HomeMy WebLinkAbout2014-09-02 - Agendas - Final Alderman Adella Gray Alderman Justin Tennant
Ward 1 Position l Ward 3 Position l
e �-
Alderman Sarah Marsh a Alderman Martin W. Schoppmeyer,Jr.
Ward 1 Position 2 Ward 3 Position 2
Alderman Mark Kinion -_-_ � Alderman Rhonda Adams
Ward 2 Position l Ward 4 Position l
Alderman Matthew Petty Alderman Alan T.Long
Ward 2 Position 2 Ward 4 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
September 02, 2014
A meeting of the Fayetteville City Council will be held on September 02, 2014 at 5:30 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the August 18, 2014 Special City Council meeting minutes. APPROVED
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov
2. Evans Construction and Remodeling, LLC 1314 S. Ellis Avenue: A resolution to
authorize a contract with Evans Construction and Remodeling, LLC in the amount of
$24,990.00 for Community Development Block Grant rehabilitation of an eligible
residence located at 1314 S. Ellis Avenue.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 158-14
3. Evans Construction and Remodeling,LLC 1628 N. Broadview Drive: A resolution to
authorize a contract with Evans Construction and Remodeling, LLC in the amount of
$32,065.00 for Community Development Block Grant rehabilitation of an eligible
residence located at 1628 N. Broadview Drive.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 159-14
4. Bid #14-36 Lewis Ford Sales, Inc.: A resolution to award Bid #14-36 to Lewis Ford
Sales, Inc. of Fayetteville, Arkansas for the purchase of a Ford F250 pickup truck with
deerskin animal control body in the amount of$51,415.02 for use by the Animal Services
Division, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 160-14
5. Bid #14-38 Kraftsman, Inc.: A resolution to award Bid #14-38 and authorize the
purchase of one (1) DD50T 50 ton tri-axle trailer from Kraftsman, Inc. in the amount of
$33,500.00 plus applicable taxes for use by the Transportation Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 161-14
6. Bale Chevrolet: A resolution to approve the purchase of one (1) 2015 full size Chevrolet
2WD utility vehicle from Bale Chevrolet in the amount of$23,179.00,pursuant to a state
procurement contract, for use by the Police Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 162-14
7. 2014 Justice Assistance Grant Local Solicitation Award: A resolution to authorize
acceptance of a 2014 Justice Assistance Grant Local Solicitation Award in the amount of
$79,392.00, $32,311.00 of which will be used by the Fayetteville Police Department, with
$31,069.00 to be disbursed to the City of Springdale and $16,012.00 to Washington
County, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 163-14
8. Daniel Spencer Property Exchange: A resolution to approve an equal property exchange
of about six acres with Daniel Spencer, to authorize the acquisition of easements necessary
for construction and operation activities pertaining to the Lake Sequoyah sediment removal
project, to authorize Mayor Jordan to execute the necessary deeds and to approve a lot line
adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 164-14
B. Unfinished Business:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov
1. 2015-2019 Capital Improvements Plan(CIP): A resolution to adopt the 2015-2019 five-
year Capital Improvement Plan. This resolution was tabled at the August 5, 2014 City
Council meeting to the August 19,2014 City Council meeting. This resolution was tabled
at the August 19, 2014 City Council meeting to the September 02, 2014 City Council
meeting.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 165-14
2. VAC 14-4780 (1414 S. Happy Hollow Road): An ordinance approving VAC 14-4780
submitted by Blew & Associates for property located at 1414 S. Happy Hollow Road to
vacate existing street right-of-way. This ordinance was left on the First Reading at the
August 19, 2014 City Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5706
3. VAC 14-4777 (McConnell and Drake): An ordinance approving VAC 14-4777
submitted by Jorgensen & Associates for property located at the northeast corner of
McConnell and Drake to vacate an existing street right-of-way and portion of a utility
easement. This ordinance was left on the First Reading at the August 19, 2014 City
Council meeting.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5707
C. New Business:
1. RZN 14-4793 (Southwest Corner of N. Steele Boulevard and W. Joyce
Boulevard/CMN Business Park): An ordinance rezoning that property described in
Rezoning Petition RZN 14-4793, for approximately 14.01 acres, located at the southwest
corner of Steele Boulevard and Joyce Boulevard from C-2, Thoroughfare Commercial to
C-3, Central Commercial.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5708
2. AIT Services,Inc.: An ordinance waiving the requirements of formal competitive bidding
and approving the purchase of repair parts from AIT Services, Inc. for the thermal dryer
located at the Biosolids Management Site in the amount of $48,300.00 plus applicable
taxes.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5709
3. Botanical Garden Society of the Ozarks, Inc.: A resolution to approve the Botanical
Garden Land Lease Agreement with the Botanical Garden Society of the Ozarks, Inc.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 166-14
D. City Council Agenda Session Presentations:
E. City Council Tour:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov
F. Announcements:
Adjournment: 7:37 p.m.
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor
to request public comment and then come to the podium,give your name,address,and comments about the agenda item.
Please address only the Mayor. Questions are usually answered by the Mayor,Aldermen or Staff after the public comment period
is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion
of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be
considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical.
The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-
thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by
the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item that item shall be removed
and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and,if an ordinance,read
by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or
development applicant,etc.)may present its proposal only during this presentation period,but may be recalled by
an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting
as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. No electronic visual aid presentations shall be allowed,but the public may
submit photos,petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City
Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City
Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first
state his or her name and address, followed by a concise statement of the person's position on the question under
discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City
Council or to the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular
member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted
to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or
city staff member except through the Mayor.
Courtesy and respect. All members of the public,all city staff and elected officials shall accord the utmost courtesy
and respect to each other at all times. All shall refrain from rude or derogatory remarks,reflections as to integrity,abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor,must immediately cease speaking and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings,a 72 hour advance notice is required.
