HomeMy WebLinkAbout2007-12-10 - Minutes•ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
December 10, 2007
Commissioners Present: Neal Crawford, Bob Davis, David McGeady, Robert Rhoads, and Maudie
Schmitt.
Commissioners Absent: Dan Coody, Pat Gazzola
Staff Present: Marilyn Heifner, Allyson Twiggs, and Willistine Smith, and Brittany Starr, Shelly
Stewman, Ryan Grigsby, Julie Pennington and Jamey Goddard.
Commisioner Bob Davis called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on December 10, 2007 at the Fayetteville Town Center at 2:00 p.m.
MINUTES
Moved by Schmitt, second by McGeady to approve the minutes of the November 12 regular meeting.
Motion carried.
HMR COLLECTIONS
Total collections of HMR tax in November (October sales) were $185,111, a decrease of
-4.32% for the month. Year to date decline in HMR revenues is -2.80%.
• Hotel revenue collected in October was $27,695.43, a -2.47% decrease from last October. Year to date
hotel revenue is -0.51%. Restaurant revenue for the month was $152,987.98, down -2.94% and year to
date down -4.88°/x.
FINANCIAL REPORT
John McKinney from William P. Cook and Assoc. presented the October financial statements. Moved
by Rhoads, second by Schmitt to approve the financial statements. Motion carried.
CITY ATTORNEY
City Attorney Kit Williams presented the results of the City Prosecutor's office who collected $838.35
last month in overdue HMR taxes. Casey Jones and his staff's work has resulted in a total year to date
collection of $45,305.83 in overdue HMR taxes.
DIRECTOR'S REPORT
Marilyn Heifner reported that she had met with First Night personnel, fire, police, and fireworks
personnel regarding shooting the fireworks on Dec. 31 from the roof of the Town Center. She attend
an Arkansas Golf Trail meeting in Little Rock. The Commission will begin administering the Dickson
Street banner program in January. Details of the program are to be worked out.
CONVENTION VISITORS BUREAU
Allyson Twiggs said that one year ago the CVB was working packing boxes for a new office. Thus
• far, they have had 530 visitors in the Visitor Sotre which opened in October.
•Ryan Grigsby and
the Parks Department won the
bid for
the USSSA World
Girls
Slow
Pitch
Tournament (ages
6-19). They will require 1400
double
rooms and will run
over
3,000
room nights.
All staff met their 2007 goals.
TOWN CENTER
Willistine Smith reported 18 sales in November up 72%. Collections were up 42% for the month.
Town Center staff met 81.5% of their 2007 sales goal. They project reaching 90% by the end of the
year.
The Town Center was hit with a lot of graffiti vandalism on November 30 in both men's and women's
bathrooms. Approximately $6,000 damage was done. Facility was closed; however bathrooms were
open to the outside for the convenience of Lights of the Ozarks participants.
CLINTON HOUSE MUSEUM
The parking lot was finished and receiving no bad comments regarding the parking reported Brittany
Starr. She has been collecting materials for the house, planning a guest lecture series and president's
day program for the spring. She received a letter from President Clinton thanking her for the
anniversary card.
AGENCY REPORT
• Brian Clark, Jade Hart, Lauren Allison, and Greg Harrison presented the 2008 marketing plan to the
Commission. The fall newsletter went out and a visitor guide rate card also went out.
OLD BUSINESS
None
A. H. R. 3988
Marilyn reported that H. R. 3988 had passed the U. S. House of Representatives. Congressman
Grihalva (N. M) had included our original Butterfield legislation with 9 others and moved this through
the House. Next step is approval by the Senate.
B. Accounting Finn Proposal
Moved by Rhoads, second by McGeady to give Marilyn the authority of evaluate proposals for
accounting services and report at the January meeting. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
J4�yu t%
. Marilyn Heifner
Executive Director