HomeMy WebLinkAbout2009-09-14 - MinutesADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
September 14, 2009
*Commissioners Present: Bob Davis, Neal Crawford, Tim Freeman, Lioneld Jordan, Robert Rhoads and
Maudie Schmitt.
Commissioners Absent: None
Staff Present: Sandra Bennett, Allyson Twiggs Dyer, and Marilyn Heifner
CALL TO ORDER
Tim Freeman called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission
to order on September 14 at the Fayetteville Town Center at 2:00 p.m.
NEW COMMISSIONER
Brandon Kam was welcomed as new commissioner filling the unexpired term of Pat Gazzola.
MINUTES
Moved by Jordan, second by Schmitt to approve the minutes of the August 10, 2009 meeting. Motion
carried.
HMR COLLECTIONS
HMR collections were down -3.87% in August, collections were $167,897. Year to date they are
approximatelyeven at 0.89%.
4INANCIAL STATEMENTS
Keith Glass reported that through July, Town Center revenues were down with expenses coinciding.
Expenses in 2009 are consistent with 2008 expenses for the Town Center. Clinton House Museum has
mirror image expenses with last year. A & P revenues are up from the budget numbers, which represent a
10% decrease. Expenses are down $100,000. CVB funds budgeted for travel have not been used and 2008
and 2009 expenses mirror each other as well.
CITY ATTORNEY
City Attorney Kit Williams reported that Prosecuting Attorney collected less than $1,000 for the month.
CLINTON HOUSE MUSEUM REPORT
Marilyn reported that 501 c 3 status for the Museum was approved. Visitors have increased over last year,
again with many coming from out of state and out of country.
Bill's 62nd birthday party on August 19 drew a number of visitors to sign the birthday card and celebrate with
moon pie and RCs.
VISITOR BUREAU
Allyson reported that 60 bikes have been rented so far this year. Travis Tritt concert in conjunction with the
LPGA was a good event for Dickson St. Oktoberfest was successfully launched on Dickson St. BBBBQ is
next week. August sales surpassed anticipated income goal for the CVB store.
*Dickson St. Inn opens on Wednesday.
TOWN CENTER
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Town Center met their August goal and collected $37,401.92.
EXECUTIVE DIRECTOR REPORT
Marilyn met with the City Historic District Commission and is researching a brochure which would
'whighlight various architectural/historical structures in Fayetteville. She met with Connie Edmonston and
Lindsley Smith regarding the Trails Brochure.
A lot of her time this month was spent on the LED lighting.
AGENCY REPORT
Jade Gustin distributed the Motorcycle Guide which will be distributed during Bikes, Blues, and BBQ. An
insert will have the schedule.
Jade and Marilyn have been working
on
ideas to
increase the number of inquiries up.
We will use pay per
inquiry which should drive people to
the
website
to download the brochure. Radio ad
spots are running now.
Marilyn will be on the Little Rock Morning Show (25,000 household reach) on Wednesday and on KTHV
on Thursday morning (45,000 household reach)
Leigh presented the webstats.
OLD BUSINESS
LED Lighting for Parking Deck
Advertisements for LED Lighting were placed in the NWA Democrat Gazette. Only one bid was received.
Davis moved to award the bid for LED Lighting for Town Center Parking Deck to Custom Home &
Spommercial Electrical for $115,481.51, second by Jordan. Motion carried.
NEW BUSINESS
Botanical Garden of the Ozarks Funding Request
Bill Dollar, Steve Clark, Dan Ferritor, and Cathy Bass requested $50,000 for the Botanical Garden of the
Ozarks for operating funds to get them through the winter. Two employees have been laid off and all
employees have taken a 15% pay cut.
Davis asked for a copy of the financials for BGO before the Commission made a decision. He also
expressed concerns that funding requests were heard only in October and April and that in the past the
Commission had not funded operations.
Bass will provide financials. Jordan moved to table, second by Crawford. Motion carried.
Any organization that applied in April 09 and have an event in 4`s quarter, 2009 and were denied funding
may bring their request to the A & P in October to apply for funding in 2009. Marilyn will put an ad in the
paper. Funding requests for 2010 will be due in the office of the Executive Director on October 1 for 2010
funding.
There being no further business, the meeting was adjourned.
Respectfully submitted,
wl)J h,& �
Marilyn Heifner
Executive Director
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