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HomeMy WebLinkAbout2014-07-15 - Agendas - Final Alderman Adella Gray Alderman Justin Tennant Ward 1 Position l Ward 3 Position l e �- Alderman Sarah Marsh a Alderman Martin W. Schoppmeyer,Jr. Ward 1 Position 2 Ward 3 Position 2 Alderman Mark Kinion -_-_ � Alderman Rhonda Adams Ward 2 Position l Ward 4 Position l Alderman Matthew Petty Alderman Alan T.Long Ward 2 Position 2 Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith Final Agenda City of Fayetteville Arkansas City Council Meeting July 15, 2014 A meeting of the Fayetteville City Council will be held on July 15, 2014 at 5:30 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. 188th Arkansas Air National Guard Unit Fort Smith Presentation 2. International Institute of Municipal Clerks Certified Municipal Clerk Presentation and Arkansas City Clerks, Recorders, and Treasurers Association Certified Arkansas Municipal Clerk Presentation 3. Adrian White Municipal Leadership Award Presentation 4. 2013 Audit Report-Paul Becker Finance and Internal Services Director Agenda Additions: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov A. Consent: 1. Approval of the July 01, 2014 City Council meeting minutes. APPROVED 2. Bid #14-28 Scruggs Equipment Co.: A resolution to award Bid #14-28 to Scruggs Equipment Co. of Memphis, Tennessee and to authorize the purchase of an RS Technical Services Trak-Star Van with pipeline television inspection system in the amount of $139,685.00 for use by the Water and Sewer Operations Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 119-14 3. Bid#14-35 Industrial Precast, Inc.: A resolution to award Bid#14-35 and authorize the purchase of retaining wall blocks from Industrial Precast, Inc. in variable amounts as needed, and to authorize the use of other bidders based on price and availability as needed through the end of calendar year 2014. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 120-14 4. Bid#14-37 Carter Raters: A resolution to award Bid#14-37 and authorize the purchase of cold asphalt concrete from Carter Waters for a unit price of$116.82 per ton, as needed, and to authorize the use of other bidders based on price and availability as needed through the end of calendar year 2014. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 121-14 5. Bid#14-32 Future Link of Illinois,Inc.: A resolution to award Bid#14-32 and authorize the purchase of thirty-five (35) Mobile Computer Systems from Future Link of Illinois, Inc. in the amount of$150,500.00 for use in Fayetteville Police patrol vehicles. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 122-14 6. Hazmat Services Revenue: A resolution to approve a budget adjustment recognizing hazmat services revenue received by the Fire Department since February 2014. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 123-14 7. Pierce Manufacturing, Inc.: A resolution to approve a bid from Pierce Manufacturing, Inc. pursuant to the Houston-Galveston Area Council contract#800-926-0234 for a pierce 75 foot Heavy Duty Aluminum Ladder Fire Truck in the amount of$807,259.00 plus a contingency of$16,146.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 124-14 8. Plante and Moran, PLLC: A resolution to approve an extension to the contract with Plante and Moran, PLLC for information technology services through the end of 2014 in the amount of$106,470.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 125-14 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 9. Public Access Television Fee Revenue: A resolution to approve a budget adjustment in the amount of$4,000.00 recognizing public access television fee revenue to be used for promotional activities. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 126-14 10. Yvonne Richardson Community Center: A resolution to approve a budget adjustment in the total amount of$28,202.00 representing donation revenue to the Yvonne Richardson Community Center for the first half of 2014. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 127-14 11. Urban Sustainability Directors Network: A resolution to authorize acceptance of a grant from the Urban Sustainability Directors Network in the amount of $2,465.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 128-14 12. Evans Construction and Remodeling, LLC: A resolution to authorize a contract with Evans Construction and Remodeling, LLC in the amount of$38,190.00 for Community Development Block Grant Rehabilitation of an eligible residence located at 1211 N. Starr Drive. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 129-14 13. Sourcegas Arkansas, Inc.: A resolution to grant Mayor Jordan the authority to negotiate and to approve a utility work agreement with Sourcegas Arkansas, Inc. in the amount not to exceed $39,804.79 for the relocation of gas mains and facilities necessary for the Spring Street Parking Deck Project, and to approve a project contingency of$8,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 130-14 14. Harvey Dowell Road Sewer Service Extension: A resolution to approve the extension of the City's sewerage system beyond the city limits to a single residence located at 55 S. Harvey Dowell Road. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 131-14 15. Federal Aviation Administration Grant Terminal Apron Rehabilitation Project: A resolution to authorize acceptance of a Federal Aviation Administration Grant in the amount of $32,445.00 to be used for the Drake Field Terminal Apron Rehabilitation Project; to authorize the application for and acceptance of a grant for the remaining project balance from the Arkansas Department of Aeronautics at the conclusion of the project; and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 132-14 B. Unfinished Business: None 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov C. New Business: 1. Walton Family Foundation Grant Acceptance—Town Branch Trail: A resolution to express the City Council's thanks and gratitude to the Walton Family Foundation for its generous $815,000.00 matching grant for the completion of Town Branch and Tsa-La-Gi Trails, to approve the grant agreement and to approve a budget adjustment to recognize this $815,000.00 grant. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 133-14 2. Walton Family Foundation Grant Acceptance — Cato Springs Trail Design: A resolution to express the City Council's thanks and gratitude to the Walton Family Foundation for its generous $150,000.00 matching grant for the design and engineering of the Cato Springs Trail,to approve the grant agreement and to approve a budget adjustment to recognize this $150,000.00 grant. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 134-14 3. RZN 14-4703 (Northeast Corner of Wedington and Rupple Road/Wedington Zone 2): An ordinance rezoning that property described in rezoning petition RZN 14-4703, for approximately 6.88 acres, located at the northeast corner of Wedington and Rupple Road from C-1, Neighborhood Commercial, C-2, Thoroughfare Commercial, and I-PZD, Industrial Planned Zoning District Westside Mini-Storage to CS, Community Services. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5696 4. RZN 14-4729(Cato Springs Rd./Chambers Bank): An ordinance rezoning that property described in rezoning petition RZN 14-4729,for approximately 253.23 acres,located along Cato Springs Road adjacent to the City's Regional Park property from R-PZD, Residential Planned Zoning District Southpass 08-2898, to UT,Urban Thoroughfare, CS, Community Services, and NC,Neighborhood Conservation. THIS ORDINANCE WAS LEFT ON THE FIRST READING 5. RZN 14-4731 (Regional Park/Mt. Kessler Reserve): An ordinance rezoning that property described in rezoning petition RZN 14-4731,for approximately 630 acres, located at Mt. Kessler Regional Park from R-PZD, Residential Planned Zoning District Southpass 08-2898, to P-1, Institutional. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5697 6. VAC 14-4753 (1560 S.Happy Hollow Rd/Recycling and Trash Collection Facility: An ordinance approving VAC 14-4753 submitted by city staff for property located at 1560 S. Happy Hollow Road to vacate existing street right-of-way for Happy Hollow Road. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5698 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 7. Baldwin & Shell Construction Company: A resolution to authorize an amendment to the contract with Baldwin & Shell Construction Company for demolition and mass excavation services for the Spring Street Parking Deck. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 135-14 8. Repeal §178.05 Food Truck Limited Time Permits: An ordinance to repeal §178.05 Food Truck Limited Time Permits and enact a replacement§178.05 Food Truck and Food Trailer Limited Time Permits. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5699 9. Enact Chapter 119 Civil Rights Administration: An ordinance to amend the Fayetteville Code by enacting Chapter 119 Civil Rights Administration to protect the Civil Rights of Fayetteville citizens and visitors and to create the position of Civil Rights Administrator for the City of Fayetteville. THIS ORDINANCE WAS LEFT ON THE FIRST READING City Council Agenda Session Presentations: 1. 