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HomeMy WebLinkAbout2009-08-10 - MinutesADVERTISING AND PROMOTION COMMISSION •REGULAR MEETING August 10, 2009 Commissioners Present: Neal Crawford, Tim Freeman, Lioneld Jordan, Robert Rhoads and Maudie Schmitt. Bob Davis arrived late. Commissioners Absent: None Staff Present: Sandra Bennett, Allyson Twiggs Dyer, Kelli Nixon and Marilyn Heifner CALL TO ORDER Mayor Lioneld Jordan called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on August 10 at the Fayetteville Town Center at 2:00 p.m. SELECTION OF COMMISSIONER Moved by Schmitt, second by Freeman to select Brandon Kam to fill an unexpired term ending 3-31-10. For - 3 votes (Schmitt, Freeman, and Crawford), Against — 2 votes (Jordan and Rhoads). Brandon Karn was selected commissioner. ELECTION OF CHAIRMAN To fill the chair due to the resignation of Pat Gazzola, Tim Freeman was nominated by Rhoads, second by Jordan. Bob Davis was nominated by Crawford, second by Schmitt. Voting was as follows: Davis: Schmitt and Crawford and Freeman: Jordan, Freeman, and Rhoads. Tim Freeman was elected chair. • Freeman thanked the commissioners for the confidence placed in him and indicated that he will work to move the city forward. MINUTES Moved by Jordan, second by Rhoads to approve the minutes of the June 8, 2009. Motion carried. HMR COLLECTIONS HMR collections were down -3.88% in August. Year to date, however, we're still up 1.56%. FINANCIAL STATEMENTS With the 10% reduction in budget, revenue from the budget looks good said Keith Glass. Marilyn is staying within the budget and the cash reserves are good. The event revenue in the Town Center is way down however. CITY ATTORNEY City Attorney Kit Williams reported that four business owners fully paid their past due amounts and their cases were closed. Eleven restaurants paid nothing with most facing criminal summons or Contempt of Court citations. The City Prosecutor's office collected $2,281.36 in overdue HMR taxes last month. CLINTON HOUSE MUSEUM REPORT Marilyn reported that Kelli Nixon had resigned to go back to school. The Museum had a total of 185 •visitors in July. Arkansas Historic register nomination was approved by Arkansas Historic Preservation Program and will be forwarded to the National Register office in D. C. The national office will have 45 days to comment for National Register status. The Museum will celebrate Bill's 62nd birthday on August 19. • VISITOR BUREAU The city hosted Premier Baseball tournament with 40 teams and 2,000 room nights. The tournament was a great success and the promoter wants to expand to 46 teams next year. Restaurant Week is August 13-22 . Specials will be found on dineinfayetteville.com. Maudie will be on KNWA television to promote Restaurant Week. Keep Arkansas Beautiful Commission met at the Botanical Garden. The Commission was impressed with the Garden. The 10`h anniversary of Bikes, Blues, and BBQ will be September 23-27. The CVB is facilitating meetings of the Dickson St. Merchants and the Square Merchants. A very successful First Thursday with the Art Walk has grown out of those meetings. The first I" Thursday showed the film War Eagle Arkansas which was wildly successful. The Visitor Center is $2,000 from their 2009 sales goal of $12,000. TOWN CENTER Town Center collected $27,426.79 for rentals and incidentals in July. Year to date, completed events, sales, and collections are below last year. 49% of the 2009 goal has been reached. EXECUTIVE DIRECTOR REPORT • Marilyn met with the Arkansas Press Association convention and distributed stories and photos for them to use in their local newspapers. The Arkansas Historic Preservation department has been put in charge of implementation of the Heritage Trail. Marilyn met with the Mayor of Branson to encourage regionalism with their tourism and ours. AGENCY REPORT Mike Sells said that the new website will launch next week. OLD BUSINESS None NEW BUSINESS LED Lighting for Parking Deck Marilyn presented information on energy usage at the Town Center. In an effort to reduce those costs, Butch Coger presented information on LED lights to replace the high pressure sodium fixtures in the garage. Payback on these 137 lights would be 2.49 years. Payback on replacement of 52 fluorescent fixtures is 4.52 years. Marilyn will bring proposals (bids) to the commission at its September meeting for consideration. There being no further business, the meeting was adjourned. Respectfully submitted, 40 Aad Marilyn Heifner Executive Director