HomeMy WebLinkAbout2008-02-19 - Agendas - Final Aldermen
Ward 1 Position 1—Adella Gray
Mayor Dan Coody Ward 1 Position 2—Brenda Thiel
Ward 2 Position 1 —Kyle B.Cook
City Attorney Kit WilliamsPVj
Ward 2 Position 2—Nancy Allen
Ward 3 Position l—Robert K.Rhoads
TCity Clerk Sondra Smith Ward 3 Position 2—Robert Ferrell
ARKANSAS Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Lioneld Jordan
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
February 19, 2008
A meeting of the Fayetteville City Council will be held on February 19, 2008 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the February 5, 2008 City Council meeting minutes. APPROVED.
2. Washington County Interlocal Agreement: A resolution to approve an Interlocal
Agreement with Washington County so that the county may continue to monitor and
manage Community Sewer Systems that have been annexed into Fayetteville.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 22-08.
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3. Garney Companies Cost-Share: A resolution approving a cost-share with the City of
Farmington pursuant to the Fayetteville-Farmington Wastewater Agreement of April 3,
2007, in the amount of $376,060.48 to contract with Gamey Companies, Inc. as
Fayetteville's share of construction of the Farmington Sewer Force Main, WSIP
subproject WL-11, Bid # 08-01; and approving a 10% contingency in the amount of
$37,500.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 23-08.
4. Redford Construction, Inc Cost-Share: A resolution approving a cost-share with the
City of Farmington pursuant to the Fayetteville-Farmington Wastewater Agreement of
April 3, 2007, in the amount of$66,296.34 to contract with Redford Construction, Inc. as
Fayetteville's share of construction of the Farmington gravity sewer line, WSIP
subproject WL-10, Bid # 08-01; and approving a 10% contingency in the amount of
$7,000.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 24-08.
5. Bid # 08-03 Kim Construction Company, Inc: A resolution awarding Bid# 08-03 and
approving a contract with Kim Construction Company, Inc. in the amount of
$1,501,102.00 for construction of manhole rehabilitation, basins I-15, W-02, W-05, W-06
& W-13; and approving a contingency in the amount of$75,000.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 25-08.
6. Bids # 08-05 — # 08-13 and Bid # 08-29 Bulk Construction Materials: A resolution
awarding Bids # 08-05 - # 08-13 and Bid # 08-29 and approving the purchase of bulk
construction materials and services utilized by various divisions of the City of
Fayetteville in the estimated amount of$3,516,486.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 26-08.
7. Bid # 08-15 Six Pedestrian Bridges: A resolution awarding Bid # 08-15 and approving
the purchase of six (6) prefabricated weathering steel pedestrian bridges from Thompson
Culvert Company in the amount of$189,520.00 plus all applicable taxes for Scull Creek
Trail.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 27-08.
8. Bid # 08-16 Six Trail Bridges: A resolution awarding Bid # 08-16 and approving a
contract with Kinco Contractors, LLC in the amount of$240,784.72 for the installation of
six (6) trail bridges for Scull Creek Trail; and approving a 15% project contingency in the
amount of$36,117.71.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 28-08.
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9. Landers Ford, One Sedan: A resolution approving the purchase of one (1) Ford Fusion
from Landers Ford of Benton through the state vehicle purchase contract in the amount of
$14,195.00 for use by the Parks & Recreation Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 29-08.
10. Landers Ford, Eight Trucks: A resolution approving the purchase of eight (8) Ford
Trucks from Landers Ford through the state vehicle purchase contract in the amount of
$113,471.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 30-08.
11. Landers Chevrolet, Two Trucks: A resolution approving the purchase of two (2) %2-ton
extended cab 4WD pickup trucks from Landers Chevrolet of Benton through the state
vehicle purchase contract in the amount of$39,888.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 31-08.
12. Bale Chevrolet, One Passenger Van: A resolution approving the purchase of one (1)
Chevrolet 15-passenger van from Bale Chevrolet of Little Rock through the state vehicle
purchase contract in the amount of$21,322.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 32-08.
