HomeMy WebLinkAbout2012-06-19 - Agendas - Final Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Final Agenda
City of Fayetteville Arkansas
City Council Meeting
June 19, 2012
A meeting of the Fayetteville City Council will be held on June 19, 2012 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Nominating Committee Report
Agenda Additions:
A. Consent:
1. Approval of the June 5, 2012 City Council meeting minutes.
2. MailCo, Inc.: A resolution to approve a contract with Mai1Co, Inc. for one year's
mailing services at an approximate cost of $246,072.51 with an option to renew the
contract for another four years.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Bid #12-42 RP Power, LLC: A resolution awarding Bid #12-42 and authorizing the
purchase of one (1) power generator from RP Power, LLC in the total amount of
$69,712.43 for use at the Owl Creek lift station, and approving a budget adjustment.
4. Bid #12-44 Heavy Constructors of Arkansas, LLC & General Trucking Solutions,
LLC: A resolution awarding Bid #12-44 and authorizing the purchase of topsoil from
Heavy Constructors of Arkansas, LLC as a primary supplier and General Trucking
Solutions, LLC as a secondary supplier, for the unit prices stated, as needed through the
end of calendar year 2012.
5. Bid #12-45 Scurlock Industries & Neenah Foundry Company: A resolution awarding
Bid #12-45 and authorizing the purchase of tree grates from Scurlock Industries as a
primary supplier and Neenah Foundry Company as a secondary supplier for the unit
prices stated, and authorizing the use of other bidders based on price and availability, as
needed through the end of calendar year 2012.
6. Arkansas Air and Military Museum, Inc.: A resolution approving a lease agreement
with Arkansas Air and Military Museum, Inc. for facilities at 4290 S. School Avenue and
4360 S. School Avenue to provide an air museum at Fayetteville Executive Airport-
Drake Field.
7. Bid #12-46 Pavement Maintenance Unlimited, LLC: A resolution awarding Bid #12-
46 and authorizing a contract with Pavement Maintenance Unlimited, LLC for pavement
rehabilitation and re-marking at Fayetteville Executive Airport-Drake Field in the amount
of $99,190.00, approving Change Order No. 1 to the contract in the amount of
$22,050.00,both contingent upon the receipt of grant funding, authorizing acceptance of
grant funding to fund ninety-five percent (95%) of the project, approving a project
contingency in the amount of$7,012.00, and approving a budget adjustment.
8. Bid #12-52 Electrical Resources, Inc. DBA Milford Sign Co.: A resolution awarding
Bid #12-52 and approving a contract with Electrical Resources, Inc. DBA Milford Sign
Co. in the amount of$20,910.00 for the construction of park entry signs, and approving a
ten percent(10%)project contingency.
9. MSI Consulting Group, LLC: A resolution approving a software license and lease
contract amendment with MSI Consulting Group, LLC to provide access to twenty-six
(26) users to the Virtual Justice Comprehensive Case Management System at a rate of
$1,700.00 per month, plus applicable taxes.
10. Ranger's Pantry Pet Food Bank Grant Acceptance: A resolution to accept a generous
grant in the amount of $2,000.00 from the American Society for the Prevention of
Cruelty to Animals for the Ranger's Pantry Pet Food Bank and to approve a budget
adjustment recognizing this revenue.
11. Ranger's Pantry Pet Food Bank Donation: A resolution to approve a budget
adjustment in the amount of$1,553.00 and to thank our generous citizens for donating to
the Ranger's Pantry Pet Food Bank.
12. Community Development Block Grant: A resolution to approve a budget adjustment
in the amount of$5,518.00 to recognize Community Development Block Grant program
income received from a lien payoff.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
13. RFP #12-02 Cox Arkansas Telecom, LLC DBA Cox Business: A resolution awarding
RFP #12-02 and approving a contract for a period of three years, with two one-year
automatic renewal options, with Cox Arkansas Telecom, LLC DBA Cox Business in an
annual amount of $197,036.40 (subject to a $7,000.00 credit in year one), and for the
optional modification and/or expansion costs and long distance charges quoted, for City
Telecommunications Services.
14. Bid #12-43 Edwards Design & Construction, Inc.: A resolution awarding Bid #12-43
and approving a contract with Edwards Design & Construction, Inc. in the amount of
$1,589,482.00 for relocation and improvement of water and sewer lines near Arkansas
State Highway 16 (Huntsville Road), approving a project contingency of five percent
(5%), and approving a budget adjustment.
B. Unfinished Business:
1. RZN 12-4077 Halsell Road/Pratt Place Inn Appeal: An ordinance rezoning that
property described in rezoning petition RZN 12-4077, for approximately 2.37 acres,
located on Halsell Road from C-PZD, Commercial Planned Zoning District, to RSF-4,
Residential Single-Family, 4 units per acre, subject to the offered Bill of Assurance. This
ordinance was left on the Second Reading at May 15, 2012 City Council meeting. This
ordinance was left on the Third Reading at June 05, 2012 City Council meeting. This
ordinance was Tabled at the June 05, 2012 City Council meeting to the June 19, 2012
City Council meeting.
Left on the Third Reading
2. Proposed 2013-2017 Five-Year Capital Improvements Plan: A resolution adopting
the 2013-2017 Five-Year Capital Improvements Plan. This resolution was tabled at the
June 05, 2012 City Council meeting to the June 19, 2012 City Council meeting.
3. Amend §173.08 Arkansas Energy Code: An ordinance to amend §173.08 Arkansas
Energy Code of the building regulations chapter of the U.D.C. to adopt the 2009
Residential International Energy Efficiency Code, with amendments herein. This
ordinance was left on the First Reading at the June 05, 2012 City Council meeting.
