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HomeMy WebLinkAbout2008-09-16 - Agendas - Final Aldermen Ward 1 Position 1—Adella Gray Mayor Dan Coody Ward 1 Position 2—Brenda Thiel Ward 2 Position 1 —Kyle B.Cook City Attorney Kit Williams1 Ward 2 Position 2—Nancy Allen 1PVWard 3 Position l—Robert K.Rhoads TCity Clerk Sondra Smith Ward 3 Position 2—Robert Ferrell ARKANSAS Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting September 16, 2008 A meeting of the Fayetteville City Council will be held on September 16, 2008 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: None Presentations, Reports and Discussion Items: Agenda Session Only 1. Nominating Committee Report: Approved 2. Update on the Renaissance Tower Project: Handouts Agenda Additions: Added Item B.1. Parks & Recreation Division Hiring Freeze Appeal. A. Consent: 1. Approval of the September 2, 2008 City Council meeting minutes. APPROVED. 2. Bid # 08-56 Hugg and Hall Equipment: A resolution to award Bid # 08-56 to Hugg and Hall Equipment in the amount of$48,300.00, plus tax of$2,979.25 for a total amount of$51,279.25 for a trailer mounted six-inch water pump. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 170-08. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 3. Bid # 08-62 Zachary & Associates, Inc: A resolution to award Bid # 08-62 and approve the contract with Zachary and Associates to build the Gulley Park and Finger Park Pavilions at a cost of$76,337.29 with a contingency of$11,450.59. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 171-08. 4. David's Fire Equipment: A resolution to approve a quote from David's Fire Equipment for fire hose in the amount of$11,646.05 (including tax) and a budget adjustment in the amount of$11,700.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 172-08. 5. 2008-2009 Selective Traffic Enforcement Program (STEP) Grant: A resolution accepting the 2008-2009 Selective Traffic Enforcement Program (STEP) Grant in the amount of $106,700.00 for the purpose of paying overtime to officers engaged in the enforcement of DWI/DUI and seatbelt laws and other purposes; and approving a budget adjustment recognizing the grant revenue. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 173-08. 6. Fayetteville Animal Shelter: A resolution approving budget adjustments totaling $23,110.00 from Animal Services miscellaneous donations to meet increased supply and operational costs at the Fayetteville Animal Shelter for the remainder of 2008. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 174-08. 7. Carter & Burgess Inc. Amendment No. 2: A resolution approving contract Amendment No. 2 to the engineering contract with Carter & Burgess, Inc. in an amount not to exceed $28,800.00 for additional engineering services associated with the Lake Wilson Spillway Rehabilitation Project; and approving a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 175-08. 8. FY 2008 HUD EDI — Special Project Grant Agreement: A resolution approving FY 2008 HUD EDI— Special Project Grant Agreement in the amount of$656,600.00 to fund the Fayetteville Housing Partnership; approving a developers grant agreement with Rausch Coleman Homes, LLC; and approving a budget adjustment in the amount of $656,600.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 176-08. B. Unfinished Business: 1. Hiring Freeze: Hiring Freeze Appeals: A resolution to approve the hiring of one Yvonne Richardson Center Program Coordinator for the Parks and Recreation Division. THIS ITEM WAS ADDED AT THE CITY COUNCIL MEETING, PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 177-08. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 2. Amberwood Place Appeal: An ordinance establishing a Residential Planned Zoning District titled R-PZD 08-2965, Amberwood Place, located south and east of Double Springs and Dot Tipton Road; containing approximately 39.98 acres; amending the official zoning map of the City of Fayetteville; and adopting the associated master development plan. This ordinance was tabled at the September 2, 2008 City Council meeting to the September 16, 2008 City Council meeting. THIS ITEM WAS TABLED TO THE OCTOBER 7, 2008 CITY COUNCIL MEETING. C. New Business: 1. RZN 08-3065 (Hedge): An ordinance rezoning that property described in rezoning petition RZN 08-3065, for approximately 1.0 acre, located at 1201 East Huntsville Road from RSF-4, Residential Single-Family, 4 units per acre, to RMF-6, Residential Multi- Family, 6 units per acre. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5176. 2. Amend Chapter 33, Departments, Boards, Commissions, and Authorities: An ordinance to amend the Code of Fayetteville by enacting §33.228 through §33.337 in Article X, Historic District Commission. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5177. 3. 2008 Millage Levy: An ordinance levying a tax on the real and personal property within the City of Fayetteville, Arkansas for the year 2008 fixing the rate thereof at 1.3 mills for General Fund Operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills for the Policemen's Pension and Relief Fund and 1.0 mill for the Fayetteville Public Library; and certifying the same to the County Clerk of Washington County, Arkansas. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5178. 4. Southpass Development Company, LLC: A resolution approving a 50150 cost-share agreement with Southpass Development Company, LLC for the upgrade of the WSIP Project EL-3 to serve the Southpass Development and the proposed City of Fayetteville Community Park. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 178-08. 5. Bid # 08-61 SJ Louis Construction, Inc: A resolution to approve Bid # 08-61 in the amount of$5,253,795.00 plus a contingency of$420,000.00 with SJ Louis Construction, Inc. for construction of a large gravity sewer main from Happy Hollow Road to Razorback Road and a sewer main from Country Club Hill. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 179-08. 6. ADM 08-3093 (Hill Place Culvert Removal): A resolution to approve a request to modify and replant a portion of the tree preservation area associated with Hill Place PZD, in order to remove a culvert within College Branch Creek and to install a vehicular bridge, as described herein. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org THIS ITEM WAS TABLED TO THE OCTOBER 7, 2008 CITY COUNCIL MEETING. 7. Vantage Center R-PZD Vacation (VAC 08-3099): An ordinance approving VAC 08- 3099 submitted by Crafton, Tull, Sparks & Associates for property located in The Vantage Center (R-PZD 05-1543) to vacate a water easement, a total of 0.248 acres, in order to develop the Vantage Center R-PZD. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5179. Announcements: 1. City Council Tour: None Adjournment: Meeting adjourned at 8:55 p.m. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org City Council Meeting: Septe_ -, er 16, 2008 djourn: 4 Subject: Roll Rhoads Ferrell Lucas Jordan Gray Thiel Cook Allen f Mayor Coody 8 -o Subject: Motion To: Motion By: Seconded: Rhoads aSPw - Ferrell (/ Lucas r/ Jordan Gray f Thiel ,l Cook Allen Mayor Coody �o City Council Meeting: Septe>. _pier 16, 2008 Subject: Consent Motion To: Ito roO Motion By: Seconded: Rhoads Ferrell t � i Lucas � n Jordan Gray �a4404 Thiel Cook 7�JAllen Mayor Coody Subject: Motion To: Motion By: Seconded: Rhoads Ferrell Lucas Jordan Gray Thiel Cook Allen Mayor Coody City Council Meeting: Septe. _tier 16, 2008 Subject: Hiring Freeze Appeals: Rox, Motion To: Motion By: Seconded: B. 1 Rhoads Unfinished Ferrell Business Lucas 1/ Jordan Gray Thiel pj Cook Allen Mayor Coody Subject: Hiring Freeze Appeals: Motion To: Motion By: Seconded: B. 1 Rhoads Unfinished Ferrell Business Lucas Jordan Gray Thiel Cook Allen Mayor Coody City Council Meeting: Septe, _ver 16, 2008 Subject: Amberwood Place Appeal Motion To: D Motion By: Seconded: B. 2 Rhoads Unfinished Ferrell ✓ Business Lucas Jordan ✓ Gray Thiel Cook Allen Mayor Coody Subject: Motion To: Motion By: Seconded: Rhoads Unfinished Ferrell Business Lucas Jordan Gray Thiel Cook Allen Mayor Coody City Council Meeting: Septe___aer 16, 2008 } Subject: RZN 08-3065 (Hedge) Motion To: n Motion By: Seconded: C. 1 Rhoads New Ferrell f Business Lucas ✓ �/ Jordan / ✓ © Gray ,/ r✓ -e-� Thiel ,� ✓ �✓ Cook �/ ✓ ✓' Allen `-�/ ✓ C,5 -7 (p Mayor Coody Subject: Amend Chapter 33, Departments, Boards, Commissions, and Authorities Motion To: a9 J �Q Motion By: a / Seconded: C. 2 Rhoads New Ferrell Business Lucas ✓ / ✓ Jordan Gray ✓ �/ ,/ �— Thiel ✓ ,�� Cook uZ ✓ t/ Allen I Mayor Coody City Council Meeting: Septe.