For further information or to request an interpreter,please call(479)575-8330.
A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W.
Mountain,Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov
City Council Meeting: September 2,2014 Adjourn: 7 37 PM
Subject: Roll
Petty
Tennant Vol
Schoppmeyer
w.-
,y Adams
Long
Gl/v�wel�
Gray ✓
5'31 Pm. Marsh
Kinion
Mayor Jordan
-D
Subject:
Motion To:
Motion By:
Seconded:
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Mayor Jordan
City Council Meeting: September 2,2014
Subject: Consent
Motion To: et
Y2e/
Motion By:
Seconded: G
etty
M, ennant
Schoppmeyer v
Adams ✓
Long
Gray
Marsh
CYU USII Kinion
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Mayor Jordan
City Council Meeting: Septew_ger 2,2014
Subject: 2015-2019 Capital Improvements Plan(CIP)
Motion To:
yo✓E
Motion By: AA
Seconded: ]
B. 1 Petty
Unfinished Tennant
Business Schoppmeyer +/
Adams r/
Long ✓
pA�e� Gray ✓
,r
Marsh ✓
' I Kinion v
I195'�� Mayor Jordan
Subject: VAC 14-4780 (1414 S. Happy Hollow Road)
Motion To:
�h YZI RIAJ
Motion By:
Seconded:
B. 2 Pew ✓ ✓
Unfinished Tennant ✓ v ✓
Business Schoppmeyer ✓ ,o �✓
Adams
Long ✓ ✓
Gray v, v
Marsh ✓ ® "�
Kinion
Mayor Jordan
Ej-G sP'Q �`-t7
City Council Meeting: September 2,2014
Subject: VAC 14-4777 (McConnell and Drake)
Motion To:
Motion By: t.
Seconded: q, W1An.o�
B. 3 Petty ✓ ✓ ✓
Unfinished Tennant i/
Business Schoppmeyer ✓ ✓ ✓
Adams �✓ ✓ ✓
Q Long ✓ ✓
T Gray
Marsh '� ✓ r0
Kinion `� ✓
5 Mayor Jordan
O v
Subject:
Motion To:
Motion By:
Seconded:
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Mayor Jordan
City Council Meeting: September 2,2014
Subject: RZN 14-4793 SW Corner of N. Steele Blvd. and W. Joyce Blvd./CMN Business Park)
Motion To: f1d rd PG4aa,
Motion By: " �'
Seconded: /l a't4k G
C. 1 Petty ✓ ✓ ✓
New Tennant '� ✓ '�
Business Schoppmeyer
Adams ✓ ✓ ✓
Long ✓ ✓ ✓
.✓e
Gray
Marsh ✓ ✓ r✓
Kinion
� t-UB Mayor Jordan
Subject: AIT Services,Inc.
Motion To: 3 rd &ai Pte.
Motion By:
Seconded: Pry
C. 2 Petty '✓ ✓ ✓
New Tennant ✓ ✓ ✓
Business Schoppmeyer ✓ ✓ e/
Adams e0 ✓ ✓
Long 3o" ✓
Gray ✓ °✓
Marsh �✓ t® ✓
Kinion ✓ `�
1 V I Mayor Jordan
City Council Meeting: September 2,2014
Subject: Botanical Garden Society of the Ozarks,Inc.
Motion To:
de
Motion By:
Seconded:
C. 3 Petty
New Tennant
Business Schoppmeyer
Adams ✓
Long
Gray w'
Marsh
Kinion
Mayor Jordan
� -0
Subject:
Motion To:
Motion By:
Seconded:
Petty
Tennant
Schoppmeyer
Adams
Long
Gray
Marsh
Kinion
Mayor Jordan
Ll
DEPARTMENTAL CORRESPONDENCE , ,-
r
OFFICE OF THE
CITY ATTORNEY Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
TO: Mayor Jordan Patti Mulford
Paralegal
THRU: Sondra Smith,City Clerk
FROM: Kit Williams, City Attorney
DATE: September 3, 2014
RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the
City Council meeting of September 2, 2014
1. Evans Construction and Remodeling, LLC 1314 S. Ellis Avenue: A resolution to
authorize a contract with Evans Construction and Remodeling, LLC in the amount of$24,990.00
for Community Development Block Grant rehabilitation of an eligible residence located at 1314
S. Ellis Avenue.
2. Evans Construction and Remodeling, LLC 1628 N. Broadview Drive: A resolution to
authorize a contract with Evans Construction and Remodeling, LLC in the amount of$32,065.00
for Community Development Block Grant rehabilitation of an eligible residence located at 1628
N. Broadview Drive.
3. Bid#14-36 Lewis Ford Sales, Inc.: A resolution to award Bid #14-36 to Lewis Ford Sales,
Inc. of Fayetteville, Arkansas for the purchase of a Ford F250 pickup truck with deerskin animal
control body in the amount of $51,415.02 for use by the Animal Services Division, and to
approve a budget adjustment.
4. Bid #14-38 Kraftsman,Inc.: A resolution to award Bid#14-38 and authorize the purchase
of one (1) DD50T 50 ton tri-axle trailer from Kraftsman, Inc. in the amount of$33,500.00 plus
applicable taxes for use by the Transportation Division.
5. Bale Chevrolet: A resolution to approve the purchase of one (1) 2015 full size Chevrolet
2WD utility vehicle from Bale Chevrolet in the amount of $23,179.00, pursuant to a state
procurement contract, for use by the Police Department.
6. 2014 Justice Assistance Grant Local Solicitation Award: A resolution to authorize
acceptance of a 2014 Justice Assistance Grant Local Solicitation Award in the amount of
$79,392.00, $32,311.00 of which will be used by the Fayetteville Police Department, with
$31,069.00 to be disbursed to the City of Springdale and $16,012.00 to Washington County, and
to approve a budget adjustment.
