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HomeMy WebLinkAbout2007-05-01 - Agendas - Final Aldermen Ward 1 Position 1—Adella Gray Mayor Dan Coody Ward 1 Position 2—Brenda Thiel Ward 2 Position 1 —Kyle B.Cook City Attorney Kit Williams Ward 2 Position 2—Nancy Allen Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith Taye evi e Ward 3 Position 2—Robert Ferrell ARKANSAS Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting May 1, 2007 A meeting of the Fayetteville City Council will be held on May 1, 2007 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance A. CONSENT: 1. Approval of the March 20, 2007 and April 3, 2007 City Council meeting minutes. APPROVED. 2. Bid #07-30 Heckathorn Construction Co: A resolution approving a construction contract with Heckathorn Construction Co., Inc. in the amount of $1,290,520.00 for construction of Fire Station #3; and approving a project contingency in the amount of $170,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 74-07. 3. Don Spann Architects: A resolution approving Change Order #1 to the contract with Don Spann Architects in the amount of $70,000.00 for Fire Station #3 Architecture Services. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 75-07. 4. 2007 Department of Homeland Security Assistance to Firefighters Grant: A resolution authorizing the Fayetteville Fire Department to apply for a 2007 Department of Homeland Security Assistance to Firefighters Grant in the amount of $330,770.00 to purchase a Live Fire Mobile Training Unit. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 76-07. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 5. TM3, LLC: A resolution authorizing the Mayor to execute a contract with TM3, LLC to haul and dispose of solid waste within the city limits of Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 77-07. 6. TWM Waste Management: A resolution authorizing the Mayor to execute a contract with TWM Waste Management to haul and dispose of solid waste within the city limits of Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 78-07. 7. McClelland Consulting Engineers, Inc: A resolution awarding an engineering contract to McClelland Consulting Engineers, Inc. in the amount of $71,302.00 to perform a drainage study within the Upper Scull Creek Watershed between College Avenue and Mission Boulevard. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 79-07. 8. Tomlinson Asphalt Company, Inc: A resolution awarding a contract to Tomlinson Asphalt Company, Inc. in the amount of$187,760.00 for traffic calming construction in the Wilson Park and Washington/Willow Neighborhoods as part of the Transportation Improvement Bond Program; and approving a project contingency in the amount of $18,776.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 80-07. 9. 2007 Citizen Survey: A resolution authorizing the Mayor to negotiate and execute a contract with the Survey Research Center (SRC) at the University of Arkansas in an amount not-to-exceed of$25,000.00 to design and conduct the 2007 Citizen Survey; and approving a budget adjustment in the amount of$25,000.00. THIS ITEM WAS REMOVED FROM CONSENT AND MOVED TO NEW BUSINESS NO. 1. 10. Bid #07-32 Scott Construction Equipment Trench Roller Purchase: A resolution rescinding Resolution 68-07; awarding a portion of bid #07-32 to Scott Construction Equipment for the purchase of one (1) Trench Roller in the amount of$30,202.18 and to Hertz Equipment for the purchase of one (1) Trailer to haul the trench roller in the amount of $3,835.96, both for use by the Water & Sewer Division; and approving a budget adjustment in the amount of$34,400.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 81-07. B. UNFINISHED BUSINESS: 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 1. Fayetteville E911 House Numbering: A resolution to change the names of several streets or roads within Fayetteville because of duplicate or confusing street names within annexed areas. This resolution was tabled at the April 17, 2007 City Council meeting to the May ], 2007 City Council meeting. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 82-07. 2. RZN 07-2504 (Sloan/Cobblestone): An ordinance rezoning that property described in rezoning petition RZN 07-2504, for approximately 17.22 acres, located south of Salem Road and east of Crystal Springs Subdivision in the interior of the Cobblestone Subdivision from RSF-4, Residential Single-Family, 4 units per acre, to RSF-8, Residential Single-Family, 8 units per acre. This ordinance was left on the Second Reading at the April 17, 2007 City Council meeting. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5010. 