resolution awarding Bid #10-36
and approving the purchase of thirty-two LED light fixtures and poles in the amount of
$60,935.28 from Dynamic Lighting Solutions for installation as part of the Block Street
Improvement Project.
2. Bid #10-39 Chevrolet of Fayetteville: A resolution awarding Bid #10-39 and
approving the purchase of one 2011 Chevrolet Tahoe K-( Unit form Chevrolet of
Fayetteville in the amount of$26,997.00 for use by the Fayetteville police Department.
3. Bid #10-40 Dynamic Lighting Solutions: A resolution awarding Bid #10-40
and approving the purchase of thirty-three LED light fixtures and poles in the amount of
$60,351.89 from Dynamic Lighting Solutions for installation on Scull Creek Trail
between North Street and Maple Avenue.
4. Vermeer Corporation: A resolution authorizing the purchase of one 521
Wildcat Trommel Screener from Vermeer Corporation through an NJPA Bid in the
amount of$195,693.65 for use by the Solid Waste Divisions, and approving a budget
adjustment.
5. 2009 Edward Byrne Memorial Justice Assistance Grant: A resolution
authorizing acceptance of a 2009 Edward Byrne Memorial Justice Assistance Grant in
the amount of $30,000.00 for drug enforcement equipment and supplies for the
Fayetteville Police Department and approving a budget adjustment recognizing the
grant revenue.
6. Garver, LLC Amendment No. 2: A resolution approving Amendment No. 2 to
the contract with Garver, LLC in the amount of$196,350.00 for additional design and
construction phase services for the Cato Springs Road Improvement Project.
7. Fayetteville Expressway Economic Development Corridor Project: A
resolution expressing the willingness of the City of Fayetteville to utilize federal-aid
funds for expansion of Van Asche Drive from Garland Avenue to Gregg Avenue.
S. Off Street Parking Development Appointment: A resolution to approve the
appointment of four members of the Board of Improvement of the Downtown Off
Street Parking Development District No. 1 of the City of Fayetteville.
9. Home Depot Foundation Grant: A resolution authorizing application and
acceptance of a Home Deport Foundation/SCI Pilot Cities Grant in the amount of
$500,000.00, with a city matching amount of $100,000.00 to complete an affordable
housing project, develop a sustainability initiative, and perform an assessment of
current sustainability efforts.
10. Highway 16 Improvements: A resolution amending Resolution 101-06
expressing the willingness of the City of Fayetteville to participate in partial funding of
the proposed widening of Highway 16.
2
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
Taye
e�lle Ward 1 Position 2—Brenda Thio]
City Attorney Kit Williams Ward 2 Position 1 —Kyle B.Cook
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Robert K.Rhoads
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
June 15, 2010
A meeting of the Fayetteville City Council will be held on June 15, 2010 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
Presentations, Reports and Discussion Items:
1. Nominating Committee Report—Alderman Cook
Agenda Additions:
A. Consent:
1. Approval of the June 1, 2010 City Council meeting minutes.
2. Bid #10-36 Dynamic Lighting Solutions: A resolution awarding Bid #10-36 and
approving the purchase of thirty-two (32) LED light fixtures and poles in the amount of
$60,935.28 from Dynamic Lighting Solutions for installation as part of the Block Street
Improvement Project.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Bid #10-39 Chevrolet of Fayetteville: A resolution awarding Bid#10-39 and approving
the purchase of one (1) 2011 Chevrolet Tahoe K-9 unit from Chevrolet of Fayetteville in
the amount of$26,997.00 for use by the Fayetteville Police Department.
4. Bid #10-40 Dynamic Lighting Solutions: A resolution awarding Bid #10-40 and
approving the purchase of thirty-three (33) LED light fixtures and poles in the amount of
$60,351.89 from Dynamic Lighting Solutions for installation on Scull Creek Trail
between North Street and Maple Avenue.
5. Vermeer Corporation: A resolution authorizing the purchase of one (1) 521 Wildcat
Trommel Screener from Vermeer Corporation through an NJPA bid in the amount of
$195,693.65 for use by the Solid Waste Division, and approving a budget adjustment.
