HomeMy WebLinkAbout2010-02-08 - MinutesADVERTISING AND PROMOTION COMMISSION
•REGULAR MEETING
February8, 2010
Commissioners Present: Bob Davis, Tim Freeman, Lioneld Jordan, Brandon Karn, and Robert Rhoads.
Commissioners Absent: Neal Crawford, Maudie Schmitt
Staff Present: Sandra Bennett, Allyson Twiggs Dyer, and Marilyn Heifner
CALL TO ORDER
Tim Freeman called the regular monthly meeting of the Fayetteville Advertising and Promotion
Commission to order on February 8 at the Fayetteville Town Center at 2:00 p.m.
ELECTION OF CHAIRMAN
Because of the absence of three commissioners (Rhoads arrived late), Davis moved to table the election
until all commissioners could be present, second by Jordan. Motion carried.
MINUTES
Moved by Davis, second by Jordan to approve the minutes of the January 11 meeting with the following
correction: under HMR COLLECTIONS first line should be even not event. Motion carried.
HMR COLLECTIONS
•HMR collections for January (December sales) were almost even with last year (09 - $166,214 and 10 -
$166645). Collections for 2007, 2009, and 2010 are almost the same.
FINANCIAL STATEMENTS
Keith Glass reported on financials for the end of 2009. A & P revenue was $100,000 below 2008
revenue. Income budget to actual was $250,000 more than budget. Expenditures budget to actual was
over $90,000 which was for the LED lights.
Town
center
rental income was down $79,000. Overall loss was $8,000.
Clinton House Museum was
same
as 208
with budget
to actual only $100 different. CVB was within
budget with income to budget
equal
except
for
$16,000
for Premier baseball tournament.
CITY ATTORNEY
The prosecutor's office collected $2,066.30 in overdue HMR taxes for January 2010. The City Council
Ordinance Committee has reviewed and commented upon the proposal of Business Registry and License
ordinance. If adopted by the City Council, the enforcement of overdue HMR will be easier.
REPORTS
CLINTON HOUSE MUSEUM
Marilyn reported 56 visitors in January at the Museum. Art and Photography of Thomas B. Merritt of
Bavarian Cream Designs have been displayed throughout the Museum. The Um was placed for the First
Ladies Garden. CHM Board of Directors met at the Museum. Local Master Gardeners helped to plant
over 800 bulbs at the House. Kate Johnson addressed the Fayetteville Altrusa Club. The annual trivia
•--contest for President's Day is planned.
VISITORS BUREAU
.Restaurant Week is scheduled for Feb 18-25. The Hospitality Summit is scheduled for March 30 at the
Town Center. Robert Thomas from Wyndham Hotels is the keynote speaker. Students from the UA
Hospitality program will be invited. March 12-14 is the NCAA Indoor Track meet.
Allyson lost the bid for the 2012 Governor's conference to West Memphis. Julie is attending the Bank
Travel show in Milwaukee this week.
TOWN CENTER
Sandra reported revenue collected for the Town Center exceeded the goal with collections of $34,466.59.
The staff is preparing for the Bridal Fair on March 14.
EXECUTIVE DIRECTOR
Marilyn announced the Clinton House Museum was named to the National Register of Historic Places.
She attended the Ft. Worth Home and Garden show. She has met the new Executive Director of the
Botanical Garden Rae von Holdt. Dedication for the interpretive Butterfield sign at Lake Fayetteville will
be March 2 at 1:30.
Commissioners expressed their appreciation to Marilyn for setting up the meeting with Peter Lane of
Walton Arts Center.
AD AGENCY REPORT
Jade Gustin said work was progressing on the Visitor Guide. Profile pictures have been set up and she
• will unveil the V. G. cover at the next meeting. Ad sales are at 52% of the goal.
The agency is also working on print ads for the 2010 campaign. Leigh reported that the website numbers
are still up from the pay per click campaign.
OLD BUSINESS
Bob Davis inquired about the loan to the Botanical Garden. It was reported that they had sold a piece of
land and wouldn't be taking advantage of the loan.
NEW BUSINESS
Planning Calendar
Robert Rhoads asked if the A & P planning calendar could be put on the website. Marilyn said that would
be possible. She will work up information for Commissioners for the March meeting. She reminded
them that funding requests were received in April for the current year and in October for the next year.
The October date is for budgeting purposes. Funds are only allocated in April if there are unallocated
funds available. The application form can also be placed on the website.
There being no further business, the meeting was adjourned.
Respectfully submitted, �il2l�
•Marilyn Heifner
Executive Director