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Home My WebLink About2015-07-07 - Agendas - Archive Alderman Adella Gray Alderman Justin Tennant Ward 1 Position I Ward 3 Position I e �- Alderman Sarah Marsh u. Alderman Martin W. Schoppmeyer,Jr. Ward I Position 2 Ward 3 Position 2 Alderman Mark Kinion Alderman John La Tour Ward 2 Position l Ward 4 Position l Alderman Matthew Petty Alderman Alan T.Long Ward 2 Position 2 Ward 4 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting July 7, 2015 A meeting of the Fayetteville City Council was held on July 7, 2015 at 5:30 p.m.in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items 1. Advertising and Promotion Commission Appointment Report APPROVED Agenda Additions A. Consent 1. Approval of the June 17, 2015 City Council meeting minutes. APPROVED 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayetteville-ar.gov 2. RFP #15-05 Challenger Teamwear: A resolution to award RFP #15-05 and authorize a contract with Challenger Teamwear for the purchase of youth soccer uniforms in the amount of$12.15 plus tax per uniform for the Fall 2015 and Spring 2016 seasons, with an option to renew for the Fall 2016 and Spring 2017 seasons. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 109-15 3. Hazmat Services Revenue: A resolution to approve a budget adjustment recognizing hazmat services revenue received by the Fire Department from Washington County in the amount of$1,726.00 and increasing the related expense budget. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 110-15 4. Fayetteville Police Department Policies: A resolution to approve Fayetteville Police Department policies 22.2.8 Military Activations, 22.3 Secondary Employment, 41.1.1 Patrol, and 61.4.3 Towed Vehicles. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 111-15 5. Tri Star Contractors,LLC: A resolution to award Bid No. 15-35 and authorize a contract with Tri Star Contractors, LLC in the amount of$252,500.00 for construction services for the Airport Terminal Apron Rehabilitation Project, to approve Change Order No. 1 to the contract with Tri Star Contractors, LLC in the amount of$197,500.00 to increase certain quantities of concrete repair, to approve a 5%project contingency, to accept a 90/10 grant from the Arkansas Department of Aeronautics in the amount of $470,700.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 112-15 6. McClelland Consulting Engineers, INC. Agreement No. 1: A resolution to approve Supplemental Agreement No. 1 to the contract with McClelland Consulting Engineers,Inc. in the amount of $164,480.71 for additional engineering services associated with the rehabilitation of the historic Maple Street and Lafayette Street Bridges, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 113-15 7. Watershed Conservation Resource Center Task Order No. 3: A resolution to approve Task Order No. 3 with the Watershed Conservation Resource Center for the design and construction of a stream restoration project on an unnamed tributary of Cato Springs Branch near the southern boundary of the Regional Park and for a feasibility analysis of the removal of an existing dam on the West Fork of the White River. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 114-15 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 8. College Marketplace (Fayetteville), LLC: A resolution to authorize a contract with College Marketplace (Fayetteville), LLC in the amount of$186,202.50 for payment of the costs associated with the installation of a traffic signal at College Avenue and Masonic Drive, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 115-15 B. Unfinished Business 1. RZN 15-5044 (4065 E. HUNTSVILLE RD./THE PLAZA): An ordinance rezoning that property described in Rezoning Petition RZN 15-5044, for approximately 16.02 acres, located at 4065 E. Huntsville Road from R-PZD 08-3071, Residential Planned Zoning District Bridgedale Plaza to