HomeMy WebLinkAbout2005-11-14 - MinutesADVERTISING AND PROMOTION COMMISSION
• REGULAR MEETING
November 14, 2005
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Commissioners Present: Neal Crawford, Bob Davis, Pat Gazzola, Don Man, David
McGeady, and Maudie Schmitt.
Commissioners Absent: Dan Coody
Staff Present: Marilyn Heffner, Allyson Tw►ggs, Willistine Smith, Joseph Bames
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising
and Promotion Commission to order on November 14, 2005 at the Fayetteville Town
Center at noon.
Commissioners visited with groups requesting special project funds. Lunch followed.
BUDGETS FOR 2006
Bob Davis moved to approve 2006 budgets for A & P Commission, Town Center, CVB,
and Clinton House Museum, second by Marr. Motion carried.
SPECIAL PROJECT ALLOCATIONS
The following special projects and funding amounts were approved by the
Commissioners by consensus:
Arkansas Air Museum $ 5,000
All Star Games $ 9,000
Arkansas Music Pavilion $10,000
Brumley Gospel Sing request withdrawn
Coaches Clinic & Golf $15,000
Fayetteville Downtown Partners $15,000
Fayetteville Farmers Market $ 8,000
4th of July Red, White & Boom $10,000
Holiday Hoops $10,000
Joe Martin Stage Race $ 7,000
Mardi Gras $ 1,500
National Rabbit Show $ 2,500
NWA Coaches Clinic $ 7,000
Ozark Military Museum $ 5,000
Ozark Valley Triathlon $ 2,000
Real Deal on the Hill $ 7,000
Saturday of Champions $ 3,000
State Soccer Championships $ 1,750
Savor the Flavor/Faith in Action $ 2,500
Texas Trophy Hunters $20,000
Tram Proposal 0
Walton Arts Center "Rain" $10,000
Total $151,250
MINUTES
• Moved by Davis, second by Schmitt to approve the minutes of the October 10, 2005,
regular meeting. Motion carried.
•
FINANCIAL REPORT
Larry Bilbrey, Scarbrough & Murtishaw, reviewed financials for October. Moved by
Davis, second by Marr to approve financial statements. Motion carred.
HMR REVENUES
HMR revenues for October were $169,325, a 9.02% increase over last October. Hotel
revenues were down -1.37% and restaurant revenues were up 10.85%. Year to date
revenues are up 11.25%.
CITY ATTORNEY
In the absence of the City Attorney, Marilyn reviewed his report. Check from
Powerhouse for installment check of $6,658.34 was returned as insufficient and has been
sent to the Washington County Prosecuting Attomey's office. City Prosecutor collected
$200 last month. Total collected year to date is $59,694.14.
DIRECTOR'S REPORT
Inquiry responses are up 65% year to date. Internet per day average visits are up 74%.
In view of lengthy meeting, commissioners were directed to report in the agenda.
CVB REPORT
Allyson reviewed CVB booking, lost business and sales leads issued to hotels. 326 room
nights were booked on Travel Host during the month. Shelly celebrated her first
anniversary with the CVB and reported 16 meetings, 2, 800 room nights booked. Phyllis
has booked 37 motor coaches this year, surpassing her goal of 35.
The Trick or Treat on the Square had over 400 participants despite the rainy weather.
TOWN CENTER REPORT
Willistine Smith reported a 19% increase in collections year to date, a 14% increase in
contracts issued, and a 41% increase in completed events. Amanda Tackett is serving an
mtemship at the Town Center.
CLINTON HOUSE MUSUEM
Joseph Bames said the Grand Opening was a great success with over 100 in attendance.
We have received good press coverage. To date, the Museum has had 114 visitors
representing 14 states, D. C., and 4 foreign counties.
AGENCY REPORT
Brian Clark reported that the agency is finalizing the 2006 planning. The website is
having almost 800 hits per day.
• OLD BUSINESS
Executive Director Job Descnptton
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Don Marr introduced Chris Delano from the HR Factor who compiled the surveys of the
Commissioners. She explained how different commissioners defined the role of
Executive Director.
It was the consensus to let the Commissioners think about the final product and put it on
the agenda for December.
Business License
Marilyn recommended that in the absence of the City Attomey and in lieu of the time that
the Business License discussion be put on the December agenda. Commissioners agreed.
There being no further business, the meeting was adjourned.
Respectfully submitted,
lh,vim `.t)
Manlyn Heifner
Executive Director