__aer 16, 2008 Subject: 2008 Millage Levy Motion To: Motion By: Seconded: C. 3 Rhoads New Ferrell Business Lucas Jordan ✓ �/ i/ Gray Thiel Cook Allen U Mayor Coody 7-0 Subject: Southpass Development Company, LLC Motion To: Apprau-C Motion By: Seconded: .. . .._ C. 4 Rhoads — _ ._ _ a,T _ New Ferrell t X� Business Lucas Jordan (� Gray / Thiel Cook Allen ' u Mayor Coody City Council Meeting: Septe.__, er 16, 2008 Subject: Bid # 08-61 SJ Louis Construction, Inc. Motion To: pp mq-fi— Motion By: Seconded: C. 5 Rhoads New Ferrell Business Lucas p� JordanAl Gray Thiel Cook Allen SOS Mayor Coody Subject: ADM 08-3093 (Hill Place Culvert Removal) JO --Q , 40 Motion To: o200t� Motion By: Seconded: C. 6 Rhoads New Ferrell Business Lucas Jordan Gray Thiel t0' Cook Allen Mayor Coody �7 -a City Council Meeting: Septe.__, er 16, 2008 Subject: Vantage Center R-PZD Vacation (VAC 08-3099) Motion To: , lJ Motion By: Seconded: C. 7 Rhoads New Ferrell Business Lucas ✓� r/" Jordan Gray Vol- Thiel Cook Allen Mayor Coody Subject: Motion To: Motion By: Seconded: Rhoads New Ferrell Business Lucas Jordan Gray Thiel Cook Allen Mayor Coody Aldermen Ward 1 Position 1—Adella Gray Mayor Dan Coody Ward 1 Position 2—Brenda Thiel Ward 2 Position 1 —Kyle B.Cook City Attorney Kit Williams Ward 2 Position 2—Nancy Allen PV1 C Ward 3 Position l—Robert K.Rhoads City Clerk Sondra SmithTayeliWard 3 Position 2—Robert Ferrell ARKANSAS Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting September 16, 2008 A meeting of the Fayetteville City Council will be held on September 16, 2008 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Presentations, Reports and Discussion Items: 1. Nominating Committee Report 2. Update on the Renaissance Tower Project Agenda Additions: A. Consent: 1. Approval of the September 2, 2008 City Council meeting minutes. 2. Bid # 08-56 Hugg and Hall Equipment: A resolution to award Bid # 08-56 to Hugg and Hall Equipment in the amount of$48,300.00, plus tax of$2,979.25 for a total amount of$51,279.25 for a trailer mounted six-inch water pump. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 3. Bid # 08-62 Zachary & Associates, Inc: A resolution to award Bid # 08-62 and approve the contract with Zachary and Associates to build the Gulley Park and Finger Park Pavilions at a cost of$76,337.29 with a contingency of$11,450.59. 4. David's Fire Equipment: A resolution to approve a quote from David's Fire Equipment for fire hose in the amount of$11,646.05 (including tax) and a budget adjustment in the amount of$11,700.00. 5. 2008-2009 Selective Traffic Enforcement Program (STEP) Grant: A resolution accepting the 2008-2009 Selective Traffic Enforcement Program (STEP) Grant in the amount of $106,700.00 for the purpose of paying overtime to officers engaged in the enforcement of DWI/DUI and seatbelt laws and other purposes; and approving a budget adjustment recognizing the grant revenue. 6. Fayetteville Animal Shelter: A resolution approving budget adjustments totaling $23,110.00 from Animal Services miscellaneous donations to meet increased supply and operational costs at the Fayetteville Animal Shelter for the remainder of 2008. 7. Carter & Burgess Inc. Amendment No. 2: A resolution approving contract Amendment No. 2 to the engineering contract with Carter & Burgess, Inc. in an amount not to exceed $28,800.00 for additional engineering services associated with the Lake Wilson Spillway Rehabilitation Project; and approving a budget adjustment. 8. FY 2008 HUD EDI — Special Project Grant Agreement: A resolution approving FY 2008 HUD EDI—Special Project Grant Agreement in the amount of$656,600.00 to fund the Fayetteville Housing Partnership; approving a developers grant agreement with Rausch Coleman Homes, LLC; and approving a budget adjustment in the amount of $656,600.00. B. Unfinished Business: 1. Hiring Freeze: Hiring Freeze Appeals: 2. Amberwood Place Appeal: An ordinance establishing a Residential Planned Zoning District titled R-PZD 08-2965, Amberwood Place, located south and east of Double Springs and Dot Tipton Road; containing approximately 39.98 acres; amending the official zoning map of the City of Fayetteville; and adopting the associated master development plan. This ordinance was tabled at the September 2, 2008 City Council meeting to the September 16, 2008 City Council meeting. C. New Business: 1. RZN 08-3065 (Hedge): An ordinance rezoning that property described in rezoning petition RZN 08-3065, for approximately 1.0 acre, located at 1201 East Huntsville Road from RSF-4, Residential Single-Family, 4 units per acre, to RMF-6, Residential Multi- Family, 6 units per acre. 2. Amend Chapter 33, Departments, Boards, Commissions, and Authorities: An ordinance to amend the Code of Fayetteville by enacting §33.228 through §33.337 in Article X, Historic District Commission. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 3. 2008 Millage Levy: An ordinance levying a tax on the real and personal property within the City of Fayetteville, Arkansas for the year 2008 fixing the rate thereof at 1.3 mills for General Fund Operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills for the Policemen's Pension and Relief Fund and 1.0 mill for the Fayetteville Public Library; and certifying the same to the County Clerk of Washington County, Arkansas. 4. Southpass Development Company, LLC: A resolution approving a 50150 cost-share agreement with Southpass Development Company, LLC for the upgrade of the WSIP Project EL-3 to serve the Southpass Development and the proposed City of Fayetteville Community Park. 5. Bid # 08-61 SJ Louis Construction, Inc: A resolution to approve Bid # 08-61 in the amount of$5,253,795.00 plus a contingency of$420,000.00 with S7 Louis Construction, Inc. for construction of a large gravity sewer main from Happy Hollow Road to Razorback Road and a sewer main from Country Club Hill. 6. ADM 08-3093 (Hill Place Culvert Removal): A resolution to approve a request to modify and replant a portion of the tree preservation area associated with Hill Place PZD, in order to remove a culvert within College Branch Creek and to install a vehicular bridge, as described herein. 7. Vantage Center R-PZD Vacation (VAC 08-3099): An ordinance approving VAC 08- 3099 submitted by Crafton, Tull, Sparks & Associates for property located in The Vantage Center (R-PZD 05-1543) to vacate a water easement, a total of 0.248 acres, in order to develop the Vantage Center R-PZD. Announcements: 1. City Council Tour: None Adjournment: 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org a� �a"to(, Scab+ A.5 q—g—D fl 2008-2009 Selective Traffic City of Fayetteville 6 Enforcement Program(STEP)Grant Staff Review Form Page 1 of 10 City Council Agenda Items or Contracts September 16, 2008 City Council Meeting Date W Newman Patrol Police Submitted By Division Department Action Required: Approval of the 2008-2009 Selective Traffic Enforcement Program grant award in the amount of$106,700.00. $ 106,700.00 $ 106,700.00 Police STEP Grant 2008-2009 Cost of this request Category/Project Budget Program Category/Project Name 1010-2940 5104.00/5210.00/5304.00 $ - Personnel Services Account Number Funds Used to Date Program/Project Category Name 08067-1 $ 106,700.00 General Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached Previous Ordinance or Resolution# � 49e?od8 Department Director Dae Original Contract Date: Original Contract Number: D City Attorney Date Received in City Clerk's Office ENTERED a S3a,s 4- s-a� q J-4 (,d Finance and Internal Service Director Date &ekl, Received in Mayor's Office Mayr Date Comments: A.5 Fayetteville Police AMMU9@E111lective Traffic Enf4(i@rReWMJ9buoKSTEP)Grant [] Fayetteville,AR 72701 Page z of 10 6A-f Telephone:(479)587-355-355 5 A a K A N s n s Fax:(479)587-3563 Departmental Correspondence To: Dan Coody,Mayor Fayetteville City Council Thru: Greg Tabor,Police Chief From: Willie Newman, Financial Coordinator Date: September 5, 2008 Re: Approval of 2008-2009 Selective Traffic Enforcement Program Grant Award Background The Fayetteville Police Department has participated in the Selective Traffic Enforcement Program(STEP) every year since its inception in 1988. For eleven(11) years now,we have partnered through grant funding with the Arkansas Highway Safety Office in an effort to reduce the total number of motor vehicle crashes, injuries and fatalities. The 2008-2009 STEP Grant Application is based on a fifty percent(50%) local match of in-kind expense and a request for $106,700.00 in federal and state grant funding. In-kind expenses are defined as on-duty regular shift hours dedicated to STEP activity; furthermore, this grant will reimburse the City for