2013 Audit Management Report-Judy Jacobs Audit Committee Chair D. City Council Tour: E. Announcements: Adjournment: 6:51 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium,give your name,address,and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones mast be silenced and may not be used within the City Council Chambers. Below is a portion of the Rales of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two- thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and,if an ordinance,read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant,etc.)may present its proposal only during this presentation period,but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed,but the public may submit photos,petitions,etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided;this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public,all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks,reflections as to integrity,abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor,must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings,a 72 hour advance notice is required. For further information or to request an interpreter,please call(479)575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain,Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 wwwfayetteville-ar.gov City Council Meeting: July 15,2014 Adjourn: S l P Subject: Roll Long Gray ✓ Marsh Kinion ✓ Petty ✓ '^ Tennant Schoppmeyer Adams Mayor Jordan -0 Subject: Motion To: Motion By: Seconded: Long Gray Marsh Kinion Petty Tennant Schoppmeyer Adams Mayor Jordan City Council Meeting: July 15,2014 Subject: Consent Motion To: Motion By: Seconded: Long MI,a t,4 Gray e/ Marsh Kinion � &U.4 Petty Tennant ✓ Schoppmeyer ✓ GUIKIA/ Adams Mayor Jordan 7-0 Subject: Motion To: Motion By: Seconded: Long Gray Marsh Kinion Petty Tennant Schoppmeyer Adams Mayor Jordan City Council Meeting: July 15,2014 Subject: Walton Family Foundation Grant Acce tance—Town Branch Trail Motion To: Motion By: C 2 Seconded: r�rina�� C. 1 Long New Gray ✓ Business Marsh ✓ Kinion ✓ Petty ✓ Tennant Schoppmeyer 1/ Adams Mayor Jordan 1-� Subject: Walton Family Foundation Grant Acceptance—Cato Sp rings Trail Design Motion To: Q. y0ye Motion By: PA Seconded: C 2 Long ✓ New Gray i Business Marsh V Kinion Pwx4j Petty Tennant Schoppmeyer Adams Mayor Jordan -7 ,0 City Council Meeting: July 15,2014 Subject: RZN 14-4703 (Northeast Corner of Wedington and Rupple'Road/Wedington Zone 2) Motion To: Motion By: Rtia Seconded: C. 3 Long New Gray ✓ v ✓ Business Marsh ✓ ✓ ✓ Kinion ✓ ✓ ✓ Petty °� ✓ pa'1P Tennant "' ✓ Schoppmeyer ✓ ..-- Adamsj/t�, Lp� Mayor Jordan 7 -0 7-0 -7-o Subject: RZN 14-4729 (Cato Springs Rd./Chambers Bank) Motion To: Motion By: Seconded: C. 4 Long New Gray Business Marsh Kinion OYI Petty Tennant Schoppmeyer n Adams Mayor Jordan City Council Meeting: July �_,2014 Subject: RZN 14-4731 (Regional Park/Mt. Kessler Reserve) Motion To: and r tL Motion By: 6041 Seconded: C. 5 Long ,� ✓ New Gray r ✓ ✓ Business Marsh ✓ ✓ ✓ Kinion ✓ ✓ Petty ✓ ✓ rJ Tennant i ✓ ✓ Schoppmeyer ✓ Adams Mayor Jordan '7 Subject: VAC 14-4753 (1560 S. Happy Hollow Rd/Recycling and Trash Collection Facility) Motion To: �j And &A2 3 Y f o+ Motion By: G Seconded: L C. 6 Long ✓ ✓New Gray ✓ / ✓ Business Marsh ✓ o ✓ Kinion ✓ ✓ ✓` Petty ✓ ✓ v' Tennant Schoppmeyer ✓ °� Adams Q�AJMk �titr2 Mayor Jordan City Council Meeting: July 15,2014 Subject: Baldwin & Shell Construction Company Motion To: Motion By: P Seconded: ,5�a C. 7 Long New Gray Business Marsh ✓ Kinion r/ Petty ✓ f �--Tennant ✓ Schoppmeyer ✓ Adams Mayor Jordan Subject: Repeal 178.05 Food Truck Limited Time Permits Motion To: 2Ad �R� + s 3r � Rk, Motion By: � C Seconded: C. 8 Long ,/ �/ ✓ New Gray / ✓ ✓ Business Marsh ,/ ✓ '� Kinion ✓ ,/— Petty ✓ `� Tennant ✓ ✓ Schoppmeyer Adams Q6g ' Mayor Jordan -7 -0 7-0 7'b City Council Meeting: July 15,2014 Subject: Enact Chapter 119 Civil Rights Administration Motion Ta:—.____. Motion By: Seconded: C. 9 Long New Gray Business Marsh Kinion ! 0� Petty Tennant Schoppmeyer Adams Mayor Jordan Subject: Motion To: Motion By: Seconded: Long Gray Marsh Kinion Petty Tennant Schoppmeyer Adams Mayor Jordan ' u DEPARTMENTAL CORRESPONDENCE ,. ,- s;r OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington Assistant City Attorney TO: Mayor Jordan Patti Mulford Paralegal THRU: Sondra Smith, City Clerk FROM: Kit Williams, City Attorney DATE: July 16,2014 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of July 15,2014 1. Bid #14-28 Scruggs Equipment Co.: A resolution to award Bid #14-28 to Scruggs Equipment Co. of Memphis, Tennessee and to authorize the purchase of an RS Technical Services Trak-Star Van with pipeline television inspection system in the amount of $139,685.00 for use by the Water and Sewer Operations Division. 2. Bid #14-35 Industrial Precast, Inc.: A resolution to award Bid #14-35 and authorize the purchase of retaining wall blocks from Industrial Precast, Inc. in variable amounts as needed, and to authorize the use of other bidders based on price and availability as needed through the end of calendar year 2014. 3. Bid#14-37 Carter Waters: A resolution to award Bid#14-37 and authorize the purchase of cold asphalt concrete from Carter Waters for a unit price of$116.82 per ton, as needed, and to authorize the use of other bidders based on price and availability as needed through the end of calendar year 2014. 4. Bid #14-32 Future Link of Illinois, Inc.: A resolution to award Bid #14-32 and authorize the purchase of thirty-five (35) Mobile Computer Systems from Future Link of Illinois, Inc. in the amount of$150,500.00 for use in Fayetteville Police patrol vehicles. 