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Home My WebLink About2016-01-05 - Agendas - FinalJanuary 5, 2016 Final Agenda Page 1 of 382 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 e Form -M Meeting Agenda - Final Agenda Tuesday, January 5, 2016 5:30 PM City Hall Room 219 City Council Meeting Adella Gray Ward 1 Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting Call To Order Roll Call Pledge of Allegiance Meeting Agenda - Final Agenda Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2015-0588 ELECTION OF VICE MAYOR 2. 2015-0589 FIREMEN'S AND POLICEMEN'S PENSION REPORT 3. 2015-0638 FAYETTEVILLE HOUSING AUTHORITY APPOINTMENT Attachments: Housing Authority Appointment Agenda Additions: A. Consent: A. 1 2015-0578 111:1aWEN 11XTA11114iwW January 5, 2016 Final Agenda Page 2 of 382 January 5, 2016 A RESOLUTION TO APPROVE THE PURCHASE OF A NON -MOTOR POOL REPLACEMENT VEHICLE FROM BALE CHEVROLET IN THE AMOUNT OF $37,242.00 WITH OPTIONS, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT Attachments: SRP - Non -Motor Pool A.2 2015-0622 JAIL SERVICES INTERLOCAL AGREEMENT: A RESOLUTION TO APPROVE AN AMENDMENT TO THE JAIL SERVICES INTERLOCAL AGREEMENT WITH WASHINGTON COUNTY, ARKANSAS CONTINUING FEES AT $60.00 PER BOOKED PRISONER FOR 2016 Attachments: Jail Services Interlocal Agreement City of Fayetteville, Arkansas Page 2 Printed on 1213112015 City Council Meeting A. 3 A. 4 A. 5 A. 6 2015-0584 Meeting Agenda - Final Agenda ARKANSAS FIREWISE GRANT: January 5, 2016 Final Agenda Page 3 of 382 January 5, 2016 A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS FIREWISE GRANT FROM THE ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF $500.00 FOR USE BY THE FIRE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: SRF SRM Firewise Grant 2015 2015-0590 BA BUDGET ADJUSTMENT FORM Firewise Grant 2015 FIRE DEPARTMENT DONATION REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000.00 REPRESENTING DONATION REVENUE FROM THE BANK OF FAYETTEVILLE TO THE FAYETTEVILLE FIRE DEPARTMENT FOR THE ANNUAL EMPLOYEE SERVICE AWARDS EVENT Attachments: SRF SRM Donation Revenue Recognized by Council January 2016 BA BUDGET ADJUSTMENT FORM Donation Revenue Dec. 2015 2015-0624 ASSISTANCE TO FIREFIGHTERS GRANT: A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A 90/10 ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $675,000.00 FOR THE PURCHASE OF A MOBILE LIVE -FIRE TRAINING SIMULATOR FOR THE FIRE DEPARTMENT Attachments: SRF SRM 2015 AFG Grant Application Approval 2015-0599 BID #16-01 REFLECTORIZED PAINT MARKINGS: A RESOLUTION TO AWARD BID #16-01 AND AUTHORIZE THE PURCHASE OF REFLECTORIZED PAINT MARKINGS FROM ASPHALT STRIPING SERVICE, LLC IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 FOR USE BY THE TRANSPORTATION SERVICES DEPARTMENT Attachments: SRP 2015-0599 Bid 16-01 Reflectorized Paint Markings City of Fayetteville, Arkansas Page 3 Printed on 1213112015 January 5, 2016 Final Agenda Page 4 of 382 City Council Meeting Meeting Agenda - Final Agenda January 5, 2016 A.7 2015-0600 BID #16-02 CURB AND GUTTER CONSTRUCTION: A RESOLUTION TO AWARD BID #16-02 AND AUTHORIZE THE PURCHASE OF CURB AND GUTTER CONSTRUCTION FROM FOCHTMAN ENTERPRISES, INC. AS