HomeMy WebLinkAbout2008-01-12 - Minutes•ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
January 12, 2008
Commissioners Present: Dan Coody, Bob Davis, Pat Gazzola, and Maudie Schmitt.
Commissioners Absent: Neal Crawford, David McGeady, and Robert Rhoads
Staff Present: All staff present
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on January 12, 2008 at the Fayetteville Town Center at 2:00 p.m.
ELECTION OF CHAIRMAN
Moved by Coody, second by Schmitt to elect Pat Gazzola chairman for 2008. Motion carried,
PEACE FOUNTAIN
Ron Troutman with Boulder Construction presented a plan to repair the Peace Fountain which would
include waterproofing, removing the gyp-crete and foam bottom, rerouting the electrical conduits,
replacing the foam bottom with high density insulation, pouring a new lightweight concrete bottom,
relocating the electrical junction box, and covering the bottom and sides with a solid black ceramic tile.
Work would also include installation of an in line spa heater. Total cost is $20,745. Moved by
• Coody, second by Davis to approve the contract. Motion carried. Demolition should start the end of
the week.
MINUTES
Moved by Davis, second by Schmitt to approve the minutes of the December 10 regular meeting.
Motion carried.
HMR COLLECTIONS
Total collections of HMR tax in December (November sales) were $170,506, an increase of 6.67% for
the month. Year to date decline in HMR revenues is -2.07%.
FINANCIAL REPORT
John McKinney from William P. Cook and Assoc. presented the November financial statements.
Moved by Coody, second by Schmitt to approve the financial statements. Motion carried.
CITY ATTORNEY
City Attorney Kit Williams presented the results of the City Prosecutor's office that collected $3,442
last month in overdue HMR taxes. From 2001-2007, Casey Jones and his staff's work has resulted in
$424,549.19 in overdue HMR taxes.
AGENCY REPORT
Brian Clark said the agency has been working on the 2008 marketing plan which was approved at the
last meeting. Leigh presented web number for November and December and a summary for all of
2007.
ANNUAL REPORT
Fayetteville A & P Commission employees presented a review of the activities of the Town Center,
Visitor's Bureau, Clinton House Museum and an overall of the Commission activities. Overall it was a
very successful year. Copies of CD of the report are available for Commissioners, the Agency and
others.
OLD BUSINESS
Accountin¢ Services
Quotes were received from 16 firms ranging from $425 to $5,417 per month. Marilyn recommended
hiring Keith Glass CPA who bid $425. He has experience in governmental accounting, non-profit
agencies and met all of the requirements.
We will
be able
to save $10,800 per year.
Moved by
Davis, second by Schmitt to hire Keith Glass.
Motion
carried.
NEW BUSINESS
Dickson St. Banner contract
• A contract was presented between the A & P Commission and the City to administer the Dickson
Street banner program. Moved by Coody, second by Davis to approve the contract. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director