5. Hazmat Services Revenue: A resolution to approve a budget adjustment recognizing hazmat services revenue received by the Fire Department since February 2014. 6. Pierce Manufacturing, Inc.: A resolution to approve a bid from Pierce Manufacturing, Inc. pursuant to the Houston-Galveston Area Council contract#800-926-0234 for a Pierce 75 foot Heavy Duty Aluminum Ladder Fire Truck in the amount of$807,259.00 plus a contingency of$16,146.00. 7. Plante and Moran, PLLC: A resolution to approve an extension to the contract with Plante and Moran, PLLC for information technology services through the end of 2014 in the amount of$106,470.00, and to approve a budget adjustment. 8. Public Access Television Fee Revenue: A resolution to approve a budget adjustment in the amount of $4,000.00 recognizing public access television fee revenue to be used for promotional activities. 9. Yvonne Richardson Community Center: A resolution to approve a budget adjustment in the total amount of $28,202.00 representing donation revenue to the Yvonne Richardson Community Center for the first half of 2014. 10. Urban Sustainability Directors Network: A resolution to authorize acceptance of a grant from the Urban Sustainability Directors Network in the amount of$2,465.00, and to approve a budget adjustment. 11. Evans Construction and Remodeling, LLC: A resolution to authorize a contract with Evans Construction and Remodeling, LLC in the amount of $38,190.00 for Community Development Block Grant Rehabilitation of an eligible residence located at 1211 N. Starr Drive. 12. Sourcegas Arkansas, Inc.: A resolution to grant Mayor Jordan the authority to negotiate and to approve a utility work agreement with Sourcegas Arkansas, Inc. in the amount not to exceed $39,804.79 for the relocation of gas mains and facilities necessary for the Spring Street Parking Deck Project, and to approve a project contingency of$8,000.00. 13. Harvey Dowell Road Sewer Service Extension: A resolution to approve the extension of the City's sewerage system beyond the city limits to a single residence located at 55 S. Harvey Dowell Road. 14. Federal Aviation Administration Grant Terminal Apron Rehabilitation Project: A resolution to authorize acceptance of a Federal Aviation Administration Grant in the amount of $32,445.00 to be used for the Drake Field Terminal Apron Rehabilitation Project; to authorize the application for and acceptance of a grant for the remaining project balance from the Arkansas Department of Aeronautics at the conclusion of the project; and to approve a budget adjustment. 15. Walton Family Foundation Grant Acceptance — Town Branch Trail: A resolution to express the City Council's thanks and gratitude to the Walton Family Foundation for its generous $815,000.00 matching grant for the completion of Town Branch and Tsa-La-Gi Trails, to approve the grant agreement and to approve a budget adjustment to recognize this $815,000.00 grant. 16. Walton Family Foundation Grant Acceptance—Cato Springs Trail Design: A resolution to express the City Council's thanks and gratitude to the Walton Family Foundation for its 2 generous $150,000.00 matching grant for the design and engineering of the Cato Springs Trail, to approve the grant agreement and to approve a budget adjustment to recognize this $150,000.00 grant. 17.Baldwin & Shell Construction Company: A resolution to authorize an amendment to the contract with Baldwin & Shell Construction Company for demolition and mass excavation services for the Spring Street Parking Deck. 18. Repeal §178.05 Food Truck Limited Time Permits: An ordinance to repeal §178.05 Food Truck Limited Time Permits and enact a replacement §178.05 Food Truck and Food Trailer Limited Time Permits. 3 Alderman Adella Gray Alderman Justin Tennant Ward 1 Position l Ward 3 Position l e �- Alderman Sarah Marsh a Alderman Martin W. Schoppmeyer,Jr. Ward 1 Position 2 Ward 3 Position 2 Alderman Mark Kinion -_-_ � Alderman Rhonda Adams Ward 2 Position l Ward 4 Position l Alderman Matthew Petty Alderman Alan T.Long Ward 2 Position 2 Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith Final Agenda City of Fayetteville Arkansas City Council Meeting July 15, 2014 A meeting of the Fayetteville City Council will be held on July 15, 2014 at 5:30 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports and Discussion Items: 1. 188th Arkansas Air National Guard Unit Fort Smith Presentation 2. International Institute of Municipal Clerks Certified Municipal Clerk Presentation and Arkansas City Clerks, Recorders, and Treasurers Association Certified Arkansas Municipal Clerk Presentation 3. Adrian White Municipal Leadership Award Presentation 4. 2013 Audit Report-Paul Becker Finance and Internal Services Director Agenda Additions: 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov A. Consent: 1. Approval of the July 01, 2014 City Council meeting minutes. 