13. Mobile Vision Inc: A resolution approving the purchase of twenty-eight (28) digital in-
car video systems pursuant to the bid waiver granted in Ordinance No. 4551, from
Mobile Vision Inc. in the amount of$148,592.15; and approving a budget adjustment in
the amount of$11,593.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 33-08.
14. Arkansas Parks and Tourism Outdoor Recreation Grant: A resolution to approve a
budget adjustment in the amount of$100,000.00 to recognize revenue from an Arkansas
Parks and Tourism Outdoor Recreation Grant.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 34-08.
B. Unfinished Business:
1. Hiring Freeze: Hiring Freeze Appeals: A resolution to approve the hiring of one
replacement employee.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 35-08.
2. Hobson, Inc. Appeal: An ordinance rezoning a portion of property described in
rezoning petition RZN 07-2667, for approximately 1.38 acres, located at 7613 Wedington
from R-A, Residential Agricultural, to C-2, Thoroughfare Commercial. This ordinance
was left on the First Reading at the September 18, 2007 City Council meeting. This
ordinance was tabled indefinitely at the October 2, 2007 City Council meeting. This
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ordinance was left on the Second Reading at the February 5, 2008 City Council
meeting.
THIS ITEM FAILED AFTER THE THIRD READING OF THE ORDINANCE.
3. R-PZD 07-2680 (Arcadian Court): An ordinance establishing a residential planned
zoning district titled R-PZD 07-2680, Arcadian Court, located at 1631 West Deane
Street; containing approximately 1.69 acres; amending the official zoning map of the City
of Fayetteville; and adopting the Associated Master Development Plan. This ordinance
was left on the Second Reading at the September 18, 2007 City Council meeting. This
ordinance was Tabled indefinitely at the October 2, 2007 City Council meeting.
THIS ITEM FAILED AFTER THE THIRD READING OF THE ORDINANCE.
C. New Business:
1. General Improvement Fund Grant: A resolution authorizing the Aviation &
Economic Development Department to apply for a General Improvement Fund Economic
Development Infrastructure Grant in the amount of $250,000.00 for the creation of an
Aerospace & Technology Park east of Drake Field.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 36-08.
2. RZN 07-2889 (Cooper): An ordinance rezoning that property described in rezoning
petition RZN 07-2889, for approximately 0.69 acres, located at the southwest corner of
North College Avenue and East Cleburn Street from R-PZD, Residential Planned Zoning
District, to DG, Downtown General.
THIS ITEM WAS LEFT ON THE SECOND READING OF THE ORDINANCE.
3. VAC 07-2743 (Advanced Auto Parts): An ordinance approving VAC 07-2743
submitted by Freeland-Kauffrnan and Fredeen, Inc. for property located at South School
Avenue, just south of O'Reilly's Automotive to vacate a portion of a utility easement, a
total of 2,419.62 square feet.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5110.
4. VAC 07-2888 (Clabber Creek III Lot 103): An ordinance approving VAC 07-2888
submitted by Northstar Engineering Consultants, Inc. for property located at Lot 103,
Clabber Creek Phase III, to vacate a portion of a utility easement on the south side of the
subject property, a total of 54 square feet.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5111.
5. King Electrical Contractors: An ordinance waiving the requirements of formal
competitive bidding and approving a contract with King Electrical Contractors in the
amount of $165,000.00 for electrical work associated with the Fayetteville Square
Improvements.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5112.
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6. Beaver Watershed Management Plan: An ordinance waiving the requirements of
§34.23, (purchases and contracts not in excess of$20,000.00), of the Fayetteville Code of
Ordinances and approving an agreement with the Northwest Arkansas Community
Foundation (NWACF) in the amount of $10,000.00 for development of the Beaver
Watershed Management Plan.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5113.
7. 2007 Rebudgets: A resolution approving a budget adjustment to reappropriate
$107,975,386.00 for on-going capital and grant funded projects and to approve reductions
in this amount from year end finalization of the 2007 budget.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 37-08.
8. Southpass Development LLC: A resolution to grant approval to allow Southpass
Development LLC to submit a Planned Zoning District (PZD) to the City of Fayetteville
prior to annexation into the city pursuant to §166.06 (A) (1) of the Unified Development
Code.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 38-08.
