HomeMy WebLinkAbout2008-10-13 - MinutesADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
October 13, 2008
Commissioners Present: Neal Crawford, Bob Davis, Tim Freeman, Pat Gazzola, and Robert
Rhoads, and Maudie Schmitt
Commissioners Absent: Dan Coody
Staff Present: Sandra Bennett, Allyson Twiggs Dyer, Kelli Nixon and Marilyn Heifner
I. CALL TO ORDER
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on October 13 at the Fayetteville Town Center at 2:00 p.m.
II. REPORTS
MINUTES
Moved by Davis, second by Schmitt to approve the minutes of the September 8 regular meeting.
Motion carried.
HMR COLLECTIONS
• Marilyn presented HMR collections for September. September collections were up 10.37%.
Year to date collections were up 7.82%
Hotel HMR revenue for September was up 12.37% and restaurant revenue was up 4.87%. Year-
to-date revenue for hotels is up 10.61% and restaurant revenue is up 9.90%.
FINANCIAL REPORT
Keith Glass presented financial statements. All budgets are in good shape. Expenses are in line
with budget.
CITY ATTORNEY
City Attorney Kit Williams reported that the City Prosecutor's office collected $2,362.00 last
month in overdue HMR taxes. Year to date collections total $83,864.37.
Commissioners
inquired about
prosecutor
note of restaurants not sending in forms. Williams
said the city has
a right to do a
field audit,
but haven't done so because of the expense.
CLINTON HOUSE MUSEUM REPORT
Kelli Nixon was introduced as the Clinton House Museum Marketing Manager. She reported 37
visitors in August. The Museum celebrated the Clinton's Anniversary. November events will
highlight Native American Heritage Month with Artist Dana Tiger art exhibit. The Museum will
also show the Trail of Tears Cherokee Legacy cd.
Senator David Pryor's office has confirmed that he will schedule a book signing at the Museum
after the election.
VISITOR BUREAU
Allyson Twiggs Dyer announced that Fayetteville will have the Farmer's Market Association in
February 09. The Poultry Federation had a meeting at the Clarion last week. Sustainability
Summit had 300+ people. Sports Experience festival was successful. Oct. 18 will highlight the
Kite Festival, Skull Creek Trail Grand Opening, and War Eagle.
TOWN CENTER
Sandra Bennett brought cookies to the meeting in celebration of the Town Center making its
September goals and exceeding the goal to meet year to date goals. $51K cookies. The Town
Center and the CVB hosted the Event Planner Showcase.
EXECUTIVE DIRECTOR REPORT
Marilyn reported that the Butterfield Sesquicentennial commemorative ride was successfully
completed on October 5. Casey Gill with the Wells Fargo Museum came through Northwest
Arkansas in real time experience of the actual Butterfield ride. The Town Center successfully
worked with the police department on the concerts which have happened at the Town Center.
Clinton House Museum Board of Directors has met. Work on 501 (c) 3 continues. Marketing
Director interviews were held and Kelli Nixon hired. Natalie McAnally will work at the
• Museum on Thursday mornings and Saturdays.
AGENCY REPORT
Mike Sells said that he and agency staff were working with Marilyn for 2009 planning. A GOST
session will be held October 28 with CVB staff. The agency is trying to get ahead of the game
on Visitor Guide and will have contract and sales sheet by next month's meeting.
Jade Gustin reported that tv spots with KT14V in Little Rock are running. Live broadcast for
Amazed by Arkansas will be October 23. We still are doing radio during the Razorback games.
Leigh Allison reported that the web information is being revamped, re -energized and navigation
is being tweeked. The e -newsletter for the fall has been released. She also reported on web
stats.
OLD BUSINESS
None
NEW BUSINESS
A. Lease of Square for Lights of the Ozarks
Discussion of the guidelines for merchants requested that the tax i. d. number or transient
merchant i.d. number be on the permit, and health department guidelines followed for food
service.
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Moved by Crawford, second by Freeman that the lease be approved. Motion carried
unanimously.
Respectfully submitted,
1' W i , R i
I
Marilyn Heifner
Executive Director
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