2. Bid #14-28 Scruggs Equipment Co.: A resolution to award Bid #14-28 to Scruggs Equipment Co. of Memphis, Tennessee and to authorize the purchase of an RS Technical Services Trak-Star Van with pipeline television inspection system in the amount of $139,685.00 for use by the Water and Sewer Operations Division. 3. Bid#14-35 Industrial Precast, Inc.: A resolution to award Bid#14-35 and authorize the purchase of retaining wall blocks from Industrial Precast, Inc. in variable amounts as needed, and to authorize the use of other bidders based on price and availability as needed through the end of calendar year 2014. 4. Bid#14-37 Carter Raters: A resolution to award Bid#14-37 and authorize the purchase of cold asphalt concrete from Carter Waters for a unit price of$116.82 per ton, as needed, and to authorize the use of other bidders based on price and availability as needed through the end of calendar year 2014. 5. Bid#14-32 Future Link of Illinois,Inc.: A resolution to award Bid#14-32 and authorize the purchase of thirty-five (35) Mobile Computer Systems from Future Link of Illinois, Inc. in the amount of$150,500.00 for use in Fayetteville Police patrol vehicles. 6. Hazmat Services Revenue: A resolution to approve a budget adjustment recognizing hazmat services revenue received by the Fire Department since February 2014. 7. Pierce Manufacturing, Inc.: A resolution to approve a bid from Pierce Manufacturing, Inc. pursuant to the Houston-Galveston Area Council contract#800-926-0234 for a pierce 75 foot Heavy Duty Aluminum Ladder Fire Truck in the amount of$807,259.00 plus a contingency of$16,146.00. 8. Plante and Moran, PLLC: A resolution to approve an extension to the contract with Plante and Moran, PLLC for information technology services through the end of 2014 in the amount of$106,470.00, and to approve a budget adjustment. 9. Public Access Television Fee Revenue: A resolution to approve a budget adjustment in the amount of$4,000.00 recognizing public access television fee revenue to be used for promotional activities. 10. Yvonne Richardson Community Center: A resolution to approve a budget adjustment in the total amount of$28,202.00 representing donation revenue to the Yvonne Richardson Community Center for the first half of 2014. 11. Urban Sustainability Directors Network: A resolution to authorize acceptance of a grant from the Urban Sustainability Directors Network in the amount of $2,465.00, and to approve a budget adjustment. 12. Evans Construction and Remodeling, LLC: A resolution to authorize a contract with Evans Construction and Remodeling, LLC in the amount of$38,190.00 for Community Development Block Grant Rehabilitation of an eligible residence located at 1211 N. Starr Drive. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 13. Sourcegas Arkansas, Inc.: A resolution to grant Mayor Jordan the authority to negotiate and to approve a utility work agreement with Sourcegas Arkansas, Inc. in the amount not to exceed $39,804.79 for the relocation of gas mains and facilities necessary for the Spring Street Parking Deck Project, and to approve a project contingency of$8,000.00. 14. Harvey Dowell Road Sewer Service Extension: A resolution to approve the extension of the City's sewerage system beyond the city limits to a single residence located at 55 S. Harvey Dowell Road. 15. Federal Aviation Administration Grant Terminal Apron Rehabilitation Project: A resolution to authorize acceptance of a Federal Aviation Administration Grant in the amount of $32,445.00 to be used for the Drake Field Terminal Apron Rehabilitation Project; to authorize the application for and acceptance of a grant for the remaining project balance from the Arkansas Department of Aeronautics at the conclusion of the project; and to approve a budget adjustment. B. Unfinished Business: None C. New Business: 1. Walton Family Foundation Grant Acceptance—Town Branch Trail: A resolution to express the City Council's thanks and gratitude to the Walton Family Foundation for its generous $815,000.00 matching grant for the completion of Town Branch and Tsa-La-Gi Trails, to approve the grant agreement and to approve a budget adjustment to recognize this $815,000.00 grant. 2. Walton Family Foundation Grant Acceptance — Cato Springs Trail Design: A resolution to express the City Council's thanks and gratitude to the Walton Family Foundation for its generous $150,000.00 matching grant for the design and engineering of the Cato Springs Trail,to approve the grant agreement and to approve a budget adjustment to recognize this $150,000.00 grant. 3. RZN 14-4703 (Northeast Corner of Wedington and Rupple Road/Wedington Zone 2): An ordinance rezoning that property described in rezoning petition RZN 14-4703, for approximately 6.88 acres, located at the northeast corner of Wedington and Rupple Road from C-1, Neighborhood Commercial, C-2, Thoroughfare Commercial, and I-PZD, Industrial Planned Zoning District Westside Mini-Storage to CS, Community Services. 