7. Daniel Spencer Property Exchange: A resolution to approve an equal property exchange
of about six acres with Daniel Spencer, to authorize the acquisition of easements necessary for
construction and operation activities pertaining to the Lake Sequoyah sediment removal project,
to authorize Mayor Jordan to execute the necessary deeds and to approve a lot line adjustment.
8. 2015-2019 Capital Improvements Plan (CIP): A resolution to adopt the 2015-2019 five-
year Capital Improvement Plan.
9. AIT Services, Inc.: An ordinance waiving the requirements of formal competitive bidding
and approving the purchase of repair parts from AIT Services, Inc. for the thermal dryer located
at the Biosolids Management Site in the amount of$48,300.00 plus applicable taxes.
10. Botanical Garden Society of the Ozarks, Inc.: A resolution to approve the Botanical
Garden Land Lease Agreement with the Botanical Garden Society of the Ozarks, Inc.
2
Alderman Adella Gray Alderman Justin Tennant
Ward 1 Position l Ward 3 Position l
e �-
Alderman Sarah Marsh a Alderman Martin W. Schoppmeyer,Jr.
Ward 1 Position 2 Ward 3 Position 2
Alderman Mark Kinion -_-_ � Alderman Rhonda Adams
Ward 2 Position l Ward 4 Position l
Alderman Matthew Petty Alderman Alan T.Long
Ward 2 Position 2 Ward 4 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
September 02, 2014
A meeting of the Fayetteville City Council will be held on September 02, 2014 at 5:30 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
1. Approval of the August 18, 2014 Special City Council meeting minutes.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov
2. Evans Construction and Remodeling, LLC 1314 S. Ellis Avenue: A resolution to
authorize a contract with Evans Construction and Remodeling, LLC in the amount of
$24,990.00 for Community Development Block Grant rehabilitation of an eligible
residence located at 1314 S. Ellis Avenue.
3. Evans Construction and Remodeling, LLC 1628 N. Broadview Drive: A resolution to
authorize a contract with Evans Construction and Remodeling, LLC in the amount of
$32,065.00 for Community Development Block Grant rehabilitation of an eligible
residence located at 1628 N. Broadview Drive.
4. Bid #14-36 Lewis Ford Sales, Inc.: A resolution to award Bid #14-36 to Lewis Ford
Sales, Inc. of Fayetteville, Arkansas for the purchase of a Ford F250 pickup truck with
deerskin animal control body in the amount of$51,415.02 for use by the Animal Services
Division, and to approve a budget adjustment.
5. Bid #14-38 Kraftsman, Inc.: A resolution to award Bid #14-38 and authorize the
purchase of one (1) DD50T 50 ton tri-axle trailer from Kraftsman, Inc. in the amount of
$33,500.00 plus applicable taxes for use by the Transportation Division.
6. Bale Chevrolet: A resolution to approve the purchase of one (1) 2015 full size Chevrolet
2WD utility vehicle from Bale Chevrolet in the amount of$23,179.00, pursuant to a state
procurement contract, for use by the Police Department.
7. 2014 Justice Assistance Grant Local Solicitation Award: A resolution to authorize
acceptance of a 2014 Justice Assistance Grant Local Solicitation Award in the amount of
$79,392.00, $32,311.00 of which will be used by the Fayetteville Police Department, with
$31,069.00 to be disbursed to the City of Springdale and $16,012.00 to Washington
County, and to approve a budget adjustment.
8. Daniel Spencer Property Exchange: A resolution to approve an equal property exchange
of about six acres with Daniel Spencer, to authorize the acquisition of easements necessary
for construction and operation activities pertaining to the Lake Sequoyah sediment removal
project, to authorize Mayor Jordan to execute the necessary deeds and to approve a lot line
adjustment.
B. Unfinished Business:
1. 2015-2019 Capital Improvements Plan(CIP): A resolution to adopt the 2015-2019 five-
year Capital Improvement Plan. This resolution was tabled at the August 5, 2014 City
Council meeting to the August 19,2014 City Council meeting. This resolution was tabled
at the August 19, 2014 City Council meeting to the September 02, 2014 City Council
meeting.
2. VAC 14-4780 (1414 S. Happy Hollow Road): An ordinance approving VAC 14-4780
submitted by Blew & Associates for property located at 1414 S. Happy Hollow Road to
vacate existing street right-of-way. This ordinance was left on the First Reading at the
August 19, 2014 City Council meeting.
Left on the First Reading
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov
3. VAC 14-4777 (McConnell and Drake): An ordinance approving VAC 14-4777
submitted by Jorgensen & Associates for property located at the northeast corner of
McConnell and Drake to vacate an existing street right-of-way and portion of a utility
easement. This ordinance was left on the First Reading at the August 19, 2014 City
Council meeting.
Left on the First Reading
C. New Business:
1. RZN 14-4793 (Southwest Corner of N. Steele Boulevard and W. Joyce
Boulevard/CMN Business Park): An ordinance rezoning that property described in
Rezoning Petition RZN 14-4793, for approximately 14.01 acres, located at the southwest
corner of Steele Boulevard and Joyce Boulevard from C-2, Thoroughfare Commercial to
C-3, Central Commercial.
2. AIT Services,Inc.: An ordinance waiving the requirements of formal competitive bidding
and approving the purchase of repair parts from AIT Services, Inc. for the thermal dryer
located at the Biosolids Management Site in the amount of $48,300.00 plus applicable
taxes.
3. Botanical Garden Society of the Ozarks, Inc.: A resolution to approve the Botanical
Garden Land Lease Agreement with the Botanical Garden Society of the Ozarks, Inc.