Left on the First Reading
4. RZN 12-4108 (4847 W. Wedington Dr./Bank of Wynne): An ordinance revoking R-
PZD 07-2576 (Woodstock) and rezoning that property described in rezoning petition
RZN 12-4108, for approximately 31.68 acres, located at 4847 West Wedington Drive
from R-PZD, Residential Planned Zoning District 07-2576, to R-A, Residential
Agricultural. This ordinance was left on the First Reading at the June 05, 2012 City
Council meeting.
Left on the First Reading
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
5. R-PZD 12-4079 (N.W. Corner of W. Cleveland St. & Hall Ave./Project Cleveland):
An ordinance establishing a Residential Planned Zoning District titled R-PZD 12-4079,
Project Cleveland, located at the northwest corner of West Cleveland Street and Hall
Avenue; containing approximately 2.71 acres; amending the official zoning map of the
City of Fayetteville; and adopting the Associated Master Development Plan. This
ordinance was left on the First Reading at the June 05, 2012 City Council meeting.
Left on the First Reading
C. New Business:
1. Bid Waiver for Truck Hauling Services: An ordinance waiving the requirements of
formal competitive bidding and approving the purchase of truck hauling services through
a quote process when purchase through Bid#12-06 as awarded by Resolution No. 21-12
is not available.
City Council Tour:
Announcements:
Adjournment:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
Aldermen
Mayor Lioneld Jordan Ward 1 Position 1—Adella Gray
7ayve e�l e Ward 1 Position 2—Brenda Boudreaux
City Attorney Kit Williams Ward 2 Position 1 —Mark Kinwn
Ward 2 Position 2—Matthew Petty
City Clerk Sondra Smith Ward 3 Position l—Justin Tennant
ARKANSAS Ward 3 Position 2—Robert Ferrell
Ward 4 Position 1 —Rhonda Adams
Ward 4 Position 2—Sarah E.Lewis
Tentative Agenda
City of Fayetteville Arkansas
City Council Meeting
June 19, 2012
A meeting of the Fayetteville City Council will be held on June 19, 2012 at 6:00 PM in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
1. Nominating Committee Report
Agenda Additions:
A. Consent:
1. Approval of the June 5, 2012 City Council meeting minutes.
2. MailCo, Inc.: A resolution to approve a contract with Mai1Co, Inc. for one year's
mailing services at an approximate cost of $246,072.51 with an option to renew the
contract for another four years.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
3. Bid #12-42 RP Power, LLC: A resolution awarding Bid #12-42 and authorizing the
purchase of one (1) power generator from RP Power, LLC in the total amount of
$69,712.43 for use at the Owl Creek lift station.
4. Bid #12-44 Heavy Constructors of Arkansas, LLC & General Trucking Solutions,
LLC: A resolution awarding Bid #12-44 and authorizing the purchase of topsoil from
Heavy Constructors of Arkansas, LLC as a primary supplier and General Trucking
Solutions, LLC as a secondary supplier, for the unit prices stated, as needed through the
end of calendar year 2012.
5. Bid #12-45 Scurlock Industries & Neenah Foundry Company: A resolution awarding
Bid #12-45 and authorizing the purchase of tree grates from Scurlock Industries as a
primary supplier and Neenah Foundry Company as a secondary supplier for the unit
prices stated, and authorizing the use of other bidders based on price and availability, as
needed through the end of calendar year 2012.
6. Arkansas Air and Military Museum, Inc.: A resolution approving a lease agreement
with Arkansas Air and Military Museum, Inc. for facilities at 4290 S. School Avenue and
4360 S. School Avenue to provide an air museum at Fayetteville Executive Airport-
Drake Field.
7. Bid #12-46 Pavement Maintenance Unlimited, LLC: A resolution awarding Bid #12-
46 and authorizing a contract with Pavement Maintenance Unlimited, LLC for pavement
rehabilitation and re-marking at Fayetteville Executive Airport-Drake Field in the amount
of $99,190.00, approving Change Order No. 1 to the contract in the amount of
$22,050.00,both contingent upon the receipt of grant funding, authorizing acceptance of
grant funding to fund ninety-five percent (95%) of the project, approving a project
contingency in the amount of$7,012.00, and approving a budget adjustment.
8. Bid #12-52 Electrical Resources, Inc. DBA Milford Sign Co.: A resolution awarding
Bid #12-52 and approving a contract with Electrical Resources, Inc. DBA Milford Sign
Co. in the amount of$20,910.00 for the construction of park entry signs, and approving a
ten percent(10%)project contingency.
9. MSI Consulting Group, LLC: A resolution approving a software license and lease
contract amendment with MSI Consulting Group, LLC to provide access to twenty-six
(26) users to the Virtual Justice Comprehensive Case Management System at a rate of
$1,700.00 per month, plus applicable taxes.
10. Ranger's Pantry Pet Food Bank Grant Acceptance: A resolution to accept a generous
grant in the amount of $2,000.00 from the American Society for the Prevention of
Cruelty to Animals for the Ranger's Pantry Pet Food Bank and to approve a budget
adjustment recognizing this revenue.
11. Ranger's Pantry Pet Food Bank Donation: A resolution to approve a budget
adjustment in the amount of$1,553.00 and to thank our generous citizens for donating to
the Ranger's Pantry Pet Food Bank.
12. Community Development Block Grant: A resolution to approve a budget adjustment
in the amount of$5,518.00 to recognize Community Development Block Grant program
income received from a lien payoff.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
13. RFP #12-02 Cox Arkansas Telecom, LLC DBA Cox Business: A resolution awarding
RFP #12-02 and approving a contract for a period of three years, with two one-year
automatic renewal options, with Cox Arkansas Telecom, LLC DBA Cox Business in an
annual amount of $197,036.40 (subject to a $7,000.00 credit in year one), and for the
optional modification and/or expansion costs and long distance charges quoted, for City
Telecommunications Services.