3. Roll Off Service, Inc: A resolution denying renewal of the contract with Roll Off Service, Inc. to haul and dispose of solid waste within the city limits of Fayetteville. This resolution was tabled at the April 17, 2007 City Council meeting to the May 1, 2007 City Council meeting. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 83-07. 4. The Links at Fayetteville Appeal: An ordinance establishing a Residential Planned Zoning District titled R-PZD 07-2452, The Links at Fayetteville, located at the northeast corner of Wedington and Rupple Road; containing approximately 152.23 acres; amending the official zoning map of the city of Fayetteville; and adopting the Associated Master Development Plan. This ordinance was left on the Second Reading at the April 17, 2007 City Council meeting. THIS ITEM WAS TABLED TO THE MAY 15, 2007 CITY COUNCIL MEETING. C. NEW BUSINESS: 1. 2007 Citizen Survey: A resolution authorizing the Mayor to negotiate and execute a contract with the Survey Research Center (SRC) at the University of Arkansas in an amount not-to-exceed of$25,000.00 to design and conduct the 2007 Citizen Survey; and approving a budget adjustment in the amount of$25,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 84-07. 2. Fayetteville Municipal Property Owners' Improvement District No. 18 - Woodbury: An ordinance to establish and lay off Fayetteville Municipal Property Owners' Improvement District No. 18 —Woodbury. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5011. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 3. Fayetteville Municipal Property Owners' Improvement District No. 20 — Quarry Trace Commons Subdivision: An ordinance to establish and lay off Fayetteville Municipal Property Owners' Improvement District No. 20 — Quarry Trace Commons Subdivision Infrastructure Project. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5012. 4. VAC 07-2522 (Johnson): An ordinance approving VAC 07-2522 submitted by Bates and Associates for property located at the west side of Gregg Avenue, between 6`h and Prairie Streets, vacating a 20' wide portion of un-constructed right-of-way, a total of 0.20 acres. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5013. 5. ADM 07-2565 (North Point): An ordinance approving ADM 07-2565, for property located at Lot 5 Block 1 of the North Point Subdivision, repealing and replacing Ordinance No. 4932 to allow for a lesser easement vacation than previously approved as indicated on the attached map and legal description. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 5014. 6. Walker Park Cell Tower: A resolution to approve a twenty-five year lease with Callahan Tower Joint Venture for a small lot in Walker Park for a monopine cell tower at an annual rent of between $12,000.00 and $54,000.00, plus a $20,000.00 contribution to the Walker Park Mural Project. THIS ITEM WAS TABLED TO THE JUNE 5, 2007 CITY COUNCIL MEETING. D. INFORMATIONAL: City Council Tour: None Meeting adjourned at 9:45 p.m. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org City Council Meeting May 1, 2007 7 7.� Subject: Motion To: Motion By: Seconded: Gray Thiel Cook Allen Rhoads bl Ferrell Lucas Jordan Mayor Coody Subject: Motion To: Motion By: Seconded: Gray Thiel Cook Allen Rhoads P / Ferrell Jordan Mayor Coody P P �7 -or1 9 -0 �I-0�1 i City Council Meeting May 1, 2007 Subject: �J !l (� I Atou� /�J � Motion To: Motion By: Seconded: ' ( � Gray ✓ Thiel p Cook Allen � Rhoads Ferrell Lucas Jordan ` Mayor Coody Subject: P.t1 `�� , P e Motion To: Motion By: Seconded: Gray Thiel Cook Allen kV Rhoads Y � t/€ Ferrell t Lucas �s Jordan Mayor Coody City Council Meeting May 1, 2007 Subject: JA T��1 6 c(� G I t Motion To: (o U-C Motion By: Seconded: / Gray Thiel Cook ✓ Allen Rhoads Ferrell Lucas Jordan Mayor Coody Subject: Z. Al0 ' c�, Motion To: J�f Motion By: Seconded: Gray Thiel 6 Cook ✓ Allen ✓ Rhoads ,/ ✓ Ferrell ✓ `� Lucas Jordan G Mayor Coody City Council Meeting May 1, 2007 Subject: 4 Motion To: -P-124-hra-d �O &AAA )4jDp ma-0- Motion By: Seconded: AhCX�aS Gray ww�,A', Thiel Al �, / Cook N Allen A Rhoads Ferrell Lucas Jordan U�U Mayor Coody 770 Subject: / Motion To: Motion By: Seconded: Gray ,/ Thiel Cook Allen Rhoads Ferrell ` Lucas Jordan Mayor Coody City Council Meeting May 1, 2007 Subject: aOD Motion To: J� Motion By: Seconded: p Gray wm Thiel tom" Cook 4�0 Allen Rhoads Ferrell Lucas Jordan V / Mayor Coody Subject: � Q)NAA Motion To.