RSF-7, Residential Single Family, 7 Units Per Acre, NS, Neighborhood Services, and CS, Community Services. At the June 2, 2015 City Council meeting, this ordinance was left on the first reading. At the June 16, 2015 City Council meeting, this ordinance was left on the second reading. THIS ORDINANCE WAS LEFT ON THE THIRD READING AND TABLED TO THE JULY 21, 2015 CITY COUNCIL MEETING 2. Place Holder: Maple Street& Lafayette Street Bridge Rehab: A resolution to award a contract in the amount of$X,XXX,XXX.XX to Contractor, Inc. for the construction of the Maple Street & Lafayette Street Bridge Rehab, approve a project contingency of$XXX,XXX.X (5%), and approve a budget adjustment. At the June 16, 2015 City Council meeting, this resolution was tabled to the July 7, 2015 City Council meeting.. THIS RESOLUTION WAS TABLED INDEFINITELY C. New Business 1. Evans Construction and Remodeling, LLC: A resolution to authorize a contract with Evans Construction and Remodeling, LLC in the amount of$24,855.00 for Community Development Block Grant rehabilitation of an eligible residence located at 3295 W. Old Farmington Road. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 116-15 2. Webtech Wireless, Inc.: An ordinance to waive the requirements of formal competitive bidding and approve a thirty six (36) month contract with Webtech Wireless, Inc. for fleet management tracking services in the amount of$50,444.00,plus applicable sales taxes and shipping costs. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5783 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov 3. RZN 15-5075 (NE Corner Van Asche& Steele Blvds./CMN Lots 8 & 14: An ordinance rezoning that property described in Rezoning Petition RZN 15-5075, for approximately 17.70 acres, located at the northeast corner of Van Asche and Steele Blvds. from C-2, Thoroughfare Commercial to C-3, Central Commercial. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5784 4. VAC 15-5089 (3215 North Hills Blvd.): An ordinance to approve VAC 15-5089 submitted by USI Engineers for property located at 3215 North Hills Boulevard to vacate a portion of an existing utility easement. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5785 5. Amend Chapter 92 Animals: An ordinance to amend Chapter 92 Animals of the Fayetteville City Code to provide protection for animals from being confined in enclosed vehicles in extreme temperatures, to prohibit deceptive acts and misrepresentations regarding the origin of animals turned into the Fayetteville Animal Shelter, and to make other technical revisions. THIS ORDINANCE WAS MOVED TO NEW BUSINESS 1. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5782 Announcements City Council Agenda Session Presentations City Council Tour Adjournment: 6:52 p.m. 113 West Mountain Fayetteville,AR 72701 (479)575-8323 www.fayettevi IIe-ar.gov City Council Meeting: July 7,2015 Adjourn: ' Jr a P'n ' Subject: ROLL Long ,/ Gray v ' i, Marsh Kinion v Pew I/ IO+G� Tennant Schoppmeyer La Tour Mayor Jordan $-O Subject: A&P COMMISSION APPOINTMENT Motion To: rlpp,ave Motion By: Seconded: Long Gray I�o6 Marsh r/ Kinion v� Petty fir• Tennant �. GGv.Qdih t Schoppmeyer La Tour v Mayor Jordan City Council Meeting: July 7,2015 Subject: CONSENT Motion To: A tF ,.a✓e Motion By: 6 Seconded: Long ..L.. Gray Mi AAJ" off roved Marsh Kinion RtA&tm1 Petty Tennant Schoppmeyer MAO La Tour A' qt I� I Mayor Jordan 7�d Subject: Motion To: Motion By: Seconded: Long Gray Marsh Kinion Petty Tennant Schoppmeyer La Tour Mayor Jordan City Council Meeting: July 7, 2015 Subject: RZN 15-5044 (4065 E. HUNTSVILLE RD./THE PLAZA) Motion To: � �o ')� fo 000,1411AI-4 4M Motion By: G P Seconded: s B. 1 Long ✓ A1.0 ,a Unfinished Gray ✓ Business Marsh �} Kinion ✓ ✓ t/ d-7. 9/45 Petty �✓ ✓ Tennant �r Schoppmeyer ldl4tt La Tour ✓ Mayor Jordan a U00d Subject: PLACE HOLDER: MAPLE STREET& LAFAYETTE STREET BRIDGE REHAB Motion To: Ir Motion By: Seconded: m/j},¢ B 2 Long ✓ Unfinished Gray Business Marsh t/ Kinion ✓ Petty �!!