14. Bid #12-43 Edwards Design & Construction, Inc.: A resolution awarding Bid #12-43
and approving a contract with Edwards Design & Construction, Inc. in the amount of
$1,589,482.00 for relocation and improvement of water and sewer lines near Arkansas
State Highway 16 (Huntsville Road), approving a project contingency of five percent
(5%), and approving a budget adjustment.
B. Unfinished Business:
1. RZN 12-4077 Halsell Road/Pratt Place Inn Appeal: An ordinance rezoning that
property described in rezoning petition RZN 12-4077, for approximately 2.37 acres,
located on Halsell Road from C-PZD, Commercial Planned Zoning District, to RSF-4,
Residential Single-Family, 4 units per acre, subject to the offered Bill of Assurance. This
ordinance was left on the Second Reading at May 15, 2012 City Council meeting. This
ordinance was left on the Third Reading at June 05, 2012 City Council meeting. This
ordinance was Tabled at the June 05, 2012 City Council meeting to the June 19, 2012
City Council meeting.
Left on the Third Reading
2. Proposed 2013-2017 Five-Year Capital Improvements Plan: A resolution adopting
the 2013-2017 Five-Year Capital Improvements Plan. This resolution was tabled at the
June 05, 2012 City Council meeting to the June 19, 2012 City Council meeting.
3. Amend §173.08 Arkansas Energy Code: An ordinance to amend §173.08 Arkansas
Energy Code of the building regulations chapter of the U.D.C. to adopt the 2009
Residential International Energy Efficiency Code, with amendments herein. This
ordinance was left on the First Reading at the June 05, 2012 City Council meeting.
Left on the First Reading
4. RZN 12-4108 (4847 W. Wedington Dr./Bank of Wynne): An ordinance revoking R-
PZD 07-2576 (Woodstock) and rezoning that property described in rezoning petition
RZN 12-4108, for approximately 31.68 acres, located at 4847 West Wedington Drive
from R-PZD, Residential Planned Zoning District 07-2576, to R-A, Residential
Agricultural. This ordinance was left on the First Reading at the June 05, 2012 City
Council meeting.
Left on the First Reading
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
5. R-PZD 12-4079 (N.W. Corner of W. Cleveland St. & Hall Ave./Project Cleveland):
An ordinance establishing a Residential Planned Zoning District titled R-PZD 12-4079,
Project Cleveland, located at the northwest corner of West Cleveland Street and Hall
Avenue; containing approximately 2.71 acres; amending the official zoning map of the
City of Fayetteville; and adopting the Associated Master Development Plan. This
ordinance was left on the First Reading at the June 05, 2012 City Council meeting.
Left on the First Reading
C. New Business: None
D. City Council Agenda Session Presentations:
1. Animal Shelter Presentation—Yolanda Fields and Justine Middleton
2. Parking Deck Project Update—David Jurgens
City Council Tour:
Announcements:
Adjournment:
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayetteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait
for the Mayor to request public comment and then come to the podium, give your name, address, and
comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,
Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each
person is only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting
should only be considered if it requires immediate City Council consideration and if the normal agenda
setting process is not practical. The City Council may only place such new item on the City Council
meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to
the Consent Agenda.
Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. Staff and
applicants may use electronic visual aides in a City Council meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old
and new business and subjects of public hearings. No electronic visual aid presentations shall be
allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its
meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of
the City Council meeting. Any member of the public shall first state his or her name and address,
followed by a concise statement of the person's position on the question under discussion. Repetitive
comments should be avoided; this applies to comments made previously either to the City Council or to
the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the
floor shall be permitted to enter into any discussions without permission of the Mayor. No questions
shall be directed to an Alderman or city staff member except through the Mayor.
Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections
as to integrity, abusive comments and statements about motives or personalities. Any member of the public
who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking
and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice
is required. For further information or to request an interpreter, please call 575-8330.
A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113
W. Mountain, Fayetteville,Arkansas.
113 West Mountain Fayetteville,AR 72701 (479)575-8323 accessfayelteville.org
Telecommunications Device for the Deaf TDD/TTY(479)521-1316
City of Fayetteville Staff Review Form A 2
MailCo, Inc.
City Council Agenda Items Page 1 of 22
and
Contracts, Leases or Agreements
6119/2012
City Council Meeting Date
Agenda Hems Only
Rainy Laycox Billing&Collections Finance
Submitted By Division Department
Action Required:
Awardig Bid 12-21, Mailing Services to MailCo USA, Inc.for a period of one(1)year with an option for four(4)
automatic annual renewals for a total possible contract term of five (5)years based on the prices presented.
$241,000.00
$246,072.51 $146,600.00 Services and Charges
Cost of this request Category/Project Budget Program Category!Project Name
5400.1810-5305.00 $46,097.10
55005000.5305.00 $30,156.01 Billing&CollectionsfSW Admin
Account Number Funds Used to Date Program/Project Category Name
$311,346.89 Water&Sewer/Solid Waste
Project Number Remaining Balance Fund Name
Budgeted Iterq L-77 Budget Adjustment Attached
Previous Ordinance or Resolution# 127.04
Dep ent Director Date
Original Contract Date: 9/7/2004
ZJh. Original Contract Number:
City AEForney nn (� Date
Finance and Internal Services Director Date Received in City 06-01-1 2 P03:40 R C V D
Clerk's Office
Chief of St Date
Received in
Mayors Office %(1313
r
ay ate
Comments:
Revised January 15,2009
A.2
MailCo, Inc.