- Motion o:Motion By: d L Seconded: �► ' . Gray ✓ / r/ Thiel V01- Cook ✓ ✓ Allen e✓ �/ Rhoads �/ ✓ �/ 0/211 Ferrell �' ✓ Lucas v� Jordan Mayor Coody � F -D --0 City Council Meeting May 1, 2007 Subject: Motion To: ✓L Cf � Q' -/ Motion By: Seconded: Cook rw�S �- Gray Thiel r/ �/ ✓ Cook ✓ ✓ ✓ 1 � Allen ✓ �- ✓ Rhoads ✓ r/ �✓ Ferrell ,/ ✓ �✓r Lucas Jordan �✓ ✓ I Mayor Coody Subject: � .. Motion To: Al Motion By: � 0 Seconded: a Gray �/ 1/ �✓ Thiel ,/ ,/ ✓ r " Cook t/ �✓ ° Allen ✓ r/ i/ Rhoads ./ ►✓ i/ Ferrell Lucas �,✓ `/ r/ Jordan ✓ r✓ �V13 Mayor Coody 'f� g ro City Council Meeting May 1, 2007 Subject: 140 AA0 40' iA Motion To: Motion By: Seconded: 8 Gray ,/' ,✓ ,✓ Thiel �/ ✓ �/ Cook ,/ ✓ �/ Allen �/ ✓ Rhoads ,,S �/ ✓ Ferrell ✓ PQ Lucas ,,® �/ ✓ Jordan ✓ ✓ (� Mayor Coody Subject: Motion To: T Motion By: Seconded: n Gray Thiel L00,01- Cook ✓ bw,kaAol Allen i Rhoads Ferrell 5 ► Lucas 60 Jordan Mayor Coody Aldermen Ward 1 Position 1—Adella Gray Mayor Dan Coody Ward 1 Position 2—Brenda Thiel Ward 2 Position 1 —Kyle B.Cook City Attorney Kit Williams Ward 2 Position 2—Nancy Allen Ward 3 Position l—Robert K.Rhoads City Clerk Sondra Smith Taye evi e Ward 3 Position 2—Robert Ferrell ARKANSAS Ward 4 Position 1 —Shirley Lucas Ward 4 Position 2—Lioneld Jordan Final Agenda City of Fayetteville Arkansas City Council Meeting May 1, 2007 A meeting of the Fayetteville City Council will be held on May 1, 2007 at 6:00 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance A. CONSENT: 1. Approval of the March 20, 2007 and April 3, 2007 City Council meeting minutes. 2. Bid #07-30 Heckathorn Construction Co: A resolution approving a construction contract with Heckathorn Construction Co., Inc. in the amount of $1,290,520.00 for construction of Fire Station #3; and approving a project contingency in the amount of $170,000.00. 3. Don Spann Architects: A resolution approving Change Order #1 to the contract with Don Spann Architects in the amount of $70,000.00 for Fire Station #3 Architecture Services. 4. 2007 Department of Homeland Security Assistance to Firefighters Grant: A resolution authorizing the Fayetteville Fire Department to apply for a 2007 Department of Homeland Security Assistance to Firefighters Grant in the amount of $330,770.00 to purchase a Live Fire Mobile Training Unit. 5. TM3, LLC: A resolution authorizing the Mayor to execute a contract with TM3, LLC to haul and dispose of solid waste within the city limits of Fayetteville. 6. TWM Waste Management: A resolution authorizing the Mayor to execute a contract with TWM Waste Management to haul and dispose of solid waste within the city limits of Fayetteville. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org 7. McClelland Consulting Engineers, Inc: A resolution awarding an engineering contract to McClelland Consulting Engineers, Inc. in the amount of $71,302.00 to perform a drainage study within the Upper Scull Creek Watershed between College Avenue and Mission Boulevard. 8. Tomlinson Asphalt Company, Inc: A resolution awarding a contract to Tomlinson Asphalt Company, Inc. in the amount of$187,760.00 for traffic calming construction in the Wilson Park and Washington/Willow Neighborhoods as part of the Transportation Improvement Bond Program; and approving a project contingency in the amount of $18,776.00. 9. 2007 Citizen Survey: A resolution authorizing the Mayor to negotiate and execute a contract with the Survey Research Center (SRC) at the University of Arkansas in an amount not-to-exceed of$25,000.00 to design and conduct the 2007 Citizen Survey; and approving a budget adjustment in the amount of$25,000.00. 10. Bid #07-32 Scott Construction Equipment Trench Roller Purchase: A resolution rescinding Resolution 68-07; awarding a portion of bid #07-32 to Scott Construction Equipment for the purchase of one (1) Trench Roller in the amount of$30,202.18 and to Hertz Equipment for the purchase of one (1) Trailer to haul the trench roller in the amount of $3,835.96, both for use by the Water & Sewer Division; and approving a budget adjustment in the amount of$34,400.00. B. UNFINISHED BUSINESS: 1. Fayetteville E911 House Numbering: A resolution to change the names of several streets or roads within Fayetteville because of duplicate or confusing street names within annexed areas. This resolution was tabled at the April 17, 2007 City Council meeting to the May 1, 2007 City Council meeting. 2. RZN 07-2504 (Sloan/Cobblestone): An ordinance rezoning that property described in rezoning petition RZN 07-2504, for approximately 17.22 acres, located south of Salem Road and east of Crystal Springs Subdivision in the interior of the Cobblestone Subdivision from RSF-4, Residential Single-Family, 4 units per acre, to RSF-8, Residential Single-Family, 8 units per acre. This ordinance was left on the Second Reading at the April 17, 2007 City Council meeting. 3. Roll Off Service, Inc: A resolution denying renewal of the contract with Roll Off Service, Inc. to haul and dispose of solid waste within the city limits of Fayetteville. This resolution was tabled at the April 17, 2007 City Council meeting to the May 1, 2007 City Council meeting. 