✓ �/ Tennant Schoppmeyer fig„ La Tour Mayor Jordan City Council Meeting: July 7, 2015 Subject: AMEND CHAPTER 92 ANIMALS Motion To: i A ^ ru ✓A� Motion By: Seconded: C. 5 Long New Gray ✓ �a° Business Marsh Kinion Petty `� �✓ Tennant ✓ '�� Schoppmeyer �„ �r�t ' La Tour Mayor Jordan c,o ..0 F. �Iezx4 ✓0 kd Subject: Motion To: Motion By: Seconded: Long Gray Marsh PKinion ✓ Petty ✓ Tennant ✓ Schoppmeyer La Tour A/ Mayor Jordan City Council Meeting: July 7,2015 Subject: EVANS CONSTRUCTION AND REMODELING,LLC Motion To: Approve Y rovC Motion By: ®n� Seconded: C. 1 Long New Gray Business Marsh Kinion ✓ P�0( Petty 1✓ Tennant ✓ Schoppmeyer La Tour Mayor Jordan Subject: WEBTECH WIRELESS,INC. Motion To: 2Ad fie, .3 f J Kai Motion By: �Cl Seconded: C. 2 Long i/ ✓ L/ New Gray ✓ ✓ Business Marsh '� ✓ pry Kinion ✓ `� d Petty Tennant ' ✓ ✓ Schoppmeyer Ea -✓' ✓ordan City Council Meeting: July 7,2015 Subject: RZN 15-5075 (NE CORNER VAN ASCHE & STEELE BLVDS./CMN LOTS 8 & 14 Motion To: a G�J FuAl Motion By: Seconded: V Kin r+ C. 3 Long ✓ i/ New Gray ✓ Business Marsh / N Kinion ,� / ✓ to� Petty Al A/ N Tennant i/ ✓ SchoppmeyerR La Tour Mayor Jordan ✓ 41-/ -� s- r12 Subject: VAC 15-5089 (3215 NORTH HILLS BLVD.) Motion To: a� 3 r-d R&aj to"AL Motion By: 61t 99 Seconded: pr C. 4 Long ✓ / ✓ New Gray ✓ t✓ ✓ Business Marsh `� f/ ✓ Kinion ✓ ✓ t� P Petty ✓ ✓ Tennant v Schoppmeyer La Tour r✓ t/ '� Mayor Jordan 7—D `j'D ?� e : Ll DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney Patti Mulford THRU: Sondra Smith,City Clerk Paralegal FROM: Kit Williams,City Attorney DATE: July 8,2015 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of July 7,2015 1. A resolution to award RFP #15-05 and authorize a contract with Challenger Teamwear for the purchase of youth soccer uniforms in the amount of $12.15 plus tax per uniform for the fall 2015 and spring 2016 seasons, with an option to renew for the fall 2016 and spring 2017 seasons. 2. A resolution to approve a budget adjustment recognizing hazmat services revenue received by the Fire Department from Washington County in the amount of $1,726.00 and increasing the related expense budget. 3. A resolution to approve Fayetteville Police Department Policies 22.2.8 Military Activations,22.3 Secondary Employment,41.1.1 Patrol,and 61.4.3 Towed Vehicles. 4. A resolution to award bid no. 15-35 and authorize a contract with Tri Star Contractors, LLC in the amount of $252,500.00 for construction services for the Airport Terminal Apron Rehabilitation Project, to approve change order no. 1 to the contract with Tri Star Contractors, LLC in the amount of $197,500.00 to increase certain quantities of concrete repair, to approve a 5% project contingency, to accept a 90/10 grant from the Arkansas Department of Aeronautics in the amount of $470,700.00, and to approve a budget adjustment. 5. A resolution to approve supplemental agreement no. 1 to the contract with McClelland Consulting Engineers, Inc. in the amount of $164,480.71 for additional engineering services associated with the rehabilitation of the historic Maple Street and Lafayette Street bridges, and to approve a budget adjustment. 6. A resolution to approve task order no. 3 with the Watershed Conservation Resource Center for the design and construction of a stream restoration project on an unnamed tributary of Cato Springs Branch near the southern boundary of the Regional Park and for a feasibility analysis of the removal of an existing dam on the west fork of the White River. 7. A resolution to authorize a contract with College Marketplace (Fayetteville), LLC in the amount of$186,202.50 for payment of the costs associated with the installation of a traffic signal at College Avenue and Masonic Drive, and to approve a budget adjustment. 