Page 2 of 22
Taye dvle THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan
Thru: Paul Becker,Finance Director
From: Rainy Laycox,Billing& Collections Manager/f/
Date: June 01,2012
Subject: Resolution approving a contract with Mailco USA,Inc. based on Bid 12-21
RECOMMENDATION:
Administration recommends approval of the resolution and contract awarding to Mailco USA, Inc for
mail processing for the City of Fayetteville for a period of one (1) year with an option for four (4)
automatic annual renewals for a total possible contract term of five (5)years based on the prices detailed
in Bid 12-21
BUDGETIMPACT:
At this time it is anticipated that costs will not exceed budgeted amounts for 2012 provided there are no
unforeseen U S Postal Service rate increases for the remainder of said year.
A.2
MailCo, Inc.
Page 3 of 22
RESOLUTION NO.
A RESOLUTION TO APPROVE A CONTRACT WITH MAILCO, INC. FOR ONE YEAR'S
MAILING SERVICES AT AN APPROXIMATE COST OF $246,072.51 WITH AN OPTION
TO RENEW THE CONTRACT FOR ANOTHER FOUR YEARS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with Mai1Co, Inc. for one year's mailing services at an approximate cost of$246,072.51
with an option to renew the contract for another four years.
PASSED and APPROVED this 19a' day of June, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
A.2
- • MailCo, Inc.
tev Ile City of Fayetteville, ArkaQ& °`zz
j Purchasing Division - Room 306
atvLeit
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8220
ARKANSAS TDD (Telecommunication Device for the Deaf):479.521.1316
INVITATION TO BID: BID 12-21, Mailing Services
DEADLINE: Wednesday, May, 30, 2012 before 2:00 PM, Local Time
DELIVERY LOCATION: Room 306 — 113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Andrea Foren, CPPB, CPPD
DATE OF ISSUE AND ADVERTISEMENT: Thursday, May 10, 2012
INVITATION TO BID
Bid 12-21, Mailina Services
No late bids shall be accepted Bids shall be submitted in sealed envelopes labeled with the bid
number, bid description, and with the name and address of the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each bidder is required to fill in every blank and shall supply all
information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices &
terms stated herein, and in strict accordance with the specifications and general conditions of bidding,
all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual
written agreement by the Proposer/Bidder and City Purchasing Manager.
is
Name of Firm: Mail-Co USA Inc
Contact Person: Kathy Ferguson Title: President
E-Mail: kferguson@mailcousa.com Phone: 479-521-6245
Business Address: 3186 S School Ave
City: Fayetteville State: ` Zip: 72701-7935
Signature: Vii , Date: 05/29/12
City of Fayetteville,AR
Bid 12-21,Mailing Services
Page 1 of 15
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Page 6 of 22 -
MAELCO USA OFFERS YOU...MORE THAN MAIL
Company History and Overview
MailCo USA Inc. was established on July 1, 1988 by Robert C.
Susong. Mr. Susong had just retired as United States Postmaster in
Fayetteville after more than 33 years of service. He was joined by his
daughter, Kathy D. Ferguson, in 1989 and together they owned and
operated the firm. After graduating from college in 2005, Mrs.
Ferguson's daughter, Sarah Bailey, and son-in-law, Justin Bailey, also
joined the family business.
MailCo USA Inc. has provided complete mailroom services for both
large and small firms and organizations throughout Northwest
Arkansas since 1988. MailCo USA was the first "presort bureau"
available to companies in this region, allowing them to mail at
discounted rates with an increase in efficiency and speed of service.
MailCo USA has closely partnered with the United States Postal
Service for many years to provide quality service for area companies,
churches, and individuals. Wal-Mart, PAM Transport, Bank of
Fayetteville, Washington Regional Medical Center, City of Fayetteville,
Fayetteville Chamber of Commerce, University of Arkansas Mailing
Services, Fayetteville Public Library, Fayetteville Public Schools,
Razorback Foundation and the Walton Arts Center are just a few of the
several hundred customers we serve daily.
MailCo has been providing daily mail processing services to the
City of Fayetteville since 1990.
*"Current daily customer base serving is 215 with an average monthly
volume of 2.25+ million (70% 1st class, 30%presort standard).***
13 Daily Routes include:
➢ Fayetteville ➢ Bella Vista
➢ Fort Smith/Van Buren ➢ University of Arkansas
➢ Springdale ➢ Siloam Springs
➢ Bentonville ➢ On-Call
➢ Rogers
➢ Eureka Springs
MailCo USA's success can be measured by:
➢ Our phenomenal growth and expansion over the last 20+years.
➢ The longevity and trust of our customer base: Customer Service.
➢ The amount of monies and time we have contributed back to
Northwest Arkansas and surrounding areas.
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MallCo USA donates$50,000 to$75,000 to local non profits via services
and/or cash donations every year.
Mai1Co USA 2012 IkEn
Page 7 of 22
Equipment Profile
MailCo USA has the equipment and technology to handle any size and type of
job. Onsite equipment include(s)*:
• Lockheed Martin/PTI Multi-line Character Reader/Barcode Sorter which
barcodes and sorts lettersize mail (Bulk or 1"' Class) at speeds between
25,000 to 40,000 pieces per hour. It is equipped with a licensed US Postal
Service FastForward system, which forwards mail directly to customers who
have moved and filed a change of address with the USPS. This system meets
all USPS address verification requirements. Our system also operates the full
service intelligent mail barcode offering further postage discounts and mail
tracking capabilities. We are the ONLY company in Northwest Arkansas
using this sophisticated system incorporating the latest in USPS
technology.
• One Connect Plus Pitney Bowes Postage Digital Meter Machine.
• Five DM1000 Pitney Bowes Postage Digital Meter Machines.
• Two DM800 Pitney Bowes Postage Digital Meter Machines.
e One Pitney Bowes 8 Series Console Inserter with 1 Dual-Accumulation Sheet
Feeder and 5 Insert Stations with Scanning Capabilities.
e One Pitney Bowes 7 Series Console Inserter with 1 Sheet Feeder and 4 Insert
Stations with Scanning Capabilities.
a Two Pitney Bowes 1863 Tabletop Folder.
e One Baum Ultra-fold XLT Tabletop Folder.
