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HomeMy WebLinkAbout2007-10-08 - Minutes• ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING October 8, 2007 Commissioners Present: Dan Coody, Bob Davis, Pat Gazzola, David McGeady, Robert Rhoads, and Maudie Schmitt. Commissioners Absent: Neal Crawford Staff Present: Marilyn Heifner, Allyson Twiggs, and Willistine Smith, and Brittany Starr Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on October 8, 2007 at the Fayetteville Town Center at 2:00 p.m. ADVERTISING AGENCY PRESENTATION The Commission heard presentations for agency of record from the following agencies: Butterfield Ad Group — Susan Wallace, Gary Weidner, and Steven Jarvis C 3 Group — Brandon Coley and Bobby Cook Sells Clark — Brian Clark, Mike Sells, Jade Hart and Leigh Allison Taylor Mack — Greg Mack and Liz Boch After the presentations, Commissioners followed Professional Selection policy of city in • voting. Results of that vote were: Sells Clark — 562 points Butterfield Ad Group — 397 points Taylor Mack — 367 points C 3 Group — 207 points MINUTES Moved by Davis, second by Schmitt to approve the minutes of the September 10 regular meeting. Motion carried. FINANCIAL REPORT John McKinney from William P. Cook and Assoc. presented the August financial statements. Moved by Coody, second by Davis to approve the financial statements. Motion carried. HMR COLLECTIONS Total collections of HMR tax in September (August sales) were $172,373, an increase of 1.52% for the month. Year to date decline in HMR revenues is -1.92% Hotel revenue collected in September was up 3.24%. Hotel revenue year to date is up from last year +1.17%. Restaurant revenue for the month is down -0.87% and year to date down • -4.90%. • CITY ATTORNEY Kit Williams said that the City Prosecutor's office collected $1,317.80 last month in overdue HMR taxes. Casey Jones and his staff continue to improve HMR compliance through their hard work. Year to date the City Prosecutor has collected a total of $41,783.95. DIRECTOR'S REPORT Marilyn Heifner reported that the good news is that inquiries were down only 8% for the month. We are down 22.5% year to date, however. Visitor's Guides are being distributed at the airport. Visitor Center Store opened. Town Center held Bella Flee concert. Construction of building next to the Town Center has created minor issues with electric and water supplies. Gladiator Wrestling event scheduled for Town Center during Bikes, Blues, and BBQ was cancelled. Parking was discussed in Town Center garage including free parking and changing system for merchants to reimburse parkers for fee. A report will be prepared for next month. CONVENTION VISITORS BUREAU Allyson Twiggs reported that the Visitor Center Store had 263 customers in 12 days. They Bureau is preparing for Trick or Treat on the Square. They will participate with the Chamber of Commerce in Lighting Night on November 17 for Lights of the Ozarks festival. Allyson is working with Pete Reagan for the IAFF Spring Rally. Fayetteville got the bid for the parole conference which will bring 150 people. She has been working with Sr. Kelly Way for her students to work a shift with the band at Bikes, Blues and BBQ. TOWN CENTER Marilyn Heifner reported that sales and collections at the Town Center are down. Staff is working on increasing sales calls and new methods of marketing the Town Center. An increased number of venues are affecting sales. CLINTON HOUSE MUSEUM Brittany Starr has been working to procure the teaching notes of Bill and Hillary Clinton from the U of A Law School. She and an intern have been through the 1974 microfilm to get information on Bill Clinton running for congress. She introduced Matt Mooney, a UA Law school student who has been working with her to do the By -Laws for the Friends of the Clinton House Museum. Brittany said the Museum entertained 236 visitors in September. The revenue is up 98% over last year. She will be celebrating the Clinton's Anniversary on October 13 and Hillary's 60"' birthday on October 25. • AGENCY REPORT • Brian Clark reported that internet inquiries were up as a result of the fall campaign starting and he will have a full report of the raw information next month. OLD BUSINESS A. Employee Health Insurance Marilyn reported that the new health and dental insurance premiums will be $2,563.44 (compared with $4,285.66 old premium). The new insurance is with United Health and Delta Dental. B. Employee Handbook Moved by Schmitt, second by Davis to approve the employee handbook as distributed at the last meeting with an additional paragraph regarding catastrophic leave policy. Motion carried. NEW BUSINESS A. Friends of the Clinton House Museum Commissioners were presented with the By -Laws. They asked that Robert Rhoads review them and the Commissioners vote on them at the next meeting. Marilyn also discussed incorporation and who would like to be named as the first incorporators. That decision will also be considered at the next meeting. • B. Fundine Requests — schedule presentations Funding requests will be heard at the next meeting. Meeting will begin at noon. Presenters will set up in Town Center Lobby and Commissioners will have 45 minutes to visit with them and ask questions. Lunch will then be served to Commissioners who will discuss and make decisions regarding funding. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director C, J