8. A resolution to authorize a contract with Evans Construction and Remodeling, LLC in the amount of $24,855.00 for Community Development Block Grant rehabilitation of an eligible residence located at 3295 W. Old Farmington Road. 9. An ordinance to waive the requirements of formal competitive bidding and approve a thirty six (36) month contract with Webtech Wireless, Inc. for fleet management tracking services in the amount of $50,444.00, plus applicable sales taxes and shipping costs. 10. An ordinance to amend Chapter 92 Animals of the Fayetteville City Code to provide protection for animals from being confined in enclosed vehicles in extreme temperatures, to prohibit deceptive acts and misrepresentations regarding the origin of animals turned into the Fayetteville Animal Shelter, and to make other technical revisions. 2 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 e Form-M Meeting Agenda - Final Agenda Tuesday, July 7, 2015 5:30 PM City Hall Room 219 City Council Meeting Adella Gray Ward 1 Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting Meeting Agenda-Final Agenda July 7,2015 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 2015-0295 ADVERTISING AND PROMOTION COMMISSION APPOINTMENT REPORT Attachments: 061615 Rhoads Appointment Agenda Additions: A. Consent: A. 1 2014-0506 APPROVAL OF THE JUNE 16, 2015 CITY COUNCIL MEETING MINUTES. A. 2 2015-0270 RFP#15-05 CHALLENGER TEAMWEAR A RESOLUTION TO AWARD RFP #15-05 AND AUTHORIZE A CONTRACT WITH CHALLENGER TEAMWEAR FOR THE PURCHASE OF YOUTH SOCCER UNIFORMS IN THE AMOUNT OF $12.15 PLUS TAX PER UNIFORM FOR THE FALL 2015 AND SPRING 2016 SEASONS, WITH AN OPTION TO RENEW FOR THE FALL 2016 AND SPRING 2017 SEASONS Attachments: RFP 15-05 Legistar packet City of Fayetteville,Arkansas Page 2 Printed on 7/2/2015 City Council Meeting Meeting Agenda-Final Agenda July 7,2015 A. 3 2015-0280 HAZMAT SERVICES REVENUE A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED BY THE FIRE DEPARTMENT FROM WASHINGTON COUNTY IN THE AMOUNT OF $1,726.00 AND INCREASING THE RELATED EXPENSE BUDGET Attachments: SRF SRM Hazmat Revenue Washington County Shaver Foods Response BA BUDGET ADJUSTMENT FORM Hazmat Revenue Washington County-S A. 4 2015-0297 FAYETTEVILLE POLICE DEPARTMENT POLICIES A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 22.2.8 MILITARY ACTIVATIONS, 22.3 SECONDARY EMPLOYMENT, 41.1.1 PATROL, AND 61.4.3 TOWED VEHICLES Attachments: SRP- FPD Policies A. 5 2015-0291 TRI STAR CONTRACTORS,LLC A RESOLUTION TO AWARD BID NO. 15-35 AND AUTHORIZE A CONTRACT WITH TRI STAR CONTRACTORS, LLC IN THE AMOUNT OF $252,500.00 FOR CONSTRUCTION SERVICES FOR THE AIRPORT TERMINAL APRON REHABILITATION PROJECT, TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH TRI STAR CONTRACTORS, LLC IN THE AMOUNT OF $197,500.00 TO INCREASE CERTAIN QUANTITIES OF CONCRETE REPAIR, TO APPROVE A 5% PROJECT CONTINGENCY, TO ACCEPT A 90/10 GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $470,700.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: Leg5015-0291 Full Packet 061915 2 BA FORM LEGISTAR TriStarConstruction ADA Grant 061715 Additional Garver Project Manual City of Fayetteville,Arkansas Page 3 Printed on 7/2/2015 City Council Meeting Meeting Agenda-Final Agenda July 7,2015 A. 6 2015-0275 MCCLELLAND CONSULTING ENGINEERS,INC.AGREEMENT NO. 1 A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 1TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $164,480.71 FOR ADDITIONAL ENGINEERING SERVICES ASSOCIATED WITH THE REHABILITATION OF THE HISTORIC MAPLE STREET AND LAFAYETTE STREET BRIDGES, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: SRF packet MCE Amndmnt#1 Hist Bridges.pdf BA- McClelland Supplemental#1.xlsm A. 7 2015-0277 WATERSHED CONSERVATION RESOURCE CENTER TASK ORDER NO.3 A RESOLUTION TO APPROVE TASK ORDER NO. 3WITH THE WATERSHED CONSERVATION RESOURCE CENTER FOR THE DESIGN AND CONSTRUCTION OF A STREAM RESTORATION PROJECT ON AN UNNAMED TRIBUTARY OF CATO SPRINGS BRANCH NEAR THE SOUTHERN BOUNDARY OF THE REGIONAL PARK AND FOR A FEASIBILITY ANALYSIS