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
Adjournment:
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor
to request public comment and then come to the podium,give your name,address,and comments about the agenda item.
Please address only the Mayor. Questions are usually answered by the Mayor,Aldermen or Staff after the public comment period
is over. Please keep your comments brief and respectful. Each person is only allowed one tum at the microphone for discussion
of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be
considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical.
The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-
thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by
the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item that item shall be removed
and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and,if an ordinance,read
by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or
development applicant,etc.)may present its proposal only during this presentation period,but may be recalled by
an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting
as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. No electronic visual aid presentations shall be allowed,but the public may
submit photos,petitions,etc. to be distributed to the City Council. If a member of the public wishes for the City
Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City
Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first
state his or her name and address, followed by a concise statement of the person's position on the question under
discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City
Council or to the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular
member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted
to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or
city staff member except through the Mayor.
Courtesy and respect. All members of the public,all city staff and elected officials shall accord the utmost courtesy
and respect to each other at all times. All shall refrain from rude or derogatory remarks,reflections as to integrity,abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor,must immediately cease speaking and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings,a 72 hour advance notice is required.
For further information or to request an interpreter,please call(479)575-8330.
A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W.
Mountain,Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov
�a Ut�eC� �� a Ar�_V ,11 SeJ1-r 1(u A.8
// / Daniel Spencer Property Exchange
lv ( Page 1 of 8
CITY OF FAYETTEVILLE,ARKANSAS
PROPERTY LINE ADJUSTMENT
FOR STAFF USE ONLY FEE., $200.00
Date Application Submitted:
Date Accepted as Complete: S-T-R:
Case/Appeal Number: PPO:
Public Hearing Date: Zone:
Please fill out this form completely,supplying all necessary information and documentation to support your request.
Your application will not be processed until this information is furnished
Application:
Indicate one contact person for this request: Applicant V Representative
Applicant(person making request): Representative(engineer,surveyor,realtor,etc.):
Name- Dan A. & Anita Z Spencer Name- JPff Hinkle
CH2MHILL
E-mail: E-mail:*eff hickle actl2m.carn
Address- R35 I Pwig Wnndq I N Address- 1400 N. Fox Hunter Rd
Fayetteville, AR 72701 Fayetteville, AR 72701
Phone- Phone-
L4791442-5932 (479) 443-3292
Fax- Fax-
(
ax-
( 479) 441-5911
Site Address/Location: Le W'5 WoodS L aSt Huntsville Rd.
FayPttPvillP AR
Zoning Assessor's Parcel Numbers for the Size of Size of Resulting Tracts
District Properties Parent Tract (acres)
acres
Tract A R-A 765-13180-000 8297 76-37
Tract B
RSE-1 765-24046-000 1? 00 10.69
Tract C
R-A mxwni Ag-non _T 1.11018 17sn
Tract D
RSF-4 765-13183-020 10.62 1 7-48
Tract E R-A 765-13183-010 0.09 5.90
FINANCIAL INTERESTS:
The following entities and/or people have financial interest in this project:
Dan A. & Anita Z. Spencer
City of FayPttPvillP
May 2013
Page I
A.8
Daniel Spencer Property Exchange
Page 2 of 8
APPLICANT/REPRESENTATIVE:I certify under penalty of perjury that the foregoing statements and answers
herein made all data,information,and evidence herewith submitted are in all respects,to the best of my knowledge
and belief,true and correct. 1 understand that submittal of incorrect or false information is grounds for invalidation
of application completeness,determination,or approval. I understand that the City might not approve what I am
applying for,or might set conditions on approval.
Name tinted): Date: .Yi
Si ralure: ( ��
PROPERTY OWNER(S)/AUTHORIZED AGENT: I/we certify under penalty of perjury that I am/we are the
owner(s)of the property that is the subject of this application and that 1/we have read this application and consent to
its filing. (If signed by the authorized agent, a letter from each property owner must be provided indicating that the
agent is authorized to act on his/her behal()
Owners ofeach parcel being adjusted must sign this application.
Owners(attach adi illonal info if necessury):
Name printed): oqnA Vnpnf,.pr/ Address: 835 Lewis Woods Ln.
Fayetteville AR 72701
Signature:
Dater 5 ` G�s / Phone:(479) 442-5932
Name(printed): Mnynr I inneld .Inman Address: Iq V1/ Mol intain Cf
Signature: FRyptteville AR 72701
Date: Phone:(479) 575-8331 _
May 1013
Page 2
A.8
Parcel No.765-13183-020 Daniel Spencer Property Exchange
765-13183-010 Page 3 of 8
CORRECTION WATER/SEWER EASEMENT
(This easement to correct and replace easement filed for record 7-1-81 and
Recorded in deed record 1044-513 from Herbert A.&Marie Lewis)
BE IT KNOWN BY THESE PRESENTS:
THAT Dan A. Spencer and Anita Z. Spencer, husband and wife,
hereinafter called GRANTOR, for and in consideration of the sum of One Dollar
($1.00) and other good and valuable consideration, the receipt of which is hereby
acknowledged, does hereby GRANT, SELL and CONVEY unto the City of Elkins,
Arkansas, a municipal corporation, hereinafter called GRANTEE, and unto
Grantee's successors and assigns, a permanent easement and a temporary
construction and grading easement to construct, lay, remove, relay, inspect, enlarge
and/or operate a water and/or sanitary sewer pipe line or lines, manholes, and
appurtenances thereto, on, over, across, and under the following described land
situated in the County of Washington, State of Arkansas, to-wit:
PROPERTY DESCRIPTION: (Deed Ref: 92-1643—first legal)
Part of the Southwest Quarter (SW'/4) of the Northwest Quarter (NWY4) of Section 21, Township 16 North,
Range 29 West, more particularly described as follows, to-wit: Beginning at the Northwest corner of said 40
acre tract 330 feet, thence Southwesterly to a point in the East boundary line of aid 40 acre tract which point
is also a point in the north of the right of way of State Highway No. 16; thence South on said East line to the
South right of way of said Highway No. 16; thence North 81 degrees 17 minutes West 100.7 feet with said
South right of way line, thence West with the South right of way line 1221 feet to the West line of said 40 acre
tract; thence North to the point of beginning. Subject to that portion that lies in Lewis Woods Lane on the
West side thereof. Also subject to all easements and rights of way of record.