A PRIMARY SUPPLIER AND TOMLINSON ASPHALT AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2015-0600 Bid 16-02 Construction - Curb & Gutter A.8 2015-0601 BID #16-04 TRUCK HAULING SERVICES: A RESOLUTION TO AWARD BID #16-04 AND AUTHORIZE THE PURCHASE OF TRUCK HAULING SERVICES FROM S & R TRUCKING FOR VARIABLE UNIT PRICES AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0601 Bid 16-04 Truck Hauling Services A.9 2015-0602 BID #16-05 CONCRETE PURCHASE: A RESOLUTION TO AWARD BID #16-05 AND AUTHORIZE THE PURCHASE OF CONCRETE FROM TUNE CONCRETE COMPANY AS PRIMARY SUPPLIER AND GCC READY MIX AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2015-0602 Bid 16-05 Concrete A.10 2015-0604 1',] 1 111FUES11111,0101"I il[I'lr I Au /:V 0 ill R Kill1110 A RESOLUTION TO AWARD BID #16-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2015-0604 Bid 16-06 Aggregate Materials City of Fayetteville, Arkansas Page 4 Printed on 1213112015 January 5, 2016 Final Agenda Page 5 of 382 City Council Meeting Meeting Agenda - Final Agenda January 5, 2016 A. 11 2015-0605 BID #16-08 HILLSIDE GRAVEL: A RESOLUTION TO AWARD BID #16-08 AND AUTHORIZE THE PURCHASE OF HILLSIDE GRAVEL FROM LES ROGERS, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2015-0605 Bid 16-08 Hillside Gravel A.12 2015-0606 BID #16-09 PLASTIC DRAINAGE PIPE: A RESOLUTION TO AWARD BID #16-09 AND AUTHORIZE THE PURCHASE OF PLASTIC DRAINAGE PIPE FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0606 Bid 16-09 Plastic Drainage Pipe A.13 2015-0607 BID #16-10 CONCRETE DRAINAGE PIPE: A RESOLUTION TO AWARD BID #16-10 AND AUTHORIZE THE PURCHASE OF CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS PRIMARY SUPPLIER AND FORTERRA PIPE AND PRECAST AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0607 Bid 16-10 Concrete Drainage Pipe A.14 2015-0608 BID #16-11 TOPSOIL PURCHASE: A RESOLUTION TO AWARD BID #16-I1 AND AUTHORIZE THE PURCHASE OF TOPSOIL FROM LES ROGERS, INC. IN THE AMOUNT OF $12.40 PER CUBIC YARD DELIVERED AND $8.50 PER CUBIC YARD PICKED UP IN VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0608 Bid 16-11 Screened Topsoil City of Fayetteville, Arkansas Page 5 Printed on 1213112015 City Council Meeting A.15 A.16 A.17 A.18 2015-0609 Meeting Agenda - Final Agenda BID #16-12 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS: January 5, 2016 Final Agenda Page 6 of 382 January 5, 2016 A RESOLUTION TO AWARD BID #16-12 AND AUTHORIZE THE PURCHASE OF PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM FLINT TRADING, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0609 Bid 16-12 2015-0610 BID #16-13 RETAINING WALL BLOCKS: A RESOLUTION TO AWARD BID #16-13 AND AUTHORIZE THE PURCHASE OF RETAINING WALL BLOCKS FROM ARROWHEAD PRECAST, LLC AS PRIMARY SUPPLIER AND INDUSTRIAL PRECAST, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0610 Bid 16-13 Retaining Wall Blocks 2015-0614 BID #16-14 COLD ASPHALT CONCRETE: A RESOLUTION TO AWARD BID #16-14 AND AUTHORIZE THE PURCHASE OF COLD ASPHALT CONCRETE FROM APAC CENTRAL IN VARIABLE AMOUNTS FOR A UNIT PRICE OF $95.00 PER TON AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0614 Bid 16-14 Cold Asphalt Concrete 2015-0611 BID #16-15 WASTE DISPOSAL SERVICES: A RESOLUTION TO AWARD BID 416-15 AND AUTHORIZE THE PURCHASE OF WASTE DISPOSAL SERVICES FOR CONSTRUCTION DEBRIS FROM S&R TRUCKING WINSLOW, LLC AND HOLTZCLAW EXCAVATING, INC. IN THE AMOUNT OF $10.00 PER LOAD AS NEEDED THROUGH THE END OF 2016 Attachments: SRP 2016-0611 Bid 16-15 Waste Disposal City of Fayetteville, Arkansas Page 6 Printed on 1213112015 City Council Meeting A.19 A. 20 A. 21 2015-0615 Meeting Agenda - Final Agenda January 5, 2016 Final Agenda Page 7 of 382 January 5, 2016 SUPERIOR AUTOMOTIVE GROUP CHEVROLET TAHOE 4X4 SPECIAL SERVICE VEHICLES: A RESOLUTION TO APPROVE THE PURCHASE OF TWO (2) CHEVROLET TAHOE 4X4 SPECIAL SERVICE VEHICLES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $72,264.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE FIRE DEPARTMENT Attachments: SRP - Fire Tahoes 2015-0616 SUPERIOR AUTOMOTIVE GROUP POLICE PACKAGE CHEVROLET TAHOES EXPANSION: A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) POLICE PACKAGE CHEVROLET TAHOES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $99,867.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: SRP - Police Exp Tahoes BA- Police Exp Tahoe 2015-0617 SUPERIOR AUTOMOTIVE GROUP POLICE PACKAGE CHEVROLET TAHOES REPLACEMENT: A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) POLICE PACKAGE CHEVROLET TAHOES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $99,867.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT Attachments: SRP - Police Repl Tahoes City of Fayetteville, Arkansas Page 7 Printed on 1213112015 City Council Meeting A. 22 A. 23 A. 24 A. 25 2015-0619 Meeting Agenda - Final Agenda SUPERIOR AUTOMOTIVE GROUP 2016 CHEVROLET TRAVERSE: January 5, 2016 Final Agenda Page 8 of 382 January 5, 2016 A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 CHEVROLET TRAVERSE FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE AMOUNT OF $23,329.85, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT Attachments: SRP - Police Traverse 2015-0618 HUGG & HALL EQUIPMENT: A RESOLUTION TO APPROVE THE PURCHASE OF A VOLVO MC135C SKID STEER FROM HUGG & HALL EQUIPMENT OF SPRINGDALE IN THE AMOUNT OF $47,221.00, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE AT THE WEST SIDE WASTEWATER TREATMENT FACILITY Attachments: SRP - WWPE Skid Steer 2015-0632 THE BICYCLE COALITION OF THE OZARKS: A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH AUTOMATIC RENEWALS FOR FOUR ADDITIONAL ONE YEAR TERMS WITH THE BICYCLE COALITION OF THE OZARKS FOR BICYCLE PROGRAMS COORDINATOR SERVICES AT AN HOURLY RATE OF $16.67 Attachments: 2015-0632 Bicycle Coordinator - CC packet 01-05-16 2015-0627 I'AIiI. M1111 Dkv.lel111i.9 a II:V I tT17►111..2 Yl] "W1101111 DY 019IT" I Droll II.`A A RESOLUTION TO APPROVE BUDGET ADJUSTMENTS IN THE AMOUNT OF $8,914,876.00 TO APPROPRIATE PROCEEDS FROM THE 2015 SALES AND USE TAX BONDS FOR STREET PROJECTS Attachments: 2015-0627 Bond Appropriation. BA2015 4520.9556 2015 Bond Issue - 2015.xlsm BA2016 4520.9556 2015 Bond Issue - 2016.xlsm City of Fayetteville, Arkansas Page 8 Printed on 1213112015 January 5, 2016 Final Agenda Page 9 of 382 City Council Meeting Meeting Agenda - Final Agenda January 5, 2016 A.26 2015-0668 COMPENSATION FOR ELECTED OFFICIALS: A RESOLUTION