9. Reconsideration of Part-time Park Patrol Officer: A resolution to amend Resolution
No. 20-08 to remove the approval to hire a replacement part-time park patrol officer.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 39-08.
Announcements:
1. City Council Tour: None
Adjournment: MEETING ADJOURNED AT 8:40 P.M.
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City Council Meeting February 19, .18
Subject:
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Aldermen
Ward 1 Position 1—Adella Gray
Mayor Dan Coody Ward 1 Position 2—Brenda Thiel
Ward 2 Position 1 —Kyle B.Cook
City Attorney Kit Williams Ward 2 Position 2—Nancy Allen PVj C
Ward 3 Position l—Robert K.Rhoads
City Clerk Sondra SmithTayeliWard 3 Position 2—Robert Ferrell
ARKANSAS Ward 4 Position 1 —Shirley Lucas
Ward 4 Position 2—Lioneld Jordan
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
February 19, 2008
A meeting of the Fayetteville City Council will be held on February 19, 2008 at 6:00 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the February 5, 2008 City Council meeting minutes.
2. Washington County Interlocal Agreement: A resolution to approve an Interlocal
Agreement with Washington County so that the county may continue to monitor and
manage Community Sewer Systems that have been annexed into Fayetteville.
3. Garney Companies Cost-Share: A resolution approving a cost-share with the City of
Farmington pursuant to the Fayetteville-Farmington Wastewater Agreement of April 3,
2007, in the amount of $376,060.48 to contract with Garrey Companies, Inc. as
Fayetteville's share of construction of the Farmington Sewer Force Main, WSIP
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
accessfayetteville.org
subproject WL-11, Bid # 08-01; and approving a 10% contingency in the amount of
$37,500.
4. Redford Construction, Inc Cost-Share: A resolution approving a cost-share with the
City of Farmington pursuant to the Fayetteville-Farmington Wastewater Agreement of
April 3, 2007, in the amount of$66,296.34 to contract with Redford Construction, Inc. as
Fayetteville's share of construction of the Farmington gravity sewer line, WSIP
subproject WL-10, Bid # 08-01; and approving a 10% contingency in the amount of
$7,000.
5. Bid # 08-03 Kim Construction Company, Inc: A resolution awarding Bid # 08-03 and
approving a contract with Kim Construction Company, Inc. in the amount of
$1,501,102.00 for construction of manhole rehabilitation, basins I-15, W-02, W-05, W-06
& W-13; and approving a contingency in the amount of$75,000.
6. Bids # 08-05 — # 08-13 and Bid # 08-29 Bulk Construction Materials: A resolution
awarding Bids # 08-05 - # 08-13 and Bid # 08-29 and approving the purchase of bulk
construction materials and services utilized by various divisions of the City of
Fayetteville in the estimated amount of$3,516,486.00.
7. Bid # 08-15 Six Pedestrian Bridges: A resolution awarding Bid # 08-15 and approving
the purchase of six (6) prefabricated weathering steel pedestrian bridges from Thompson
Culvert Company in the amount of$189,520.00 plus all applicable taxes for Scull Creek
Trail.
8. Bid # 08-16 Six Trail Bridges: A resolution awarding Bid # 08-16 and approving a
contract with Kinco contractors, LLC in the amount of$240,784.72 for the installation of
six (6) trail bridges for Scull Creek Trail; and approving a 15% project contingency in the
amount of$36,117.71.
9. Landers Ford, One Sedan: A resolution approving the purchase of one (1) Ford Fusion
from Landers Ford of Benton through the state vehicle purchase contract in the amount of
$14,195.00 for use by the Parks & Recreation Division.
10. Landers Ford, Eight Trucks: A resolution approving the purchase of eight (8) Ford
Trucks from Landers Ford through the state vehicle purchase contract in the amount of
$113,471.00.
11. Landers Chevrolet, Two Trucks: A resolution approving the purchase of two (2) V2-ton
extended cab 4WD pickup trucks from Landers Chevrolet of Benton through the state
vehicle purchase contract in the amount of$39,888.00.
12. Bale Chevrolet, One Passenger Van: A resolution approving the purchase of one (1)
Chevrolet 15-passenger van from Bale Chevrolet of Little Rock through the state vehicle
purchase contract in the amount of$21,322.00.