PERMANENT EASEMENT DESCRIPTION:
A 25' wide utility easement lying parallel to and along the North right of way of Arkansas State Highway#16
located in the Southwest Quarter of the Northwest Quarter of Section 21, Township 16 North, Range 29
West, Washington County, Arkansas, the South line of said easements being more particularly described as
follows, to-wit: Beginning at the intersection of the West right of way of Lewis Woods Lane and the North
right of way of Arkansas Highway #16 which is NO2045'59"E 230.54' and S88°26'15"E 10.00' from the
Southwest corner of said forty acre tract and running thence along said North right of way of Arkansas
Highway #16 the following: S88°26'15"E 231.21', N01°33'45"E 10.00', S88°26'15"E 137.79', S87°33'41"E
156.88', along a curve to the right having a radius of 7007.63 feet for a chord bearing and distance of
S83014'22"E 364.08' to the point of termination. The sidelines of said easement shall be prolonged or
shortened so as to begin at the East right of way of Lewis Woods Lane and to terminate at a line that bears
N20°15'46"W running through said point of termination.
Together with the rights, easements, and privileges in or to said lands which may be required for the full enjoyment of
the rights herein granted.
TO HAVE AND TO HOLD unto said Grantee, its successors and assigns, so long as such pipe line or lines,
manholes and/or appurtenances thereto shall be maintained, together with free ingress to and egress from the real estate first
hereinabove described for the uses and purposes hereinabove set forth.
The said Grantor is to fully use and enjoy the said premises except for the purposes hereinbefore granted to the said
Grantee, which hereby agrees to bury all pipes, where feasible, to a sufficient depth so as not to interfere with cultivation of
soil, and that manholes will be constructed flush with the surface of the ground except in bottom lands where they shall be at a
height above high water.
The Grantor agrees not to erect any buildings or structures in said permanent easement.
The Grantee shall have the right to construct additional pipe lines upon the above described easement at any time in
the future and agrees to pay any damages as a result of such future construction as set out in this easement.
The consideration first above recited as being paid to Grantor by Grantee is in full satisfaction of every right hereby
granted. All covenants and agreements herein contained shall extend to and be binding upon the respective heirs, legal
representatives, successors and assigns of the parties hereto.
It is hereby understood and agreed that the party securing this document in behalf of the Grantee is without authority
to make any covenant or agreement not herein expressed.
A.8
WATER/SEWER EASEMENT Daniel Spencer Property Exchange
Page 2 of 2 Page 4 of 8
AU
WITNESS the execution hereof on this the day of
Dan AL Spencer Anita'
ACKNOWLEDGMENT
STATE OF ARKANSAS )
ss.
COUNTY OF P�e�l t�'/�1 )
BE IT REMEMBERED, that on this date, before the undersigned, a duly commissioned and acting Notary Public
within and for said County and State, personally appeared Dan A. Spencer and Anita Z. Spencer, husband and wife, to
me well known as the person(s)who executed the foregoing document, and who stated and acknowledged that she/they
had so signed, executed and delivered said instrument for the consideration, uses and purposes therein mentioned and
set forth.
WITNESS my hand and seal on this 2z-) day of �(.(r , 2014.
MY COMMISSION EXPIRES:
4011 YE.dnNFq Notary Pubk
MY COMMISSION 912365151
EXPIRES:May t,2018
�_�;?(^,��' Benton County
A.8
Parcel No.765-13183-020 Daniel Spencer Property Exchange
Page 5 of 8
WATER/SEWER EASEMENT
BE IT KNOWN BY THESE PRESENTS:
THAT Dan A. Spencer and Anita Z. Spencer, husband and wife,
hereinafter called GRANTOR, for and in consideration of the receipt of land of equal
value from the City of Fayetteville, the receipt of which is hereby acknowledged,
does hereby GRANT, SELL and CONVEY unto the City of Fayetteville,
Arkansas, a municipal corporation, hereinafter called GRANTEE, and unto
Grantee's successors and assigns, a permanent easement and a temporary
construction and grading easement to construct, lay, remove, relay, inspect, enlarge
and/or operate a water and/or sanitary sewer pipe line or lines, manholes, and
appurtenances thereto, on, over, across, and under the following described land
situated in the County of Washington, State of Arkansas,to-wit:
PROPERTY DESCRIPTION: (Deed Ref: 92-1643—first legal)
Part of the Southwest Quarter (SWY4) of the Northwest Quarter (NW'/<) of Section 21, Township 16 North,
Range 29 West, more particularly described as follows, to-wit: Beginning at the Northwest corner of said 40
acre tract 330 feet; thence Southwesterly to a point in the East boundary line of aid 40 acre tract which point
is also a point in the north of the right of way of State Highway No. 16; thence South on said East line to the
South right of way of said Highway No. 16; thence North 81 degrees 17 minutes West 100.7 feet with said
South right of way line, thence West with the South right of way line 1221 feet to the West line of said 40 acre
tract; thence North to the point of beginning. Subject to that portion that lies in Lewis Woods Lane on the
West side thereof. Also subject to all easements and rights of way of record.
