HomeMy WebLinkAbout2005-09-12 - Minutes• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
September 12, 2005
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Commissioners Present: Neal Crawford, Bob Davis, Pat Gazzola, Don Marr, David
McGeady, and Maudie Schmitt.
Commissioners Absent: Dan Coody
Staff Present: Manlyn Heif ier, Shelly Stewman, Willistine Smith, Joseph Barnes
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising
and Promotion Commission to order on September 12, 2005 at the Fayetteville Town
Center at 2:00 p:m.
MINUTES
Moved by Marr, second by Crawford to approve the minutes of the August 8, 2005,
regular meeting. Motion carried.
FINANCIAL REPORT
Larry Bilbrey, Scarbrough & Murtishaw, noted that financials for July and August were
included in the agenda. He reviewed financials for August. Marilyn pointed out that two
Town Center line items should be noted — cost of gas will be very close to (if not over)
budget figures and repairs and maintenance items are running very high at this point.
Moved by Davis, second by Marr to approve financial statements. Motion earned.
HMR REVENUES
HMR revenues for August were $167,448, a 14.31% increase over last August. Hotel
revenues were up 9.49% and restaurant revenues were up 6.39%.
CITY ATTORNEY
City Attorney reported collections of $8,452.78 in August. This brings year to date total
to $52,460.80. This is within $700 of the total that City Prosecutor Casey Jones collected
for all of 2004 ($53,131.97). This is about what was collected for all of 2003.
DIRECTOR'S REPORT
Inquiry responses are up 87% year to date. Internet per day average visits is up 44% year
to date.
She and Allyson met with Kayleen Griffith, new director of the Bentonville A & P
Commission and their CVB manager. Marilyn, Allyson and Joseph have concentrated a
lot of time in getting the Clinton House Museum open in September.
CVB REPORT
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Marilyn reported that Allyson had contacted 17 associations in August requesting that
they book their meetings here in the future.
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Shelly Stewman reported to the Commission on Travel Hero, the on-line booking aid the
CVB is using. They booked 29 reservations in August for 51 room nights and total hotel
revenue of $5,277. and 19 reservations in September thus far, for total revenue of
$3,211.
Shelly said her initial research into U of A meetings had yielded 150 accounts which
could be held in Fayetteville based on size and our ability to host their meeting needs.
There are also 200 students groups. She booked Solar Splash, a national solar boat race,
CAPPA (Central Association of Physical Plant Administrators) for Oct. 07, Society for
Hispanic Engineers for April, 06 and June, 07 as well as the Arkansas Oklahoma District
of International Association of Administrative Professionals.
She has just sent correspondence to professors inviting them to bring their meetings to
Fayetteville in 07 and beyond.
TOWN CENTER REPORT
Willistine Smith reported a 20% increase in collections year to date, an 11% increase in
contracts issued, and a 45% increase in events. An art auction in conjunction with The
Rape Crisis Center was completed on September 5, 2005. The Extreme Home Makeover
for Coleen Nick had 900 in attendance, a large number of them from Ft. Smith. The
Farmer's Market had a battle of the chefs on the Town Center plaza (Maudie Schmitt was
one of the winners).
• CLINTON HOUSE MUSUEM
Joseph Barnes announced that the soft opening for the Museum would be on September
20, followed by a bud tour scheduled on September 22. A Grand Opening will be held
on October 22. He showed the Billgrimage brochure to the Commission. It is being
developed in cooperation with sites in Hope, Hot Springs, and Little Rock. The brick
sale is going well without advertising thus far with 6 bricks sold.
Marilyn reported that the collection procedures and cataloging process had been
completed.
AGENCY REPORT
Brian Clark said the fall campaign is in full swing.
He compared the HMR tax collections the first half of 2005 over the first half of 2003
showed a 29% increase. He, Sells Clark staff, and Marilyn will begin looking at the
research, planning and budget for 2006.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director