13. Mobile Vision Inc: A resolution approving the purchase of twenty-eight (28) digital in-
car video systems pursuant to the bid waiver granted in Ordinance No. 4551, from
Mobile Vision Inc. in the amount of$148,592.15; and approving a budget adjustment in
the amount of$11,593.00.
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14. Arkansas Parks and Tourism Outdoor Recreation Grant: A resolution to approve a
budget adjustment in the amount of$100,000.00 to recognize revenue from an Arkansas
Parks and Tourism Outdoor Recreation Grant.
B. Unfinished Business:
1. Hiring Freeze: Hiring Freeze Appeals:
2. Hobson, Inc. Appeal: An ordinance rezoning a portion of property described in
rezoning petition RZN 07-2667, for approximately 1.38 acres, located at 7613 Wedington
from R-A, Residential Agricultural, to C-2, Thoroughfare Commercial. This ordinance
was left on the First Reading at the September 18, 2007 City Council meeting. This
ordinance was tabled indefinitely at the October 2, 2007 City Council meeting. This
ordinance was left on the Second Reading at the February 5, 2008 City Council
meeting.
3. R-PZD 07-2680 (Arcadian Court): An ordinance establishing a residential planned
zoning district titled R-PZD 07-2680, Arcadian Court, located at 1631 West Deane
Street; containing approximately 1.69 acres; amending the official zoning map of the City
of Fayetteville; and adopting the Associated Master Development Plan. This ordinance
was left on the Second Reading at the September 18, 2007 City Council meeting. This
ordinance was Tabled indefinitely at the October 2, 2007 City Council meeting.
C. New Business:
1. General Improvement Fund Grant: A resolution authorizing the Aviation &
Economic Development Department to apply for a General Improvement Fund Economic
Development Infrastructure Grant in the amount of $250,000.00 for the creation of an
Aerospace & Technology Park east of Drake Field.
2. RZN 07-2889 (Cooper): An ordinance rezoning that property described in rezoning
petition RZN 07-2889, for approximately 0.69 acres, located at the southwest corner of
North College Avenue and East Cleburn Street from R-PZD, Residential Planned Zoning
District, to DG, Downtown General.
3. VAC 07-2743 (Advanced Auto Parts): An ordinance approving VAC 07-2743
submitted by Freeland-Kauffman and Fredeen, Inc. for property located at South School
Avenue, just south of O'Reilly's Automotive to vacate a portion of a utility easement, a
total of 2,419.62 square feet.
4. VAC 07-2888 (Clabber Creek III Lot 103): An ordinance approving VAC 07-2888
submitted by Northstar Engineering Consultants, Inc. for property located at Lot 103,
Clabber Creek Phase I11, to vacate a portion of a utility easement on the south side of the
subject property, a total of 54 square feet.
5. King Electrical Contractors: An ordinance waiving the requirements of formal
competitive bidding and approving a contract with King Electrical Contractors in the
amount of $165,000.00 for electrical work associated with the Fayetteville Square
Improvements.
113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax)
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6. Beaver Watershed Management Plan: An ordinance waiving the requirements of
§34.23, (purchases and contracts not in excess of$20,000.00), of the Fayetteville Code of
Ordinances and approving an agreement with the Northwest Arkansas Community
Foundation (NWACF) in the amount of $10,000.00 for development of the Beaver
Watershed Management Plan.
7. 2007 Rebudgets: A resolution approving a budget adjustment to reappropriate
$107,975,386.00 for on-going capital and grant funded projects and to approve reductions
in this amount from year end finalization of the 2007 budget.
8. Southpass Development LLC: A resolution to grant approval to allow Southpass
Development LLC to submit a Planned Zoning District (PZD) to the City of Fayetteville
prior to annexation into the city pursuant to 166.06 (A) (1) of the Unified Development
Code.
Announcements:
1. City Council Tour: None
Adjournment:
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A.6.
Bid#08-05-#08-13 and Bid#08-29
Bulk Construction Materials
Page lof2
Taye
AkKA NSAS d' `
City Council Agenda Item ,(a
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations
From: Terry Gulley, Transportation Manager
Date: February 19, 2008
Subject: A resolution awarding Bids 08-05 - 08-13 and Bid 08-29 for and approving the purchase
of bulk construction materials and services utilized by various divisions of the City of
Fayetteville.