• Two Pitney Bowes W990 Inkjeting System with drier and color/imaging
capabilities.
e One Xerox 4110 High Speed Laser Printer/Scanner with document finishing
capabilities.
• One Xerox 4127 High Speed Laser Printer/Scanner with document finishing
capabilities.
* One Xerox Docucolor 260 High Speed Color Laser Printer/Scanner with
document finishing capabilities.
e One Sharp AR-450 High Speed Laser Printer with document finishing
capabilities.
a One Ricoh 1107 High Speed Laser Printer with document finishing
capabilities.
• One Dell Server for Document Processing.
• Two Pitney Bowes SmartMailer Software for Cass Certification, presorting,
` postal coding, barcoding, and address standardization.
e One Pitney Bowes Flat sorter is a EZ Flat with RAF (Relative Aperture Focus)
Smart Match
• One Hasler HT 25 Dual-Head Tabber
• One Rena XPS Protab Tabber .
• One P-625 Samuel Strapping System
e One Accufast Wafer-Seal Tabbing Machine.
• One Pitney Bowes DP40S Color Printer
Two Pitney Bowes Business Manager software system
Mai1Co USA 2012 EMEN.
Page 8 of 22
Support Staff
7 Barcode Operators
12 Meter Operators
13 Route Drivers covering 13 Daily Routes across NW Arkansas
2 HR/Accounting Personnel
Extended Mailina Services Provided:
• Presort Bureau
o FastForward -Address Changes Returned via Upload
o Full-Service Intelligent Mail Barcode (Mail Tracking)
• Bulk Mail Services
o NCOA Move Compliance
o Duplicate Detection (No Charge)
o List Management (No Charge)
o List Services (Specialty, Routes, Demographics)
• Lettershop
o Statement Setup and Creation (No Charge)
o Mail Merge
o Fold/insertrnkjet address/label
o Print invoices, statements, flyers, postcards, envelopes
• See Business Services Flyer
Value-Add and Professional Services:
• Courier Services
• Volumes and Footprint with Larger Customer Base
• Print On-Demand (Threshold driven)
• Marketing and Advertising— Direct Mail, etc.
• Compliance
Assistina All Areas of the Business
MailCo USA concerns itself with researching every customer's extended needs
to reduce mailing costs throughout their organization. We also cost allocate to
the different departments daily/monthly/yearly to anticipate budgets for the
upcoming year.
Real-Time Transactional Accounting Accrual — Pitney Bowes Business Manager
Benefits:
• Manage accounts across the enterprise.
• Monitor and consolidate data from multiple systems at multiple sites.
• Track postal and shipping costs in real-time for an unlimited number of
accounts.
• Use data management tools to analyze expenditures and highlight potential
cost reductions.
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Mai1Co USA 2012 „
Page 9 of 22
Customer Base:
• Corporations
• City and County Governments
• Universities, Schools, Non-Profits
• Banks and Statement Processing (Red Flag Compliance)
• Hospitals/Medical Clinics and Statement Processing (HiPAA Compliance)
• Marketing and Advertising
• Benefits and Legal Departments
• And more...
Disaster Recovery Proaram: Wal-Mart PMDC
Future of Mail Processina/MailCo USA in providing High Quality Service:
• Online Bill Pay
• Online Account Access and Bill Pay
• Online Job/Project View
• Mail Tracking through IMB
A.2
MailCo, Inc.
City of Fayetteville Page 10 of 22
Bid 12-21, Mailing Services
Bid Form
tip:
W mated Yearly
111118111,10 Description Quantity UNIT PRICE TOTAL
1 Monthly Bill 327,000 x .38 ` $ 124,260.00
2 Shut Off Notice/Past Due 78,000 x = $
3 Bank Draft 87,000 x .37 $ 32,
190. 0
4 IFInal Bill 24,000 x .38 J$ 9.120.00
B lCollection Letter 9,000 x .37 1_1$ 3,330.00
Section Btaadard Monthly.Senllces :'
Estimated Yearly
Item# Description Quantity UNIT PRICE TOTAL
8 [Parking
ployee Retirement&Savings Statements 2,000 x 40 $ 800.00
7 rest Warrants 6,000 x .37 = $ 2,220.00
8 Management 6,000 x .37 = $ 2,220.00
e Sex Offender Mailouts 3,000 ;UN;IT
- $
1,575.00
10 Trash Sticker Mailouts (newsletter& 000 =
stickers), single bulk mailing 9 $ 5,180.00
Estimated Yearly
Item# Description Quantity RICE TOTAL
11 0-2 oz. letter(price per each) 80,000 x .424 ` $ 33 920.00
12 Postcard 3,000 x .32 ' $ 960.00
13 0-2 oz. certified with return receipt letter 250 x 5.75 ® $ 1,437.50
14 Courier fee - price per day 252 x 0 = $ 0
Item# Description Quantity UNIT PRICE TOTAL
15 Printing Water Bills, 8.5x11 paper,top 113 445,325 x $ 11,021.79
perforated, white paper .02475
16 Printing Past Due Notices, 8.5x11 paper, 82 359 x
op 113 perforated, PINK paper .026 = $ 2,141.33
Total Base Bidi$ 259,235.62
All pricing shall reflect one total all inclusive cost, including postage, sorting fees, etc. as described in the bid
documents. Prices shall not include printing unless stated. In the event postage costs increase,the per item
price increase will only be allowed to reflect the actual postage increase.
Bid form shall be completed In Its eittlrety. Bidders shall bid on all Items in order for bid to be considered.
Name of Bidder: MailQ 1TSA Tne
City of Fayetteville,AR
Bid 12-21, Mailing Services
Page 11 of 15
A.2
MailCo, Inc.