4. The Links at Fayetteville Appeal: An ordinance establishing a Residential Planned Zoning District titled R-PZD 07-2452, The Links at Fayetteville, located at the northeast comer of Wedington and Rupple Road; containing approximately 152.23 acres; amending the official zoning map of the city of Fayetteville; and adopting the Associated Master Development Plan. This ordinance was left on the Second Reading at the April 17, 2007 City Council meeting. 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org C. NEW BUSINESS: 1. Fayetteville Municipal Property Owners' Improvement District No. 18 - Woodbury: An ordinance to establish and lay off Fayetteville Municipal Property Owners' Improvement District No. 18 —Woodbury. 2. Fayetteville Municipal Property Owners' Improvement District No. 20 — Quarry Trace Commons Subdivision: An ordinance to establish and lay off Fayetteville Municipal Property Owners' Improvement District No. 20 — Quarry Trace Commons Subdivision Infrastructure Project. 3. VAC 07-2522 (Johnson): An ordinance approving VAC 07-2522 submitted by Bates and Associates for property located at the west side of Gregg Avenue, between 6th and Prairie Streets, vacating a 20' wide portion of un-constructed right-of-way, a total of 0.20 acres. 4. ADM 07-2565 (North Point): An ordinance approving ADM 07-2565, for property located at Lot 5 Block 1 of the North Point Subdivision, repealing and replacing Ordinance No. 4932 to allow for a lesser easement vacation than previously approved as indicated on the attached map and legal description. 5. Walker Park Cell Tower: A resolution to approve a twenty-five year lease with Callahan Tower Joint Venture for a small lot in Walker Park for a monopine cell tower at an annual rent of between $12,000.00 and $54,000.00, plus a $20,000.00 contribution to the Walker Park Mural Project. D. INFORMATIONAL: City Council Tour: None 113 West Mountain 72701 (479)521-7700 (479)575-8257(Fax) accessfayetteville.org A.9 2007 Citizen Survey 0� � I �I_ Pagelof6 IY,L/�IFZG(tid-fit a�U{j 123 Hotz Hall•Fayetteville,Arkansas 72701-1201 •479.575.4222•479.575.2474(FAX)•srcQuark.edu Survey Research Center Proposal to Survey Fayetteville Citizens for the City of Fayetteville,Arkansas April 23,2007 Paul Becker,Finance and Internal Services Director Susan Thomas,Public Information and Policy Advisor,Project Director Kevin Springer,Budget Manager This is a proposal to survey the citizens of Fayetteville,Arkansas for the City of Fayetteville. Research Design Telephone survey The Survey Research Center(SRC)would conduct a telephone survey of citizens of Fayetteville,Arkansas for the numbers of completed interviews needed to assure a desired estimated sampling error. If the budget allows, additional Fayetteville households would be screened in order to augment the number of surveys completed by African American and Hispanic/Latino households.Estimates in Table I are offered for interviews approximately 17 minutes in length. A pre-survey letter would be sent to all sample members for whom an address is available in advance of the telephone survey. In addition,the data would be analyzed with at least one bivariate analysis so as to indicate with more confidence phenomena of interest. Data will be compared with previous years' results to identify trends in citizen interest in various issues as well. Questionnaire Design&Field Testing The SRC would work with officials of the City of Fayetteville to revise a questionnaire that addresses the City's objectives for the survey. The 2007 questionnaire would draw on the instrument that the City of Fayetteville used to survey its citizens in 2001,2003 and 2005. With City officials,the SRC would develop very few additional and/or alternative questions to solicit opinions on issues germane to the current objectives. The 2003 survey took 17.3 minutes on average to administer and the 2005 survey took 23.6 minutes,on average. For the 2007 survey, questions would be limited to those which could feasibly be included in a 17-minute survey. SRC staff would critique the questionnaire, in consultation with the City. In addition,the SRC, in conjunction with the City,would develop the letter, introductory scripts and any desired press releases. The questionnaire and related correspondence must be reviewed by the University of Arkansas' (UA)Institutional Review Board (IRB),a process the SRC would facilitate.The IRB reviews the questionnaire and associated correspondence for its suitability for the people who would be surveyed. A'9 2007 Citizen Survey Page 2 of 6 Proposal of a Project to Survey the Citizens of Fayetteville for the City of Fayetteville Survey Research