TO ALLOW THE CITY ATTORNEY AS ALL OTHER CITY EMPLOYEES WHO HAVE ATTAINED THEIR TOP SALARY RANGE TO RECEIVE A ONE TIME SERVICE AWARD Attachments: CC Agenda Item 12-29-2015 Elected Official Pay B. Unfinished Business: B. 1 2015-0571 RZN 15-5194 VILLAS AT STONEBRIDGE (VARIOUS EXPIRED PZD LOCATIONS/EXPIRED PZDS): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5194 FOR APPROXIMATELY 53.03 ACRES LOCATED AT EAST OF RIVERWALK SUBDIVISION ON DEAD HORSE MOUNTAIN ROAD FROM RPZD 06-2170 (VILLAS AT STONEBRIDGE) TO R -A, RESIDENTIAL -AGRICULTURAL Attachments: 15-5194 CC reports (VillasatStonebridge) C. New Business: C. 1 2015-0603 2016 PURCHASE OF ASPHALT MATERIALS: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING DURING CALENDAR YEAR 2016 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR QUOTES Attachments: SRP 2015-0603 Asphalt Bid Waiver C.2 2015-0633 ADM 15-5262 (GREGG AVE.BETWEEN CENTER ST. & MEADOW ST./MSP AMENDMENT): A RESOLUTION TO AMEND THE MASTER STREET PLAN BY RECLASSIFYING GREGG AVENUE BETWEEN CENTER STREET AND MEADOW STREET AS AN ALLEY Attachments: 15-5262 Full CC Report City of Fayetteville, Arkansas Page 9 Printed on 1213112015 City Council Meeting C. 3 C. 4 C. 5 C. 6 2015-0630 Meeting Agenda - Final Agenda January 5, 2016 Final Agenda Page 10 of 382 January 5, 2016 ADM 15-5266 (NORTH OF 1016 S WASHINGTON AVE./HOMES AT WILLOW BEND): A RESOLUTION TO GRANT COMMUNITY BY DESIGN INCORPORATED'S REQUEST TO DEDICATE A LESSER RIGHT OF WAY OF 33 FEET INSTEAD OF THE NORMAL 50 FEET, TO PLACE A SIDEWALK ADJACENT TO THE CURB WITHOUT THE NORMAL SIX FEET OF GREENSPACE AND TREE PLANTING AREA BY FINDING THAT OTHERWISE THIS DEVELOPMENT WOULD SUFFER UNDUE HARDSHIP OR PRACTICAL DIFFICULTIES Attachments: 15-5266 CC reports City Attorney Memo 2015-0628 RZN 15-5254 (NORTH OF 1016 WASHINGTON AVE./HOMES AT WILLOW BEND): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5254 FOR APPROXIMATELY 7.74 ACRES LOCATED NORTH OF 1016 SOUTH WASHINGTON AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE Attachments: 15-5254 CC reports City Attorney Memo 2015-0631 AMEND § 172.04 PARKING LOT DESIGN STANDARDS: AN ORDINANCE TO AMEND § 172.04 PARKING LOT DESIGN STANDARDS TO ALLOW THE CURB RADIUS FOR PARKING LOT ENTRANCES TO BE BASED ON AN EFFECTIVE CURB RADIUS Attachments: Agenda Packet Amend & 172.04 Parking Lot Design Standards 2015-0634 APPEAL OF A CONDITION OF PPL 15-5253 TO REQUIRE THE DEVELOPER TO BUILD A CONNECTION TO FOX TRAIL: A RESOLUTION TO GRANT THE APPEAL OF A CONDITION OF PPL 15-5253 TO REQUIRE THE DEVELOPER TO BUILD A CONNECTION TO FOX TRAIL Attachments: 15-5253 CC DOCS 1 City Attorney Memo - PPL 15-5253 City of Fayetteville, Arkansas Page 10 Printed on 1213112015 City Council Meeting Meeting Agenda - Final Agenda D. City Council Agenda Session Presentations: E. City Council Tour: F. Announcements: G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE January 5, 2016 Final Agenda Page 11 of 382 January 5, 2016 All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. City of Fayetteville, Arkansas Page 11 Printed on 1213112015 January 5, 2016 Final Agenda Page 12 of 382 City Council Meeting Meeting Agenda - Final Agenda January 5, 2016 Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided, this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville, Arkansas Page 12 Printed on 1213112015 City of Fayetteville, Arkansas c - Text File File Number: 2015-0638 Agenda Date: 1/5/2016 Version: 1 In Control: City Council Meeting Agenda Number: 3. FAYETTEVILLE HOUSING AUTHORITY APPOINTMENT January 5, 2016 Final Agenda Page 13 of 382 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Resolution City of Fayetteville, Arkansas Page 1 Printed on 1213112015 January 5, 2016 Final Agenda Page 14 of 382 FAYETTEVILLE HOUSING AUTHORITY # 1 NORTH SCHOOL AVE. FAYETTEVILLE, AR 72701-5928 PH: (479) 521-3850 FAX: (479)44M771 TDDY PH: 1-800-285-1121 Website: www.fayettevillehousingauthority.org pPgM(i xm December 21, 2015 Mayor Lioneld Jordan & Fayetteville City Council Members City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Dear Mayor Lioneld Jordan & Fayetteville City Council Members: This letter is to confirm that the Fayetteville Housing Authority's Board Re-elected Mike Emery to serve an additional five year term at its December 17, 2015, regular Board Meeting. Mike Emery's new term will expires on December 28, 2020. The Fayetteville Housing Authority Board requests that the re-election of Mike Emery be placed on the next City Council Meeting Agenda to be formally confirmed by the municipality governing body in accordance with the Arkansas State Statute #14-169-208. If you have any question, please feel free to call or e-mail. Sincerely, .tn,ce-cam Deniece Smiley Executive Director ds January 5, 2016 Final Agenda City of Fayetteville, Arkansas Page 15 of 382 113 West Mountain Street Fayetteville, AR 72701 - - (479) 575-8323 Text File File Number: 2015-0578 Agenda Date: 1/5/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 1 BALE CHEVROLET: A RESOLUTION TO APPROVE THE PURCHASE OF A NON -MOTOR POOL REPLACEMENT VEHICLE FROM BALE CHEVROLET IN THE AMOUNT OF $37,242.00 WITH OPTIONS, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a non -motor pool replacement vehicle from Bale Chevrolet in the amount of $37,242.00 with options, pursuant to a state procurement contract, for use by the Police Department. City of Fayetteville, Arkansas Page 1 Printed on 1213112015 January 5, 2016 Final Agenda Page 16 of 382 City of Fayetteville Staff Review Form 2015-0578 Legistar File ID 12/15/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Greg Tabor 11/25/2015 Police / Police Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of the purchase of a new non -motor pool replacement vehicle from Bale Chevrolet, via state contract, in the amount of $37,242.00 with options. 4470-9470-5802.00 Account Number 06003-1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Sales Tax Capital Imp. Fund Police Unmarked Vehicles Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 144,019.00 $ 94,310.00 $ 49,709.00 $ 37,242.00 $ 12,467.00 V201amf0 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF Wille ARKANSAS MEETING OF DECEMBER 15, 2015 January 5, 2016 Final Agenda Page 17 of 382 CITY COUNCIL AGENDA MEMO TO: Mayor and City Council FROM: Greg Tabor, Chief of Police DATE: November 25, 2015 SUBJECT: Approve Purchase of a New Non -Motor