HomeMy WebLinkAbout2014-05-12 - Minutes• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
May 12, 2014
Commissioners Present: Ching Mong, Matt Behrend, Bobby Ferrell, Tim Freeman, Matthew
Petty, and Hannah Withers
Commissioner Absent: Justin Tennant
Staff Present: Marilyn Heifner and Sandra Bennett
Prior to the meeting being called to order, Sandra reported on the Town Center's operation
report for April. Returned contracts are up 27%, completed events are up 17%, Sales
dollars by returned contracts up 49%, collections up 18%, executed contracts up 200% and
average per event sale up 18%.
Marilyn made the following announcements
1) Krappie Kings will be here May 22-25 filming a fishing show on Lake Sequoyah.
They will feature a Fayetteville attraction and a cooking segment at Cafe Rue
Orleans.
2) Walmart Shareholders meeting will be June 6. We can expect a lot of out of
town visitors here for the week.
3) Wednesday, May 28 from 4 - 6 p.m. will be a launching party for the new
• Insiders Guide. New featured profile people will be introduced. Bob Davis'
widow, Sally, has been invited to unveil the memorial page to Bob and John
Burrow.
REPORTS
Because of the discussion of the Funding Requests, the departmental reports were
included in the agenda as an informational items only.
OLD BUSINESS
None
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A. 2014 Audit - Eric Hoyt and John Evans representing Beall Barclay presented the
2014 Audit. Eric said The Commission had been given a clean audit on the
regulatory basis of accounting and a clean opinion on Internal Controls. There were
no material misstatements found in the audit.
Moved by Petty to approve the financials and the audit, second by Withers. Motion
carried.
B. Funding Requests for April 2014 cycle
Commissioners discussed each request and make approved the following amounts:
•
$ 153,514 $ 80,900.00
• Moved by Withers, second by Ferrell to approve the above funding. Motion carried.
OTHER BUSINESS
Mong announced that the Hog Eye Marathon and the Bentonville Marathon will be the
same weekend. Discussion followed.
There being no further business, the meeting adjourned.
Respectfully submitted,
Marilyn Heffner
Executive Director, Fayetteville A & P Commission
I
lCommission
• Date of Event
Funding Request
Request
approved
June - Sept
ARK Challenge
$
28,000
$
Sept 12-13, 2014
Banff Mountain Film Festival
$
31500
$
11000.00
October 18, 2014
Hero Half Marathon
$
19,000
$
41000.00
October 3-4. 2014
Hispanic Heritage Festival
$
15,000
$
5,000.00
year round map
Ozark Highlands Trail map
$
51000
$
51000.00
year round map
Ozark Regional Transit map
$
70900
$
71900.00
May,2014-Dec,2015
Artists' Laboratory Theatre
$
8,514
$
5,000.00
November 9, 2014
Fayetteville Half Marathon
$
20,000
$
1,500.00
September 1, 2014
Hooten's Classic
$
100000
$
5,000.00
December 31, 2014
Last Night Fayetteville
$
16,000
$
11,500.00
Nov 21 -Dec 31, 2014
Lights of the Ozarks
$
15,000
$
15,000.00
December 5-6, 2014
Little Craft Show
$
24,500
$
7,000.00
October 2-5,2014
Offshoot Film Fest
$
17,500
$
51500.00
Oct. 4, 2014
Oktoberfest
$
20,000
$
21500.00
October 18,2014
Puppets in the Park
$
71000
$
21000.00
November, 2014
Theatre Squared Gala for Education
$
15,000
$
31000.00
$ 153,514 $ 80,900.00
• Moved by Withers, second by Ferrell to approve the above funding. Motion carried.
OTHER BUSINESS
Mong announced that the Hog Eye Marathon and the Bentonville Marathon will be the
same weekend. Discussion followed.
There being no further business, the meeting adjourned.
Respectfully submitted,
Marilyn Heffner
Executive Director, Fayetteville A & P Commission
I