OF THE REMOVAL OF AN EXISTING DAM ON THE WEST FORK OF THE WHITE RIVER Attachments: 2015-0277 Kessler Mountain Task Order A. 8 2015-0293 COLLEGE MARKETPLACE (FAYETTEVILLE),LLC A RESOLUTION TO AUTHORIZE A CONTRACT WITH COLLEGE MARKETPLACE (FAYETTEVILLE), LLC IN THE AMOUNT OF $186,202.50 FOR PAYMENT OF THE COSTS ASSOCIATED WITH THE INSTALLATION OF A TRAFFIC SIGNAL AT COLLEGE AVENUE AND MASONIC DRIVE, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: SRF College Marketplace packet.pdf BA-Traffic Signal College & MasonicAsm B. Unfinished Business: City of Fayetteville,Arkansas Page 4 Printed on 7/2/2015 City Council Meeting Meeting Agenda-Final Agenda July 7,2015 B. 1 2015-0249 RZN 15-5044(4065 E.HUNTSVILLE RD./THE PLAZA) AN ORDINANCE REZONING THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5044, FOR APPROXIMATELY 16.02 ACRES, LOCATED AT 4065 E. HUNTSVILLE ROAD FROM R-PZD 08-3071, RESIDENTIAL PLANNED ZONING DISTRICT BRIDGEDALE PLAZA TO RSF-7, RESIDENTIAL SINGLE FAMILY, 7 UNITS PER ACRE, NS, NEIGHBORHOOD SERVICES, AND CS, COMMUNITY SERVICES Attachments: 15-5044 CC EX A& EX B 15-5044 CC reports At the June 2, 2015 City Council meeting, this ordinance was left on the first reading. At the June 16, 2015 City Council meeting, this ordinance was left on the second reading. B. 2 2015-0265 PLACE HOLDER: MAPLE STREET & LAFAYETTE STREET BRIDGE REHAB A RESOLUTION TO AWARD A CONTRACT IN THE AMOUNT OF $X,XXX,XXX.XX TO CONTRACTOR, INC. FOR THE CONSTRUCTION OF THE MAPLE STREET & LAFAYETTE STREET BRIDGE REHAB, APPROVE A PROJECT CONTINGENCY OF $XXX,XXX.XX (5%),AND APPROVE A BUDGET ADJUSTMENT. Attachments: Historic Bridges Construction Contract.pdf At the June 16,2015 City Council meeting, this resolution was tabled to the July 7, 2015 City Council meeting. C. New Business: C. 1 2015-0287 EVANS CONSTRUCTION AND REMODELING,LLC A RESOLUTION TO AUTHORIZE A CONTRACT WITH EVANS CONSTRUCTION AND REMODELING, LLC IN THE AMOUNT OF $24,855.00 FOR COMMUNITY DEVELOPMENT BLOCK GRANT REHABILITATION OF AN ELIGIBLE RESIDENCE LOCATED AT 3295 W. OLD FARMINGTON ROAD Attachments: SRF-SRM-PO-Bid Receipt-Bid Bid Packet-3295 W. Old Farmington Rd. City of Fayetteville,Arkansas Page 5 Printed on 7/2/2015 City Council Meeting Meeting Agenda-Final Agenda July 7,2015 C. 2 2015-0289 WEBTECH WIRELESS,INC. AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A THIRTY SIX (36) MONTH CONTRACT WITH WEBTECH WIRELESS, INC. FOR FLEET MANAGEMENT TRACKING SERVICES IN THE AMOUNT OF $50,444.00, PLUS APPLICABLE SALES TAXES AND SHIPPING COSTS Attachments: SRP 2015-0289 Webtech Wireless Service Agreement C. 3 2015-0285 RZN 15-5075(NE CORNER VAN ASCHE & STEELE BLVDS./CMN LOTS 8& 14 AN ORDINANCE REZONING THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 15-5075, FOR APPROXIMATELY 17.70 ACRES, LOCATED AT THE NORTHEAST CORNER OF VAN ASCHE AND STEELE BLVDS. FROM C-2, THOROUGHFARE COMMERCIAL TO C-3, CENTRAL COMMERCIAL Attachments: CC Exhibits 15-5075 Documents C. 4 2015-0288 VAC 15-5089(3215 NORTH HILLS BLVD.) AN ORDINANCE TO APPROVE VAC 15-5089 SUBMITTED BY USI ENGINEERS FOR PROPERTY LOCATED AT 3215 NORTH HILLS BOULEVARD TO VACATE A PORTION OF AN EXISTING UTILITY EASEMENT Attachments: 15-5089 CC Exhibits 15-5089 CC reports City of Fayetteville,Arkansas Page 6 Printed on 7/2/2015 City Council Meeting Meeting Agenda-Final Agenda July 7,2015 C. 5 2015-0256 AMEND CHAPTER 92 ANIMALS AN ORDINANCE TO AMEND CHAPTER 92 ANIMALS OF THE FAYETTEVILLE CITY CODE TO PROVIDE PROTECTION FOR ANIMALS FROM BEING CONFINED IN ENCLOSED VEHICLES IN EXTREME TEMPERATURES, TO PROHIBIT DECEPTIVE ACTS AND MISREPRESENTATIONS REGARDING THE ORIGIN OF ANIMALS TURNED INTO THE FAYETTEVILLE ANIMAL SHELTER, AND TO MAKE OTHER TECHNICAL REVISIONS Attachments: EXHIBIT A- ORD CHAPTER 92 ANIMAL SERVICES (Clean copy) 2015-0256 Amend Chapter 92 TRACK CHANGES FOR EXHIBIT A-ORD CHAPTER 92 ANIMAL SERVICES D. City Council Agenda Session Presentations: None E. City Council Tour: None F. Announcements: G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor,Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions. A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda. Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. City of Fayetteville,Arkansas Page 7 Printed on 7/2/2015 City Council Meeting Meeting Agenda-Final Agenda July 7,2015 Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant(city contractor, rezoning or development applicant, etc.)may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos,petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting.Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided,this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter,please call 575-8330. A copy of the complete City Council agenda is available at accessfayetteville.org or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville,Arkansas Page 8 Printed on 7/2/2015 CITY OF City of Fayetteville PV Engineering Division Tay 125 West Mountain Street Fayetteville, Arkansas 72701 ARKANSAS PROJECT MANUAL FOR FAYETTEVILLE — DRAKE FIELD (FYV) Terminal Apron Rehabilitation GARVER PROJECT 15041211 BID # 15-35 Date: May, 2015 Garver, LLC 2049 E. Joyce Blvd. Suite 400 Fayetteville, Arkansas 72703 PHONE: (479) 527-9100 FAX (479) 527-9101 www.GarverUSA.com 91. CITY OF City of Fayetteville, Arkansas Purchasing Division— Room 306 a e evl e 113 W. Mountain Fayetteville,AR 72701 ARKANSAS Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf):479.521.1316 INVITATION TO BID: Bid 15-35, Construction — FYV Terminal Apron Rehabilitation DEADLINE- Wednesday, May 27, 2015 before 3:00 PM, Local Time, Room 306 PRE-BID MEETNG: N/A DELIVERY LOCATION: Room 306 — 113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPD, CPPB, aforen@fayetteville-ar.gov, 479.575.8220 DATE OF ISSUE AND ADVERTISEMENT: Sunday, May 10 and 17, 2015 INVITATION TO BID Bid 15-35, Construction — FYV Terminal Apron Rehabilitation No late bids shall be accepted. Bids shall be submitted in sealed envelopes. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested;failure to do so may be used as basis of rejection. NOTICE TO ALL BIDDERS: All vendors intending on bidding SHALL register as a plan holder by notifying Andrea Foren, Purchasing Agent,via e-mail at aforen@favetteville-ar.sov. When registering as a plan holder, vendors shall submit primary contact information including name of contractor, primary contact, phone number, fax number, and physical address. FAILURE TO REGISTER AS A PLAN HOLDER CAN RESULT IN YOUR BID BEING REJECTED. Interested parties are responsible for printing. All bids will be distributed electronically from the City of Fayetteville Purchasing Division. E-MAILED BID PACKAGE INCLUDES LINKS TO THE FOLLOWING FILES: FILE#1: PROJECT MANUAL: 158 total pages FILE#2: PROJECT DRAWINGS: 17 total pages *Additional files added as addendums are issued. Addendums will be directly e-mailed to all listed plan holders and posted on the City's website. *PLAN HOLDER LISTINGS&ADDENDUMS WILL BE POSTED AT http://bids.fayetteville-ar.aov Bidder shall assume all responsibility for receiving updates and any addenda issued to this project by monitoring http.ZLbids.accessLay—etteville.org. Failure to acknowledge addenda issued as instructed could result in bid rejection. Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701 CITY OF City of Fayetteville Engineering Division Tay 125 West Mountain Street Fayetteville, Arkansas 72701 ARKANSAS PROJECT MANUAL FOR FAYETTEVILLE — DRAKE FIELD (FYV) Terminal Apron Rehabilitation GARVER PROJECT 15041211 BID # 15-35 Date: May, 2015 Garver, LLC 2049 E. Joyce Blvd. Suite 400 Fayetteville, Arkansas 72703 PHONE: (479) 527-9100 FAX (479) 527-9101 www.GarverUSA.com Al CITY OF FAYETTEVILLE FYV TERMINAL APRON REHABILITATION I hereby certify that the FAYETTEVILLE — DRAKE FIELD (FYV) TERMINAL APRON REHABILITATION civil plans and specifications