By signing the bid form, bidders agree to all terms, clauses, requirements, addenda, ate. listed in thif9jkV 1 or 22
document:
*NAME OF FIRM: Mailco USA Inc
Purchase Order(s)and/or Payments shall he issued to this name
*BUSINESS ADDRESS: 3186 S School Ave
*CITY: Fayetteville *STATE: AR *ZIP: 72701-7935
i
*PHONE: 479-521-6245 FAX: 479-521-1195
*E-MAIL: kferguson@mailcousa.com
*BY: (PRINTED NAME) Kathy Ferguson
*AUTHORIZED SIGNATURE: `' Bk/
*TITLE: President
*DOES A CONFLICT OF INTEREST EXITS? (EXPLAIN IF YES): no
*ACKNOWLEDGE ADDENDUM (Ust each addendum#&date):
1) EXECUTION OF BID BY SIGNATURE OF THIS DOCUMENT: Upon signing this Bid, bidder certifies and agrees
that:
a. He/she, as an officer of the organization, or with permission, is duly authorized to certify the information
provided herein is accurate and true.
b. Bidder has read and agrees to the requirements set forth in this proposal, including specifications,terms,
standard conditions,and all information regarding the articles being bid on.
c. Unless otherwise noted by the bidder on the bid documents and explained in detail, the item(s) bid and
listed shall meet or exceed all requirements presented in the bid package.
d. The Bidder shall comply with all specifications and requirements for delivery, documentation and support
as specified herein.
e. Bidders are required to indicate by check mark or "Yes/No" on each line, of provided, of the Technical
Specifications the compliance of the item bid.Actual specification of any deficient item shall be noted on
the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation
shall be documented and certified by the manufacturer as a regular production option.
i
2) The City of Fayetteville reserves the right to award this bid all, by line item,or none.
3) The City reserves the right to award based on the best interest of the City.
4) Unsigned bids will be rejected. Items marked *on the bid form are mandatory for consideration.
5) By signing this bid form, bidder is providing debarment1suspension certification indicating that they are in
compliance with the below Federal Executive Order. Certification shall be completed by signing this bid form.
a. Debarment: Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all
contractors receiving individual awards, using federal funds, and all sub-recipients certify that the
organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded by any Federal department or agency from doing business with the Federal
Government.
b. Bidder's signature certifies that neither you nor your principal is presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
federal department or agency.
c. NOTICE:
City of Fayetteville,'AR
Bid 12-21,Mailing Services
Page 12 of 15
A.2
MailCo, Inc.
f. CAUSE:Debarment by an agency pursuant to FAR 9.4062, GPO Instructions 110.11A,or PS Publication 41,for EAW 2 of 22
more of the following causes(a)conviction of or civil judgment for Saud violation of antitrust laws,embezzlement,theft
forgery, bribery, false statements, m other offenses indicating a lack of business integrity,(b)violation of the terms of a
Government contract such as a willful failure to perform in accordance with its terms or a history of failure to perform;or
(c)any other cause of a serious and compelling nature affecting responsibility.(See Code N-Debarment pursuant to FAR
9.408 2(b)(2)Drug Free Workplace Act of 1988.)
il. TREATMENT.•'Contractors are excluded from receiving contracts, and agencies shall not solicit offers from, award
contracts to renew or otherwise extend the duration of current contracts, or consent to subcontracts with these
contractors,unless the City determines that there is a compelling reason for such action. Government prime contractors,
when required by the terms of their contract shall not enter Into any subcontract equal to or in excess of$25,000 with a
contractor that is debarred, suspended, or proposed for debarment unless there Is a compelling reason to do so.
Debarments are for a specified term as determined by the debarring agency and as indloated in the listing.
6) Bidder shall comply with all State and Federal Equal Opportunity and Non-Discrimination requirements and
conditions of employment.
7) Conflict of interest
a. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited
to, any relationship with any City of Fayetteville employee. Response shall disclose if a known
relationship exists between any principal or employee of your firm and any City of Fayetteville employee
or elected City of Fayetteville official.
b. If no relationship exists, this should also be stated in your response. Failure to disclose such a
relationship may result in cancellation of a purchase and/or contract as a result of your response. This
form must be completed and returned in order for your bid/proposal to be eligible for consideration.
c. Bidder shall list any conflict on the bid form, as provided above. j
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City of Fayetteville,AR
Bid 12-21, Mailing Services
Page 13 of 15
A.2
MailCo, Inc.
City of Fayetteville Page 13 of 22
Bid 12-21, Mailing Services
Draft Contract
This contract executed this 30th day of may 2012, between the City of Fayetteville, Arkansas, and
MailCo USA Inc In consideration of the mutual
covenants contained herein, the parties agree as follows:
1, MailCo USA Inc at its own cost and expense shall furnish all labor, materials, supplies,
machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and
services necessary to complete items bid per Bid 12-21 as stated inMailco USA's bid proposal,
and in accordance with specifications attached hereto and made a part hereof under Bid 12-21, all
included herein as if spelled out word for word.
2. The City of Fayetteville shall pay Mailco USA Inc based on their bid proposal in an amount not to
exceed $.&& bid ac epcaTR4yments will be made after approval and acceptance of work and
submission of invoice. Payments will be made approximately 30 days after receipt of invoice.
3. The Contract documents which comprise the contract between the City of Fayetteville and
MailCo USA consist of this Contract and the following documents attached hereto, and made a
part hereof:
A. Bid form identified as Invitation to Bid 12-21 with the specifications and conditions typed
thereon.