PERMANENT EASEMENT DESCRIPTION:
A 5-foot permanent easement located along the northern-most edge of a 25-foot easement originally
recorded in Book 1044, at page 513, corrected and replaced with an easement recorded as Document No.
, described as: Centerline of easement, commencing at the SW corner of the SW%
of the NW%of Section 21, Township 16 North, Range 29 West, Washington County, Arkansas, and running
thence NO2045'59"E 230.54', S88026'1 5"E 10.00', and NO2°45'59"E 35.22' to a point on the East right of way
of Lewis Woods Lane and the true Point of Beginning and thence leaving said right of way S88014'14"E
57.08', thence S87011'36"E 70.39', thence S88"43'45"E 99.80', thence S86053'01"E 109.83', thence
S89023'23"E 86.69', S85°19'52"E 67.09', thence S83023'12"E 152.41', thence S83040'16"E 177.45', thence
S81045'18"E 61.17' to the point of termination. The sidelines of said easement shall be prolonged or
shortened so as to begin at the East right of way of Lewis Woods Lane and to terminate at a line that bears
N20'1 5'46"W running through said point of termination. See attached Exhibit.
TEMPORARY CONSTRUCTION AND GRADING EASEMENT DESCRIPTION:
Also a 20' temporary construction and grading easement adjacent to the north line of the above described 5-foot
permanent easement as shown on the attached exhibit.
Together with the rights, easements, and privileges in or to said lands which may be required for the full enjoyment of
the rights herein granted.
This temporary construction and grading easement as conditioned above, shall terminate when the hereinabove
referenced project has been completed by the contractor and accepted by the City of Fayetteville,Arkansas.
It is expressly understood that the above temporary construction and grading easement shall exclude any permanent
structure presently located within said temporary construction and grading easement area.
TO HAVE AND TO HOLD unto said Grantee, its successors and assigns, so long as such pipe line or lines,
manholes and/or appurtenances thereto shall be maintained, together with free ingress to and egress from the real estate first
hereinabove described for the uses and purposes hereinabove set forth.
The said Grantor is to fully use and enjoy the said premises except for the purposes hereinbefore granted to the said
Grantee, which hereby agrees to bury all pipes, where feasible, to a sufficient depth so as not to interfere with cultivation of
soil, and that manholes will be constructed flush with the surface of the ground except in bottom lands where they shall be at a
height above high water.
The Grantor agrees not to erect any buildings or structures in said permanent easement.
The Grantee shall have the right to construct additional pipe lines upon the above described easement at any time in
the future and agrees to pay any damages as a result of such future construction as set out in this easement.
A.8
Daniel Spencer Property Exchange
The consideration first above recited as being paid to Grantor by Grantee is in full satisfaction of every rigNieWeQ
granted. All covenants and agreements herein contained shall extend to and be binding upon the respective heirs, legal
representatives, successors and assigns of the parties hereto.
It is hereby understood and agreed that the party securing this document in behalf of the Grantee is without authority
to make any covenant or agreement not herein expressed.
WATER/SEWER EASEMENT
Page 2 of 2
/ w
WITNESS the execution hereof on this the day of 2014.
7
Dan A. Spencer Anita Z. Spencer
ACKNOWLEDGMENT
STATE OF ARKANSAS )
COUNTY OF lam/ 1 f at ss.
BE IT REMEMBERED, that on this date, before the undersigned, a duly commissioned and acting Notary Public
within and for said County and State, personally appeared Dan A. Spencer and Anita K. Spencer, husband and wife, to
me well known as the person(s) who executed the foregoing document, and who stated and acknowledged that she/they
had so signed, executed and delivered said instrument for the consideration, uses and purposes therein mentioned and
set forth.
ZI h C(/J.Gtdy
WITNESS my hand and seat on this day of 2014.
MY COMMISSION EXPIRES: qqq
HOLLY F.JONES
y '. Nota P b
MMISSION q f2355157
EXPIRES:kley 1,2018
Senlon Covnly
t�..,
A.8
Daniel Spencer Property Exchange
Page 7 of 8
PROPOSED PROPERTY LINE ADJUSTMENT
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A.8
Daniel Spencer Property Exchange
Page 8 of 8
Special City Council Meeting Minutes
August 18,2014
Pagel of 7
Alderman Adella Gray Alderman Justin Tennant
Ward 1 Position L Ward 3 Position L
Alderman Sarah Marsh a Alderman Martin W. Schoppmeyer,Jr.
Ward 1 Position 2 Ward 3 Position 2
Alderman Mark Kinion / Alderman Rhonda Adams
Ward 2 Position 1 Ward 4 Position 1
Alderman Matthew Petty Alderman Alan T.Long
Ward 2 Position 2 Ward 4 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
City of Fayetteville Arkansas
Special City Council Meeting
August 18, 2014
A special meeting of the Fayetteville City Council was held on August 18, 2014 at 6:30 PM
in Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville,Arkansas.
Mayor Jordan called the meeting to order.
PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin
Tennant, Martin Schoppmeyer, Rhonda Adams, Alan Long, Mayor Lioneld Jordan, City
Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience.
Pledge of Allegiance
Agenda Additions: None
New Business:
Possible Change in Venue for the August 19, 2014 City Council Meeting: A resolution to
move the City Council meeting of August 19,2014,to the Fayetteville Town Center and to approve
a budget adjustment of$2,000.00 for the rental cost of the Town Center.
Kit Williams, City Attorney: There are three aldermen that have sponsored and requested this
special meeting.
Mayor Jordan: Yes, Council members Long, Tennant and Schoppmeyer.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov
Special City Council Meeting Minutes
August 18,2014
Page 2 of 7
Alderman Long: I agreed to have this meeting so we could have the discussion because Alderman
Schoppmeyer and Tennant wanted that.