Recommendation: Staff recommends a resolution awarding Bid 08-05—Bid 08-13 and Bid 08-29 for
and approving the purchase of bulk construction materials and services,utilized by various divisions of
the City of Fayetteville, in the estimated amount of$3,516,486.00.
Background: The purchase of bulk construction materials and services is necessary to maintain the
City's current infrastructure and to implement the Capital Improvement Program projects outlined in the
2008 Annual Budget &Work Program and five-year Capital Improvement Program plan.
Discussion: Sealed formal bids for thermal striping, reflectorized paint marking, curb and gutter,
topsoil,hillside gravel, concrete, asphalt and aggregate materials,bricks, and truck hauling services were
publicly read and the results are attached to this memo.
Bid 08-05: Staff recommends awarding the thermal striping bid to Time Striping, Inc.
Bid 08-06: Staff recommends awarding the reflectorized paint markings bid to Asphalt Striping Service.
Bid 08-07: Staff recommends awarding the curb and gutter bid to Sweetser Construction.
Bid 08-08: Staff recommends awarding the topsoil bid to S & R Trucking, as the primary supplier with
the option to utilize other bidders based on price and availability, in the order as follows: Sherman
Wiles, Wiles Construction, Les Rogers, Central Group, LLC and Sweetser Construction.
Bid 08-09: Staff recommends awarding the hillside gravel bid to McClinton-Anchor for materials picked
up by City staff and S &R Trucking for delivered materials.
Bid 08-10: Staff recommends awarding the concrete bid to Tune Concrete Company, as the primary
supplier, and Beaver Lake Concrete as a secondary supplier, for use on an "as needed"basis, in the
A.6.
A-- Bid#08-05-#08-13 and Bid#08-29
Bulk Construction Materials
Page 2 of 2
event that Tune Concrete Company cannot supply the necessary materials within the time frame
required to complete a project. Tune Concrete Company has the lowest unit price bid and the lowest
total bid, after deducting the price of Portland cement from their total,which provides an accurate price
comparison, as no other supplier bid on this item.
Bid 08-11: Staff recommends awarding the asphalt and aggregate materials bid to Kiewit Southern Co.
as the primary supplier for asphalt material purchases, McClinton-Anchor for asphalt milling sales, and
Northwest Arkansas Quarries, LLC for aggregate material purchases. Staff recommends utilizing
McClinton-Anchor as the secondary supplier for asphalt and aggregate purchases, for use on an "as
needed"basis, in the event that Kiewit Southern Co. cannot supply the necessary materials in the time
frame required to complete a project. Kiewit Southern Company has the lowest unit price and overall
bid for asphalt materials.
Bid 08-13: Staff recommends awarding the Truck Hauling Services to Sweetser Construction, Inc. as the
primary supplier with the option to utilize other bidders based on price and availability,in the order as
follows: Patricks Trucking, Doss Construction/Trucking, Roll Off Service, Inc.,Northwest AR
Trucking, S & R Trucking, Les Rogers, Inc., and Central Group, LLC.
Bid 08-29: Staff recommends awarding the bricks bid to ABC—Central Block.
Budget Impact: Funds for the acquisition of these materials and services have been budgeted in the
Trail Development, In-House Pavement Improvements, Sidewalk Improvements, Scull Creek Trail
Corridor, and Transportation Bond Street Improvements Capital Projects. Sufficient funding is available
for the 2008 purchases.
Attached: Bid 08-05 Thermal Striping
Bid 08-06 Reflectorized Paint Markings
Bid 08-07 Curb and Gutter
Bid 08-08 Topsoil
Bid 08-09 Hillside Gravel
Bid 08-10 Concrete
Bid 08-11 Asphalt and Aggregate
Bid 08-13 Truck Hauling Services
Bid 08-29 Bricks
City of Fayetteville Staff Review Form A.7.
