HomeMy WebLinkAbout2009-06-08 - MinutesADVERTISING AND PROMOTION COMMISSION
•REGULAR MEETING
June 8, 2009
Commissioners Present: Bob Davis, Neal Crawford, Lioneld Jordan, Robert Rhoads and Maudie
Schmitt
Commissioners Absent: Tim Freeman
Staff Present: Sandra Bennett, Allyson Twiggs Dyer, Kelli Nixon and Marilyn Heifner
CALL TO ORDER
Marilyn Heifner called the regular monthly meeting of the Fayetteville Advertising and Promotion
Commission to order on June 8 at the Fayetteville Town Center at 2:00 p.m.
RESIGNATION OF PAT GAZZOLA
Marilyn presented the resignation letter of Pat Gazzola.
ELECTION OF CHAIRMAN
Commissioner Rhoads moved to appoint Mayor Lioneld Jordan as interim chairman for two meetings
or until a new commissioners could be elected to fill Pat Gazzola's spot and that the Mayor not seek
the position as permanent chairman. Jordan seconded. Motion carried.
The Mayor assumed the position of temporary chairman of the Advertising and Promotion
• Commission.
MINUTES
Moved by Crawford, second by Davis to approve the minutes of the May 11, 2009 meeting with the
correction that Commissioner Crawford was absent. Motion carried.
HMR COLLECTIONS
Marilyn reported that HMR collections in May were up 8.71%. Year to date collections were up
3.59%. However, collections from hotels were off -15.25% (year-to-date off -8.50°/x) and restaurants
were off -2.73% (year-to-date off -4.06%).
FINANCIAL STATEMENTS
Keith Glass, Marilyn presented financial statements for April `09. A & P commission financials are up
$80,000. Expenditures stayed within the budgeted amounts.
CITY ATTORNEY
City Attorney Kit Williams reported that the City Prosecutor's office collected $8,884.83 in overdue
HMR taxes last month. Six cases were closed with restaurants paying all of their late HMR taxes.
Year-to-date collections of overdue taxes is $54,737.17. In May, more cases were closed than were
opened.
CLINTON HOUSE MUSEUM REPORT
• Kelli Nixon stated that Arkansas Heritage Month was celebrated at the Museum. A ballot box and
ballot from Clinton's 1974 primary run is on display. Wal -mart Shareholders meeting increased
attendance at the Museum. Demolition has begun for the First Ladies Garden.
VISITOR BUREAU
• Sales and Visitor count at the Fayetteville Visitor Center is up according to Allyson Twigs Dyer.
Saturday, June 6 was the largest sales ($340) and visitor (121 visitors) day since opening. Jessica
Edwards has been hired part time. Part time hours have been reduced. The CVB will have a booth at
the NCAA outdoor track meet. June will have several baseball tournaments and the state coaches
Clinic which should boost hotel revenue. Marilyn reported that the Wal-Mart Shareholders meeting
was approximately a $3.9 million dollar economic impact.
TOWN CENTER
In her report, Sandra Bennett said the Town Center collected $25,337.76 for rentals and incidentals in
May. This total is an increase from last May; however, the year to date income is below last year.
All office staff members are working on special projects and more Town Center sponsored events.
EXECUTIVE DIRECTOR REPORT
Marilyn attended the dedication of Hobbs State Park. America in Bloom judges will be here June 10-
13 — Commissioners are invited to breakfast for the judges at the Clinton House on Friday. Clinton
House Museum Board of Directors had a meeting. UA Legal Clinic is working on a sublease for the
Museum to fulfill 5010 status. Information has been submitted for Historic Register status for the
Clinton House Museum.
Marilyn reported that the Town Center electric utility bill continues to increase despite efforts of the
staff to reduce usage. Much of that usage is with the parking deck and the lights currently being used
there. Marilyn hopes to present an energy saving plan to the Commissioners in July for the parking
deck.
AGENCY REPORT
Mike Sells said that the agency is working on 3 major projects. The ISP (formerly known as Arkansas
Razorback Sports) contract is finished. The Visitor's Guide is at print now and will be delivered on
Monday, June 15, 2009. The website activity will be a mirror of the guide and should go live on July
1. Jade presented the new ad, "Tailgating at Its Best" featuring the Farmer's Market. Web stats were
also presented.
OLD BUSINESS
None
NEW BUSINESS
Sivatory for banking accounts
Moved by Crawford, second by Schmitt to add the Mayor as signatory for bank accounts. Motion
carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
• Marilyn Heifner
Executive Director