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Home My WebLink About2007-11-12 - MinutesADVERTISING AND PROMOTION COMMISSION REGULAR MEETING November 12, 2007 Commissioners Present: Neal Crawford, Pat Gazzola, David McGeady, Robert Rhoads, and Maudie Schmitt. Commissioners Absent: Dan Coody, Bob Davis Staff Present: Marilyn Heifner, Allyson Twiggs, and Willistine Smith, and Brittany Starr Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on October 8, 2007 at the Fayetteville Town Center at 1:30 p.m. Prior to the meeting, Commissioners visited with those groups requesting funds from the A & P Commission. BUDGET APPROVAL Marilyn presented preliminary budgets for the Town Center, Visitors Bureau, Clinton House Museum and two budget for the A & P Commission. The first budget for the Commission was for the same amount of revenue as budgeted this year. The other budget represented a • 5% decrease in revenue. Marilyn pointed out this year's revenue was running 2 % below the budgeted amount this year. Moved by Schmitt, second by Crawford to approve the Commission budget with a 5% decrease in revenue and other budgets as presented. Motion carried. FUNDING REQUESTS Moved by McGeady, second by Crawford to approve the following funding amounts from unallocated funds: Motion carried. ASCE Mid Continent Conference $ 5,000 Arkansas Air Museum 0 Calcasieu Rabbit Show $ 500 Ceramics Symposium $ 7,500 Dickson St. Music Festival $25,000 First Night — Hog Drop 0 Four States Challenge Volleyball $ 4.000 All Star Games $1000 Coaches Clinic and Golf Tournament $15,000 Saturday of Champions $ 4,000 NWA Coaches Clinic $ 5,000 State Soccer Finals $ 17500 7A State Track Meet $ 1,000 • DECA Marketing Fashion Show $ 15000 Debate and Forensics Tournament $ 15500 Hogeye Marathon 0 Holiday Hoops $ 55000 Joe Martin Stage Race $ 3,500 Lions 5K Challenge for Sight 0 State Master Gardener Convention $ 2,500 NWA Horseshoe Pitching Tournament 0 Ozark Military Museum 0 Ozark Valley Triathlon 0 Red White and Boom 0 Caring for Creation Conference $ 100 Savor the Flavor 0 Solar Splash $ 7,500 TheatreSquared $ 3,000 Walton Arts Center— Annie $15,000 Water-ski Regional Championships $ 5,000 Youth Slow Pitch Softball World Series $ 7,500 • Total $ 1313000 MINUTES Moved by McGeady, second by Schmitt to approve the minutes of the October 8 regular meeting. Motion carried. HMR COLLECTIONS Total collections of HMR tax in October (September sales) were $180,324, a decrease of - 8.18% for the month. Year to date decline in HMR revenues is -2.63%. Hotel revenue collected in September was $21,879.99, a -22.28% decrease from last September. Year to date hotel revenue is -4.99%. Restaurant revenue for the month was $150,651.01, down -4.74% and year to date down -4.88%. FINANCIAL REPORT John McKinney from William P. Cook and Assoc. presented the September financial statements. Moved by Rhoads, second by Crawford to approve the financial statements. Motion carried. CITY ATTORNEY In the absence of Kit Williams, Marilyn said that the City Prosecutor's office collected $2,683.53 last month in overdue HMR taxes. Casey Jones and his staff s work has resulted in a total year to date collection of $44,467.48 in overdue HMR taxes. DIRECTOR'S REPORT Marilyn Heifner referred to her report in the agenda packet in lieu of time constraints. She did address the water problem with the Peace Fountain. Currently, water has been running • from a drain in the stairs for 9 days. Water has leaked from the fountain under the plaza steps. • 0 2007 Recd. 12008 Request ICommis. Approv. ASCE Mid Continent Conference $0 $10,000 $55000 Arkansas Air Museum $17,500 $46,182 $0 Calcasieu Rabbit Show $12000 $2,0001$500 Ceramics Symposium $0 $20,0001 $7,500 Dickson St. Music Festival $0 $30,0001 $25,000 First Night - Hog Drop $1,000 $77000 $0 Four State Challenge Volleyball Classic $4,000 $4,0001 $4,000 All Star Games $92000 $10,0001 $10,000 Coaches Clinic and Golf Tournament $15,000 $15,000 $15,000 Saturday of Champions $42000 $4,000 1$4,000 NWA Coaches Clinic $72000 $7,0001 $5,000 State Soccer Finals $0 $1,750 $1,500 7A State Track Meet $0 $10000 $1,000 DECA Marketing Fashion Show $3,000 $3,000 $1,000 Debate and Forensic Tournament $0 $3,000 $1,500 Hogeye Marathon $0 $10,350 $0 Holiday Hoops $16,000 $21,5001 $5,000 Joe Martin $7,000 $10000/$25000 1 $3,500 Lions 5K Challenge for Sight $0 $6,500 $0 State Master Gardener Convention $0 $15X01 $2,500 NWA Horseshoe Pitching Tournament $0 $2,600 $0 Ozark Military Museum $5,000 $102000 $0 Ozark Valley Triathlon $2,500 $42000 $0 Red, White and Boom $15,000 $15,000 $0 Caring for Creation Conference $0 $103000 $1,000 Savor the Flavor $2,500 $1,500 $0 Solar Splash $10,000 $10,0001 $7,500 TheatreSquared $3,000 $7,100 $3,000 Walton Arts Center - Annie $10,000 $15,000 $15,000 Water-ski Regional Championships $10,000 $5,000 Youth Slow Pitch Softball World Series $0 $75500 $7,500 $132,500 $309,982 $131,000 • Solutions are being considered for sealing the fountain with slate, waterproofing or tile are being evaluated. CONVENTION VISITORS BUREAU Allyson Twiggs reported on events for the Lights of the Ozarks. She has recruited the Adult Probation and Parole conference and bid on the Arkansas Airport operators, Arkansas Parks and Recreation conference and the International Association of Firefighters conference. KUAF has broadcast a PSA on the Visitor Center. The Visitor Center Store has been open 41 days and had a total of 1021 visitors with total sales of $1600. TOWN CENTER Willistine Smith reported 18 contracts with -19% sales. They will probably end the year with 71 % of their goal and budget. Terror on the Square made approximately $5,500. The biggest event in October was the CAPPA conference, here full facility for three days. CLINTON HOUSE MUSEUM October was a good month for the Clinton House Museum. Brittany organized events celebrating the anniversary of Bill and Hillary which brought in a lot of visitors. She has 3 • confirmed speakers for a spring lecture series. They are Steve Smith, Dr. Dottle, and Jeannine Perry. She has been working on the 501 (c) 3 application. The parking lot is in, giving a better perception for visitor access. AGENCY REPORT Jade Hart and Lauren Allison reported that 2008 planning is in full swing. They presented 2 ads, one from Midwest Living and one from Hawgs Illustrated showing the new ads. Experiencefayetteville.com numbers are up. The agency will release the enewsletter for late fall/winter next week. OLD BUSINESS A. Clinton House Museum by-laws Moved by McGeady, second by Crawford to approve the by-laws for the Clinton House Museum. Carried. B. Clinton House Incorporation Moved by Crawford, second by Rhoads that Pat Gazzola, Marilyn Heifner and Brittany Starr be named on the incorporation papers. Carried. NEW BUSINESS • A. Clinton House Museum lease • Moved by Rhoads, second by Crawford to approve the lease with the University for the Clinton House Museum. Motion carried. B. Repair of Deteriorating Handrails at Town Center Moved by Crawford, second by Schmitt to approve the bid from Boulder Construction to repair deterioration of handrails at the Town Center. Motion carried. McGeady asked that a comprehensive discussion of Town Center rates and selling techniques be held at the next meeting. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • L