HomeMy WebLinkAbout2006-08-14 - MinutesADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
• August 14, 2006
Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Pat Gazzola, and Maudie
Schmitt.
Commissioners Absent: Don Marr and David McGeady
Staff Present: Marilyn Heifner, Allyson Twiggs, Joseph Barnes and Willistine Smith
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on August 14, 2006 at the Fayetteville Town Center at 2:00 p.m.
MINUTES
Moved by Davis, second by Schmitt to approve the minutes of the June 12, 2006, regular
meeting. Motion carried.
HMR REVENUES
Total collections of HMR tax for June was $171,098.40, a 5.13% increase over last June. Total
collections for July were $172,905, a -4.51% decrease. Year to date collections show an increase
of 7.23%. Hotel revenue year to date shows a decrease of -2.90%. Restaurant collections show
• a 5.95% increase year to date.
FINANCIAL REPORT
Wes Murtishaw reviewed financials for June and July 2006. Davis moved, Coody seconded to
approve June financial statements. Motion carried. Davis moved, Coody seconded to approve
July financials. Motion carried.
CITY ATTORNEY
City Attorney Kit Williams reported that the prosecutor continued his excellent collection efforts
of overdue HMR taxes. He collected $3,336.83 in June and $8,363.12 in July. Year to date
collections for the prosecutor's office are $53,117.13.
DIRECTOR'S REPORT
Inquiry responses continue to show decline from high last year. Internet inquiries still increase at
a large percentage, up for June and July.
New Visitor's Guide was distributed. Marilyn discussed her activities which were described in
• the agenda. Moved by Coody, second by Davis to approve Executive Director's report. Motion
carried.
CVB REPORT
Allyson distributed Travel Hero report. She has help U of A bid on the 2008-10 Indoor Track
• Championships and has also bid on the July 07 Slow Pitch World Championships.
Julie Pennington has taken over group tours and is working with Theatre Squared in producing a
program for groups. We have placed an ad in the paper for a marketing assistant.
Paradiso (CVB computer booking software) has a housing bureau program which would allow
the CVB to book group rooms for events such as Real Deal on the Hill and ball tournaments.
Moved by Davis, second by Schmitt to purchase the software component for $5500 and a $750
annual fee. CVB will then get a referral fee from the hotels. Allyson has met with the hotels and
80% agreed to participate. Motion carried.
TOWN CENTER REPORT
Willistine Smith reported that the Town Center has collected $241,292.44 for rentals, incidentals
and service charges year to date. This reflects a 29% increase over last year. Town Center has
reached 54.5% of the 2006 goal ($443,241.00).
CLINTON HOUSE MUSUEM
Joseph Barnes said that the Billgrimage passports have arrived. The Museum hosted a reception
for the Cancer summit. Biggest news was that Senator Clinton visited the house. Joseph
• attended a Rotary meeting and Chamber chat to encourage visitors to the Clinton House
Museum.
AGENCY REPORT
Brian Clark reported that the website was getting over 1,000 unique visits per day. He
commended Allyson and Marilyn for working with the agency to produce the Visitor Guide. It
was a coordinated effort. The agency is gearing up for fall with the Chuck Barrett promotions.
Work on the new website "experience Fayetteville.com" will begin shortly.
NEW BUSINESS
Contract for Accounting
Moved by Davis, second by Schmitt to approve an amended contract for accounting services
with Scarbrough and Murtishaw for $1,350. Motion carried.
Town Center Landscaping Contract
Moved by Davis, second by Coody to approve new contract with Fayetteville Parks and
Recreation for landscaping services at the Town Center to recover actual costs of service.
Approximate costs will be $1,465 per month. Motion carried.
DON MARR RESIGNATION
• Pat Gazzola thanked Don Marr for his service on the A & P Commission. He noted Marr's
expertise in the executive director salary survey and in the strategic planning session.
ARKANSAS FALLEN SOLDIER'S MEMORIAL
Mayor Coody asked for permission from the Veterans of Foreign Wars to put a flag and
• memorial stone in front of the Town Center. Flag would be lighted. A small plaque would be
put on memorial stone with fallen soldier's name. A flag ceremony would be held once a month
and flag and name plaque would be presented to fallen soldier's family.
Commissioners agreed to concept. Marilyn will work with Veterans of Foreign War.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Exebutive Director
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