HomeMy WebLinkAbout2008-02-11 - Minutes•ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
February 11, 2008
Commissioners Present: Neal Crawford, Bob Davis, David McGeady, Robert Rhoads and Maudie
Schmitt.
Commissioners Absent: Dan Coody and Pat Gazzola
Staff Present: Sandra Bennett, Allyson Twiggs and Marilyn Heifner
Commissioner Bob Davis regular monthly meeting of the Fayetteville Advertising and Promotion
Commission to order on February 1 I at the Fayetteville Town Center at 2:00 p.m.
MINUTES
Moved by Schmitt, second by Rhoads to approve the minutes of the January 12 regular meeting.
Motion carried.
HMR COLLECTIONS
Total collections of HMR tax in January (December sales) were $174,005, an increase of 4.43% for the
• month. This figure includes $12,265 in prior taxes collected.
FINANCIAL REPORT
December financials were included in packet. Marilyn asked that approval be withheld until the March
meeting because of some changes that had to be made in the year end financials. Commission agreed.
CITY ATTORNEY
City Attorney Kit Williams reported that the City Prosecutor's office collected $14,002.12 In January
in overdue HMR taxes.
CLINTON HOUSE MUSEUM REPORT
In Brittany's absence, Marilyn reported that work was progressing on the 501 (c) 3 application. Other
activities were noted in the report in the agenda.
VISITOR BUREAU
Allyson introduced Brian Bailey as the new Visitor Services Manager. The Tyson Invitational is
Friday and Saturday. Julie is attending the American Bus Association Show. USSSA teams are
booking hotel rooms. They will be using 1200 double rooms. The Ceramics Symposium was very
successful. Planners are expecting that it will grow and are planning to have it again. Visitor Store is
preparing to open in the spring on Saturdays.
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TOWN CENTER
• Sandra Bennett introduced Heather Dicksinson, new event coordinator. Contract sales in January at
the Town Center were $36,600. Collections exceeded budgeted amount. Collections were $36,137.74,
an increase of 39% over last January. Peace fountain and terrace railing repairs are on-going. ,
AGENCY REPORT
Brian Clark said the Razorbacks were doing well and inquiry numbers were up. Governor's
Conference on Tourism is Marcy 10-11 in Rogers. He encouraged commissioners to attend if they
could.
Jade reported that were working on revisions to the 2008 Visitor's Guide and selling ads for the 08
Guide. The agency submitted an itinerary Marilyn drafted for a FAM trip for the Society of American
Travel Writers.
Leigh presented experiencefayetteville web stats for January showing an 118% increase over last
January. Clinton House Museum and Town Center also showed increases.
NEW BUSINESS
Parking contract
Moved by Rhoads, second by Schmitt to renew contract with the City of Fayetteville for routine
maintenance of the parking deck. Motion carried.
The Artery
is
Charlotte Buchanan with The Artery, a non-profit corporation, made a presentation regarding a "live
mural" for the CVB building which would feature artists and a sustainable art Green Valley theme.
Artists would have a 2 year contract for space and once a year the theme would change. Panels are 4 x
8 MDF board. Davis inquired about insurance for the art. Other questions raised with regard to the
following: 1) a hold harmless agreement between the A & P, the CVB, and the artists; 2) who has
control over content; 3) guidelines with the City of Fayetteville; 4) promotion; 5) communication; 6)
maintenance; 7) arts council involvement; and 8) advertising. Marilyn and Charlotte will meet and
determine responsibilities for the Commission, Arts Council, and The Artery. Charlotte indicated that
she would find donors to kick off the project right regarding publicity, solar lighting, not being
offensive,
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director