on- duty overtime hours dedicated to STEP activity. The grant period for this application runs from October 1, 2008 to September 30, 2009. Discussion Our primary strategy for reaching our mutual goal of reducing the total number of motor vehicle crashes,injuries and fatalities is through dedicated and diligent enforcement of occupant protection and DWI/DUI laws. This can only be accomplished by dedicating patrol officer(s)to monitor only STEP activity for a given period of time in a known problem area. In addition to increased law enforcement, this grant funding allows us to participate in directed DWI Checkpoints, Click It or Ticket protection mobilizations,purchase additional equipment, attend national training,provide child safety seat checkpoints, and a loaner safety seat for those in need. STEP is a very important program and funding source for the Fayetteville Police Department. Through dedicated STEP activity during our shift overlap hours, our Department can meet the in-kind matching funds required of this grant award. Furthermore, the loss of this grant funding would have an adverse affect on community safety. A.5 2008-2009 Selective Traffic Enforcement Program(STEP)Grant Page 3 of 10 Recommendation Due to the many positive results, Staff recommends approval of the 2008-2009 Selective Traffic Enforcement Program Grant Award in the amount of$106,700.00 along with the budget adjustment. If you should have any comments or question regarding this grant application, please contact Chief Tabor or Capt. Brown at extension 500 or myself at extension 579. A.5 2008-2009 Selective Traffic Enforcement Program(STEP)Grant Page 4 of 10 RESOLUTION NO. A RESOLUTION ACCEPTING THE 2008-2009 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF $106,700.00 FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS ENGAGED IN THE ENFORCEMENT OF DWI/DUI AND SEATBELT LAWS AND OTHER PURPOSES; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2008-2009 Selective Traffic Enforcement Program (STEP) Grant in the amount of$106,700.00 for the purpose of paying overtime to officers engaged in the enforcement of DWI/DUI and seatbelt laws. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 1611, day of September, 2008. APPROVED: ATTEST: By: By: DAN COODY,Mayor SONDRA E.Sl%=H,City Clerk/Treasurer City of Fayetteville,Arkansas A.5 2008-2009 Selective Traffic Budget Adjustment Form Enforcement Program(STEP)Grant 0 Budget Year Department: Police Date Requested Adjustment Number 2008 Division: Police Program: Patrol 9/4/2008 Project or Item Added/Increased: Project or Item Deleted/Reduced: Increase expense budget for Overtime-uniformed, minor equipment, and travel &training to coincide with the 2008-2009 STEP grant award. Justification of this Increase: Justification of this Decrease: This increase is needed to recognize the acceptance of the 2008-2009 Selective Traffic Enforcement Program grant. Increase Expense Budget(Decrease Revenue Budget) Account Name Account Number Amount Project Number Salaries/wages-uniformed 1010 2940 5101 00 60,000 08067 1 Overtime-uniformed 1010 2940 5104 00 30,000 08067 1 Minor equipment 1010 2940 5210 00 15,200 08067 1 Travel&training 1010 2940 5304 00 1,500 08067 1 Decrease Expense Budget(Increase Revenue Budget) Account Name Account Number Amount Project Number State Grants-Operational 1010 0001 4302 01 12,500 08067 1 Federal Grant-Operational 1010 0001 4309 01 94,200 08067 1 Approval Signatures Budget Office Use Only 9/r/0/r/0 TYPe: A B C E Requ ed By, Date _ � Bu get Manager Date Posted to General Ledger Initial Date Department Direct ate Posted to Project Accounting Initial Date Finance&Internal Services Director Date Entered in Category Log Initial Date Mayor Date A.5 2008-2009 Selective Traffic Arkansas Enforcement Program(STEP)Grant Highway Safety Fiscal Year 2009 Proposal for Page 6of10 Office (rev. 5/03/2007) Highway Safety Funding - for Selective Traffic Enforcement Program m of r i� ilifa o' §. x �.:. . Ori. `r _�i ., ,_�,r., , �,:a. Project Title: Selective Traffic Enforcement Project Proposing Agency/Organization:Fayetteville Police Department Mailing Address:100-A West Rock Street Fayetteville, AR 72701 Physical Address:Same (if different) Contact Person: Captain William K. Brown Title: Phone Number: 479-587-3500 Fax Number: 479-587-3522 