HomeMy WebLinkAbout2013-12-16 - Minutes• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
December 16, 2013
Commissioners Present: Ching Mong, Matt Behrend, Bobby Ferrell, Tim Freeman, Matthew
Petty, Justin Tennant, and Hannah Withers
Commissioner Absent: None
Staff Present: Marilyn Heifner, Sandra Bennett, Jerri Kuburich
CALL TO ORDER
Ching Mong called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on December 16 at 2:00 p.m. This meeting was held
following the cancellation of the December 9 meeting because of snow and ice.
APPROVAL OF THE MINUTES
Moved by Farrell, second by Petty to approve the December 2013 minutes. Motion carried.
FINANCIAL REPORTS
Marilyn Heifner reported that the HMR tax was up 10.04% in November. Year to date
collections are up 4.77%.
Jerri Kuburich reviewed the financials for the Commission. Moved by Mong, second by
Farrell to approve the financials. Motion carried.
DELINQUENT TAX COLLECTIONS
Kit Williams reported that the City Prosecutor collected $9,109.70 in overdue HMR taxes in
November. Year to date collections are $38,098.49. Seven cases were closed. There was
an increase in cases in which no forms were submitted to twenty two restaurants.
DEPARTMENTAL REPORTS
Clinton House Museum
The Museum has a total of 169 visitors in November. Two group tours were hosted. The
interior renovation of the house was begun. The Museum received an oil painting depicting
Hillary Clinton.
CONVENTION VISITORS BUREAU
Meetings and conventions in November had an economic impact of $302,649. Definite
bookings in November were $4,884,994 value in economic impact. Thirteen hundred sixty
nine inquiries were received. The Visitor Center store sales were $2548.72.
TOWN CENTER
Town Center had 15 contract sales and 15 completed events. Sales were $28,725, and
collections were $36,271.
0
• EXECUTIVE DIRECTOR
Marilyn reported that the Clinton House Museum restoration is being paid for by a grant
from the Arkansas Humanities Council. CSpan is in this week doing the First Ladies series
on Hillary Clinton from the Clinton House. It is the only site they will be using. This is huge
publicity for us.
The Visitors Center handled three events in November and booked future events with
almost a $5 million economic impact. We are receiving resumes for the Convention
University Meetings manager - 13 applicants have applied thus far. Deadline is December
27.
The CVB hosted breakfasts for Sports Promoters and Hotel Managers and sales directors.
Both were well attended despite bad weather conditions. A lunch was held for Parks
workers who put up the lights for Lights of the Ozarks. The new sound system has been
installed for the Square.
AGENCY REPORT
Drew Finkbeiner announced that the 2014 Media plan will be presented at the January
meeting. The agency is also working on revising the tear off map and creating a new
Visual Arts Guide.
OLD BUSINESS
• Special Funding Requests
Commissioners revisited the funding requests of the events which were left on the tabled
following funding meeting in November.
Moved by Farrell, second by Tennant to approve Exec. Director recommendations except to
reduce funding for NCAA and add that to Golden Age Games request. Motion carried.
Moved by Freeman, second by Ferrell that if there is no regional baseball tournament, that
money would go to track. Motion carried with Petty voting NO.
All Sports Production Events - Moved by Petty to only fund TV for the Joe Martin event at
$10,000. No second.
Moved by Freeman, second by Behrend to delete funding for Joe Martin and Iron
Pig, $9500 to Grand Fondo and $3500 for Tri Sports. Motion carried with Withers and
Petty voting NO.
Moved by Petty, second by Tennant to fund give $9700 to Foam Fest. Motion carried.
Moved by Withers, second by Ferrell to give $3,000 Tri State Volleyball. Motion carried
with Petty voting NO. Moved by Tennant, second by Petty to give $11,000 to Weekend of
Champions. Motion carried.
In summary, the following funding was granted:
Fayetteville Foam Fest - $9700
Golden Age Games - $45,000
• Iron Pig Festival - none
• Joe Martin Grand Fondo - $9500
Joe Martin Stage Race - none
NC Women's Gymnastics Regionals - $3500
NCAA Regional Baseball - $5000 (if not held this money will be transferred to track
prelims)
NCAA Track Prelims - $5000
Tri Sports Kid's Triathlon - $3500
Tri Sport Volleyball Challenge - $3000
Weekend of Champions - $11,000
APPROVAL OF THE 2014 BUDGET FOR TOWN CENTER
Moved by Mong, second by Tennant to approve the 2014 budget of the Town Center as
presented. Motion carried.
There being no further business, the meeting adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director, Fayetteville A & P Commission
E