HomeMy WebLinkAbout2013-05-13 - MinutesADVERTISING AND PROMOTION COMMISSION
• REGULAR MEETING
May 13, 2013
Commissioners Present: Matt Behrend, Bobby Ferrell, Bill Lyle, Ching Mong, Matthew
Petty, Justin Tennant, and Hannah Withers.
Commissioner Absent: None
Staff Present: Marilyn Heifner, Sandra Bennett, Matt Clement
CALL TO ORDER
Ching Mong called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on May 13, 2013, at 2:10 p.m.
WELCOME NEW COMMISSIONNERS
Mong welcomed new Commissioners Hannah Withers and Bobby Ferrell.
FUNDING DISTRIBUTION FOR SPECIAL PROJECTS
Moved by Petty, second by Ferrell to allocate $156,950 in funding to the following projects:
Texas League Gala
$19500
Battle of the Beers
Request withdrawn
Puppets in the Park
$2,500
• TheatreSquared
$159000
Last Night Fayetteville
$20,000
Fayetteville Roots Festival
$30,000
Fayetteville Half Marathon
$4,000
Merry Little Christmas, Mt. Seq
$37000
Little Craft Show
$3,700
Bulldog Classic
$69250
NCAA Baseball Regional
$5,000
Plus an additional $5,000 if the superregional is held in Fayetteville
Lights of the Ozarks
$25,000
Regional Flag Football Tourn
$1,000
Bikes, Blues and BBQ
$15,000
SoNA
$20,000
Arkansas Entertainers Walk
$5,000
Providing that a Business
Plan is submitted.
Motion carried.
OLD BUSINESS
ATTORNEY CONTRACT
Moved by Petty, second by Ferrell to approve a contract for legal services with John L.
Burrow. Motion carried.
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LJ
• NEW BUSINESS
AUDIT
Jerri Kuburich announced that we had gotten a clean opinion on financials.
The Commission will have to decide if they want to elect to report using the GAP financial
method. We currently keep our books on a modified accrual basis and the auditors
audited on a regulatory basis. The auditors, Beall, Barclay and Associates, were not
present to explain audit and reasons to Commissioners.
Moved by Petty, second by Ferrell to table until the auditors can explain the situation to
them. Motion carried.
Moved by Petty, second by Mong to accept the audit. Motion carried.
RESOLUTION
A resolution was presented recommending to the City the issuance of bonds for the
following: (1) $1,500,000 refunding bonds for the Town Center, (2) approximately
$6,900,000 for financing capital improvements in connection with the Walton Arts Center
expansion, and (3) approximately $3,500,000 for capital improvements in connection with
a proposed regional park.
Petty moved that the resolution be passed, second by Mong,
• Mong said this is an opportunity for a building a regional park now is a great investment in
the future. Tennant said the impact and importance for Fayetteville for the next 25 years
couldn't be greater than investing in the Walton Arts Center and the regional park.
Behrend said this was a win/win situation for the A & P Commission/City/Walton Arts
Center/ and the regional park.
Motion carried with Behrend, Lyle, Mong, Petty, Tennant and Withers voting FOR the
motion and Ferrell voting against the motion.
ADVERTISING AGENCY REPORT
Mike Sells and Thad James from the agency discussed the new website and justification of
the design, ease of use, and potential for it to increase and track traffic.
REPORTS
MINUTES
Moved by Tennant, second by Petty to approve the minutes of the April meeting. Motion
carried.
FINANCIAL REPORT
Financial report was presented by Jerri Kuburich. Moved by Mong, second by Withers to
• approve the minutes. Motion carried.
DEPARTMENTAL REPORTS
is Because of the length of the funding requests meeting, these are included in the agenda
packet, but not reviewed orally in the meeting.
Motion to adjourn by Tennant, second by Ferrell. Motion carried.
Respectfully submitted,
Marilyn Heifner
Executive Director
Fayetteville A & P Commission
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