were prepared by me or under my direct supervision and that I am duly Licensed Engineer under the laws of the State of Arkansas. (Seal) OOOS E o cF 100 ARKrNSAS LICENSED PROFESS AL E Name- Date: May 8, 2015 w NO.1 42 9dA T j�1� CERTIFICATE OF AUTHORIZATION BY GARVER, LLC ````p\1111t�lltllir/r/�rZ�' cS O LLC R ` No 766 ' n�rfi l l � Page Intentionally Left Blank CITY OF TABLE OF CONTENTS T*4 Contract Title: FAYETTEVILLE—DRAKE FIELD(FYV) aYeevl e TERMINAL APRON REHABILITATION ARKANSAS CONTRACT DOCUMENTS INTRODUCTORY INFORMATION 00010 TABLE OF CONTENTS 00010-1 of 2 00100 BID SOLICITATION 00120 INVITATION TO BID 00120-1 of 2 00200 INSTRUCTIONS TO BIDDERS 00200-1 of 10 00300 DISCLOSURE STATEMENT 00300-1 of 2 00400 BID FORMS AND SUPPLEMENTS 00400 BID FORM 00400-1 of 8 00410 BID BOND 00410-1of2 00430 LIST OF SUBCONTRACTORS 00430-1 of 2 00500 AGREEMENT FORM 00500-1 of 10 00550 NOTICE TO PROCEED 00550-1 of 2 00600 BONDS AND CERTIFICATES 00610 PERFORMANCE BOND 00610-1 of 4 00611 LABOR AND MATERIAL PAYMENT BOND 00611-1 of 4 00700 CONTRACT GENERAL CONDITIONS 00700-1 of 50 00800 SUPPLEMENTARY CONDITIONS 00800-1 of 2 PREVAILING WAGE DETERMINATION 1 of 1 DIVISION 1-GENERAL REQUIREMENTS 01110 SUMMARY OF WORK 01110-1 of 2 01250 CONTRACT MODIFICATION PROCEDURES 01250-1 of 2 01270 UNIT PRICES 01270-1 of 2 01290 PAYMENT PROCEDURES 01290-1 of 2 01320 PROJECT MEETINGS, SCHEDULES,AND REPORTS 01320-1 of 2 01420 DEFINITIONS AND STANDARDS 01420-1 of 4 01530 BARRIERS AND TEMPORARY CONTROLS 01530-1 of 4 City of Fayetteville 00010-1 Garver Project No. 15041211 FYV Terminal Apron Rehabilitation , SUPPLEMENTAL SPECIFICATIONS SS-101 CONTRACTOR SAFETY PLAN COMPLIANCE DOCUMENT(SPCD) SS-101-1 SS-110 STANDARD SPECIFICATIONS SS-110-1 SS-120 SITE PREPARATION SS-120-1 SS-230 PORTLAND CEMENT CONCRETE PAVEMENT REPAIRS SS-230-1 SS-231 CONCRETE CRACK REPAIR SS-231-1 TECHNICAL SPECIFICATIONS P-620 RUNWAY AND TAXIWAY PAINTING P-620-1 END OF DOCUMENT City of Fayetteville 00010-2 Garver Project No. 15041211 FYV Terminal Apron Rehabilitation Invitation to Bid City of Fayetteville,Arkansas Bid 15-35,Construction—FYV Terminal Apron Rehabilitation Contract Name:FYV TERMINAL APRON REHABILITATION City of Fayetteville Bid Number: 15-35 Advertising Dates: 05/10/15,05/17/15 The City of Fayetteville,AR is accepting sealed bids from properly licensed professionals for the construction of the rehabilitation of the FYV terminal apron. The Contract includes,but is not limited to: Spall repair of approximately 3,000 square feet of concrete pavement,800 square yards of concrete pavement removal,construction of 600 square yards of 11"Portland Cement Concrete,construction of 200 square yards of 6"Portland Cement Concrete,and the installation of 7,800 square feet of pavement markings at the Fayetteville—Drake Field Airport. Sealed bids shall be submitted to the City of Fayetteville(City),AR by Wednesday,May 27,2015 before 3:00 PM Local Time.Bids received after this time will not be accepted. Bids will be opened and publicly read aloud immediately after specified closing time. All interested parties are invited to attend. Bids shall be received at the following location: City of Fayetteville,AR Purchasing Division Room 306-City Hall 113 West Mountain Street Fayetteville,Arkansas 72701 All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto.Each bidder is required to fill in every blank and shall supply all information requested, failure to do so may be used as basis of rejection. A pre-bid conference will not be held. Bid Documents shall be obtained from the City of Fayetteville Purchasing Division electronically,at no cost. No partial sets will be issued. All vendors intending on bidding shall register as a plan holder by notifying Andrea Foren Rennie, Purchasing Agent,via e-mail at aforen@fayetteville-ar.gov. When registering as a plan holder,vendors shall submit primary contact information including name of contractor,primary