Bid#08-15 Six Pedestrian Bridges
City Council Agenda Items Page 1 of 8
and
Contracts, Leases or Agreements
2/19/2008
City Council Meeting Date
Agenda Items Only
Matt Mihalevich Engineering Operations
Submitted By Division Department
Action Required:
Approval of the purchase of 6 prefabricated weathering steel pedestrian bridges under Bid#08-15 from
in the amount of$ for Scull Creek Trail.
$ 790,547.75 Transportation Bond Trail Improvements
Cost of this request Category/Project Budget Program Category/Project Name
4520-9520-5814.05 $ 52,972.75 Trail Improvements
Account Number Funds Used to Date Program/Project Category Name
06036/1 $ 737,575.00 Sales Tax 2006A Construction Fund
Project Number Remaining Balance Fund Name
Budgeted Item �X Budget Adjustment Attached
f1� t I 1 o Previous Ordinance or Resolution#
Department birector Date
Original Contract Date:
Original Contract Number:
City Attorney Date -
Received in Ci
J) ( NJ, Clerk's Office
Finance and Internal Service Director Date
Received in FRI
Mayor's Office
May6r / Date
r
omments:
Revised April 16,2007
A.7.
Bid#08-15 Six Pedestrian Bridges
City of Fayetteville Staff Review Form Page 2 of 8
City Council Agenda Items
and
Contracts, Leases or Agreements
2/19/2008
City Council Meeting Date
Agenda Items Only
Matt Mihalevich Engineering Operations
Submitted By Division Department
Action Required:
Approval of the purchase of 6 prefabricated weathering steel pedestrian bridges for Scull Creek Trail under Bid#08-15
from Thompson Culvert Company in the amount of$189,520.00 plus all applicable taxes.
$ 207,050.60 $ 790,547.75 Transportation Bond Trail Improvements
Cost of this request Category/Project Budget Program Category/Project Name
4520-9520-5814.05 $ 52,972.75 Trail Improvements
Account Number Funds Used to Date Program/Project Category Name
06036/1 $ 737,575.00 Sales Tax 2006A Construction Fund
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
Previous Ordinance or Resolution#
Department Director Date
Original Contract Date:
Original Contract Number:
City Attorney Date
Received in City
Clerk's Office
Finance and Internal Service Director Date
Received in
Mayor's Office
Mayor Date
Comments:
Revised April 16,2007
A.7.
Bid#08-15 Six Pedestrian Bridges
Page 3 of 8
City Council Meeting of February 19, 2008
Ta6y'e evl le Agenda Item Number
Afl KANSAS
CITY COUNCIL AGENDA ME,M0
To: Mayor and City Council
Thru: Gary Dumas,Director of Operations
Ron Petrie, City Engineer
From: Matt Mihalevich,Trails Coordinator
Date: February 1,2008
Subject: Scull Creek Trail Bridges—Equipment Only, Bid#08-15
RECOMMENDATION
Approval of the purchase of 6 prefabricated weathering steel pedestrian bridges for Scull Creek
Trail under Bid#08-15 from Thompson Culvert Company in the amount of$189,520.00 plus all
applicable taxes.
BACKGROUND
As construction of Scull Creek Trail continues to progress,a total of 6 pedestrian trail bridges are
necessary to complete the trail from Mud Creek Trail south to Frisco Trail. In an effort to reduce
cost,the fabrication and delivery of the bridges was bid directly by the City as Bid#08-15 and
will delivered to the individual bridge sites to be installed by a contractor of Bid#08-16(Scull
Creek Trail Bridges—Installation). The individual bridges and lengths are listed below.
Bridge—Name San Length Brid a Name Span
CMN Bride 62 feet Bernice Dr.Bride 50 feet
Ash St.Bride 64 feet Cleveland St. Bride 50 feet
Sycamore St.Bride 38 feet Frisco St.Bride 80 feet
DISCUSSION
The style of bridges will match the recently installed Town Branch Trail Bridge(see photo
below). The bridges will be fabricated from Weathering Steel(also known as COR-TIN Steel).
This type of steel alloy will rust on the outside while forming a protective layer that will never
require painting or any maintanance.
The fabrication of the bridges was advertised on January 17th,2008 as bid number 08-15 with
official bids on February 8th,2007. The official bid tab will be attached.