B. MailCo USA Inc bid proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract documents constitute the entire agreement between the City of Fayetteville and
MailCo USA Inc and may be modified only by a duly executed written instrument signed by the
City of Fayetteville and MailCo USA Inc
5. MailCo USA Inc shall not assign its duties under the terms of this agreement.
g, MailCo USA Inc agrees to hold the City of Fayetteville harmless and indemnify the City of
Fayetteville, against any and all claims for property damage, personal injury or death, arising from
MailCo USA Inc performance of this contract. This clause shall not in any form or manner be
construed to waive that tort immunity set forth under Arkansas Law.
7. mail ro uqA T„ahall furnish a certificate of insurance addressed to the City of Fayetteville, showing
that he carries the following insurance which shall be maintained throughout the term of the Contract.
Any work sublet, the contractor shall require the subcontractor similarly to provide worker's
compensation insurance. In case any employee engaged in work on the project under this contract is
not protected under Worker's Compensation Insurance,MailCo USA Inc shall provide and shall cause
each Subcontractor to provide adequate employer's liability insurance for the protection of such of his
employees as are not otherwise protected.
Workmen's Compensation Statutory Amount
Comprehensive General&
Automobile Insurance j
City of Fayetteville,AR
Bid 12-21, Mailing Services
Page 14 of 15
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MailCo, Inc.
Bodily Injury Liability $500,000 for each person injured. Page 14 of 22
$1,000,000 for each accident.
General Liability $1,000,000 aggregate.
The premiums for all insurance and the bond required herein shall be paid by Mai1Co USA Inc
8. Mn 11 Cn IISA Tnr to furnish proof of licensure as required by all local and state agencies.
9. This contract may be terminated by the City of Fayetteville or Mai1Co USA Inc with
10 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing
city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the contractor will do everything
possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas
Freedom of Information Act (A.C.A. 25-19-101 at. Seq.). Only legally authorized photo coping costs
pursuant to the FOIA may be assessed for this compliance.
11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this
contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the
City Council in advance of the change in scope, cost or fees.
WITNESS OUR HANDS THIS 30th DAY OF MaY ' 2012.
CITY OF FAYETTEVILLE,
FAYETTEVILLE, ARKANSAS
LIONELD JORDAN, Mayor
Attest:
Sondra Smith, City Clerk
Mai1Co USA Inc
CONTRACTOR
BY4A Ey
A E AND ITLE
ATTEST: COMPANY SECRETARY
Sarah Bailey
3186 S School Ave Fayetteville AR 72701-7935
BUSINESS ADDRESS
City of Fayetteville,AR
Bid 12-21, Mailing Services
Page 15 of 15
A.2
MailCo, Inc.
CERTIFICATE OF LIABILITY INSURANCE OAZERI 11 )f22 .
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIF LATE HOLTHED THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATNELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORD BY HOL _ THIS
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSMUTE A CONTRACT ®ETyyEEN THE ISSUING INSURER(ft AUTHOREWD
REPREENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: irthe cermcde holder is in ADDITIONAL NNSURED,the POSOYO s)must be aWorsed. NSUBRODATIO N IS WANED,erd7fB6tto the
teems and conditions of the poky,certain poddes niq require an armlomeement.A atidemart on this certificate does not confer dghts to the
certificate holder In New ofsla;ll mWero me (B).
PRDa16ER Larry Me Insurance Agency Inc JBm Nahmn
2786 N College Ave Ste A 110 ,,,,479-521-6670
® Fayetteville AR 72703-3314 eon
NSURENEAFPmmeIGOwEuGE NAM#
I A: Fa BardCasuaWComomm 211443
R181°� Maio USA Inc INSURERS;
3186 S School Ave BASIN=c:
Fayet6evilleAR 72701-7935 D:
NiEN1ERe-
INSURERP:
COVERAGES CERTIFICATE NUMBER: REVNLIM NU MBER-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISWED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
mOICATEM NOTVATHSTANONG ANY REOWREMENT, TERN OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT LITH RESPECT TO V%jrH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POIJCIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS-
TVPEOPMURANCE PODCY
DNB
A GEMVALLLOASM 94-CI-3440A 07H012011 07MMIN2 EACH OCCURRENCE E 1,000,000
X OOMANERCIALGENERALLIASKUYPROMISES e S 3000W
CLAIMS-MAW DOCCUR NEDEIP(Argr n Paama S 6,000
PERSONALaAwmalRY s 1,000,000
GENERAL AGGREGATE
6ENLA�EOATEUSITAPPUESPet PRODUCTS-COMPIOP ASS E 2,000,000
X miry P LOC
AUTOa LELNEUTY E
raAtUa E
r
ANVAUTO ROGILYt1AIRY(PaPe ) E
ALLOINW=D SCHEDULED
ADIOS AUTOS EDGILY wAAtYIPa�acq E
xeNDAuros O D K$ i A X ,mmwm..V� OCCUR 94$6-L047.6 17/D7d20tt 12Po81YB12 EACH OCCURRENCEAGGREGATE mt REIFNrMNs to 990AND9ILOYERWLURIJTY r/a9"EV137-8ANY FROPREFORAPARTNEREXECU"VE oTx-
OFFICEMEN�2EXCLUDED1 Ni NIA ELEACHACCMENPG, ELDISEASE-£AENPLDYE
ndw
EL.ONEASE-POLICYLWT E
DBSCpPnONOFOPERATNRNILOCATIOBSIvI:BCM(MmrJ,ACORD7M A4dS=d Rrreim SmmddO ff pYgNCOb qukee1
mea processing center
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE FXFI RATION DATE THEREOF, NOTICE WILL BE DELIVER® IM
ACCORDANCE IMTH THE POUICY PROVISIONS
AUPkVM '
Wow,
19OB-20V ACORD CONIMATICK all NswiSwerved.
ACORD W(2010/06) The ACORD name and logo are registered rm tilts of ACORD 1001498 132849.6 11-15-2010
A.2
MailCo, Inc.
Page 16 of 22
MailCo USA
3166 south School7270 AveFayett
Phone:
479-21 72701-245 (/( 'I�t `.✓
Phone:478-521-MAIL(6245)
Fax:479.521-1195
Worksheet summary for 1/1/2012 through 1/31/2012
67 -City of Fayetteville
Description Pieces Amount
metered 50,208 $21,566.98
service charge $2,008.32
fold/insertl 14,418 $144.18
foldtinsert2 30,049 $600.98
foldlinsert3 444 $13.32
foldlinsertil 58 $2.32
sex offender 0 $66.92
UPS 5 $100.55
t.
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2/22012 12:25:30 PM Worksheet summary for 1/1/2012 through M12012 Page 1 of 1 '
A.2
MailCo, Inc.
Page 17 of 22
ILrar
5786 S Sehool Avo
IIIt�rCIR�+iR Fayetteville,AR 72701.7936
Phone:(479)5214AAIL(6245)
[ ( j1 r�P�/{y� Fax:(479)521-1195
Statement Date: Thursday,February 02,2012 `�(/tt
Customer Account Number: 067 �/}�� '.
City of Fayetteville J}�t V
Attn: Rainy Laycox
113 W. Mountain St
Fayetteville,AR 72701-6083 Balance Forward: $21,077.67
WITHDRAWALS:
Sent Cha Bus S c
Date Pickup Fee Pieces Fostaoe Sort Fee Business Servi Amount Total
01/03/2012 $0.00 103 $84.56 $4.12 ups $16.21 ($104.89)
01/04/2012 $0.00 4,920 $2,136.39 $196.80 fold/insertl fold/Insert2 $84.91 ($2,418.10) '.
01/05/2012 $0.00 1,637 $660.46 $61.48 sex offender fold/1nsert2 foldfinsertl $34.87 ($756.81)
01/062012 $0.00 8,580 $3,463.17 $343.20 foldlnsert2 foidAnsertl $130.93 ($3,937.30)
01/092012 $0.00 875 $447.63 $35.00 foldlinsertl foldlinsert2 $7.93 ($490.56)
01/10/2012 $0.00 1,030 $473.83 $41.20 foldlinsard foldfrnsert2 ups $26.83 ($541.86)
01/112012 $0.00 5,361 $2,186.39 $214.44 foldlinsertl foidAnsert2 $103.15 ($2,503.98)
01/122012 $0.00 88 $62.61 $3.52 ups $4.00 ($60.13)
01/132012 $0.00 5,109 $2,136.27 $204.36 fdWnsert2 foidfinsertl $84.99 ($2,425.62) -
01/162012 $0.00 88 $30.07 $3.52 foidAnserl2 $0.44 ($34.03)
01/172012 $6.00 621 $302.27 $24.84 foldrinsert4 sex offender foldrinsert3 $49.71 ($376.82)
01/182012 $0.00 3,058 $1,293.39 $122.32 foldrinsert2 foldlinsert3 foldAnsertl $64.90 ($1,470.61)
01/192012 $0.00 1,491 $687.71 $59.64 foidrinsertl foid/insert2 $13.91 ($761.26)
012012012 $0.00 3,892 $1,661.19 $155.68 foidAnserti foldAnsert2 $51.40 ($1,868.27)
0123/2012 $0.00 73 $64.50 $2.92 $0.00 ($67.42)
0124/2012 $0.00 303 $163.00 $12.12 ups foldfinsert2 $23.51 ($198.63)
01/252012 $0.00 4,374 $1,810.89 $174.96 foldlinsertl foldrinsert2 $76.92 ($2,062.77)
01/26/2012 $0.00 153 $118.52 $6.12 ups $40.49 ($185.13)
01272012 $0.00 8,290 $3,587.06 $331.60 fold/insert2 foidllnsertl $112.13 ($4,030.79)
01/302012 $0.00 196 $130.06 $7.84 $0.00 ($137.90)
OV312012 $0.00 66 $67.04 $2.64 foidlinsert2 $0.04 ($69.72)
Total for Withdrawals:
$0.00 50,208 $21,666.96 $2,006.32 $917.27 ($24,482.67)
DEPOSITS:
Sam Cha Bus Svc
Date Pickup Fee Pieces Postaee Sort Fee _ Business Service Amount Total
01/042012 $0.00 0 ($45,000.00) $0.00 - $0.00 $45,ODD.00
Total for Deposits: -
$0.00 0 ($45,000.00) $0.00 $0.00 $45,000.00
Balance in your account: $41,596.10
Thank you! We appreciate your businesst
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MailCo, Inc.
Page 18 of 22
8USA
316 S
3186 5 School Ave
Fayetteville,AR 72701-7935
479-521-6245
Statement Date:00-00-0000
CUSTOMER ACCOUNT NUMBER: 67
CITY OFFAYETTEVILLE ow
W���
ATTN: RAINY LAYCOX I wL
113 W MOUNTAIN ST wo, �
FAYETTEVILLE,AR 72701-6083
DAILY MAIL ` l � I I
�C
DATE PICK UP FEE PIECES POSTAGE SERVCHG FULLSERVICE TOTAL I � " ��/
00/00/0000 1 0.35 0.02 0.37
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MONTHLY BILIS:
00/00/000D 1 0.38 0.38
SHUT OFF NOTICES:
00/00/0000 1 0.38 0.38
BANK DRAFT:
00/00/0000 1 0.37 0.37
FINAL BILL:
00/00/0000 1 0.37 0.37
ARREST WARRANTS:
00/00/0000 1 0.38 0.38
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PARKING MGMT: j
00/00/0000 1 0.38 0.38 I.
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TOTAL WITHDRAWALS: 2.63
TOTAL DEPOSITS: -2.63
BALANCE IN YOUR ACCOUNT: 0
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