E-mail Address: wbrown@ci.fayetteville.ar.us Goal and Strategy Addressed (see draft FY 09 Goals and Strategies): Goal: Reduce the total number of motor vehicle crashes, injuries and fatalities. Strategy: Enforce DWI/Seatbelt laws; Increase training for the enforcement of these laws Project Period: From:10-1-2008 To: 9-30-2009 Project Year: 11 (Year 1, 2, 3 etc.) Amount of Federal Funds Requested: Local Match: FY2009: ;_. IMT?ORLTA 1T�_Doctiittents to.b'e sut�rrtttted ww h.Rio Required: Traffic Safety Project Budget Optional: Supporting Documentation Proposing Agency Authentication: Signature: Date: Name: Title: AHSO Use Only Date Stamp &Time Received by: Office: Date Received: Page 1 of 4 A.5 AHSO Project Title: Error! Reference source not found. 2008-2009 Selective Traffic Proposing Agency/Organization: Fayetteville Police Departrf5efvtge®iW6Pogram(STEP)Grant Arkansas Highway Safety Fayetteville, Arkansas Page 7 of 10 Office (rev. 5/03/2007) ce a' r_ i'' 4 4 .�..` 'A`m Hifi"*,. ,� 'x1 ^' : - + + ' I. Problem Identification. Complete the table below to identify the traffic safety issues for your community. Crash and citation data must be from the same year: Baseline Year: 2004 Baseline Baseline Measure Number A. Total number of crashes 4,310 B. Number of alcohol-related crashes 251 C. Number of Driving While Intoxicated (DWI/DUI) arrests (non STEP) 949 D. Number of safety belt citations (non STEP) N/A E. Number of child safety seat citations (non STEP) N/A The following measure was established by Subgrantee surveys: Measure I Percentage Month/Year of Survey Percentage of safety belt usage tbd May 2008 Note: Survey must be conducted after October 1, 2007. Data Source: Static observation by uniformed officers Optional Comments Regarding Problem ID (no more than 350 words; comments will not be scored but will assist in explaining the information identified above): Click here to type. Page 2 of 4 A.5 AHSO Project Title: Error! Reference source not found. 2008-2009 Selective Traffic Proposing Agency/Organization: Fayetteville Police Departr5eJ*(*0it &ogram(STEP)Grant Arkansas Fayetteville,Arkansas Page 8 of 10 Highway Safety Office (rev.5/03/2007) II. Project Plan ® Conduct a selective traffic enforcement project, including conducting public information and education efforts, concentrating on both of the following components for your proposed STEP: ® DWI Enforcement ® Occupant Protection Enforcement B. Project Objectives and Performance Measures. OBJECTIVE: The objective of this project is to accomplish the following by September 30, 2009: Target Objectives/Performance Measures Number A. Number and type citations/arrests to be issued under STEP 1. Increase DWI arrests by 30 2. Increase safety belt citations by 60 3. Increase child safety seat citations by 10 B. Number of STEP enforcement hours to be worked 1. DWI/DUI Enforcement (yearlong/sustained) 1,000 2. DWI/DUI Crackdown (YD&YDL) 3 3. Seat Belt/Occupant Protection Enforcement (yearlong & sustained) 2,000 4. Seat Belt/Occupant Protection Mobilization (CIOT) 3 C. Number of alcohol-related traffic crashes 1. Reduce the number of alcohol-related crashes to 175 D. Increase the safety belt usage rate among drivers and front seat passengers to 88% E. Administrative and general grant requirements 1. Submit the following number of Monthly Activity Reports, including an Annual Project Activity Report 13 2. Submit the following number of Request for Reimbursement 13 F. Support grant enforcement efforts with public information and education 1. Conduct a minimum of two (2) presentations 4 2. Conduct a minimum of four (4) media exposures (e.g., news conferences, news releases, and interviews). 8 3. Conduct a minimum of two (2) community events (e.g., health fairs, booths) 4 4. Produce the following number of public information and education materials if applicable. N/A Note: Nothing in this proposal shall be interpreted as a requirement, formal or informal, that a peace officer issue a specific or predetermined number of citations in pursuance of the proposing organization's obligations hereunder. In addition to the STEP enforcement activities, the proposing organization agrees to maintain baseline non-STEP funded citation and arrest activity due to the prohibition of supplanting. Page 3 of 4 A.5 AHSO Project Title: Error! Reference source not found. 