Alderman Tennant: I have a couple of concerns about tomorrow night's meeting. One is the size
of the room. I anticipate a lot more people than this room will hold. Being after hours in City Hall,
I can see us having people out in that room and down the stairs. Once we fill up the lobby, I am
assuming all the offices will be locked. People will then be flowing out into the street and on the
sidewalk. It concerns me from a safety perspective because it may be 85 or 90 degrees tomorrow
night. Are we going to give them water or chairs?
I reached out to the Town Center and they can seat up to a thousand people which I think is
adequate space. The Town Center has bathrooms, air condition and ample parking. I know there
are details that may make it possible or not possible.
Alderman Schoppmeyer: My major concern is the safety of our citizens and making sure we
meet fire code. The last time we were in here it was overly crowded. If there had been some sort
of emergency we would have had trouble getting out. I know tomorrow night is going to be even
worse. We need to think about the safety of citizens and us as well.
Mayor Jordan: Chief Dayringer, could you address the amount of people that are going to be
allowed in the room tomorrow night.
David Dayringer, Fire Chief: Each room has an occupancy load. It is a calculation based on the
code and the code provides from means of egress in case we had to evacuate. This is a multi-use
building.You can't put a number on the whole building,however we do put numbers on the spaces.
The City Council room occupancy limits 130 people. The second floor is rated for 46 people. The
first floor lobby is rated for 95 people. Room 111 is rated for 41 people and outside of Room 111
in the Water Department is rated for 43. Each of those has to stand on its own. That calculation is
based on whether it is standing, which is five square feet per person or sitting in chairs, which is
seven square feet per person or a place with tables and chairs, which is 15 square feet per person.
As far as the safety to evacuate the building, the code is in place for both buildings so the means
of egress is there for both rooms. The only difference would be the stairwell. You would have to
evacuate this room and go down the stairwell. We are going to be staffed in either location and
counting people that are in the rooms so that it doesn't get overcrowded. If it does, we will have
to block anyone else from coming in further. We have contingencies for allowing the people to
come in that want to speak for either location.
Alderman Tennant: If all those numbers happened, then someone would make the decision that
no one else could come through the lobby doors?
David Dayringer, Fire Chief: We could get to that point. All those rooms together are 355
persons. We will be counting at either location. Public safety is our main concern.
Mayor Jordan: If we move it to the Town Center there are some issues with being able to do the
live recording and that is a concern of mine.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov
Special City Council Meeting Minutes
August 18,2014
Page 3 of 7
Fritz Gisler, Director of Media Services: We are concerned about the capacities of the buildings
and public safety. There are some concerns if we move to the Town Center. The first concern is
there are no assisted listening devices available in the Town Center. We have what are required to
be here for the public. We will not be able to telecast the meeting live because there are no
connections that we can send videos and audio over from the Town Center to the Television Center
where all of our telecast signals originate. The Television Center is where we send out our
Government Channel feed to Cox Cable, AT&T Universe and if you go to accessfayetteville.org
you can watch our live internet stream. From here to the Television Center we have fiber optic
connections and they don't exist from the Town Center.
I have had questions about doing some other internet streaming. The issues we anticipate with
streaming it over the internet, we don't have the technology in place at this time. We anticipate
acquiring it in the near future. To get it for tomorrow night's meeting is problematic and may not
be available without significant cost. The other issue is if we do not originate our signals from the
Television Center and we are just streaming it over the internet over an independent website is
being able to communicate to our residents where to go to see it.
Another consideration is that you all utilize and access data over the city's network, especially the
City Clerk during the meeting. I am not aware of the capability of getting into the city's network
from an outside location like the Town Center.
Sound reinforcement is less than ideal. The professionals that work in the Town Center recognize
that the Town Center acoustically is not one of the greatest places. Our in house system is not
designed to work in a room that large, but we could overcome some of that.
My final concern is my staff. What we would need to do to record the meeting over at the Town
Center would require four staff members. It would take us a few hours to do the set up, we would
have to work throughout the meeting, tear it down and take it all back to the Television Center,
with no relief. If we do it here, we have two staff members in the control booth that are working
the meeting. My plan would be to have them start the meeting and at around 10:00 p.m. have two
other staff members come in and relieve them.
Alderman Long: I thought the Town Hall meetings were broadcasted. Are they not?
Fritz Gisler, Director of Media Services: They aren't telecast live. We record them and telecast
later.
Alderman Tennant: My concern is if all the rooms fill up and you have people outside wanting
to speak. How would they get access to the room?
Greg Tabor, Chief of Police: I have to talk to the Fire Chief about that. Once you reached the
maximum number, for someone else to come in, someone is going to have to leave. We are really
going to have to keep track of that once you reach the maximum number.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov
Special City Council Meeting Minutes
August 18,2014
Page 4 of 7
David Dayringer, Fire Chief: Talking to people who were here for the smoking issue, the people
who wanted to speak lined up down the steps. We would have to keep the steps open,but let them
line up, then escort someone from outside in here to speak and then escort them out.
Alderman Tennant: One in and one out type of situation.
Greg Tabor, Chief of Police: From a law enforcement public safety standpoint, there aren't
probably a whole lot of differences. There are a couple of different laws you might be able to not
do in this building that you could do in other buildings. It talks about public facilities. I think the
Town Center would qualify as a public facility. The rules of what you could do and not do are
probably the same in this building as they are in that building. There is another law that talks about
where the governing body of the city is meeting. Whether you are meeting here or over there, once
again that law would apply and the rules would be the same for both those places based on City
Council meeting there and they both being public facilities.
David Dayringer, Fire Chief: Fritz is going to have Room 111 set up for an overflow crowd.
When this room fills up we can send them to the overflow locations. It would be Room 111 and
the foyer where the Water Department is. We want to restrict people packing in to the foyer
downstairs because that is the means of egress.
