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Home My WebLink About2012-03-26 - Agendas - FinalPlanning Commission Planning Commissioners Officers Matthew Cabe, Chair Porter Winston, Vice -Chair Sarah Bunch, Secretary aye evtlle ARKANSAS Tentative Agenda City of Fayetteville, Arkansas Planning Commission Meeting March 26, 2012 William Chesser Kyle Cook Hugh Earnest Craig Honchell Tracy Hoskins A meeting of the Fayetteville Planning Commission will be held on March 26, 2012 at 5:30 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Agenda Session Presentations, Reports and Discussion Items • Announcement of Nominating Committee for Election of Planning Commission Officers Planning Commission Chair: Matthew Cabe Consent: 1. Approval of the minutes from the March 12, 2012 meeting. New Business: 2. ADM 12-4062: Administrative Item (3484 W. WEDINGTON/CROSS CHURCH, 401): Submitted by CROSS CHRUCH FAYETTEVILLE for property located at 3484 WEST WED[NGTON DRIVE. The property is zoned C-1, NEIGHBORHOOD COMMERCIAL and contains approximately 2.24 acres. The request is for a modification to the approved CUP 10-3501 to increase the maximum number of people attending services to 704 during peak hours. Planner: Andrew Garner 3. LSD 12-4052: Large Scale Development (1001 W. ROCHIER ST./PARK GREEN/THE VUE, 561): Submitted by CRAFTON TULL & ASSOCIATES, INC. for property located at 1001 WEST ROCHIER STREET. The property is zoned RMF -24, RESIDENTIAL MULTI -FAMILY 24 UNITS PER ACRE and RMF -40, RESIDENTIAL MULTI -FAMILY 40 UNITS PER ACRE and contains approximately 19.39 acres. The request is for the development of 180 multi -family dwellings. Planner: Jesse Fulcher 4. CUP 12-4060: Conditional Use Permit (3575 N. SHILOH DR./SIEBERT, 173): Submitted by ERIC SIEBERT for property located at 3575 NORTH SHILOH DRIVE. The property is zoned C-2, THOROUGHFARE COMMERCIAL and contains approximately 1.61 acres. The request is to allow for a temporary retail structure to remain on the property for longer than 90 days (Use Unit 2). Planner: Andrew Garner 5. CUP 12-4061: Conditional Use Permit (3078 N. COLLEGE AVE./SIEBERT, 252): Submitted by ERIC SIEBERT for property located at 3078 NORTH COLLEGE AVENUE. The property is zoned C-2, THOROUGHFARE COMMERCIAL and contains approximately 1.88 acre. The request is to allow for a temporary retail structure to remain on the property for longer than 90 days (Use Unit 2). Planner: Andrew Garner 6. Election of Chair, Vice -chair, and Secretary for the Planning Commission for 2012 The following items have been approved administratively by City staff LSP 11-3963: Lot Split (PINES AT SPRINGWOODS, 286): Submitted by JORGENSEN AND ASSOCIATES, INC. for property located NORTH AND EAST OF DEANE SOLOMON ROAD AND MOORE LANE. The property is zoned C-PZD, SPRINGWOODS and contains approximately 25 acres. The request is to subdivide the property into two tracts of 10.79 and 14.2 acres. Planner: Andrew Garner LSP 12-4067: Lot Split (115 S. GRAHAM AVE./SUGARHILL PROPERTIES, 521): Submitted by BATES AND ASSOCIATES for property located at 115 SOUTH GRAHAM AVENUE. The property is zoned RMF -24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE and contains a total of 0.21 acre. The request is to divide the subject property into two tracts of approximately 0.10 and 0.11 acre. Planner: Andrew Garner LSP 12-4068: Lot Split (W. OF 2176 N. SUNSHINE RD./HERTZBERG, 360): Submitted by BATES AND ASSOCIATES for property located in the PLANNING AREA. The property contains a total of 3.69 acres. The request is to divide the subject property into two tracts of approximately 1.85 and 1.84 acres. Planner: Jesse Fulcher LSP 12-4057: Lot Split (237 S. LOCUST ST./GRAY, 523): Submitted by BLEW AND ASSOCIATES for property located at 237 SOUTH LOCUST STREET. The property is zoned DG, DOWNTOWN GENERAL and contains a total of 0.20 acre. The request is to divide the subject property into two tracts of approximately 0.10 and 0.10 acre. Planner: Jesse Fulcher LSP 12-4058: Lot Split (505 N. SHADY LN./SHADY, 445): Submitted by BATES AND ASSOCIATES for property located at 505 NORTH SHADY LANE. The property is zoned RMF -40, RESIDENTIAL MULTI -FAMILY, 40 UNITS PER ACRE and contains a total of 0.23 acre. The request is to divide the subject property into two tracts of approximately 0.11 and 0.12 acre. Planner: Jesse Fulcher NOTICE TO MEMBERS OF THE AUDIENCE All interested parties may appear and be heard at the public hearings. If you wish to address the Planning Commission on an agenda item please queue behind the podium when the Chair asks for public comment. Once the Chair recognizes you, go to the podium and give your name and address. Address your comments to the Chair, who is the presiding officer. The Chair will direct your comments to the appropriate appointed official, staff, or others for response. Please keep your comments brief to the point, and relevant to the agenda item being considered so that everyone has a chance to speak. Interpreters or TDD, Telecommunication Device for the Deaf are available for all public hearings; 72 hour notice is required. For further information or to request an interpreter, please call 575-8330. As a courtesy please turn off all cell phones and pagers. A copy of the Planning Commission agenda and other pertinent data are open and available for inspection in the office of City Planning (575-8267), 125 West Mountain Street, Fayetteville, Arkansas. All interested parties are invited to review the petitions. MINUTES OF A MEETING OF THE PLANNING COMMISSION A regular meeting of the Fayetteville Planning Commission was held on March 12, 2012 at 5:30 p.m. in Room 219, City Administration Building in Fayetteville, Arkansas. ITEMS DISCUSSED Consent: MINUTES: February 27, 2012 Page 3 ACTION TAKEN Approved ADM 12-4053: Administrative Item (W. JUDGE CUMMINGS RD./REGIONAL PARK, 674, 675, 713, & 714): Page 3 Approved ADM 12-4063: Administrative Item (4618 NORTH COLLEGE AVE./MAE FARMS, 96): Page 3 Approved New Business: RZN 12-4042: Rezone (1700 OLD WIRE ROAD/COOPER AND WILLIAMS, 369): Page 4 Approved RZN 12-4045: Rezone (NORTH SIDE OF MARTIN LUTHER KING/FAYETTEVILLE FARMINGTON BORDER/CAREER ACADEMY, 594): Page 5 Approved MEMBERS PRESENT MEMBERS ABSENT Craig Honchell Sarah Bunch William Chesser Hugh Earnest Tracy Hoskins Porter Winston Matthew Cabe Kyle Cook STAFF PRESENT Andrew Garner ASSISTANT CITY ATTORNEY Jason Kelley, City Attorney March 26, 2012 Planning Commission PC Minutes 03-12-12 Agenda Item 1 Page 1 of 6 5:30 PM - Planning Commission Vic -Chair Porter Winston called the meeting to order. Commissioner Winston requested all cell phones to be turned off and