2008-2009 Selective Traffic Proposing Agency/Organization: Fayetteville Police DepartrEeNigladiC Rtogram(STEP)Grant Arkansas Fayetteville, Arkansas Page 9 of 10 Highway Safety Office (rev. 5/03/2007) BUDGET: Budget Categories �t2lit "x r j Enforcement WI/DUIt `$ SQ OPx Enforcement Seat Belt fis �a. r 20 .�a Equipment Travel and Training "r 1aG= h!1 Child Safety Seats ,, Total x ✓ 1�V �Q " V..: .v'.. S_c xC JUSTIFICATION (Please justify each budget category amount requested): DWI/DUI: Our Enforcement budget request for GY08-09 is equal to our previous enforcement budget. Our desire is to maintain our current level of STEP patrols and maximize our effectiveness through increased training and equipment dedicated to our STER Seatbelt: Our Enforcement budget request for GY08-09 is equal to our previous enforcement budget. Our desire is to maintain our current level of STEP patrols and maximize our effectiveness through increased training and equipment dedicated to our STEP. Equipment: The amount requested is for the purchase of six (6) Preliminary Breath Test (PBT) devices to be issued to each patrol unit. The PBTS allow for quicker and more efficient screening of potential drunk drivers at a cost of $450.00 per device for a total STEP commitment of $2,700.00. Travel and Training: In the eleven years that Fayetteville has participated in STEP, we have only been able to attend one conference/training outside the state of Arkansas. We feel that we have maximized all the local methods and techniques used in STEP and are in need of expanding our knowledge/associate base to a national level. It is our plan to alternate each year attending the National Lifesavers Conference and the National Drug Recognition Expert Conference at a cost to the STEP of $1,500 annually. These training opportunities are an important component to increasing our overall effectiveness in STEP related enforcement. Child Safety Seats: This program maintains an incredibly high demand for loaner child safety seats and far exceeds our current supply level. We are requesting an increase in this category from previous years, and it can be easily justified in the fact that we routinely run out of child safety seats early in every grant period. LOCAL MATCH: Budget Categories s i n Personal Services ... 0 Page 4 of 4 A.5 AHSO Project Title: Error! Reference source not found. 2008-2009 Selective Traffic Proposing Agency/Organization: Fayetteville Police Departr rpMt5rbTrogram(STEP)Grant Arkansas Fayetteville,Arkansas Page 10 of 10 Highway Safety Office (rev. 5/03/2007) � ��:, �Nx�� ufr i ,moa 53 •'�' � x°"'� Maintenance&Operation ..m Vehicle Expense On Child Safety Seats110 r x, „„rt, `fi R ' Total ty f ' k:x r Maf------ t i Y Page 5 of 4 C.4 Southpass Development Company,LLC. Page 1 of 2 RESOLUTION NO. A RESOLUTION APPROVING A 50150 COST-SHARE AGREEMENT WITH SOUTHPASS DEVELOPMENT COMPANY,LLC FOR THE UPGRADE OF THE WSIP PROJECT EL-3 TO SERVE THE SOUTHPASS DEVELOPMENT AND THE PROPOSED CITY OF FAYETTEVILLE COMMUNITY PARK.. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a 50150 cost-share with Southpass Development Company,LLC for the upgrade of the WSIP Project EL-3 to serve the Southpass Development and the proposed City of Fayetteville Community Park. PASSED and APPROVED this 16th day of September, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer C.4 Southpass Development Company,LLC. Page 2 of 2 C.5 Bid#08-61 SJ Louis Construction, Inc. Page 1 of 2 RESOLUTION NO. A RESOLUTION TO APPROVE BID #08-61 IN THE AMOUNT OF $5,253,795.00 PLUS A CONTINGENCY OF $420,000.00 WITH SJ LOUIS CONSTRUCTION, INC. FOR CONSTRUCTION OF A LARGE GRAVITY SEWER MAIN FROM HAPPY HOLLOW ROAD TO RAZORBACK ROAD AND A SEWER MAIN FROM COUNTRY CLUB HILL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the low bid #08-61 in the amount of$5,253,795.00 plus a contingency of$420,000.00 with SJ Louis Construction, Inc. for construction of a large gravity sewer main from Happy Hollow Road to Razorback Road and a sewer main from Country Club Hill and authorizes the Mayor to sign a construction contract based upon the approved bid. PASSED and APPROVED this 16`x' day of September, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer C.5 Bid#08-61 SJ Louis Construction, Inc. Page 2 of 2