6. 2009 Edward Byrne Memorial Justice Assistance Grant: A resolution authorizing
acceptance of a 2009 Edward Byrne Memorial Justice Assistance Grant in the amount of
$30,000.00 for drug enforcement equipment and supplies for the Fayetteville Police
Department, and approving a budget adjustment recognizing the grant revenue.
7. Garver, LLC Amendment No. 2: A resolution approving Amendment No. 2 to the
contract with Garver, LLC in the amount of $196,350.00 for additional design and
construction phase services for the Cato Springs Road Improvement Project.
8. Fayetteville Expressway Economic Development Corridor Project: A resolution
expressing the willingness of the City of Fayetteville to utilize federal-aid funds for
expansion of Van Asche Drive from Garland Avenue to Gregg Avenue.
9. Off Street Parking Development Appointment: A resolution to approve the
appointment of four members of the Board of Improvement of the Downtown Off Street
Parking Development District No. 1 of the City of Fayetteville.
B. Unfinished Business:
1. Amend Chapter §163.14 Revocation or Change of Conditional Use: An ordinance
amending §163.14 of the Unified Development Code to permit a periodic review of
conditional use permits as described herein. This ordinance was left on the First Reading
at the May 18, 2010 City Council meeting. This ordinance was left on the Second
Reading at the June 1, 2010 City Council meeting.
Left on the Second Reading.
C. New Business:
1. Home Depot Foundation/SCI Pilot Cities Grant: A resolution authorizing application
and acceptance of a Home Depot Foundation/SCI Pilot Cities Grant in the amount of
$500,000.00 with a city matching amount of $100,000.00 to complete an affordable
housing project, develop a sustainability initiative, and perform an assessment of current
sustainability efforts.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
2. Highway 16 Improvements Project: A resolution amending resolution 101-06
expressing the willingness of the City of Fayetteville to participate in partial funding of
the proposed widening of Highway 16.
3. RZN 10-3566 (932 Garland): An ordinance rezoning that property described in
rezoning petition RZN 10-3566, for approximately 0.84 acres, located at 932 Garland
Avenue from R-PZD, Residential Planned Zoning District 06-2256 (932 Garland), to R-
O, Residential Office and RMF-40, Residential Multi-family, 40 units per acre.
4. ADM 09-3273 (Business Registry and License Program: An ordinance to amend the
Fayetteville code by enacting a chapter to create a business registry and to require annual
business licenses for all businesses and non-profits with locations within Fayetteville.
5. Amend Chapter 97 Parks and Recreation: An ordinance to amend Chapter 97 Parks
and Recreation of the Code of Fayetteville to permit and regulate signs recognizing donor
contributions.
6. Johnson Enhanced Water Service Contract: A resolution to approve a 15 year
contract for enhanced water service between Fayetteville and Johnson.
7. Johnson Sanitary Sewer Service Contract: A resolution to approve a 15 year contract
for sanitary sewer service between Fayetteville and Johnson.
8. Appeal of the Planning Commission's approval of ADM 10-3559 Weir Road
Subdivision.
Announcements:
Adjournment:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested parties may appear and be heard before the City Council. Ifyou wish to address
the City Council on an agenda item please queue behind the podium when the Chair asks for
public comment. Once the chair recognizes you, go to the podium and give your name and
address. Address your comments to the Chair, who is the presiding officer. The Chair will
direct your comments to the appropriate elected official, staff member or others for response.
Please keep your comments brief, to the point and relevant to the agenda item being
considered so that everyone has a chance to spear
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72
hour advance notice is required. For further information or to request an interpreter,please
call 575-8330.
As a courtesy please turn off all cell phones and pagers.
A copy of the City Council agenda is available at accessfayetteville.org or in the office of the
City Clerk, 113 West Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City of Fayetteville Staff Review Form A.2
Bid#10-36 Dynamic
City Council Agenda Items Page
9 1gof 6utions
and
Contracts, Leases or Agreements
6/15/2010
City Council Meeting Date
Agenda Items Only
John Coleman Sustainability
Submitted By Division Department
Action Required:
Approve the purchase of 32 LED fixtures and 32 poles from Dynamic Lighting Solutions for Block Avenue project.