Center,University of Arkansas April 23,2007 New and alternative questions would be critiqued by SRC staff. Experienced interviewers would administer it to each other and critique it. The SRC would subsequently field test approximately 25 questionnaires before beginning the survey. These findings would be shared with City personnel for review. Adjustments to the telephone interview would be made to correct errors or implement desired changes. Prior to the start of calling, a letter would be mailed to all sample members for whom addresses are available,informing them of the nature of the survey and their important role in taking it. The letter establishes credibility for the survey and prepares recipients to receive the call when it comes. City residents are more amenable to answering telephone surveys if they are aware of the survey. The letter is even more effective than general publicity in informing citizens of the survey. The letters would be printed on City of Fayetteville letterhead and mailed in City envelopes. Please note that the letters would be sent to approximately one-fourth of the sample members. In the 2003 survey, 68 percent of the respondents asked about the letter were cognizant of having received it, although only about 50 percent of the sample members were mailed letters. The remaining sample would be called only. The effectiveness of the research design depends partially on personalizing the mailings. Therefore,the SRC would print the envelopes,rather than using labels, and affix stamps rather than using a machine stamp. Furthermore it is expected that electronic signatures of the mayor and city council members would be printed on the letters, if they agree to this strategy. It is the SRC's preference that the City, in conjunction with the SRC,prepare a press release or set of press releases so as to inform the sizable fraction of residents who would not receive pre- interview letters of the survey and its purposes. Sample The SRC would complete surveys of at least 379 citizens of Fayetteville. The estimated sampling error associated with this number of surveys is±5 percent if a simple random sample is drawn. A random sample of telephone numbers generated for the City of Fayetteville would be purchased. The longer the survey,the more sample needed. In order to garner the desired number of completed interviews,each telephone number would be called as many as six times. The SRC follows methods that are demonstrated to improve response rates.Subject to the client's preferences,the SRC guarantees to carefully follow the agreed-upon research design.As optimistic as the SRC are about response rates,however,they cannot be guaranteed. Only adults(people age 18 or older)would be interviewed. To enable the results to be generalized to individuals rather than households,these estimates include costs of randomly selecting respondents within the household.Bilingual interviewers would interview Hispanic/Latino respondents, if needed. All interviewers are trained to forward Spanish-speaking respondents to the bilingual interviewers. Oversampling Minority Ethnicity Populations While the budget estimates do not include costs of oversampling,this technique could be used if it is found that the project is underbudget. Therefore,the following information is primarily meant to be informative in case, funds were to become available. According to the 2000 Census of 2 A.9 2007 Citizen Survey Page 3 of 6 Proposal of a Project to Survey the Citizens of Fayetteville for the City of Fayetteville Survey Research Center, University of Arkansas April 23,2007 Population' African American and Hispanic/Latino residents compose approximately 5 percent each of Fayetteville's population.It is likely that citizens from these two groups hold opinions on the survey topics that differ from those held by citizens of the majority ethnicity. Both African American and Hispanic/Latino respondents tend to under-respond to surveys. Because they compose a small fraction of the population and they respond to surveys in percentages lower than their representation in the population,proportionately more households from these two groups would be surveyed. To obtain an estimated sampling error of±20 percent, approximately 46 people need to be surveyed. This would provide 23 African American and 23 Latino/Hispanic completed responses. Without the additional screening,it is estimated that about 11 African American and 12 Hispanic/Latino residents would complete the survey. In order to obtain surveys from the additional I 1 Hispanic/Latino and 12 African American households the SRC would screen households at numerous additional telephone numbers. If oversampling were used,these numbers