HomeMy WebLinkAbout2010-05-10 - Minutes•ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
May 10, 2010
Commissioners Present: Neal Crawford, Bob Davis, Lioneld Jordan, Brandon Kam, Robert Rhoads,
and Maudie Schmitt.
Commissioners Absent: None
Staff Present: Sandra Bennett, Allyson Twiggs Dyer, and Marilyn Heifner
COMMITTEE AS A WHOLE
The Fayetteville A & P Commission met as a committee of the whole to consider special funding
requests at noon. Requesters were set up and answered questions as Commissioners circulated among
them.
CALL TO ORDER
Mayor Lioneld Jordan called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on May 10 at the Fayetteville Town Center at 2:00 p.m.
SPECIAL FUNDING REQUEST ALLOCATIONS
Moved by Robert Rhoads, second by Davis to approve the following funding requests:
• Fayetteville Half Marathon $ 18,000
Puppets in the Park 13000
Ozark Harvest Food Festival 4,000 (contingent on them moving to a non -
football weekend and non -Bikes Blues and BBQ weekend)
Lewis & Clark Adventure Race 12300
Cyclocross
2,500
540 Film Fest
5,000
Lights of the Ozarks
305000
All OUT June
4,000
Offshoot Film Festival
5,000
Fayetteville Underground
10,000
Beauty and the Beast
253000
TheatreSquared
61000
Washington County Fair
25,992
Hooten.com Kickoff Classic
10,000
Shop Fayetteville campaign poster/logo
1,500
TOTAL $
1453292
2011 Requests — both funded at % request for their planning purposes. Commission will reconsider
full funding in October
International Fulbright Concerto Competition $105000
Rockit-Northwest Arkansas Music Week 14,000
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Motion carried.
•MINUTES
Moved by Davis, second by Karn to approve the minutes of the April 12 meeting. Motion carried.
HMR COLLECTIONS
Marilyn reported that the HMR collections were down 2% for the month of April (March sales). Year
to date collections are down 4.54%. Year to date collections are $672,884.
FINANCIAL STATEMENTS
Keith Glass reported on March financials. Budget to expenses, for CVB and CHM are similar to 2009.
Town Center revenue is bouncing back with a $8-9,000 increase. A & P revenue is down about
$20,000. Marilyn said next step in sustainability efforts at the Town Center will include tinting
windows in lobby, offices and exhibit hall to reduce sunlight.
CITY ATTORNEY
City Attorney Kit Williams said monthly collections for overdue HMR taxes was $16,986.26 due
mostly from Cosmopolitan paying their overdue taxes. Three cases with Prosecutor are closed.
REPORTS
CLINTON HOUSE MUSEUM
One hundred sixty seven visitors were at the Clinton House in April. Group tours included a
Chocolate Tour and a group of Bolivian exchange students.
Citiscapes
featured the Clinton House Museum
as part
of its In Our Own Backyard series. Dedication
• Ceremony
for the National Register of Historic
Places
plaque was held.
VISITORS BUREAU
Allyson reported on National Tourism Week contest with a contest of "great places to take a visitor."
Future upcoming events look promising for tourists and the HMR taxes.
TOWN CENTER
The Town Center collected $37,217.23 during April. Latest operational items which have been
repaired include automatic fill valve in fountain and ruptured pipes in irrigation lines for plaza flower
beds. New plants have been installed in large containers on plaza.
EXECUTIVE DIRECTOR
America in Bloom judges will arrive in Fayetteville on June 14-15. Work is progressing on Gallery
Guide with Creative Economy group of Fayetteville Forward. City Map is being updated (300 new
streets have been added since last update in 2007). Electric bill is down $1,000 and we received a
check from SWEPCO for energy rebate of $9,000. Windows in Town Center will be tinted to continue
sustainability work.
AD AGENCY REPORT
Mike Sells reviewed collections versus trends. The Jan. and Feb. collections in the state were down
14.1% vs. Fayetteville down 6.8%. Lead generation from the website was up 207% over last April
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with 2, 197 leads in April. New Visitor Guides were presented to the Commissioners.
•OLD BUSINESS
None
NEW BUSINESS
A. Employee Handbook
Because Commissioners had not had time to review, this will be on the June agenda.
There being no further business, the meeting was adjourned.
Respectfully submitted,
t
Marilyn Heifner
Executive Director
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