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HomeMy WebLinkAbout2009-08-10 - MinutesADVERTISING AND PROMOTION COMMISSION
•REGULAR MEETING
August 10, 2009
Commissioners Present: Neal Crawford, Tim Freeman, Lioneld Jordan, Robert Rhoads and Maudie
Schmitt. Bob Davis arrived late.
Commissioners Absent: None
Staff Present: Sandra Bennett, Allyson Twiggs Dyer, Kelli Nixon and Marilyn Heifner
CALL TO ORDER
Mayor Lioneld Jordan called the regular monthly meeting of the Fayetteville Advertising and Promotion
Commission to order on August 10 at the Fayetteville Town Center at 2:00 p.m.
SELECTION OF COMMISSIONER
Moved by Schmitt, second by Freeman to select Brandon Kam to fill an unexpired term ending 3-31-10.
For - 3 votes (Schmitt, Freeman, and Crawford), Against — 2 votes (Jordan and Rhoads). Brandon Karn
was selected commissioner.
ELECTION OF CHAIRMAN
To fill the chair due to the resignation of Pat Gazzola, Tim Freeman was nominated by Rhoads, second by
Jordan. Bob Davis was nominated by Crawford, second by Schmitt. Voting was as follows: Davis:
Schmitt and Crawford and Freeman: Jordan, Freeman, and Rhoads. Tim Freeman was elected chair.
• Freeman thanked the commissioners for the confidence placed in him and indicated that he will work to
move the city forward.
MINUTES
Moved by Jordan, second by Rhoads to approve the minutes of the June 8, 2009. Motion carried.
HMR COLLECTIONS
HMR collections were down -3.88% in August. Year to date, however, we're still up 1.56%.
FINANCIAL STATEMENTS
With the 10% reduction in budget, revenue from the budget looks good said Keith Glass. Marilyn is
staying within the budget and the cash reserves are good. The event revenue in the Town Center is way
down however.
CITY ATTORNEY
City Attorney Kit Williams reported that four business owners fully paid their past due amounts and their
cases were closed. Eleven restaurants paid nothing with most facing criminal summons or Contempt of
Court citations. The City Prosecutor's office collected $2,281.36 in overdue HMR taxes last month.
CLINTON HOUSE MUSEUM REPORT
Marilyn reported that Kelli Nixon had resigned to go back to school. The Museum had a total of 185
•visitors in July. Arkansas Historic register nomination was approved by Arkansas Historic Preservation
Program and will be forwarded to the National Register office in D. C. The national office will have 45
days to comment for National Register status.
The Museum will celebrate Bill's 62nd birthday on August 19.
• VISITOR BUREAU
The city hosted Premier Baseball tournament with 40 teams and 2,000 room nights. The tournament was
a great success and the promoter wants to expand to 46 teams next year.
Restaurant Week is August 13-22 . Specials will be found on dineinfayetteville.com. Maudie will be on
KNWA television to promote Restaurant Week.
Keep Arkansas Beautiful Commission met at the Botanical Garden. The Commission was impressed with
the Garden.
The 10`h anniversary of Bikes, Blues, and BBQ will be September 23-27.
The CVB is facilitating meetings of the Dickson St. Merchants and the Square Merchants. A very
successful First Thursday with the Art Walk has grown out of those meetings. The first I" Thursday
showed the film War Eagle Arkansas which was wildly successful. The Visitor Center is $2,000 from
their 2009 sales goal of $12,000.
TOWN CENTER
Town Center collected $27,426.79 for rentals and incidentals in July. Year to date, completed events,
sales, and collections are below last year. 49% of the 2009 goal has been reached.
EXECUTIVE DIRECTOR REPORT
• Marilyn met with the Arkansas Press Association convention and distributed stories and photos for them
to use in their local newspapers. The Arkansas Historic Preservation department has been put in charge of
implementation of the Heritage Trail. Marilyn met with the Mayor of Branson to encourage regionalism
with their tourism and ours.
AGENCY REPORT
Mike Sells said that the new website will launch next week.
OLD BUSINESS
None
NEW BUSINESS
LED Lighting for Parking Deck
Marilyn presented information on energy usage at the Town Center. In an effort to reduce those costs,
Butch Coger presented information on LED lights to replace the high pressure sodium fixtures in the
garage. Payback on these 137 lights would be 2.49 years. Payback on replacement of 52 fluorescent
fixtures is 4.52 years. Marilyn will bring proposals (bids) to the commission at its September meeting for
consideration.
There being no further business, the meeting was adjourned.
Respectfully submitted,
40 Aad
Marilyn Heifner
Executive Director