would be screened only. Any household members who identify themselves as African American or Hispanic/Latino would be interviewed until the desired number of completed interview is obtained. Please note,however,these estimates guarantee only that the SRC would call all of these numbers at least six times, if appropriate. The SRC cannot guarantee that 23 surveys would be completed by African American and 23 by Hispanic/Latino Fayetteville residents however diligent the effort. If used at all,oversampling to complete additional surveys with African American and Hispanic/Latino households would only be performed within the limits of the budgeted calling hours. Survey Publicity The SRC recommends that the City announce the survey in the issues of any of its publications or other appropriate communications media that would be published prior to or coincidentally with the survey. The SRC would gladly provide information needed in the announcement. Time Line A tentative time line is shown in Table 2. Because the survey is being revised rather than drafted anew,the initial time period could be shortened significantly. The time line is drafted so as to account for a review via a democratic process,however. Data collection is scheduled to begin in late August to follow the opening of the University of Arkansas and return to school of students of the Fayetteville Public Schools. The later calling period is much more efficient because it is easier to reach respondents. Furthermore,students and their families are much more likely to be heard 'Census of Population 2000. U. S.Department of Commerce,Bureau of the Census,DP-1. Profile of General Demographic Characteristics:2000. Data Set:Census 2000 Summary File I (SF 1) 100-Percent Data Geographic Area: Fayetteville township, Washington County,Arkansas. Washington,DC. http://factfinder.census.gov/serviet/QTTable?ds_name=D&geoid=06000US0514391283&gr_nam e=DEC 2000_SFi_U_DPI&_lang=en. ` 3 A.'9 2007 Citizen Survey Page 4 of 6 l Proposal of a Project to Survey the Citizens of Fayetteville for the City of Fayetteville Survey Research Center, University of Arkansas April 23,2007 from because they have returned to the community from vacations and other activities. Table I Proposed Time Line for the 2007 Fayetteville Citizen's Survey Telephone Survey Tel hone survey,with initial letter Weeks Dates in 2007 Revise questionnaire 5 February 21 —May 31 Submit questionnaire and letter for IRB review 2 June 1-June 21 Program telephone interviewing stem and test 3 June 10-June 22 Conduct field tests and review responses 1.5 June 25 -June 27 Request Council Members'and Mayor's signatures 2 June 21 -Jul 5 Address print and sign letters and mail 1 Jul 9-July 10 Conduct interviews 3 August 26—September 10 Clean and analyze data and write report 1 5 1 September 11 —October 15 Revisions and final report 2 'October 16—November 12 Deliverables Communication about progress would be made to the project director every week during the period of telephoning or mailing. After the study,the SRC would provide a Data Report.It would include a simple codebook and frequencies of the variables. The data would be delivered electronically in Excel. A short Technical Report and graphic presentation would be written and presented to City officials as desired. In addition, a slightly more in-depth report indicating changes over time would also be written. These would include revisions of charts or figures and up to six or so bivariate analyses. Please note that the latter pertains to tables rather than variables. 4 A.9 2007 Citizen Survey Page 5 of 6 Proposal of a Project to Survey the Citizens of Fayetteville for the City of Fayetteville Survey Research Center, University of Arkansas April 23,2007 Table 2 Proposed Project Budget BUDGET-University of Arkansas Proposed to(Sponsor): C'y of Fayetteville February 1,2007-Dec 31, Proposed Project Dates: 2007 Dr. Molly Longstreth(Survey UA Lead Investi ator. Research Center % PERSON- Type Effort MONTHS SALARIES&WAGES Other Project Director-Longstreth $1,579 Assist Director $0 Research Assistant 1 @ $210 Research Assistant 2 @ $691 Research Assistant 3 @ 3,217 Hourly Employees- estimated cost $7,337 FRINGE BENEFITS Institutional Rate: Longstreth(non-classified personnel) 25.3% $411 Research Assistants (classified personnel) 25.3% $1,071 Hourly Employees 7.0% $572 Total FB $2 054 OTHER DIRECT COSTS Toll charges and Line Charges $245 Sample $1,355 Supplies $20 Postage $730 Printin $318 TOTAL DIRECT COSTS* $17,757 Subtotal Modfied Total Direct Costs(MTDC) $17,757 F&A COST (MTDC subtotal x RATE): 0.0% 0.00 $6,215 TOTAL PROJECT COST $23,972 *Note: Any slight calculation discrepancy is due to spreadsheet rounding. 