$39,399.92(lights) $150,000 Energy Block Grant
$21,535.36(poles) $ 525,860.00 Block Avenue
Cost of this request Category/Project Budget Program Category/Project Name
2240.9240.5315.00(lights) $18,483.27(lights) Energy Block Grant
4470.9470.5210.00(Poles) $ 81,797.61 Block Avenue
Account Number Funds Used to Date Program/Project Category Name
09011.0030(lights) $131,516.73(lights) Energy Block Grant
02053.001 (Poles) $ 444,062.39 Block Avenue
Project Number Remaining Balance Fund Name
Budgeted Item =X Budget Adjustment Attached
7=�LQ '7 � ,3 (o Previous Ordinance or Resolution#
Departm nt Director Dafe
? Original Contract Date:
;�2 / J
C�^ — /0 Original Contract Number:
C' ney Date
" J a- -3-2o-6
Finance and Internal Services Director Date Received in City
Clerk's Office
Chiel of Staff Date
Received in Ali
Mayor's Office
�MafVorate
Comments:
Revised January 15,2009
A.2
Bid#10-36 Dynamic
Lighting Solutions
Page 2 of 6
e
Tayve e i .le
ARKANSAS
THE CITY OF FAYETTEVILLE, ARKANSAS
113 W. Mountain St.
Fayetteville, AR 72701
CORRESPONDENCE Telephone: (479) 575-8272
TO: Mayor Jordan and City Council
FROM: John Coleman, Sustainability Director'
Thru: Jeremy Pate, Development Services Director
Don Marr, Chief of Staff
DATE: May 28, 2010
SUBJECT: Block Avenue Lights
Project Description
Using funds from the Energy Efficiency and Conservation Block Grant (EECBG) as part of the
American Recovery and Reinvestment Act (ARRA), the City is set to purchase 32 LED lights at
a cost of $9,399.92 from Dynamic Lighting Solutions. Funds from the Block Avenue project will
cover the $21,535.36 cost for the 32 poles. The lights and poles will be installed on Block
Avenue.
Background
In September 2009, the City was awarded $724,900 for energy efficiency and renewable
energy projects. As part of the grant application, the City committed $150,000 from the grant
towards the installation of LED street, pedestrian, and trail lights as part of a gradual transition
towards using this technology exclusively.
The intent of the EECBG program is to push the market towards emerging technologies such
as LEDs. As we have seen with LED traffic lights in Fayetteville, the Block Avenue LEDs are
expected to last ten years or more, reduce energy consumption by greater than fifty percent,
and reduce long-term maintenance requirements.
A.2
Bid#10-36 Dynamic
Lighting Solutions
Page 3 of 6
RESOLUTION NO.
A RESOLUTION AWARDING BID #10-36 AND APPROVING THE
PURCHASE OF THIRTY-TWO (32) LED LIGHT FIXTURES AND POLES IN
THE AMOUNT OF $60,935.28 FROM DYNAMIC LIGHTING SOLUTIONS
FOR INSTALLATION AS PART OF THE BLOCK STREET IMPROVEMENT
PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-36 and approves the purchase of thirty-two (32) LED light fixtures and poles in the amount
of $60,935.28 from Dynamic Lighting Solutions for installation as part of the Block Street
Improvement Project.
