HomeMy WebLinkAbout2007-08-13 - Minutes• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
August 13, 2007
Commissioners Present: Bob Davis, Pat Gazzola, David McGeady, and Maudie Schmitt.
Commissioners Absent: Dan Coody, Neal Crawford and Robert Rhoads
Staff Present: Marilyn Heifner, Allyson Twiggs, and Willistine Smith, and Brittany Shell
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on August 13, 2007 at the Fayetteville Town Center at 2:00
p.m.
Warren Jones from the Arkansas Air Museum announced that the Museum had acquired Sam
Walton's first plane, an Air coupe. He thanked the Commissioners for their matching
contribution to purchase the plane.
MINUTES
Moved by Davis, second by Schmitt to approve the minutes of the July 9, 2007, regular
meeting. Motion carried.
• HMR REVENUES
Total collections of HMR tax in July (June sales) were $173,079. Year to date decline in
HMR revenues is -2.71%
Hotel revenue collected in July was up 2.92%. Hotel revenue year to date is almost equally
with same sales last year.001%. Restaurant revenue is down year to date -4.94%. However
collections in July was up 1.93% for restaurants.
FINANCIAL REPORT
No one was present from the accounting firm. Financials were not ready.
CITY ATTORNEY
City Attorney Kit Williams reported that the City Prosecutor's office collected $6,051.55 in
July to bring the year to date total collected to $38,505.31. Four restaurants were in
"Current" status. Indicating that they have caught up on all past due taxes.
DIRECTOR'S REPORT
Thank you letters and results of A & P expenditures had been received from ICLEI, Joe
Martin Race, and Ozark Valley Triathlon.
Advertising inquiries continue to be down year to date. Marilyn testified before the
subcommittee on Natural Resources for HR 1266, the Butterfield Trail bill. Butterfield
is
Commemorative Ride will be September 15-16. Commissioners were invited to ride in stage
coach.
• Marilyn commended the Maple Hills Garden Club for their work at the Clinton House
Museum. The bees found at the House were exterminated by Jim Pickett at no charge. The
wedding at the House this weekend was a success and garnered front page publicity.
Work on the CVB building and store is complete and ready for merchandise to be received.
The drop ceiling under the Town Center plaza has been installed.
TOWN CENTER
Willistine reported that sales continue to be down for the Town Center. Staff is concentrating
on sales calls, both inside and out and contacting past clients. Staff feels that business is
being lost to "newer" facilities.
Willistine reported on a new issue with the Peace Fountain. The auto fill valve on the control
box is not working. In order not to drain the fountain to repair now, we are manually filling
the fountain until the fall.
CONVENTION VISITORS BUREAU
Allyson anticipates a mid-September opening of the Visitor Center Store. Phones are ringing
for Bikes, Blues, and BBQ and football. Julie leaves this week for a Going on Faith travel
show. Shelly is working on CAPPA, a national meeting scheduled here in September. Ryan
• is working on a taekwondo tournament and cheerleading competition.
The CVB hosted a hotel meeting with good attendance from the hotels. They will be
distributing a hangtag on Fridays on the hotel rooms announcing the website, location and
invitation to visit the Fayetteville store.
CLINTON HOUSE MUSEUM
Brittany said the street in front of the Museum was closed the whole month of July. It has
been scheduled to reopen August 20. She has hosted several private events. The bricks are
in.
She received a thank you note from the couple who were married at the house on Saturday.
AGENCY REPORT
Brian Clark reported that the tv spot had been sent to all Commission members. The website
is having 82,000 year to date inquiries. The e -newsletter will be sent out within the next
month. We have scheduled it as quarterly, but aren't publishing that. Next month, the agency
will have samples of new print ads. They are also working on city map.
OLD BUSINESS
None
• NEW BUSINESS
Purchase of 21 S. Block
• Marilyn announced that the purchase of the building at 21 S. Block was done on July 31.
Advertising Agency RFQ
Requests for RFQ's for the Advertising Agency contract were send to those who had
expressed an interest in the account. An ad also has been placed in the newspaper. Those
were due in August 31. Commission will have those for the September meeting.
There being no further business, the meeting was adjourned.
Respectfully submitted, /
Marilyn Heifner
Executive Director
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