BUDGETIMPACT
Funds for the manufacture of the bridges outlined above has been budgeted as part of the
Transportation Trail Improvements Program. Sufficient funding is available for these purchases.
A.7.
Bid#08-15 Six Pedestrian Bridges
Page 4 of 8
RESOLUTION NO.
A RESOLUTION AWARDING BID #08-15 AND APPROVING
THE PURCHASE OF SIX (6) PREFABRICATED WEATHERING
STEEL PEDESTRIAN BRIDGES FROM THOMPSON CULVERT
COMPANY IN THE AMOUNT OF $189,520.00 PLUS ALL
APPLICABLE TAXES FOR SCULL CREEK TRAIL.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-15 and approves the purchase of six (6) prefabricated
weathering steel pedestrian bridges from Thompson Culvert Company in the
amount of$189,520.00 plus all applicable taxes for Scull Creek Trail.
PASSED and APPROVED this 19th day of February, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY,Mayor SONDRA E.SMITH,City Clerk/Treasurer
A.7.
Bid#08-15 Six Pedestrian Bridges
Page 5 of 8
BRIDGE STYLE
Safety Rail Top Chord Web Diagoome
vertical(shown) Pro"(shown
Horizontal Warren
Spedal
Venlcal gotta,Chord
Floor Stringer End Post Decbng
Trepeal naMv000-Ips(anown)
Floor Beam Treated wood-Douglas Flr -
Cmaaete
Example of the bowstring Style bridge proposed
ti l
50' long Town Branch Creek Bridge near the intersection of Razorback and.15 .
Page 2
Bid#08-15 Six Pedestrian Bridges
Page 6 of 8
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A.7.
Bid#08-15 Six Pedestrian Bridges
Anderson Page 8 of 8
B R I D G E S
Andrea Foren
Fayetteville City Hall
113 W.Mountain
Fayetteville,AR 72701
February 11,2008
Re: Scull Bridges (Bid#08-15)
Dear Andrea:
I am writing this letter with regards to the above mentioned project and the AISC
requirements. Thompson Culvert Company is acting solely as an agent for Anderson
Bridges on this project. At no time will they be involved in any aspect of the fabrication
process.
Anderson Bridges will order and receive all raw materials directly from the supplier and
prepare the raw material for fabrication. All fabrication will take place at our facility in
Colfax, WI and all finished product will ship from Colfax to the jobsites located in or
near Fayetteville, AR.
As an AISC certified company,we are charged with the responsibility to use only AISC
certified companies if any part of the fabrication process is sub-contracted to another
firm. I assure you that no part of the fabrication on the above mentioned project shall be
sub-contracted.
Please feel free to contact me directly with any questions at(715)210-6922. Thank you
in advance for your consideration.
Sincerely,
Kory S. Weathers
Principal
111 Willow Street-Colfax,WI 54730-Phone:715.9622800-Fax:715962-2801
City of Fayetteville Staff Review Form A.8.
Bid#08-16 Six Trail Bridges
Page 1 of 8
City Council Agenda Items
and
Contracts, Leases or Agreements
2/19/2008
City Council Meeting Date
Agenda Items Only
Matt Mihalevich Engineering Operations
Submitted By Division Department
Action Required:
Approval of a resolution awarding Bid#08-16 and approving a contract with in the
amount of$ for the complete installation of the 6 trail bridges for Scull Creek Trail; and approving a 15%
project contingency in the amount of$
$ 790,547.75 Transportation Bond Trail Improvements
Cost of this request Category!Project Budget Program Category/Project Name
4520-9520-5814.05 $ 52,972.75 Trail Improvements
Account Number Funds Used to Date Program/Project Category Name
06036/1 $ 737,575.00 Sales Tax 2006A Construction Fund
Project Number, Remaining Balance Fund Name '
Budgeted Item Budget Adjustment Attached
Os Previous Ordinance or Resolution#
Department Director Date
Original Contract Date:
4;14
Original Contract Numb
City Attorney D to
Received in City
46J
QL (1J � Clerk's Office
Finance and Internal Service Director Date
Received in EN D
j".,z,
Mayor's Office
Mayor Date
Comments:
Revised April 16,2007
A.8.