Pool Replacement Vehicle via State Contract RECOMMENDATION: Staff recommends approval of the purchase of a new non -motor pool replacement vehicle from Bale Chevrolet, via state contract, in the amount of $37,242 with options. This purchase will be reviewed by the Equipment Committee on December 8, 2015. If you have questions, please contact me at extension 500. BACKGROUND: For over 25 years, the Police Department has maintained non -motor pool vehicles for Police Department operations. These vehicles are needed to blend in with normal traffic for administrative, investigative, and surveillance purposes. DISCUSSION: Typically, used vehicles are purchased for our non -motor pool fleet; however, State Contract pricing allows us to periodically purchase a new replacement for less than the cost of a pre -owned vehicle. New vehicles have the benefit of a comprehensive manufacturer's warranty, latest safety standards, higher fuel efficiency, and lower emissions. The new vehicle to be purchased is item #61, a Chevrolet Tahoe Special Service Vehicle 4WD, of the attached 2016 State of Arkansas Vehicle contract. This vehicle purchase is a scheduled replacement. BUDGET/STAFF IMPACT: This is a budgeted purchase through the Police Unmarked Vehicles project within the Capital Improvements Program. There is no staffing impact associated with this purchase. Attachments: Vehicle Bid — State Contract Purchase Order Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 U January 5, 2016 Final Agenda Page 18 of 382 STATE OF ARKANSAS 2016 VEHICLE CONTRACT SP -16-0001 / 2016VEHICLES ttrm# —Type Vehicle Description Model Price Vendor Vendor# OA# MPG MPG City Hwy 47 PMA 2WD 8 -Passenger Standard Sport VeNcle ' Ford Expedition $36,850.00_North Point Ford 100052169 4600036110 16 22 .•.�,-_. t3 TMVPn �_..; 48 HMH Hybrid -Electric Mid -Sim Hatchback :.. .;;,.. '_ ...T'S3£.. Toyum Anus ,SI oc 1!4pi;`i $23995,00.... Y?' ,�-' naw y , „rG..,...,�t96i �`A.....'IYia�# fttfiYw I Steve Landers Toyota 100216887 4600036138. 51 48.. _.. 49 HEA Chevrolet Volt Pluyin Hybrid Chevrotety0it No Award No Award No Award Na Award No Award No Award 50 . EB Nissan leaf - : Nissan Leaf No Award No Award No Award No Award -ITO Award No Award 51 HCX Ford C -Max Hybrid Ford G -Max Hybrid $21,476.00.. Cavenaugh Ford 100153580 4600036121 42 37.. 52. . Tnyota.Cam H bad oyota:. Hybrid $25,517.00 Steve Landers Toyota 100216887 X4600036138 43 39:. 53 ;Campus Seeudty$edan. ChewoletCnim L$. .:$16.956.00 Cavanaugh Auto World 100047595 ozoollmowmm 4600036125 25. j 36 64 KAA Chevy Impala Police Package Chavy'Impala Police Package '$19,164.00 Landers Chevrolet 100029958 '4600036117 18 30: 55 IAA . Charger Pursuit Sedan V6 Dodge. Charger Puc5u6.V6 .$22,247.00... Landers Dodge. Jeep 100032541 4600036118 18 27 56 Charger Pursuit Sedan VB Hemi Dodge Charger PursuRV8 Hemi -$23,165.00 Landers Dodge Jeep .100032541 4600036118 15 25 57 PPV Chevy Tahoe' Police Package RWD ChevyTaboe Pol(ce Package RWD $33,289.00 Bale Chevmlet 100095671 4608036150 :16 23... 58 KAS Ford Porice Interceptor5edanAWD Ford Pofice Interceptor Sedan AWD $23,530.00' MR Pont Ford 100062169 4600036110 18 25" 59 --FP—W- Ford Police Interceptor USfily Vehicle AWD - Ford'PWirx lyderceptor'Ality Vehicle AVID $25,985.00 '. North Point Ford' 100052169 4600036110 16 21 60 LAC Chevy Caprice Police Package V8 RWD. Chevy Caprice Porice Package V8 RWD :,$25,063.00 Bale Chevmket .100095671 -ZO-0030150 -WA NIA. 61 PS9 Chevrolet Tahoe Special Service Vehicle 4WD Chevrolet Tahoe Special Service Vehicle '. $35,45700 '.Bale Chevrolet 100095671 4600036150 16 28 62 Chevrolet Police Pursuit Tahoe 4WD Chevy Tahoe Police Package 4WD:Hi9h Speed '.d$35,886.00 Smith Chevrolet : 100059108 4600036096 18 22.._ 63 PRE 4x4 Ram 2500 Bi-Fue1314 Ton Reg. Cab P1U 4x4 Ram 2500'BWuel 3/4 Tan Reg. Cab PIU Na Award: No Award No Award No Award NOAward 64 4x4 Rem 2500 BI -Fuel 3/4 Ton Crew Cab PIU 4x4 Ram 2500 Bii-Fuel3/4 Ton CrawCab P/U We Award No Award No Award No Award No Award NO Award. 65 PRG Ford F-260. BI -Fuel Regular Cab Ford F-250 BFFuel Regular Cab No Award No Award :No Award NoAward NDAWard No Award' 66 Ford F-250 B( -Fuel Super Cab Ford F-250 BiFuel Super Cab No Award No Award No Award No.Award No Award No Award. 67 R' Ford F-250 6( -Fuel Crew Cab Ford F-250 Bi -Fuel Craw Cab • No Award No Award : No A 'a No Award No Award No Award..' 68 VA0 Chevrolet CNG 3/4-T Cargo Van (Dedicated). Chevrolet CNG 314-7 Cargo Van (Dedicated) "$31,608.00 Bale Chevrolet 1000g5671 4800038150 " WA WA. 69 VAE jChevrolet CNG 1--T Cargo Van (Dedicated) _ Chevrolet CNG tT Cargo Van(Dedicated) . .$34,186.00 Bale Chevrolet .100095671 4600036150 _.WA WA -..- 70 PR .Chevrolet Bi -Fuel 250OHD. Crew Cab PN :Chevrolet ue12500HD Crew Cab $35,210.00'1,12.11. 100095671 4600036150 'WA NIA' 71 A -Chevrolet Bi -Fuel impala CBemoletBpFuel Impala No Award INOAMM No Award No AWard I No Award I No Award''. nre2a2 January 5, 2016 Final Agenda 12/15/2015 Vendor Vendor #:.. 13292 Name: Bale Chevrolet Address: 13101 Chenal Pkwy . FOB Point: man DYES [ONO Taxable as ®° Legtstar#: 2015-0578 Expected Delivery Date: City: Little Rock State: AR Zip Code: Ship to code: 72211 I Quotes Attached OYES ONO Requester.'- W. Newman Requester's Employee M Extension: Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Chevrolet Tahoe Special Service 1 ea 37,242.00''. $37,242.00 44709470.5802.00 06003-1 701298 2 $0.00 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 �5pectal Instrucuons: 2016 State of Arkansas Vehicle Contract Subtotal: $37,242.00 Tax: $0.00 Total: $37,242.00 Financial Officer: tch Manager: Department Dire Budget Director: Utilities Manaoer Purchasing Manager: IT Director: January 5, 2016 Final Agenda Paget of 382 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 - - (479) 575-8323 Text File File Number: 2015-0622 Agenda Date: 1/5/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 JAIL SERVICES INTERLOCAL AGREEMENT: A RESOLUTION TO APPROVE AN AMENDMENT TO THE JAIL SERVICES INTERLOCAL AGREEMENT WITH WASHINGTON COUNTY, ARKANSAS CONTINUING FEES AT $60.00 PER BOOKED PRISONER FOR 2016 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves an amendment to the jail services interlocal agreement with Washington County, Arkansas continuing fees at $60.00 per booked prisoner for 2016. A copy of the contract amendment is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 1213172015