5 A.9 2007 Citizen Survey Page 6 of 6 A. 10 Bid#07-32 Scott Construction City of Fayetteville Equipment Trench Roller Purchase Staff Review Form Page 1 of 10 Qjdj.,� fJ City Council Agenda Items atm Sa"L*. Contracts `{ JW 07 1-May-07 City Council Meeting Date David Bragg Fleet Operations Operations Submitted By Division Department Action Required: A resolution (correcting resolution 68-07) awarding bid #07-32 to Scott Construction Equipment of Springdale in the amount of$30,202.18 for the purchase of one trench roller and to Hertz Equipment in the amount of$3,835.96 (plus tax)for the purchase of a trailer to haul the trench roller, and a budget adjustment to move funds to the Fleet expense account. Both items are for use by Water& Sewer Division. $34,400.00 $ 224,109.00 Construction Equipment Cost of this request Category/Project Budget Program Category/Project Name 9700.1920.5802.00 $ 18,664.00 Vehicles and Equipment Account Number Funds Used to Date Program/Project Category Name 02077.1 $ 205,445.00 Shop Fund Project Number Remaining Balance Fund Name Budgeted Item u Budget Adjustment Attached XJ Previous Ordinance or Resolution# Departmerlt Director Date Original Contract Date: �� Original Contract Number: City Attorney ` Date Received in City e prk's ffice CIA a• `i--AS a? � Finance and Internal Service Director Date L ^ Received in Mayor's Office /ZEN 1 � Mayor Date Comments: A. 10 Bid#07-32 Scott Construction FLEET OPERA oller urotse 10 1525 S. Happy Hollow Road Fayetteville, AR 72701 ARKANSAS Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: April 24, 2007 Subject: Purchase of one Trench Roller and Trailer RECOMMENDATION: That City Council approve a resolution (correcting resolution 68-07) for the purchase of one trench roller from Scott Construction Equipment and a trailer from Hertz Equipment for use by Water& Sewer Division. BACKGROUND: Bid #07-32 was opened on March 16, 2007 for one trench roller and trailer for assignment to the Water and Sewer Division. Five bid responses were received. A detailed tabulation sheet is attached. When this item was originally presented to Council on April 17th the memo correctly stated that United Rentals had withdrawn their bid, however, the Agenda Request and the resultant resolution 68-07 (attached) mistakenly listed United Rentals as the vendor for the roller. This Agenda Request is to correct that error and award the roller bid to Scott Construction Equipment. The trailer bid was correctly awarded to Hertz. ITEM 1 - ROLLER: The lowest bid from United Rentals was withdrawn by the bidder because a specked extra set of drums was omitted from the pricing. The lowest remaining bid from Scott Construction Equipment of Springdale meets all specifications. I recommend acceptance of the roller bid from Scott Construction Equipment in the amount of$30,202.18 plus tax. ITEM 2 - TRAILER: The lowest bid from Hertz Equipment of Springdale meets all specifications. I recommend acceptance of the trailer bid from Hertz Equipment in the amount of$3,835.96 plus tax. These units are expansion equipment approved in the 2007 budget. Funds are budgeted and available in Water and Sewer accounts 5610-5400 and 5400-4000-5210-00. A budget adjustment will be requested to transfer the necessary funds to Fleet 2007 CIP budget, Project 02077, Construction Equipment. This purchase was approved by the Equipment Committee at the meeting on March 27, 2007. A. 10 Bid#07-32 Scott Construction Equipment Trench Roller Purchase Page 3 of 10 RESOLUTION NO. A RESOLUTION RESCINDING . RESOLUTION #68-07; AWARDING A PORTION OF BID #07-32 TO SCOTT CONSTRUCTION EQUIPMENT FOR THE PURCHASE OF ONE (1) TRENCH ROLLER IN THE AMOUNT OF $30,202.18 AND TO HERTZ EQUIPMENT FOR THE PURCHASE OF ONE (1) TRAILER TO HAUL THE TRENCH ROLLER IN THE AMOUNT OF $3,835.96, BOTH FOR USE BY THE WATER & SEWER DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF$34,400.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That Resolution #68-07, dated April 17, 2007, is hereby rescinded. Section 2. That the City Council of the City of Fayetteville, Arkansa hereby awards a portion of Bid #07-32 to Scott Construction Equipment purchase of one (1) Trench Roller in the amount of $30,202.18 f th Water&Sewer Division. 1. Section 3. That the City Council of the City aye ville, as hereby awards a portion of Bid #07-32 to rtz Equip t fo he pur Be of one (1) trailer to haul the Trench Roller in ount o 6 for us y the Water&Sewer Division. Section 4. e C Counc of ity a etteville, Arkansas hereby a a Bu t o tment ' t o 0.00. ASSED D this t day o ay, 2007. j z AP VED: ATTEST: By: By: DY,Mayor SONDRA E.SMITH,City Clerk/Treasurer (4/24/2007) Lana Broyles 70117_001pdf P Bid#07-32 Scott Construction Equipment Trench Roller Purchase Page 4 of 10 i RESOLUTION NO. 68-07 A ON AWARDING A PORTION OF BID#07-32 UNTIED -S'607� AL P FAYETTEVILLE FOR THE PURCHASE OF ONE (1) �.JSiY'U�'fJ ROLLER IN THE AMOUNT OF $30,202.18 AND TO HERTZ EQUIPMENT FOR THE PURCHASE OF ONE (1) TRAILER TO HAUL THE TRENCH ROLLER IN THE AMOUNT OF $3,835.96, BOTH FOR USE BY.THE WATER. & SEWER DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF$34,400.