PASSED and APPROVED this 15th day of June,2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN,Mayor SONDRA E.SMITH,City Clerk/Treasurer
A.2
Requisition o.: Date:
City Of Fayetteville - Purchase Order(PO) Request Lighting Solutions
(Not a Purchase Order) P.0 Number: xpe e Delivery Date:
P-Cards shall be used when possible. If a vendor does not accept P•Card,please note at the bottom (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail.Purchasing@cLfayetteville.ar us
Vendor#: Vendor Name: Mail
NEW DYNAMIC LIGHTING SOLUTIONS Yes:_ No: BLOCK AVENUE LIGHTS
Address: Fob Point: Taxable Quotes Attached
5220 SHANK ROAD Yes: x No: Yes:_ No:
City: State: Zip Code: Ship to code: Divison Head Approval:
PEARLAND TX 77581 1 217
Requester: Requester's Employee M Extension:
JOHN COLEMAN 2974 272
Item Description Quantic Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset#
1 Lights for Block Ave. 32 each 1,127.00 $36,064.00 2240.9240.5315.00 09011.0030
2
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
* Special Instructions:
Per Bid 10-36,Block Ave.LED Lighting Equipment Subtotal: $36,064.00
Tax: $3,335.92
Total: $39,399.92
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: Chief Of Staff:
Dispatch Manager: Utilities Manager: Other:
Revised 07.06.09
A.2
Bid#10-36 Dynamic
Requisition o.: Date: Lighting Solutions
City Of Fayetteville - Purchase Order (PO) Request Page 5 of 6
(Not a Purchase Order) P.0 Number: 7xpecteclrvery Date:
P-Cards shall be used when possible. If a vendor does not accept P-Card,please nate at the bottom (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail.,Purchasing&LI'ayetteville.anus
Vendor#: Vendor Name: Mail
NEW DYNAMIC LIGHTING SOLUTIONS Yes:_ No: BLOCK AVENUE POLES
Address: Fob Point: Taxable Quotes Attached
5220 SHANK ROAD Yes: x No: Yes:— No:
City: State: Zip Code: Ship to code: Divison Head Approval:
PEARLAND TX 77581 217
Requester: Requester's Employee#: Extension:
JOHN COLEMAN 2974 272
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset#
1 POLES for street lights on 32 each 616.00 $19,712.00 4470.9470.5210.00 02053.1001
Block Ave.
2
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Special Instructions:
Per Bid 10-36,Block Ave.LED Lighting Equipment;POLES for street lights Subtotal: $19,712.00
Tax: $1,823.36
Total: $21,535.36
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: Chief Of Staff:
Dispatch Manager: Utilities Manager: Other:
A.2
Bid#10-36 Dynamic
City of Fayetteville Staff Review Form A.lighting Solutions
Bi e355rr6mier
Council Agenda Items Lighting Group
Cit
. y g Page 1 of 16
and
Contracts, Leases or Agreements
City Council Meeting Date
Agenda Items Only
John Coleman / Sustainability
Submitted By Division Department
Action Required: �
Approve the purch a of 32 LED fixtures and 32 poles from Premier Lighting, Inc.for Block Avenue project.
r
$36,064(lights) d $150,000 ,/ Energy Block Grant
$19,712 poles) ASZS,`rb�• Block Avenue
Cost of this request Category/Proje Budget Program Category/Project Name
2240.9240.5315.00(lights) cY, $1 ,483.27(lights) Energy Block Grant
4470.9470. .0 Poles) $ A - Block Avenue
Account Number Funds sed to Date Program/Project Category Name
09011.0030(lights) $131 16.73(lights) ` Energy Block Grant
02053.001 (Poles) $ C� Cto2 •39 S Block Avenue -
Project Number emaining Balance Fund Name
Budgeted Its �X BudAdjustment Attached
J5 Z$ o Previous Ordinance or Resolution#
Depanm t Director Dat
Original Contract Date:
(O Original Contract Number:
City Aftionney VDate
5•Z8- to EtFTr�,ry
Finance and Internal Services irector Date Received in City L
Clerk's Office 5r Zg110 F�,jM1'kC ,
hi of Sto Date \ -
/ Received in
�y •/ \ Mayor's Office
Mayor / a e D
Comments:
Revised January 15,2009
City of Fayetteville Staff Review Form A.4
Bid#10-40 Dynamic
City Council Agenda Items Lighting Solutions
and Page 1 of 6
Contracts, Leases or Agreements
6/15/2010
City Council Meeting Date
Agenda Items Only
John Coleman Sustainability
Submitted By Division Department
Action Required:
Approve purchase of 33 LED light fixtures and poles from Dynamic Lighting Solutions on Scull Creek Trail to be
installed on the section from North Street to Maple Avenue
$46,363.52(lights) - $150,000(lights) Energy Block Grant
$13,988.37(poles) $ 1,248,847.00 Trails
Cost of this request Category/Project Budget Program Category/Project Name -
2240.9240.5315.00(lights) $18,483.27(lights) Energy Block Grant
4520.9550.5814.05(poles) $ 130,894.00 Trails
Account Number Funds Used to Date Program/Project Category Name
09011.0030(lights) $131,516.73(lights) Energy Block Grant
06036.1004(poles) $ 1,117,953.00 Trails
Project Number Remaining Balance Fund Name
Budgeted Item �X Budget Adjustment Attached
�J/(0 Previous Ordinance or Resolution#
Depart ent Director Date
Original Contract Date:
Original Contract Number:
City orney Date
~P6-A Sk �-3-2D 16
Finance and Internal Services Director Date Received in City
Clerk's Office
-3- o
ie f Staff Date
Received in CO
Mayor's Office
6/9 iv
orl5ate
Comments:
Revised January 15,2009
A.4
Bid#10-40 Dynamic
Lighting Solutions
Page 2 of 6
RESOLUTION NO.
