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Home My WebLink About2014-11-10 - Minutes• ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING November 10, 2014 Commissioners met prior to the regular meeting as a Committee of the Whole to discuss funding for special projects in 2015. Marilyn reviewed 2015 budgets for the Clinton House, the CVB, and the A & P Commission. Commissioners Present: Ching Mong, Matt Behrend, Tim Freeman, Bobby Ferrell, Matthew Petty, Justin Tenant and Hannah Withers. Commissioner Absent: None Staff Present: Marilyn Heffner, Hazel Hernandez, and Sandra Bennett The meeting was called to order at 1:50 p.m. at the Fayetteville Town Center by Chairman Ching Mong. EXECUTIVE SESSION Petty moved to go into Executive Session to consider potential candidates for the Executive Director position. Second by Freeman. Motion carried. Executive session held. • Moved by Withers, second by Freeman to retire from Executive Session. Motion carried. Commission will formally interview three candidates: Kym Hughes - Sandy Springs, GA Gary Wheat - Kissimmee, FL J. R. Shaw - Washington, PA PROPOSAL FROM CHAMBER OF COMMERCE Steve Clark, President/CEO of the Fayetteville Chamber of Commerce, offered to manage the Advertising and Promotion Commission for $1 a year with a 90 day termination clause by either party. This would allow the City of Fayetteville to speak with one voice on economic development. Clark would spend Y2 of his time on A & P related issues. He offered to work with the Springdale Chamber of Commerce (who has NWA Sports Authority organization rights) and other Washington County cities to recruit sports tournaments. The Chamber currently works with Visit USA. They plan to bring Central American travel writers to Fayetteville in cooperation with the U. S. Dept of Commerce. They also would like to work at accommodating visiting fans for all sports. • Clark said he should address the Repeal of Ordinance 5103. He defended the Chamber position. . The A & P and the Chamber has a shared mission and shared goal. He said there would be no change in day to day A & P operations except that Clark would be spending Y2 of his time managing the operations. EXECUTIVE SESSION Moved by Tennant, second by Freeman to return to regular session. Mong announced that the Advertising and Promotion Commission would not allow the Chamber to be interviewed as the 41hfinalist for Executive Director. BUDGETS - Clinton House Museum, CVB, and Town Center Moved by Tennant, second by Freeman to approved the 2015 budgets. Motion carried. FUNDING REQUESTS - Moved by Ferrell, second by Petty to approve the following funding requests: Motion carried. Fayetteville Square Dance $600 Alley Scholars Summit $2,000 St. Patrick's on the Hill $2,000 NWA High School Basketball All Stars $500 Razorback Greenway Gran Fondo $27500 Voice JAM $8,000 Mayfest in the Mountains 0 Ozark Mixology and Cocktail Conference $2,000 • Natural State of Health $1,000 "Toast and Jam" Celebration $3,250 Little Free Library 0 Washington County Fair 0 Friends of the Parks Foundation 0 "On the Avenue" book $5,000 NWA Local Food Guide $5,000 Chilirhea $2,000 Blues in the Natural State $7,500 NWA Juggling Festival $12000 Renaissance Faire of the Ozarks $2,000 Weekend of Champions $22,572 Ales and Tales 2015 $2,000 Fayetteville Roots Festival $15,000 The Art Experience $57000 SoNA/Symphony of Northwest Arkansas $15,000 Arts Live Theatre $29000 Community Creative Center $101000 Fayetteville Underground $20,000 Theatre Squared $20,000 Hospitality Graduate Student 0 Hogeye Marathon more info needed on financials NWA Legendary Sports 0 • 3 events/2 days 0 • Iron Pig Festival 0 Joe Martin Stage Race 0 Crappie Masters 0 Total allocated $155,922. Petty asked that the Commission revisit operational funding and continued funding for the arts before the April funding cycle. Commission agreed. There being no further business, the meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission • n U