Bid#08-16 Six Trail Bridges
City of Fayetteville Staff Review Form Page 2 of 8
City Council Agenda Items
and
Contracts, Leases or Agreements
2/19/2008
City Council Meeting Date
Agenda Items Only
Matt Mihalevich Engineering Operations
Submitted By Division Department
Action Required:
Approval of a resolution awarding Bid#08-16 and approving a contract with Kinco Contractors, LLC. in the amount of
$240,784.72 for the complete installation of the 6 trail bridges for Scull Creek Trail; and approving a 15% project
contingency in the amount of$36,117.71.
$ 276,902.43 $ 790,547.75 Transportation Bond Trail Improvements
Cost of this request Category/Project Budget Program Category/Project Name
4520-9520-5814.05 $ 52,972.75 Trail Improvements
Account Number Funds Used to Date Program/Project Category Name
06036/1 $ 737,575.00 Sales Tax 2006A Construction Fund
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
Previous Ordinance or Resolution#
Department Director Date
Original Contract Date:
Original Contract Number:
City Attorney Date
Received in City
Clerk's Office
Finance and Internal Service Director Date
Received in
Mayor's Office
Mayor Date
Comments:
Revised April 16,2007
A.B.
Bid#08-16 Six Trail Bridges
Page 3 of 8
SCityy2ole
evi le Council Meeting of February 19, 2008
Agenda Item Number
ARKANSAS
CITY COUNCIL AGENDA MEMO)
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations
Ron Petrie, City Engineer
From: Matt Mihalevich,Trails Coordinator
Date: February 11,2008
Subject: Scull Creek Trail Bridges—Installation Only,Bid 408-16
RECOMMENDATION
Approval of a resolution awarding Bid#08-16 and approving a contract with Kinco
Contractors,LLC. in the amount of$240,784.72 for the complete installation of the 6
trail bridges for Scull Creek Trail; and approving a 15%project contingency in the
amount of$36,117.71.
BACKGROUND
As construction of Scull Creek Trail continues to progress,a total of 6 pedestrian trail bridges are
necessary to complete the trail from Mud Creek Trail south to Frisco Trail. In an effort to reduce
cost,the fabrication and delivery of the bridges was bid directly by the City as Bid#08-15 (Scull
Creek Trail Bridges—Equipment Only)and will delivered to the individual bridge sites to be
installed by the contractor of Bid#08-16.
Under Bid#08-16 the contractor will be responsible for the excavation and construction of
concrete bridge abutments at each of the 6 bridge locations along with stream bank stabilization
work to protect the abutments from flood events. Once the abutments are complete,the
contractor will install the prefabricated bridges(provided by the City)and pour a concrete deck
with 15 foot approach slabs on each side. The City trails crew will then complete the trail by
paving up to the approach slabs on each side. The individual bridges and lengths are listed below
along with a map of the bridge locations on page 2.
Bridge Name San Length Bridize Name n50feet
CMN Bride 62 feet Bernice Dr.Bride
Ash St.Bride 64 feet Cleveland St.Bride S camore St.Bride 38 feet Frisco St.Bride
DISCUSSION
The style of bridges will match the recently installed Town Branch Bridge and will be fabricated
from Weathering Steel which will never require painting or any maintenance.
A.8.
Bid#08-16 Six Trail Bridges
Page 4 of 8
RESOLUTION NO.
A RESOLUTION AWARDING BID #08-16 AND APPROVING A
CONTRACT WITH KINCO CONTRACTORS, LLC IN THE
AMOUNT OF $240,784.72 FOR THE INSTALLATION OF SIX (6)
TRAIL BRIDGES FOR SCULL CREEK TRAIL; AND APPROVING
A 15% PROJECT CONTINGENCY IN THE AMOUNT OF
$36,117.71.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-16 and approves a contract with Kinco Contractors, LLC
in the amount of $240,784.72 for the installation of six (6) trail bridges for Scull
Creek Trail.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a 15% project contingency in the amount of$36,117.71.
PASSED and APPROVED this 19th day of February,2008.
APPROVED: ATTEST:
By: By:
DAN COODY,Mayor SONDRA E.SMITH,City Clerk/Treasurer