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTE VILLE,ARKANSAS: j. Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards a portion of Bid#07-32 to United Rental of Fayetteville for the purchase of one (1)Trench Roller in the amount of$30,20218 for use by the Water&Sewer Division Section 2. That the City Council of the City of Fayetteville, Arkansas hereby awards a portion of Bid#07.32 to Hertz Equipment for the purchase of one(1)trailer to haul the Trench Roller in the amount of $3,835.96 for use by the Water & Sewer i - Division Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of$34,400.00. PASSED and APPROVED this 17th day of April,2007. E: \TY OS!%�= ;FAYMEVILLE• 3 APPROVED: ATTEST: '4p'.9 Fy, 3 17 `�,P� a By; DAN COODY,Mayor SONDRA SMITH,City Clerk/Treasurer 4 ,. Y City of Fayetteville,Arkansas A. 10 Budget Adjustment Form Bid#07-32 Scott Construction hase Budget Year Department: Operations Date Requested Adjustment Numb&age 5 of 10 2007 Division: Fleet Operations Program: Capital Expenditures 3/27/2007 Project or Item Added/Increased: Project or Item Deleted/Reduced: Increase the Construction Equipment project#02077 by Funds are budgeted and available in Water&Sewer $34,400 to provide the total amount needed to purchase a accounts 5400.5610.5801.00 . trench roller with trailer as an expansion for Water&Sewer Division. Fleet is recognizing revenue due to a transfer from Water&Sewer. Justification of this Increase: Justification of this Decrease: This expansion was approved in the budget process. Funds There are sufficient funds available for this purchase and to were not put into Fleets expense account,but were put into meet City policy and objectives. Water&Sewer Fixed Asset account. Increase Expense Budget(Decrease Revenue Budget) Account Name Account Number Amount Project Number Vehicles and equipment 9700 1920 5802 00 34,400 02077 1 Transfer to Shop 5400 5610 7602 70 34,400 07011 1 Decrease Expense Budget(Increase Revenue Budget) Account Name Account Number Amount Project Number 07011 1 Fixed assets 5400 5610 5801 00 34,400 Trans from Water&Sewer 9700 0970 6602 40 34,400 02077 1 Approval Signatures Budget Office Use Only,^^. Y 7 Type: A B C /D } E Requested By Date �/ , z et Manager Date Posted to General Ledger Initial Date Department Director Date Posted to Project Accounting Initial Date Finance&Internal Services Director Date Entered in Category Log Initial Date MaYor Date FLEET OPERATIONS A. 10 Construcon 1525 S. Happy ESQ iocqi 6�l[#ui hcRtolerr Purchase Fayetteville, AR 72741 Page 6 of 10 ARKANSAS Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Bobby Ferrell, Chairman Adella Gray Kyle Cook Lioneld Jordan FROM: David Bragg, Fleet Operations Supt DATE: March 21, 2007 SUBJECT: Award of Bid 07-32 Bid #07-32 was opened on March 16, 2007 for one trench roller and trailer for assignment to the Water and Sewer.Division. Five bid responses were received. A detailed tabulation sheet is attached. ITEM 1 -ROLLER: The lowest bid from United Rentals was withdrawn by the bidder because a specified extra set of drums was omitted from the pricing. The lowest remaining bid from Scott Construction Equipment of Springdale meets all specifications. recommend acceptance of the roller bid from Scott Construction Equipment in the amount of $30,202.18 plus tax. ITEM 2 -TRAILER: The lowest bid from Hertz Equipment of Springdale meets all specifications. recommend acceptance of the trailer bid from Hertz Equipment in the amount of$3,835.96 plus tax. These units are expansion equipment approved in the 2007 budget. Funds are budgeted and available in Water and Sewer accounts 5610-5400 and 5400-4000-5210-00. A budget adjustment will be requested to transfer the necessary funds to Fleet 2007 CIP budget, Project 02077, Construction Equipment. Cc: Gary Dumas !z g>pG�al/E� 3�z7I2 007 A. 10 Bid 907-32 Scott Construction Equipment Trench Roller Purchase Page 7 of 10 NO Vm 1Avy 'X L^ M. �Fi' Yi YS' Qi' c Q _ N U C + ({( C9 }. 4m }� C w f* W �.i O Q1 �' IF- LL A(1 m 31 m Q} d x - ja• {4� - 0 �f �`•' '�' � X70NN , ouv J - O` _ c W �- .a c W v � 10 d tll N 4 ap-r N r . . . . . . . . . . . . . . . . _ . . . . A. 1 Rid 3 Scott Construction Equipment Aa_,Purchase mew, ! ) 14CI! 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