informed the audience that listening devices were available. Upon roll call all members were present with the exception of Commissioners Bunch, Cabe, and Cook. March 26, 2012 Planning Commission PC Minutes 03-12-12 Agenda Item 1 Page 2 of 6 Consent: Approval of the minutes from the February 27, 2012 meeting. ADM 12-4053: Administrative Item (W. JUDGE CUMMINGS RD./REGIONAL PARK, 674, 675, 713, & 714): Submitted by THE CITY OF FAYETTEVILLE PARKS & RECREATION for properties surrounding WEST JUDGE CUMMINGS ROAD. The properties are zoned R-PZD, RESIDENTIAL PLANNED ZONING DISTRICT. The request is for dedication of parkland by Chambers Bank for a future banked credit in order to obtain necessary buffers for the landfill remediation by ADEQ at the Regional Park property, pursuant to 166.04 (B)(1)(ii)(h). ADM 12-4063: Administrative Item (4618 NORTH COLLEGE AVE./MAE FARMS, 96): Submitted by CYNTHIA HASELHOFF for property located west of Lake Fayetteville at 4618 N. COLLEGE AVENUE. The property contains approximately 17 acres and is zoned R -A, Residential -Agricultural and C-2, Thoroughfare Commercial. The request is for a modification to the approved CUP 11-3762 to have a different style of vending trailer than previously approved. Motion: Commissioner Chesser made a motion to approve the Consent Agenda. Commissioner Earnest seconded the motion. Upon roll call the motion passed with a vote of 5-0-0. March 26, 2012 Planning Commission PC Minutes 03-12-12 Agenda Item 1 Page 3 of 6 NewBusiness: RZN 12-4042: Rezone (1700 OLD WIRE ROAD/COOPER AND WILLIAMS, 369): Submitted by TIM COOPER AND JACKSON WILLIAMS for property located at the 1700 OLD WIRE ROAD. The property is zoned RSF-4, RESIDENTIAL SINGLE FAMILY FOUR UNITS PER ACRE and contains approximately 4.90 acres. The request is to rezone the property to NC, NEIGHBORHOOD CONSERVATION. Andrew Garner, Senior Planner, presented the staff report. Tim Cooper, applicant, gave a brief presentation and offered and presented a Bill of Assurance. No public comment was presented. Motion: Commissioner Earnest made a motion to forward RZN 12-4042 to the City Council with a recommendation for approval. Commissioner Chesser seconded the motion. Upon roll call the motion passed with a vote of 5-0-0. March 26, 2012 Planning Commission PC Minutes 03-12-12 Agenda Item 1 Page 4 of 6 Planning Commission March 13, 2012 Page 5 of 5 RZN 12-4045: Rezone (NORTH SIDE OF MARTIN LUTHER KING/FAYETTEVILLE FARMINGTON BORDER/CAREER ACADEMY, 594): Submitted by GREG EDWARDS for property ON THE NORTH SIDE OF MARTIN LUTHER KING BOULEVARD AT THE BORDER BETWEEN FAYETTEVILLE AND FARMINGTON. The property is zoned R -A, RESIDENTIAL AGRICULTURAL and contain a total of 1.14 acres. The request is to rezone the property to CS, COMMUNITY SERVICES. Andrew Garner, Senior Planner, presented the staff report for both CUP 12-4040 and LSD 12-4032. Greg Edwards, applicant, was present for questions. No public comment was presented. Commissioner Hoskins asked if the applicant was familiar with the development requirements of the CS, Community Services zoning district. Greg Edwards, applicant, responded that he was familiar with the standards and that they have been working with staff on the design. Jim Buetensheon, manager for the proposed career academy, discussed the background of the school they are proposing on the site. Motion: Commissioner Earnest made a motion to forward RZN 12-4045 to the City Council with a recommendion for approval. Commissioner Earnest seconded the motion. Upon roll call the motion passed with a vote of 5-0- 0. There being no further business, the meeting was adjourned at 6:00 PM. March 26, 2012 Planning Commission PC Minutes 03-12-12 Agenda Item 1 Page 5 of 6 March 26, 2012 Planning Commission PC Minutes 03-12-12 Agenda Item 1 Page 6 of 6 • aj�eYYevl e j ARKANSAS THE CITY OF FAYETTEVILLE, ARKANSAS PLANNING DIVISION CORRESPONDENCE TO: Planning Commission Members FROM: Andrew Garner, Senior Planner THRU: Jeremy Pate, Development Services Director DATE: March 19, 2012 PC Meeting of March 26, 2012 125 W. Mountain St. Fayetteville, AR 72701 Telephone: (479) 575-8267 ADM 12-4062: Administrative Item (3484 WEDINGTON/CROSS CHURCH, 401): Submitted by CROSS CHURCH FAYETTEVILLE for property located at 3484 WEDINGTON. The property contains approximately 2.24 acres and is zoned C-1, NEIGHBORHOOD COMMERCIAL. The request is for a modification to the approved CUP 10-3501 to increase the maximum number of people attending services to 704 during peak hours. Planner: Andrew Gamer BACKGROUND Property Description: The subject property is located at 3484 Wedington and contains a church and parking lot on approximately 2.24 acres. The surrounding land use and zoning is listed in Table 1. Table 1 Surrounding Land Use and Zonin Direction Land Use Zoning North Townhouses/apartments (Chevreaux Court) R -O, Residential Office South Wal -mart Neighborhood Market CPZD Commercial Planned Zoning District (Forest Hills) East Bank C-1, Neighborhood Commercial West Multi -family residential R-PZD Residential Planned Zoning District (Links at Fayetteville) Background: On April 12, 2010 the Planning Commission granted approval of CUP 10-3501 Shoppes at Wedington for a church, Use Unit 4. The church was constructed and a final certificate of occupancy permit was issued on April 6, 2011. The certificate of occupancy permits a maximum of 706 people in accordance with building code. Proposal: The conditional use permit was approved with a condition of approval (No. 3) that specified that the maximum occupancy shall not exceed 344 persons. However, the church has had more people attending services than originally intended and the City received some complaints from an adjacent property owner regarding the church's operations. To address the issue with more people attending services than originally approved, the applicant has submitted a request to modify the conditions of approval for CUP 10-3501 to permit up to 704 persons during peak hours. All of the other conditions of approval from the original large scale development and conditional use permit G:IETCIDevelopnent Services Review120121Devefopment Review112-4062 ADM 3484 W. Wedington Dr (Cross Church)103 Planning Corn nissionl03-26-20121Comments and Redlines March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 1 of 38 have been met. Public Comment: In September 2011, City Planning staff received complaints about Cross Church from the president of the Chevreaux POA (adjacent to the north of Cross Church) in person and via email. The complaints have been related to various development regulations such as landscaping and drainage, and concerns with parking, access, and the overall intensity and number of patrons attending the Cross Church services. The complaints where also concerned that the public notification for the original conditional use permit did not require written notification to every property owner within their development. Only the property owner of the parent parcel number as listed on the County Assessor's website received written notification, not the individual condominium owners. Although not required by ordinance, to address this concern Cross Church has sent written letters to each of the individual condominium owner's of the Chevreaux Court development for the March 26, 2012 Planning Commission meeting. RECOMMENDATION Staff recommends in favor of the applicant's request to permit a maximum of 704 patrons during peak church service hours. The church has shared parking agreements, that when combined with the on-site spaces, provide 202 parking spaces. This exceeds the minimum required number of 176 spaces (1 per 4 people). Staff has conducted drive-by site visits during peak church services on Sunday mornings. The church parking attendants combined with traffic and pedestrian control appear to bring the church attenders safely in and out of the church building, in staff's opinion, without traffic hazards. There are a fairly large number of vehicles and pedestrians walking from the various parking lots that Cross Church uses under shared parking agreements. Initially there were some issues with pedestrians crossing Salem Road at unmarked locations, and issues with cross access and access for Chevreaux Court residents being constrained by the church operations. However, staff has been in communication several times with Cross Church to address these issues and the church has been responsive to the neighbors and staff's concerns. The safety and access issues have been resolved to staff's satisfaction. The modification to allow for 704 patrons (instead of 344) does not change staff's original finding that the use is compatible and appropriate in this busy mixed-use area along a state highway. The church has been receptive and easy -to -work with in staffs opinion, which is critical in these types of conditional uses with surrounding residents. Recommended Motion: Staff recommends approval of ADM 12-4062 Cross Church Conditional Use Permit Modification with the following conditions of approval: Conditions of Approval: 1. CUP 10-3501 is hereby amended to allow for a maximum of 704 people attending seryices as proposed by the applicant and indicated in the attached letter and documents. 2. All conditions of approval from CUP 10-3501 still apply, with the exception of condition of approval No.3 to allow for a larger number of persons originally approved. G:IETCIDevelopmen! Services Revien. 20121Deuelopment Reviewl12-4062 ADM 3984 W Wedinglon Dr. (Cross Church)103 Pia! Commission103-26-20121Comments and Redlines March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 2 of 38 Planning Commission Action: Motion: Second: Vote: Meeting Date: March 26, 2012 ❑ Forwarded ❑ Denied G:IETCIDevelopment Services Review120121Development Review112-4062 ADM 3484 W. Wedington Dr. (Cross Ch h)103 Planning Conmission103-26-20121Comments and Redlines March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 3 of 38 CROSSCHURCH 'PC1661)Ale rI8 Ane IIG.s [AYEII[VIL1[ February 17, 2012 City of Fayetteville Planning Commission 125 West Mountain Fayetteville, AR 72701 RE: Cross Church Fayetteville The Shoppes at Wedington Conditional Use Permit CUP 10-3501 Dear Staff and Commissioners: For the reasons described below, Cross Church Fayetteville (Church) (Applicant) respectfully request an administrative modification of Conditional Use Permit CUP 10- 3501 (CUP) granted at the April 12, 2010 Planning Commission Meeting. The CUP includes the following condition: The maximum occupancy shall not exceed 344 persons as indicated on the enclosed floor plan unless otherwise approved by the Planning Commission. Applicants request that the Commission modify this condition to allow a maximum occupancy of 704 during any one service or event, which is the actual occupancy of the building noted on the current Life Safety Plan. A floor plan depicting a Life Safety Plan for occupancy of 704, prepared by Miller, Boskus, and Lack (Architects) is attached as Exhibit A. This Life Safety Plan was prepared before the building was finished and occupied. The Architects are currently reviewing the Life Safety Plan to determine whether the occupancy noted on the Life Safety Plan should be revised upward. Applicant requests that the condition be amended to read as follows: The maximum occupancy shall not exceed 704 persons unless otherwise approved by the Planning Commission. 3484 W. VVedinglmi 0rlve, Fayetteville, Arkansas 12204 March 26, 2012 4/9-695-5200 crosscht4Nbtuurty Commission ADM 124062 Cross Church Agenda Item Page 4 of 38 The proposed amendment will not adversely affect the public interest and will not result in the Church's use of the property being incompatible with adjacent properties and other property in the district. In the original CUP application, it was incorrectly stated that the maximum number of anticipated patrons will be 344 during peak hours. In reality, this was the number of patrons anticipated for the Sanctuary area of the building and did not allow for the number of simultaneous occupants in other areas of the building. The Church held its first worship services on January 16, 2011. Initial attendance and subsequent growth has been much greater than anticipated, and the Church is now conducting 4 services weekly, all on Sundays at 8:30 a.m., 10:00 a.m., 11:30 a.m., and 6:00 p.m. Average weekly attendance at each worship service is shown on Exhibit B. Services held at irregular times around Easter and Christmas are not included. The 10:00 a.m. service is the highest attended with average attendance currently at 665 since the fourth service was added. The Church anticipates that the 10:00 am service will continue to be the highest attended service for the foreseeable future. The attendance numbers include approximately 70 church staff and volunteers who arrive prior to and depart after peak traffic flow and park off site at Harps on North Colorado Drive. The Church utilizes a traffic control plan staffed by 2 law enforcement officers and 10 volunteers per service, during the two peak hours of services, to maintain safe traffic conditions, to keep traffic flowing as smoothly as possible, and to minimize any inconvenience for nearby residents. Exhibit C is an aerial photo showing traffic flow to the