Alderman Tennant: Where will video feeds of the meeting be going live in the building?
Fritz Gisler,Director of Media Services: In Room 111 and we will also have a display in the area
that is right outside of Room 111 where people use for new water accounts.
Alderman Tennant: They can hear it and see it?
Fritz Gisler: Yes.
Don Marr, Chief of Staff: There is also audio in the foyer outside of this chamber.
Alderman Long: If we have the meeting here and we have video feeds in Room 111 and outside
111, could we have chairs set up in the area outside 111 for people to sit in?
Don Marr, Chief of Staff: For the number of chairs that we own, yes we can.
Paul Phaneuf, Fayetteville Citizen stated safety is an important concern. He believes it is
important that everybody has an opportunity to speak at the meeting.
Laura Phillips, 2055 Klein stated she is on the Board of Directors for the Northwest Arkansas
Center for Equality. She stated she is helping organize speakers for tomorrow night that are in
favor of the ordinance. She is in favor of having the meeting at City Hall.
David Garcia, 252 Thompson Avenue stated he appreciates the concern for public safety and is
in favor of having the meeting at City Hall. He believes if the Fire and Police Chief were raising
concerns about so many people being at City Hall then he would think differently about the venue.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov
Special City Council Meeting Minutes
August 18,2014
Page 5 of 7
Duncan Campbell, Fayetteville Citizen stated he is in favor of moving the meeting to the Town
Center. He believes it will be cooler and safer.
Stephanie Nichols, Attorney from Jonesboro stated she is representing several citizens of
Fayetteville and many local churches. She stated that some citizens she is representing are
disabled. She stated she is in favor of having the meeting at the Town Center.
Alderman Long: You said you thought it was important for everyone to be able to hear at the
meeting. Without the hearing devices for the impaired, how would the disabled person hear?
Stephanie Nichols: There is a 72 hour advance notice required for TDD. Has anybody signed up
to need that service yet?
Sondra Smith, City Clerk: The City Clerk's office has not received any request for a hearing
device. I don't know if Media Services has.
Alderman Petty: I am glad we are here talking about this, especially with some of the concerns
about safety. The comment we heard what our Fire Chief and Police Chief have said was very
salient. I believe it is manageable if we look at the history of the kinds of crowds we have been
able to accommodate here. I think we could accommodate this crowd. There is value in being able
to watch this live and in my perspective it is very important. I will be voting to keep it here.
In terms of public comment we have a commitment to allow all members of the audience to speak
on all items of old and new business and subjects of public hearings. Everyone who shows up will
be able to speak, regardless of the venue. This is the right venue to be able to broadcast live.
Mayor Jordan: I know the Chief of Staff and I were here for the first smoking ordinance. We
saw this room packed, down the stairs and outside. It's not the first time we have seen this kind of
crowd.
Alderman Marsh: Is there a precedent for having moved meetings to another location or have
they always been here?
Mayor Jordan: The only time we moved it was when the elevator was out and we moved it to
the District Courtroom.
Alderman Gray: We did that for the disabled. I do have a concern about setting a precedent on
such issues. The smoking ordinance was a huge issue. I think the $2,000.00 that it's going to cost
us to move is no small item. When we set the precedent for moving it, I think it is significant.
Alderman Tennant: Thank you to Council for coming for a special meeting. I don't regret us
having this special meeting because it was based on public safety. I believe any time somebody up
here thinks public safety needs to be discussed, I will be more than happy to meet. This sounded
like a good idea until getting into the details of it. I thought it was a really good idea to move it to
the Town Center until I heard the video situation from Fritz Gisler. I've always thought Fritz does
a great job and this has nothing to do with you, but I find it ridiculous we don't have the ability to
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov
Special City Council Meeting Minutes
August 18,2014
Page 6 of 7
have a remote type way to go out and do live streaming. There might be a way to stream it on the
internet through a link or something, but that would eliminate people that only watch these on
cable. I would hate for somebody that doesn't have internet to not have access to it. I think we
have to have it here.
Don Marr, Chief of Staff: On your consent agenda at this upcoming council meeting is a
technology approval that would allow the city the ability to stream in remote locations. It was done
long before this issue came forward and it is in your CIP Plan that is before you. In the future that
will be an option. It will never be an option for it to go through Cox and AT&T through our
television center unless you run fiber to each location in which you are planning to connect through
our video playing capabilities within those two services. If there are other venues over time that
you think might do this, it might be worth the dollars to run that fiber. It was $15,000.00 for the
city to run the fiber from the Television Center to this building. It may be feasible to do that for
another location should you want to consider it in the future. The issue is beyond the internet
streaming capabilities, it's the television capability.
Alderman Tennant: If we spent that money, you might be able to stream live on the website to
where you can watch the video, but not the cable channel?
Don Marr,Chief of Staff: Assuming you all approve this item that is coming up. The Government
Channel on Cox and the AT&T channel would require fiber connectivity to the station.
Kit Williams, City Attorney: There should be some motion to either approve or if the proponent
would rather have it tabled indefinitely, that could be done.
Alderman Tennant moved to table the resolution indefinitely. Alderman Schoppmeyer
seconded the motion. Upon roll call the motion to table indefinitely passed unanimously.
This resolution was tabled indefinitely.
Kit Williams, City Attorney: Mayor Jordan, you probably should address the issue about how
soon this room would be available for people to come and sit in.
Mayor Jordan: We are going to open the doors at 4:30 p.m. tomorrow, correct?
Sondra Smith, City Clerk: That is my understanding.
Don Marr, Chief of Staff: Typically the Council room is open at 5:00 p.m. which is 30 minutes
before the meeting. Due to numerous calls we are going to open at 4:30 p.m.
Announcements:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov