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Home My WebLink About2009-03-09 - MinutesADVERTISING AND PROMOTION COMMISSION •REGULAR MEETING March 9, 2009 Commissioners Present: Neal Crawford, Bob Davis, Lioneld Jordan, Tim Freeman, Pat Gazzola, and Maudie Schmitt Commissioners Absent: Robert Rhoads Staff Present: Sandra Bennett, Allyson Twiggs Dyer, Kelli Nixon and Marilyn Heifner CALL TO ORDER Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on March 9 at the Fayetteville Town Center at 2:00 p.m. COMMISSIONER APPOINTMENT FOR EXPIRING TERMS Two commission terms expire on March 31, 2009 — one for a hotel, motel or restaurant owner or manager and one for the public at -large seat. One application was received for industry position — Maudie Schmitt. Moved by Davis, second by Jordan to recommend to the City Council that Maudie Schmitt be nominated. Seven applications were received for the public at -large position: Andrew Aldridge, Ron Autry, Bob Davis, Fritz Gisler, Bill Golbuff, Shelly Morrison, and Liz Slape. • Crawford nominated Bob Davis, Jordan nominated Liz Slape. Five votes for Davis — Schmitt, Crawford, Davis, Gazzola, and Freeman. One vote for Slape — Jordan. MINUTES Moved by Davis, second by Schmitt to approve the minutes of the February 9, 2009 meeting. Motion carried. HMR COLLECTIONS Marilyn presented HMR collections for February. Collections were up 5.32%. Year to date collections are up 1.98%. Hotel collections are up for February (4.11%), however, restaurant collections were down (-2.08%). Year to date collections for both are still down (restaurants -5.63% and hotels -7.98%) FINANCIAL STATEMENTS Keith Glass presented financial statements for January 2008. Revenue for A & P commission was on track. January revenue for Town Center was up slightly even though collections were off, expenses were kept under revenue. Motion to approve the preliminary financials by Davis, second by Freeman. Motion carried. CITY ATTORNEY • City Attorney Kit Williams reported that the City Prosecutor's office collected $7,052.11 in February. Total collected was $15,876.78 Total outstanding taxes are $21,379.91 and 9 businesses with no amounts because they haven't submitted forms to the Accounting office. Marilyn reported that numbers of business not paying this year over last year increased. The Cosmopolitan received a letter • and they have until March 26 to pay or they will be turned over to the prosecutor. CLINTON HOUSE MUSEUM REPORT Museum attendance was 104 visitors in February. Lecture with Drs Corrigan and Utley was standing room only crowd. Winner of the Presidential Trivia was Henry Ziglar. Volunteers have the yard looking fantastic. Preparations are underway for the First Ladies Garden. A reception will be held on Friday, March 6 for Virmarie Depoyster whose art will be exhibited in the Museum during the month of March. The documentary "14 Women" will be shown in March as well. Marilyn Heifner will present a lecture for Women's History Month on the 261h. VISITOR BUREAU Allyson Twiggs Dyer reported that Visitor Center sales were up 440% with 381 people visiting in February. The High school basketball teams (girls and boys) won the state championship. The CVB helped in the Dickson St. Pub Crawl which was put on by the Dickson St Festival and Events committee. Wakaroosa Music Festival will be held in June in Mulberry. Fayetteville is the closest town so we should benefit from the hotel rooms. Allyson bid on the Historic Preservation Alliance conference for 2010. Arkansas Activities Association added Dance and Cheer to the Coaches Clinic which will add 900 coaches to the event. • Ryan has scheduled 3 baseball tournaments — Premier in July, BEST Baseball in June and an adult male softball tournament also in June. TOWN CENTER Sandra Bennett reported Town Center sales for February were down. The Town Center hosted a Lucinda Williams concert, bridal fair and the Farmer's Market conference during the month. EXECUTIVE DIRECTOR REPORT Marilyn reported that the Town Center took the lead in the Green Initiative pilot recycling initiative for the Square. We replaced the cardboard recycling bin with an all recycling bin for use by merchants on the Square. She participated in the UA Campus preservation Master plan meeting. She and Kelli had a meeting with Daniel Keeley (DK Designs) on the First Ladies Garden. She and Ryan had a meeting with James Morrow from Fayetteville parks about jointly hosting baseball tournaments. Rep. Lindsley Smith introduced the statewide Historic Trails bill (H.B. 2009). She has 20 co-sponsors and Senator Cecile Bledsoe will sponsor in the Senate. Marilyn will meet with the Arkansas Municipal League on Wednesday to ask for their support of H. B. 2009. U. S. Rep. Boozman reintroduced the Butterfield national historic trail study legislation in the House as H. R. 1373. •AGENCY REPORT Jade Gustin presented the new creative to the Commissioners: 1)Home to top draft choices and 2)Not ever face Mask comes with a Penalty. She reported that the agency is working on ad sales for the Visitor Guide. • Leigh Allison presented web stats for Nov. through February. These are slow months. A new web provided has been engaged. OLD BUSINESS None NEW BUSINESS None There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director n LJ 40