various parking lots, the location of traffic control personnel, and designated pedestrian crossing areas. The church monitors the effectiveness of its traffic control plan and makes adjustments when appropriate and when larger than normal attendance is expected. The church as a total of 251 parking spaces, on site and pursuant to written agreements, to adequately accommodate the 704 people attending during the peak service. The offsite parking agreements were previously approved as part of the CUP by the Planning Commission. In addition, the Church has recently reached an oral agreement with Airways Freight, located west of the Church at 3489 West Wedington Drive, for 117 additional spaces, which is in the process of being documented. The church also has access to in excess of 100 spaces at Harps on North Colorado Drive under an oral agreement. Our total number of 251 parking spaces on site and under written agreements complies with the City's parking ratio that requires at least 123 spaces. The City's parking ratio for a church is 1 per 4 seats in the main auditorium or 1 per 40 sq. ft. of assembly area To accommodate growth, the Church has added services when attendance pushed us to do so. The Church began operations with two services, added a third service on February 20, 2011, and added a fourth service on August 21, 2011. The church is considering continuing this method of managing growth in the near term. Under the hours of operation approved in the CUP, one additional service could be added on Sunday March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 5 of 38 afternoon. Before adding additional services, the Church has and will continue to encourage attendees to shift from services that are near capacity to lesser -attended services. However, such requests generally have only limited effect due to strong preferences for particular worship times and difficulties with worshipers rearranging their schedules. For the longer term, if and when appropriate to accommodate additional growth, the Church will consider the following alternatives: 1. Asking people to move to less crowded services; 2. Adding services on days other than Sunday and Wednesday; 3. Relocating to a location in the vicinity that world accommodate more people during prime worship times; 4. Move small groups (Sunday School classes) to available space in a nearby building; and 5. Launching one or more additional locations somewhere beyond the immediate drawing area of the current location, and anchored by core groups from the membership of the current location. The Church is not requesting authorization for any of these alternatives now. Any such requests requiring approval of the Commission will be brought before the Commission if and when the Church decides to pursue them. The much faster than anticipated growth of the Church indicates that there is a very high demand for the services the Church offers to the citizens of Fayetteville. Cross Church Fayetteville desires to continue to grow and provide these services under safe, orderly conditions that will enable us to cavy out our mission most effectively and provide economic benefits to nearby businesses, while minimizing any inconvenience to our neighbors. It is our sincere desire to be a blessing to the people around us. Therefore Applicants respectfully request that the Commission modify the CUP to allow a maximum occupancy of 704 as described above. Respectfully submitted, CROSS CIIURCII, INC. March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 6 of 38 'Vel "4Pa4IW01y w ow >w 2 00 pz DW a z N cc Lu 0 z 0 O ✓ J m a J nr LL 1 ▪ y h ` DI LL J e w MMMG • D r.0 uaJO 04uorlry'0'J.4040b uo46u!POM 40 UomUO MO x 0 z ARCMTECTURAL 1 SYMBOLS � i � z F I .... ` Yt , J I g ] '' ! 4 [ > B s N TENANT FINISH -OUT FOR: Fayetteville, Arkansas ARCHITECT tF March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 7 of 38 PC rch 26, 2012 nning Commission ADM 124062 Cross Church Agenda Item 2 Page 8 of 38 0 EXHIBIT B Cross Church Fayetteville Average Attendance 2 Services Only - January 16th - February 13th, 2011 Date 9:15 10:55 Date 9:15 Avg. Total Att. 01/16/2011-02/13/2011 616 716 2/20/2011-08/14/2011 486 1332 Because of Unexpected Growth, We added a Third Service at 12:30 August 21st, 2011 - Present February 20th - August 14th, 2011 8:30 Date 9:15 10:55 12:30 8/21/2011-02/12/2012 Total Att. 2/20/2011-08/14/2011 486 558 165 1496 Small Groups 1210 Because of Continued Growth, We changed service times & added a fourth service at 6 p.m. August 21st, 2011 - Present Date 8:30 10:00 11:30 6:00 PM Total Att. 8/21/2011-02/12/2012 298 600 406 221 1496 Small Groups 20 65 85 Total 318 665 406 221 1581 March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 9 of 38 X rch 26, 2012 nning Commission ADM 124062 Cross Church Agenda Item 2 Page 10 of 38 POSITIONAL RESPONSIBILITIES Rules: 1. People will park wherever the wish...don't be frustrated 2. Don't get hit 3. If people gesture or openly complain, connect them to your service hour coordinator or Ronnie Parrott for customer service 4. Handicap spaces will be marked around the church with ORANGE CONES 5. ALL OTHER HANDICAP [MARKED] SPACES MAYU BE USED FOR REGULAR PARKING 6. Keep radio contact to a minimum, very brief and concise: a. Announce all changes such as "lots filling," "workers moving" and critical issues b. Remember that the security team monitors all of our conversations and we need to keep distractions to a minimum 7. NO PARKING AGAINST RED MARKED FIRE LANE CURBS POSITION ONE • Position one is the primary greeter o Smile very broadly o Wave to everyone...everyone is a visitor o "Mouth" greetings to people even though they cannot hear you • This worker is stationed on the curb of the entrance and may at times stand in the street to direct traffic coming from the East into the entrance • At appropriate times position one may need to stop traffic in the first and second lane and allow traffic from the West to leave the turning lane and enter the Church • This worker may be responsible for answering questions and greeting those who roll down their windows...be on the alert for this • It is important for position one to look at the window hanger and rear license plate to verify Handicap status. • THIS POSITION CAN BE ELIMINATED IN CRISIS TIMES OF LOW STAFFING POSITION TWO • Position two is the secondary greeter o Smile very broadly o Wave to everyone...everyone is a visitor o "Mouth" greetings to people even though they cannot hear you o POSITION TWO IS MORE LIKELY TO SPEAK TO VISITORS WHO ROLL DOWN WINDOWS • Position two is stationed immediately inside the church entrance and will be responsible for managing the FIVE MEDIUM CONES that divert traffic at that point. • Position two is responsible for filling the SIX diagonal spaces which are angled against the traffic flow March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 11 of 38 • THESE 6 SPACES MUST BE FILLED WITH PEOPLE WHO WILL ARRIVE FIRST AND LEAVE LAST.... MAKE THEM PROMISE TO DO SO • As soon as the first six spaces are filled, position two will divert ALL TRAFFIC to the WEST in front of the building • It is important for position one to look at the window hanger and rear license plate to verify Handicap status. • As soon as radio traffic indicates that the Cross Church lot is FULL, position two will move the FIVE MEDIUM CONES to and begin to separate traffic: o Those with flashers on WILL GO TO THE WEST FOR DROP OFF AND ASSISTANCE IN PARKING o Those without flashers on will be diverted to the EAST into the Bank Of Ozarks • WHEN THE LOTS ARE BEING CLEARED BETWEEN SERVICES, THE FIVE MEDIUM CONES WILL NEED TO BE REPLACED INTO THE ORIGINAL POSITION • Since the second service will be a mixture of visitors coming and going at the same time, the FIVE MEDIUM CONES MAY STAY IN POSITION LONGER OR FOR THE ENTIRE SECOND SERVICE [because we will never know for sure when all of the spaces in the church lot have been vacated and filled] • THIS POSITION IS CRITICAL AND CANNOT BE ELIMINATED POSITION THREE • Position three will have multiple responsibilities. • Position one is a greeter as well but many people will be out of the cars o Smile very broadly o Wave to everyone...everyone is a visitor o Greet everyone warmly o "Mouth" greetings to people who cannot hear you • Position three is responsible for managing the three greeters [or morel who will serve at the door. • They will be helping people out of the cars and position three is primarily a manager • Position three is responsible for placing Handicap drivers into their individual space, one at a time. • It would probably be advantageous to fill the spaces at the far East and West of the assigned areas first leaving the bulk of the center open for the longest time...basically fill Handicap from the ends to the center. • Position three is also responsible for moving North to South across the driveway to move keep "NON DROP TRAFFIC" around the drop-off zone and keep traffic flowing rapidly • WHEN IT I5 TIME TO CLEAR TRAFFIC BETWEEN THE SERVICES THIS JOB WILL BE VERY TAXING AND WE WILL NEED TO BALANCE LETTING PEOPLE BACK OUT AND KEEPING TRAFFIC FLOWING • This is a time when the position eight worker may float in to help position three March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 12 of 38 • THIS POSITION IS CRITICAL AND CANNOT BE ELIMINATED; IT MAY OFTEN NEED SUPPORT POSITION FOUR • Position four is the first link in the parking chain • No matter what lot or area position four is in, they are the first person to give instructions to the people seeking to park • Position four is a greeter like everyone else: o Smile very broadly o Wave to everyone...everyone is a visitor o Greet everyone warmly o "Mouth" greetings to people who cannot hear you • Position four has the responsibility to attract on -coming traffic and diver it toward position five. • Position four is the LAST to leave the church lot AFTER position five leaves FIRST • Position four goes directly to the Iberia Bank lot to park each car in a slot as they are directed to him by position six. • When position five arrives [shortly thereafter], he and position four will finish filling the lot • When the Iberia Bank lot is full both position 4 and position 5 move to the far side of the Arvest lot to complete the task of filling that lot • THIS POSITION IS CRITICAL AND CANNOT BE ELIMINATED POSITION FIVE • Position five is the person who inserts each car into a slot or space • Position five is a greeter as well: o Smile very broadly o Wave to everyone...everyone is a visitor o Greet everyone warmly o "Mouth" greetings to people who cannot hear you • As the first lot begins to be FULL, position announces this so that position two can manipulate cones and position six is ready for traffic • As soon as the last spot is filled around the church, position five announces that he is moving into the next lot • Prior to the arrival of position five into the second lot, position 6 will fill the 14 spaces in front of the Bank of the Ozarks • When position five arrives and the 14 spaces are filled then position six will direct traffic to position five as he fills the lot around the back in a "clockwise direction" • PUT THE LARGEST POSSIBLE NUMBER OF CARS IN FRONT OF THE DUMPSTERS • PUT SIX CARS IN THE DRIVE THRU LANES [NOT THE ATM LANE] • When the Iberia Bank lot is full both position 4 and position 5 move to the far side of the Arvest lot to complete the task of filling that lot March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 13 of 38 • THIS POSITION IS CRITICAL AND CANNOT BE ELIMINATED POSITION SIX • Position six is a critical position for sorting out traffic • Position six is a greeter as well: o Smile very broadly o Wave to everyone...everyone is a visitor o Greet everyone warmly o "Mouth" greetings to people who cannot hear you • When the church lot fills then position six will take traffic directly from position two and will be responsible for filling the 14 spaces in front of the Bank of the Ozarks • When position five arrives to help they will finish filling the 14 spaces and then fill the BOO lost in a "clockwise' direction • PUT THE LARGEST POSSIBLE NUMBER OF CARS IN FRONT OF THE DUMPSTERS • PUT SIX CARS IN THE DRIVE THRU LANES [NOT THE ATM LANE] • When the BOO lot is full then position six will direct traffic toward position four who has come directly from the church lot. Position four will fill one slot at a time until the arrival of position five from the BOO lot • Position four and five will finish filling the Iberia Bank lot working together • PUT THE LARGEST POSSIBLE NUMBER OF CARS IN FRONT OF THE DUMPSTERS • PUT SIX CARS IN THE DRIVE THRU LANES [NOT THE ATM LANE] • When the Iberia Bank lot is full both position 4 and position 5 move to the far side of the Arvest lot to complete the task of filling that lot • When the CHURCH LOT, BANK OF THE OZARKS, AND IBERIA BANK ARE FULL, POSITION SIX BEGINS TO SEND ALL TRAFFIC NORTH AND OUT OF THE LOTS TOWARD POSITION SEVEN • THIS POSITION IS CRITICAL AND CANNOT BE ELIMINATED POSITION SEVEN • Position seven is a critical position. • Position seven is responsible for protecting the 20 spaces of reserved parking at the medical clinic • THIS ISA CRITICAL AND PASSIONATE ENDEAVOR WHICH MUST BE PROTECTED...VIOLATORS MUST BE ASKED TO MOVE AND MUST MOVE • Position seven may direct some traffic made up of those who come early and simply CHOOSE to park there • There will also be golf carts and a bus that will be exiting and entering there almost all morning long..,the routes will never stop only the change of drivers • When the first three lots are filled position six will begin to divert all traffic toward position seven. March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 14 of 38 • Position seven will need to control "cross traffic" on Salem road to allow the parking traffic to cross into the Arvest lot. • Position eight "the floater" will be in the Arvest lot parking one car at a time until the team of position four and five arrive. • Positions eight, four and five will work in a "counter -clockwise manner" until the Arvest lot is filled • Position seven must keep the peace and keep balance and fairness in mind and ultimately try to keep the traffic lowing • This position will not be for the faint of heart • THIS POSITION IS CRITICAL AND CANNOT BE ELIMINATED POSITION EIGHT • Position eight will float and coordinate traffic by radio • Position eight will assist at position one and position three at peak times early in the parking process • Position eight will float to the Arvest lot when the Iberia Bank lot is almost filled so that position eight and seven can begin to fill the ARVEST lot and await the arrival of position four and five. • Positions eight, four and five will work in a "counter -clockwise manner" until the Arvest lot is filled • When this lot is filled there is a break for almost everyone • THIS POSITION IS CRITICAL AND CANNOT BE ELIMINATED FINALLY: • When the service has begun and all of the lots are full, the team can relax • Only position ONE, FOUR, FIVE and EIGHT might take a break or replace each of the other position "in turn" so that they can rest • Positions TWO, THREE, SIX AND SEVEN cannot leave their posts even during the service because THERE WILL STILL BE PEOPLE COMING 1N WHO WILL NEED DIRECTION • When the doors of the service open [or security gives us some advance notice] all positions will need to return to their original positions as the were in the beginning...QUICKLY • Positions TWO, SIX, EIGHT AND SEVEN will be the critical operatives in the rapid exit of the parking lots • ALL OTHER POSITIONS WILL NEED TO RE -FOCUS ON RE -FILLING THE LOT ASAP March 26, 2012 Planning Commission ADM 124062 Cross Church Agenda Item 2 Page 15 of 38 aye . ARKANSAS e PC Meeting of April 12, 2010 THE CITY OF FAYETTEVILLE, ARKANSAS PLANNING DIVISION CORRESPONDENCE TO: Fayetteville Planning Commission FROM: Andrew Garner, Senior Planner THRU: Jeremy Pate, Development Services Director DATE: April -5720+$ Updated April 13, 2010 125 W. Mountain t. Fayetteville, AR 72701 Telephone: (479) 575-8267 CUP 10-3501: Conditional Use Permit (SHOPPES AT WEDINGTON, 401): Submitted by MCCLELLAND CONSULTING ENGINEERS for property located at 3484 W. WEDINGTON DR. The property is zoned C-1, NEIGHBORHOOD COMMERCIAL and contains approximately 2.24 acres. The request is for a church, Use Unit 4, Cultural and Recreational Facilities, in the C-1, Neighborhood Commercial Zoning District, and for shared and off-site parking. Planner: Andrew Garner BACKGROUND: February 8 and 22"d 2010 Planning Commission Meetings. This item was tabled at the February 8, 2010 and February 22, 1010 Planning Commission meetings while the applicant was compiling all of the necessary shared parking agreements with surrounding property owners. The applicant has obtained signed shared parking agreements providing enough parking to meet City ordinance and re -notified the public for the April 12, 2010 Planning Commission meeting. Property description and history: The subject property is located northwest of the Salem Road/Wedington Drive intersection. A large scale development for the Shoppes at Wedington (LSD 08-2903) was approved by the Planning Commission on April 14, 2008 for construction of a 15,750 s.f commercial building with 68 parking spaces on the site. The request to extend the approval of that development is also on the April 12, 2010 Planning Commission agenda. SURROUNDING LAND USE AND ZONING Direction Land Use Zoning North Townhouses/apartments R -O, Residential Office South Vacant — under construction future Wal -mart Neighborhood market CPZD Commercial Planned Zoning District (Forest Hills) East Bank C-1, Neighborhood Commercial West Multi -family residential RPZD Residential Planned Zoning District (Links at Fayetteville) Request: The applicant requests a conditional use permit to operate a church (Use Unit 4) in the future commercial building with 68 on-site parking spaces. Use Unit 4 is a conditional use in the C-1 zoning district. The applicant has stated that the anticipated congregation will reach 344 people during Sunday morning services. The proposed hours of operation are Sunday from 8 am March 26, 2012 Planning Commission G:IETCIDevelopnient Services Review120101Development Review110-3501 CUP Shoppes Q Wedington UU.4i01nlaarriifiil$tb 1i�- 10 Planning Commission ApprovedlReporis and Redlines110-3501 PING Comments_ PC rpt 04-12-10doc Agenda I em 2 Page 16 of 38 to 8 pm and Wednesdays from 4 pm to 8 pm. In addition, the building would be used for church offices and other small group meetings during regular weekday business hours. Public Comment: To date staff has received no public comment. Parking: Fayetteville Unified Development Code Chapter 172: Parking and Loading requires a parking ratio of I parking space per 40 square feet of assembly area. With the applicant's proposal for a 4,908 square foot assembly area/sanctuary, this calculation would require 123 spaces, although only 68 are provided on site. The applicant proposes to provide off-site parking through shared parking agreements with adjacent banks, and anticipates bringing forward minor changes to the parking lot on-site to add more spaces. With the shared parking agreements the overall number of parking spaces meet the minimum requirements. The approval of shared and off-site parking is allowed only by conditional use, and is a part of the subject request. Required Parking Use Sanctuary SF Ratio Required Spaces Church 4,908 1/40 SF 123. Parking Provided Location On-site Iberia Bank Bank of the Ozarks Arvest Bank TOTAL PROVIDED TOTAL REQUIRED 3430 Wedington 3474 Wedington 1170 Salem Road Spaces Provided 68 15 19 100 202 123 RECOMMENDED MOTION: Staff recommends approval of CUP 10-3501 with the following conditions of approval: Conditions of Approval: 1. Planning Commission determination of compatibility with adjacent properties. Staff finds the church use to be compatible in this area given that the property is located on a busy commercial district along a state highway. The proposed church would be complimentary and compatible with the surrounding commercial and multi family uses. PLANNING COMMISSION DETERMINED IN FAVOR OF THIS CONDITION (04-12-10). 2. Planning Commission determination of shared parking agreement and off-site parking. Staff finds the proposed shared parking with the adjacent banks to be an appropriate use of otherwise vacant parking lots during peak church use on weekends and after business hours. All of the required parking spaces for the church are within the required 600 feet of the proposed site. There are some parking spaces on the Bank of the Ozarks property at 1170 North Salem Road that will be available to the church and are greater than 600 feet. Pedestrians will be required to cross Salem Road, a Collector, to walk to the church. However, given the shuttle service proposed by the church and flat grade of the surrounding March 26, 2012 Planning Commission G: IETCIDevelopment Services Review120101Development Review110-3501 CUP Shoppes Q Wedington U11410Adr(prinjnicgrettigksdadriii 10 Planning Commission ApprovedlReports and Redlines110-3501 PLNG Comments_ PC rpt 04-12-10.doc Agenda Item 2 Page 17 of 38 area staff finds that the shared parking agreements will function safely and adequately for the proposed church. a. To ensure pedestrian and traffic safety, shuttle service and other pedestrian safety measures such as crossing guards, as indicated in the attached letter from the applicant, shall be required as part of the church operation when the parking lot at 1170 Salem Road is used. b. The three shared parking agreements submitted with this application shall be required as part of the church use at this property. Should the shared parking agreements be terminated or revised the church use on the property may be voided. With any modification to the shared parking agreement, the church shall contact the Planning Division for approval. PLANNING COMMISSION DETERMINED IN FAVOR OF THIS CONDITION (04-12-10). 3. The maximum occupancy shall not exceed 344 persons as indicated on the proposed floor plan, unless otherwise approved by the Planning commission. 4. The hours of operation shall be limited as follows: a. Primary church services: Sunday 8 a.m. to 8 p.m.; Wednesday 4 p.m. to 8 p.m. b. Regular office hours 7 a.m. to 6 p.m. weekdays. c. Special activities and accessory church use or events based on ministry needs. 5. Conditions of approval for LSD 08-2903 Shoppes at Wedington apply to the development of this site. Modification to the site or building plans already approved shall be reviewed in compliance with the Unified Development Code. 6. The exterior elevations for the building on this property shall be required to comply with the City's Commercial Design Standards. This applies to any revisions to the exterior elevations of the previously approved LSD 08-2903 Shoppes at Wedington that may be needed in the future. 7. The proposed church use shall be in compliance with the noise ordinance. 8. Any proposed outdoor lighting or those which may be installed in the future shall meet the requirements of the Outdoor Lighting Ordinance. A lighting plan and details shall be required for review prior to installation. 9. All trash receptacle(s) utilized by this structure shall be screened on all sides with access not visible from the street or adjacent properties, in accordance with City ordinance. 10. Any proposed signs for the church shall be in conformance with the Sign Ordinance and permitted prior to installation. PLANNING COMMISSION ACTION: Required YES X Approved ❑ Tabled ❑ Denied Motion: Chesser Second: Kennedy March 26, 2012 Planning Commission G:IETCIDevelopmeni Services Review120101Developinent Review110-350/ CUP Shoppes Wedington U.U. 410A1131Wralep r062>G3rbs®k]fldra- 10 Planning Commission ApprovedlReports and Redlines110-3501 PLNG Comments_ PC rpt 04-12-10.doc Agenda Item 2 Page 18 of 38 Vote: 7-0-0 Date: April 12, 2010 FUTURE LAND USE PLAN DESIGNATION: City Neighborhood Area. 163.02. AUTHORITY; CONDITIONS; PROCEDURES. B. Authority; conditions. The Planning Commission shall: 1. Hear and decide only such special exemptions as it is specifically authorized to pass on by the terms of this chapter. 2. Decide such questions as are involved in determining whether a conditional use should be granted; and, 3. Grant a conditional use with such conditions and safeguards as are appropriate under this chapter; or 4. Deny a conditional use when not in harmony with the purpose and intent of this chapter. C. Procedures. A conditional use shall not be granted by the Planning Commission unless and until: 1. A written application for a conditional use is submitted indicating the section of this chapter under which the conditional use is sought and stating the grounds on which it is requested. Finding: The applicant has submitted a written application requesting a conditional use permit to operate a church (Use Unit 4) in the C-1 zoning district and for shared and off-site parking. 2. The applicant shall pay a filing fee as required under Chapter 159 to cover the cost of expenses incurred in connection with processing such application. Finding: The required filing fee has been paid. 3. The Planning Commission shall make the following written findings before a conditional use shall be issued: (a.) That it is empowered under the section of this chapter described in the application to grant the conditional use; and Finding: The Planning Commission is empowered under §161.17(B)(2) to grant a March 26, 2012 Planning Commission G:IETC1Developtnent Services Review120101Development Review110-3501 CUP Shoppes @Wedingion U.U.4108.4310r1n14r6m0a8zQ1➢grta- 10 Planning Commission Approved1Reports and Redlines110-3501 PLNG Comments_ PC rpt 04-12-10.doc Agenda Item 2 Page 19 of 38 conditional use permit to allow for Use Unit 4. The Planning Commission is also empowered under §172.05(C)(3)(d) and §172.06(C) to grant a conditional use permit to allow shared and off-street parking that can not be provided on the same lot as the principal use due to existing buildings, but not more than 600 feet distant. (b) That the granting of the conditional use will not adversely affect the public interest. Finding: Granting the conditional use will not adversely affect the public interest. The property is zoned commercial, is located on a busy commercial thoroughfare and surrounded by commercial and multi -family development, including several immediately adjacent banks, a grocery store, restaurants and other mixed