HomeMy WebLinkAbout2009-05-11 - MinutesADVERTISING AND PROMOTION COMMISSION
•REGULAR MEETING
May 11, 2009
Commissioners Present: Bob Davis, Neal Crawford, Tim Freeman, Pat Gazzola, Lioneld Jordan,
Robert Rhoads and Maudie Schmitt
Commissioners Absent: Neal Crawford
Staff Present: Sandra Bennett, Allyson Twiggs Dyer, Kelli Nixon and Marilyn Heifner
CALL TO ORDER
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on May 11 at the Fayetteville Town Center at 2:00 p.m.
MINUTES
Moved by Crawford, second by Jordan to approve the minutes of the April 13, 2009 meeting. Motion
carried.
HMR COLLECTIONS
Marilyn presented HMR collections for April. Collections were up 4.28%. Year to date collections
are up 2.29%. Hotel collections were down 18.50% in April and year to date down -6.39%.
Restaurants collections were off -3.42% in April and year to date are off -3.92%.
• FINANCIAL STATEMENTS
In the absence of Keith Glass, Marilyn presented financial statements for March 09. Revenue for A &
P commission was up and expenses were being held down. Moved by Davis, second by Schmitt to
approve the financials. Motion carred.
CITY ATTORNEY
City Attorney Kit Williams reported that the City Prosecutor's office 11 of 29 cases have fully paid
their overdue taxes and those cases are now closed. A record collection of $26,141.28 was made in
April. Year to date collection of overdue HMR stands at $45,852.34.
CLINTON HOUSE MUSEUM REPORT
Kelli Nixon reported that application for the Clinton House national register of historic places
determination was sent to the state on April 10. She has been researching at the UA Special
Collections for additional photography to use at the Museum. The First Ladies Flower Garden plan is
ready. A tour of 20 Arkansas Tourism Welcome Center employees was held on April 22. She is
preparing items for expanding the Clinton exhibits. In May, the Museum will celebrate Arkansas
Heritage Month with a celebration on Saturday, May 16`s.
VISITOR BUREAU
Allyson Twiggs Dyer reported that the Hospitality Summit organized by the Visitor Center was well
attended and had received great reviews form the participants.
0 For National Tourism Week, a photo contest was held. Photos are posted on the facebook site.
TOWN CENTER
• Sandra Bennett reported Town Center collected $37,011.24 for rentals and incidentals in April. The
Town Center has reached 31% of their yearly goal. Returned contracts and completed events show a
slight increase for the month and executed contracts are up 6% over last year.
EXECUTIVE DIRECTOR REPORT
Marilyn did a presentation for the Fayetteville Parks historical committee and staff. She attended the
Arkansas Parks and Travel Commission monthly meeting. The state is going to implement the
website, brochures, and signs for the statewide heritage trail. Marilyn has provided them all
information. She had meetings with Peter Lane, new Walton Arts Center executive director, and with
Karen Van Hom regarding the National Register status for the Clinton House Museum.
She presented to the Commission the research information on the Taylor -Swanson -Gifford families
regarding the Clinton House.
AGENCY REPORT
Mike Sells reported that this has been a busy month. They are working with ISP on specifics of a new
proposal.
Jade reported that the Visitor's Guide was coming along and they were finishing photos for the
profiles. Lists have been updated and they would be going to print the end of the month.
OLD BUSINESS
• None
NEW BUSINESS
Walton Arts Center
A general discussion of the future of the Walton Arts Center was conducted. Marilyn reported on
meeting with Peter Lane. The City Council has a tentative package they are working on. The Mayor
indicated that they are keeping the door open.
The Commission asked to be kept informed of developments and if there is action that needs to be
taken, they will consider at that time. Rhoads indicated that they are expanding their partnership with
the UA.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director
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