4. RZN 14-4729(Cato Springs Rd./Chambers Bank): An ordinance rezoning that property described in rezoning petition RZN 14-4729,for approximately 253.23 acres,located along Cato Springs Road adjacent to the City's Regional Park property from R-PZD, Residential Planned Zoning District Southpass 08-2898, to UT, Urban Thoroughfare, CS, Community Services, and NC,Neighborhood Conservation. 5. RZN 14-4731 (Regional Park/Mt. Kessler Reserve): An ordinance rezoning that property described in rezoning petition RZN 14-4731,for approximately 630 acres, located at Mt. Kessler Regional Park from R-PZD, Residential Planned Zoning District Southpass 08-2898, to P-1, Institutional. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 6. VAC 14-4753 (1560 S.Happy Hollow Rd/Recycling and Trash Collection Facility: An ordinance approving VAC 14-4753 submitted by city staff for property located at 1560 S. Happy Hollow Road to vacate existing street right-of-way for Happy Hollow Road. 7. Baldwin & Shell Construction Company: A resolution to authorize an amendment to the contract with Baldwin & Shell Construction Company for demolition and mass excavation services for the Spring Street Parking Deck. 8. Repeal §178.05 Food Truck Limited Time Permits: An ordinance to repeal §178.05 Food Truck Limited Time Permits and enact a replacement §178.05 Food Truck and Food Trailer Limited Time Permits. 9. Enact Chapter 119 Civil Rights Administration: An ordinance to amend the Fayetteville Code by enacting Chapter 119 Civil Rights Administration to protect the Civil Rights of Fayetteville citizens and visitors and to create the position of Civil Rights Administrator for the City of Fayetteville. City Council Agenda Session Presentations: 1. 2013 Audit Management Report-Judy Jacobs Audit Committee Chair D. City Council Tour: E. Announcements: Adjournment: NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium,give your name,address,and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one tum at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two- thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and,if an ordinance,read by the City Attorney. City staff shall then present a report. An agenda applicant(city contractor, rezoning or development applicant,etc.)may present its proposal only during this presentation period,but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed,but the public may submit photos,petitions,etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public,all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from code or derogatory remarks,reflections as to integrity,abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor,must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings,a 72 hour advance notice is required. For further information or to request an interpreter,please call(479)575-8330. A copy of the complete City Council agenda is available at www.fayetteville-acgov or in the office of the City Clerk, 113 W. Mountain,Fayetteville,Arkansas. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov "p 4 - A fW1VJV1U -17A . 13 VV ( C+r �O.JvsLn. .✓ M.Os+. S c. 2 SIL ' u DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney TO: Mayor Jordan Blake Pennington City Council Assistant City Attorney Patti Mulford Paralegal CC: Don Marr, Chief of Staff Paul Becker, Finance Director Jeremy Pate, Development Services Director Chris Brown, City Engineer FROM: Kit Williams, City Attorney DATE: July 8, 2014 RE: Replaced Resolution to move gas mains for Spring Street Parking Deck Further negotiations need to be conducted with SoureGas, Inc. over the proper amount of compensation it deserves for the relocation of its gas lines. The City believes that the $39,805.00 sought by Source Gas is too high because a substantial portion of its mains are in the right of way and so should be moved at the company's expense rather than the City's expense. We have amended the Resolution to grant Mayor Jordan and his staff sufficient authority to continue the negotiations with SourceGas by placing a "not to exceed" amount rather than just agreeing to this amount. 1 A. 13 Sourcegas Arkansas, Inc. Page 2 of 2 RESOLUTION NO. A RESOLUTION TO GRANT MAYOR JORDAN THE AUTHORITY TO NEGOTIATE AND TO APPROVE A UTILITY WORK AGREEMENT WITH SOURCEGAS ARKANSAS, INC. IN THE AMOUNT NOT TO EXCEED $39,804.79 FOR THE RELOCATION OF GAS MAINS AND FACILITIES NECESSARY FOR THE SPRING STREET PARKING DECK PROJECT AND TO APPROVE A PROJECT CONTINGENCY OF $8,000.00 WHEREAS, the Spring Street Parking Deck Project will require certain gas mains and facilities belonging to SourceGas Arkansas, Inc. ("SourceGas")to be relocated; and WHEREAS, Ordinance No. 5542, which was passed and approved on November 20, 2012, waives the requirement of formal bidding on "all such projects necessitated by any road reconstruction or widening projects with SourceGas Arkansas, Inc. within Fayetteville until December 31, 2016". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the granting of authority to Mayor Jordan to negotiate and sign a final utility work agreement with SourceGas Arkansas, Inc., in an amount not to exceed $39,805.00 for the relocation of gas mains and facilities necessary for the Spring Street Parking Deck Project, and further approves a project contingency of$8,000.00. PASSED and APPROVED this 15'x' day of July, 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer A. 15 Federal Aviation Administration Grant Terminal Apron Rehabilitation Project Page 1 of 50 City of Fayetteville Staff Review Form 2014-0304 Legistar File ID 7/15/2014 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item James Nicholson 7/3/2014 Aviation/ Transportation Services Department Submitted By Submitted Date Division/Department Action Recommendation: A Resolution to:a) accept and signature of the Mayor on a Grant Offer from DOT/FAA for a 90%grant for engineering services associated with the Terminal Aircraft Parking Area Rehab project. b) apply for and accept a 10% matching grant from the Arkansas Dept of Aeronautics at the conclusion of the project. c)Approval of a Budget Adjustment recognizing the grant revenue. Budget Impact: 5550.0955.6820.42 Airport Account Number Fund 140141 Airport Terminal Apron Rehabilitation Project Number Project Title Budgeted Item? Yes Current Budget $ , Funds Obligated $ Current Balance Does item have a cost? NA Item Cost $ Budget Adjustment Attached? Yes Budget Adjustment $ Remaining Budget �— Previous Ordinance or Resolution# 33-14 v20140610 Original Contract Number: Approval Date: CPWnts: Signed original must be returned to FAA by July 31st, 20A- ENT 0 , . FBTER�� (�p H d5 0 -,.,,,.r-„- _1"C,-,A ci 7 _7-tot t A. 15 Federal Aviation Administration Grant CITY OF Terminal Apron Rehabilitation Project Page 2 of 50 , ay4evi le CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF JULY 15,2014 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Staff Review Committee FROM: James Nicholson,Airport Financial Coordinator DATE: July 7, 2014 SUBJECT: Request for`Walk-on" item RECOMMENDATION: Add item as a"walk-on"agenda item for the July 15th City Council Meeting. BACKGROUND: The agenda item to accept a grant from the FAA is submitted after the July 15th City Council meeting deadline. The language from the rules of procedure is as follows: A.7a. Agenda items not included within the Tentative Agenda packet. (1) Staff agenda items. If the City staff requests to"walk-on"an agenda item for the City Council Agenda during the City Council Agenda Session, the memo from the City staff shall begin with a clear and compelling reason why this proposed agenda item could not have been included within the Tentative Agenda and cannot wait for City Council consideration at a later City Council meeting. Any member of the City Council including the Mayor can then place this item on the Final Agenda. DISCUSSION: The grant documents from the FAA were received by the City after the Council Agenda deadline for inclusion on the agenda. The FAA has prescribed a deadline for return of the signed documents to the agency of July 31 sr, 2014, thereby necessitating the item's approval by the City Council and subsequent processing for the required signatures in order to meet that deadline. BUDGET/STAFF IMPACT: N/A Attachments: Mailing Address: 113 W. Mountain Street Fayetteville,AR 72701 wwwfayetteville-acgov - A. 15 Federal Aviation Administration Grant CITY OF Terminal Apron Rehabilitation Project TayveMe , le Page 3 of 50 CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF JULY 15, 2014 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Staff Review Committee FROM: James Nicholson, Airport Financial Coordinator i DATE: July 3, 2014 SUBJECT: DOT/FAA AIP Grant—Terminal Apron Rehabilitation, Proj #14014 RECOMMENDATION: A Resolution to: a) accept an Airport Improvement Program (AIP) grant from the Federal Aviation Administration (FAA). Signature of the Mayor and City Attorney. b)Apply for and accept a grant from the Arkansas Department of Aeronautics at the conclusion of the project. c)Approve a Budget Adjustment. BACKGROUND: Resolution No. 33-14, 2/18/14, approved Task Order#10 with McClelland Consulting Engineers, Inc. for project design and bidding services associated with the Terminal Apron Rehabilitation Project. Work on the project is contingent upon funding from the FAA and the Arkansas Department of Aeronautics. DISCUSSION: An application was submitted and the FAA has offered a grant to the City for 90% funding of the design and bidding phase of the project. The remaining 10% of this phase of the project is eligible for reimbursement from the Arkansas Department of Aeronautics. However, application for the state funds does not occur until the conclusion of the project. Approval of the funding from the FAA will allow the Airport to provide a Notice to Proceed to McClelland Consulting Engineers, Inc., to begin the design work leading to bidding. Once bids are received, additional applications for grants from the FAA and Department Aeronautics will be processed to complete the construction phase of the project; anticipated to cost approximately$450,000. Construction will likely take place in 2015. BUDGET/STAFF IMPACT: The FAA grant will provide $32,445 revenue to the Airport Fund to offset 90% of the design/bidding cost of$36,050. It is anticipated that the Arkansas Department of Aeronautics will provide the 10% balance of the cost, or$3,605. Attachments: Staff Review Form Budget Adjustment Original and Copy of AIP Grant Offer Copy Res No. 33-14 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville,AR 72701 A. 15 Federal Aviation Administration Grant Terminal Apron Rehabilitation Project Page 4 of 50 RESOLUTION NO. A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A FEDERAL AVIATION ADMINISTRATION GRANT IN THE AMOUNT OF $32,445.00 TO BE USED FOR THE DRAKE FIELD TERMINAL APRON REHABILITATION PROJECT; TO AUTHORIZE THE APPLICATION FOR AND ACCEPTANCE OF A GRANT FOR THE REMAINING PROJECT BALANCE FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS AT THE CONCLUSION OF THE PROJECT; AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a Federal Aviation Administration grant in the amount of$32,445.00 to be used for the Drake Field Terminal Apron Rehabilitation Project and also authorizes the application for and acceptance of a grant for the remaining project balance, which is expected to be $3,605.00, from the Arkansas Department of Aeronautics at the conclusion of the project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit"A,"recognizing the revenue. PASSED and APPROVED this 15s'day of July, 2014. L APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer A. 15 City of Fayetteville, Arkansas- Budget Adjustment Form (Legistar) Federal Aviation Administration Grant ct Budget Year Division: Aviation Adjustment Number Page 5 of 50 2014 Dept.: Transportation Services Requestor: James Nicholson BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION: To recognize grant revenue from the DOT/FAA and the Arkansas Department of Aeronautics for 90%and 10% respectively, reimbursement of project costs associated with the design and bidding phase of the Terminal Apron COUNCIL DATE: 7/15/2014 LEGISTAR FILE ID#: 2014-0304 tBcLrbarctl Fel 7/7/2014 10:51 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE / POSTED: TOTAL v.20140619 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub AT Account Name 5550.0955.4999.99 (36,050) RE Use of Fund Balance 5550.0955.6803.00 3,605 14014 1 RE State Grants on Federal Projects 5550.0955.6820.42 32,445 14014 1 RE **N/A C:\Users\kspdnger.CIN\AppData\Roaming\L5\Temp\bfe72a83-f3cf-445b-b7a0-52655d4b22b7.xism 1 of 1 A. 15 0„F��r ti n Administration Grant t�rLJ77iiiTTLLYY/�/� Rehabilitation Project Page 6 of 50 U.S. Department Airports Division FAA ASW-630 of Transportation Southwest Region 2601 Meacham Blvd. Federal Aviation Arkansas,Oklahoma Fort Worth,TX 76137 Administration DUL a 1 The Honorable Lionel D. Jordan Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Mayor Jordan: We are enclosing the original and one copy of the Grant Offer for Airport Improvement Program (AIP) Project No. 3-05-0020-042-2014 at Drake Field Airport. This letter outlines expectations for success. Please read the conditions and assurances carefully. To properly enter into this agreement, you must do the following: • The governing body must pass a resolution and execute the grant, along with your attorney's certification,by July 31, 2014, in order for the grant to be valid. • No change may be made by you or your representative to the Grant Offer. • We ask that you return the Grant Offer marked "Original" to us by overnight mail, facsimile, regular mail, or E-Mail (PDF), and maintain the copy marked"Copy" for your records. Subject to the requirements in 49 CFR § 18.2 1, each payment request for reimbursement under this grant must be made electronically via the Delphi eInvoicing System. Please see the attached Grant Agreement for more information regarding the use of this System. Please note Grant Condition No. 4 requires you to complete the project without undue delay. We will be paying close attention to your progress to ensure proper stewardship of these Federal funds. You are expected to submit payment requests for reimbursement of allowable incurred project expenses in accordance with project proeress. Should you fail to make draws on a regular basis, your grant may be placed in "inactive" status which will impact future grant offers. Until the grant is completed and closed, you are responsible for submitting formal reports as follows: • A signed/dated SF-270 (non-construction projects) or SF-271 or equivalent(construction projects) and SF-425 annually, due 90 days after the end of each federal fiscal year in which this grant is open(due December 31 of each year this grant is open); and • Quarterly Performance Reports due every quarter.