commercial uses with varying hours of operation. Under the current C-1 zoning, the property could be used for a variety of commercial uses including a grocery store, video rental store, gas station, drive-in restaurant, which would likely generate more traffic, noise, odor and glare than the proposed use as a church. The hours of operation for these permitted facilities would not be limited. As outlined in the staff report, the church facility would operate under typical church service hours with primary peak hours on Sundays mornings and Wednesday evenings. The proposed church use would be compatible with and complimentary to the surrounding mix of uses and would provide a valuable service to the neighborhood and community as a whole. The applicant proposes to provide a majority of their required parking on- site (68 out of 123 required spaces will be onsite), and for some of their required parking off-site (55 out of 123 required spaces will be offsite), utilizing shared parking agreements with the adjacent banks. Copies of these shared parking agreements have been attached to this staff report. Staff finds that with these shared parking agreements and the proposed on-site parking adequate parking for the church will be provided and church users can easily walk or be shuttled by the church to the building as indicated in the letter provided by the applicant. The exact parking numbers are provided in Finding No. 3(C)(ii)(b). Shared parking between intermittent uses with non - conflicting parking demand is encouraged by City ordinance. City ordinance makes specific makes reference to shared parking between a church and a bank, as proposed in the subject application. The proposed shared and off- site parking meets the intent of the ordinance and will not adversely affect the public interest. (c) The Planning Commission shall certify: (i) Compliance with the specific rules governing individual conditional uses; and Finding: The applicant has complied with specific rules governing these conditional use requests. March 26, 2012 Planning Commission G:IETCIDevelopment Services Revierv120101Developmeni Review/0-350/ CUP Shoppes @ Wedington U U.410aerlsynrgNokn rpingsfr,lpdega- 10 Planning Commission ApprovedlReports and Redlines110-350/ PLNG Comments_ PC rpt 04-12-10.doc Agenda Item 2 Page 20 of 38 (ii) That satisfactory provisions and arrangements have been made concerning the following, where applicable: (a.) Ingress and egress to property and proposed structures thereon with particular reference to automotive and pedestrian safety and convenience, traffic flow and control and access in case of fire or catastrophe; Finding: The subject property will contain two access drives from Wedington Drive that were approved as part of the recent large scale development (LSD 08- 2903), and will meet the minimum driveway design standards of the Unified Development Code. The two adjacent banks at 3430 and 3474 Wedington where shared parking is proposed are immediately adjacent to the subject property. These sites are easily accessible from the proposed church by pedestrians walking across parking lots or along the sidewalk adjacent to Wedington Drive. The proposed shared parking at 1170 Salem Road is a little more challenging for a pedestrian as it is located across Salem Road and would require a pedestrian to either cross Salem at the signalized crosswalk at Wedington and Salem Roads, or by a mid -block non -signalized crossing. However, the church proposes a shuttle service from this remote parking area to the church, and pedestrian safety measures such as crossing guards to safely guide pedestrians across the street. With the incorporation of these provisions, staff finds that this third site is also suitable and safe for pedestrians. The eastern portion of the 1170 Salem Road site are beyond 600 feet of the church, however, the minimum required number of spaces are within 600 feet. It is not uncommon to see churches in the downtown utilize parking areas across streets, even College Avenue, during peak times on Sunday. (b.) Off-street parking and loading areas where required, with particular attention to ingress and egress, economic, noise, glare, or odor effects of the special exception on adjoining properties and properties generally in the district; Finding: As discussed in finding 3(b) staff finds that off-street parking and loading is adequate for the proposed use. As shown in the parking chart below, with the three shared parking agreements there are more then enough parking spaces. Staff does not find that the proposed use would result in adverse impacts to economic, noise, glare, or odor to surrounding properties in this busy commercial district along a state highway. March 26, 2012 Planning Commission G:IETCIDevelopnent Services Review120101Development Review110-3501 CUP Shoppes@ Wedington 11.11.410.1kEhillt2402letiatigieetigar 10 Planning Commission ApprovedReports and Redlines110-3501 PLNG Comments_ PC rpt 04-12-10.doc Agenda Item 2 Page 21 of 38 Required Parking Use Sanctuary SF Ratio Required Spaces Church 4,908 1/40 SF 123 Parking Provided Location Spaces Provided On-site 68 Iberia Bank 3430 Wedington 15 Bank of the Ozarks 3474 Wedington 19 Arvest Bank 1170 Salem Road 100 TOTAL PROVIDED 202 TOTAL REQUIRED 123 (c.) Refuse and service areas, with particular reference to ingress and egress, and off-street parking and loading, Finding: Solid waste service will be required to be provided in accordance with City code. Dumpster enclosures will be required to be screened when visible from public right-of-way in accordance with ordinance. (d.) Utilities, with reference to locations, availability, and compatibility; Finding: Water and sewer lines would be extended at the time of development to serve the subject property. (e.) Screening and buffering with reference to type, dimensions, and character; Finding: The proposed parking lot would be required to comply with the screening and buffering requirements of Chapter 177.04 Site and Parking Lot Landscape Standards at the time of development. (f.) Signs, if any, and proposed exterior lighting with reference to glare, traffic safety, economic effect, and compatibility and harmony with properties in the district; Finding: Should the request be approved by the Planning Commission, signage shall be approved separately by a sign permit application. March 26, 2012 Planning Commission G: IETCIDevelopment Services Review120101Development Review110-3501 CUP Shoppes (dy Wedington U U.4103413tc t4124Q60+Orssermisi doh 10 Planning Commission Approved1Reports and Redlines110-3501 PLNG Comments_ PC rpt 04-12-10.doc Agenda Item 2 Page 22 of 38