contact,phone number, fax number,and physical address.Failure to register as a plan holder can result in your bid being rejected. Sub-Contractors and suppliers are also strongly encouraged to obtain documents directly from the City and get registered as a plan holder. Each bid shall be accompanied by a cashier's check from a bank doing business in the State of Arkansas or a corporate bid bond in an amount not less than five(5)percent of the amount bid.A one hundred percent(100%)performance and payment bond is required with the contract awarded and shall be file marked by the Washington County Circuit Clerk's Office upon receipt to the City.A State of Arkansas Contractor's License is required for all bid and license shall be valid at the time of bid deadline. Bidders shall be qualified to do business and licensed in accordance with all applicable laws of the state and local governments where the Project is located. The Bid shall be conditioned upon compliance with all applicable labor related requirements including the regulations and stipulations concerning equal employment opportunity,minority manpower utilization, affirmative action requirements,and minimum wage rates. The City reserves the right to reject any or all Bids and to waive irregularities therein,and all Bidders shall agree that such rejection shall be without liability on the part of the City for any damage or claim brought by any Bidder because of such rejections, nor shall the Bidders seek any recourse of any kind against the City because of such rejections. The filing of any Bid in response to this invitation shall constitute an agreement of the Bidder to these conditions. "Pursuant to Ark. Cod Annotated 229-203",the City of Fayetteville encourages all qualified small, minority and women services,and construction.Also,City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small,minority,and women business enterprises." CITY OF FAYETTEVILLE,AR By:Andrea Foren Rennie,CPPD,CPPB Title:Purchasing Agent DOCUMENT 00200—INSTRUCTIONS TO BIDDERS: ARTICLE 1 - INTRODUCTORY INFORMATION 1.01 DEFINED TERMS: A. Terms used in these Instructions to Bidders and which are defined in the GENERAL CONDITIONS,have the meanings assigned to them in the GENERAL CONDITIONS. B. Bid Documents shall include the following: 1. Bidding Requirements: a. Invitation to Bid. b. Instructions to Bidders. c. Bid Form. d. Bid Bond. e. List of Subcontractors 2. Contract Forms: a. Agreement Between Owner and Contractor. b. Performance Bond. c. Labor and Material Payment Bond. 3. Contract Conditions: a. General Conditions. b. Supplementary Conditions. 4. Specifications. 5. Addenda issued prior to receipt of Bids. C. Certain additional items used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof. 1. Bidder—one who submits a Bid directly to Owner as distinct from a sub- bidder,who submits a Bid to a Bidder. 2. Issuing Office—the office from which the Bid Documents are to be issued and where the bidding procedures are to be administered. 3. Successful Bidder—the lowest,responsible, and responsive Bidder to whom Owner on the basis of Owner's evaluation as hereinafter provided makes an award. 4. Local Time—the time in Fayetteville,Arkansas on the due date of the deadline.Bids shall be received before the time as shown by the atomic clock located in the Purchasing Division Office. 1.02 COPIES OF BID DOCUMENTS: A. Complete sets of the Bid Documents in the number and for the purchase sum stated in the Invitation to Bid,may be obtained from the Issuing Office. B. Complete sets of Bid Documents shall be used in preparing Bids;neither Owner,nor Engineer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents. C. Owner and Engineer in making copies of Bid Documents available on the above terms do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use. City of Fayetteville 00200-1 Garver Project No. 15041211 FYV Terminal Apron Rehabilitation