A RESOLUTION AWARDING BID #10-40 AND APPROVING THE
PURCHASE OF THIRTY-THREE (33) LED LIGHT FIXTURES AND POLES
IN THE AMOUNT OF $60,351.89 FROM DYNAMIC LIGHTING
SOLUTIONS FOR INSTALLATION ON SCULL CREEK TRAIL BETWEEN
NORTH STREET AND MAPLE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-40 and approves the purchase of thirty-three (33) LED light fixtures and poles in the amount
of $60,351.89 from Dynamic Lighting Solutions for installation on Scull Creek Trail between
North Street and Maple Avenue.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN,Mayor SONDRA E.SMITH,City Clerk/Treasurer
A.4
Bid#10-40 Dynamic
City Of Fayetteville - Purchase Order(PO) Request Requisition o.: Date: Lighting SolutionsPage 3 of 6
(Not a Purchase order) V.0 Number: Ex—pectea Delivery ate:
P-Cards shall be used when possible. If a vendor does not accept P-Card,please note at the bottom (Call x256 with questions)
All PO Request shall be scanned to the Purchasing a-mail:Purchasing@ci.fayetteville.ar.us
Vendor#: Vendor Name: Mail
NEW DYNAMIC LIGHTING SOLUTIONS Yes:_ No: SCULL CREEK LIGHTS
Address: Fob Point: Taxable Quotes Attached
5220 SHANK ROAD Yes: x No: Yes:_ No:
City: State: Zip Code: Ship to code: Divison Head Approval:
PEARLAND TX 77581 217
Requester: Requester's Employee M Extension:
JOHN COLEMAN 2974 272
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro ect/Sub ro ect# Inventory# Fixed Asset#
1 LIGHTS FOR SCULL CREEK 33 each 1,286.00 $42,438.00 2240.9240.5315.00 09011.0030
TRAIL
2
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $6.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Special Instructions:
Per Bid 10-40,Trail Lighting Equipment Re-Bid-LIGHTS only-Poles on separate PO Subtotal: $42,438.00
Tax: $3,925.52
Total: $46,363.52
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance&Internal Services Director: Budget Manager: Chief Of Staff:
Dispatch Manager: Utilities Manager: Other:
A.4
Bid#10-40 Dynamic
Requisition o.: Date: Lighting Solutions
City Of Fayetteville - Purchase Order(PO) Request Page 4 of 6
(Not a Purchase Order) P.0 Number: 7:7pecTea Delivery Date:
P-Cards shall be used when possible. If a vendor does not accept P-Card,please note at the bottom (Call x256 with questions)
Ali PO Request shall he scanned to the Purchasing e-mail.,Purchasing@ci.fayetteville.ar.us
Vendor#: Vendor Name: Mail
NEW DYNAMIC LIGHTING SOLUTIONS Yes:_ No: SCULL CREEK POLES
Address: Fob Point: Taxable Quotes Attached
5220 SHANK ROAD Yes: x No: Yes:_ No:
City: Slate: Zip Code: Ship to code: Divison Head Approval:
PEARLAND TX 77581 217
Requester: Requesters Employee#: Extension:
JOHN COLEMAN 2974 272
Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject# Inventory# Fixed Asset#
1 POLES FOR SCULL CREEK 33 each 388.00 $12,804.00 4520.9550.5814.05 06036.1004
TRAIL LIGHTS
2
3 $0.00
4 $0.00
5 $0.00
6 $0.00
7 $0.00
8 $0.00
9 $0.00
10 $0.00
Shipping/Handling Lot $0.00
Special Instructions:
Per Bid 10-440,Trail Lighting Equipment Re-Bid-POLES only-LIGHTS on separate PO Subtotal: $12,804.00
Tax: $1,184.37
Total: $13,988.37
Approvals:
Mayor: - Department Director: Purchasing Manager:
Finance 8 Internal Services Director: Budget Manager: Chief Of Staff:
Dispatch Manager: Utilities Manager: Other:
A.4
Bid#10-40 Dynamic .
City of Fayetteville Staff Review Form A.41-ighting Solutions
BidMd(bg"mic
City Council Agenda Items Lighting Solutions
Page 1 of 16
and
Contracts, Leases or Agreements
6/15/2010 '.
City Council Meeting Date
Agenda Items Only
John Coleman Sustainability
Submitted By Division Department
Action Required:
Approve purchase of 33 LED It ht fixtures and poles on Scull Creek Tr to be installed on the section from North
Street to Maple Avenue
$42,438(lights) $150,000(it ts) Energy Block Grant
$12,804(poles)' _ $ 1,248,847.00 Trails
Cost of this request C/Funs
est Budget Program Category/Project Name
2240.9240.5315.00(lights) (lights) Energy Block Grant
4520.9550.5814.05(poles) 130,894,00 Trails
Account Number to Date Program/Project Category Name
09011.0030(lights) (lights) Energy Block Grant
06036.1004(poles) $ 1,117,953.00 Trails
Project Number Remaining Balance- Fund Name
Budgeted Item Bud at A 'ustment Attached
LPrevious Ordinance or Resolution#
De a hector ate
Original Contract Date:
5 28—r0 Original Contract Number.
C' orney Date ,
S'28-26 to
Finance and Internal Services Dir ctor Date R ived in City ENTERED ,,/
Cl rk's Office
! UUU
Chie of S if Date \ ERFA
Receivea\in �D
Mayor's Office
GfiC %i�
M yor Date
Comments:
Revised January 15,2009
A.4
Bid#10-40 Dynamic
Lighting Solutions
Page 6 of 6
B. 1
T-v /-�^1I-®-yTT ]'�T Deof
terhange 4
1�{ 1 1 ♦L1 V ■1 ®AJ r Change of
se
THE CITY OF FAYETTEVILLE,ARKANSAS
KIT WILLIAMS,CITY ATTORNEY
DAVID WHITAKER,ASST.CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPART'VIENT
TO: Lioneld Jordan, Mayor
City Council
CC: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
FROM: Kit Williams, City Attorney C!"' r`�
DATE: June 7, 2010
RE' Revoking Conditional Use Legal Concerns
Can the granting of a conditional use create a vested property interest
in the conditional use holder which cannot be changed or revoked by the
Planning Commission without the City being forced to pay for the loss of
the vested property right? I informed you at the May 181h City Council
meeting in response to Mr. Unser s litigation threats that I believed the
granting of a conditional use would probably not mature into a vested
property right for which a city would have to pay if the conditional use
was later revoked. I also told you that there was no Arkansas Supreme
Court decision that I could find that directly answered that question. I do
agree with Mr. Bob Estes (who represents neighbors who have complained
about the Stiles' operation) that a conditional use is probably nota "vested
property right" such that it would be constitutionally protected.
The most recent Arkansas Supreme Court deciding whether a city
would be liable for prohibiting a development project begun pursuant to a
conditional approval is Potter v. City of Tontitown, 371 Ark. 200 (2007). The