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HomeMy WebLinkAbout2004-12-13 - MinutesADVERTISING AND PROMOTION COMMISSION REGULAR MEETING December 13, 2004 Commissioners Present: Dan Coody, Neal Crawford, Pat Gazzola, Don Marr, David McGeady, Curtis Shipley, and Maudie Schmitt Commissioners Absent: None Staff Present: Willistine Smith, Allyson Twiggs and Marilyn Heifner Chairman David McGeady called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on December 13, 2004 at the Fayetteville Town Center conference room at 2:00 p.m. MINUTES Moved by Gazzola, second by Shipley to approve the minutes of the November 8, 2004 regular meeting. Motion carried. HMR REVENUES HMR revenues for November were $168,36.65, an 8.75% increase over last November. Year-to-date figures are up 13.28%. FINANCIAL REPORT Larry Bilbrey presented the financials for the month of November. Moved by Shipley, second by Coody to approve the financial statements. Motion carried. CITY ATTORNEY City Attorney Kit Williams reported that the Prosecutor's office collected $2,521.00 delinquent HMR taxes in November. DIRECTOR'S REPORT Marilyn Heifner reviewed advertising inquiries. For the first time all year, inquiries surpassed last year totals. Internet unique visits for November are up 11,522 over last November 6,567. Per day average visits are 384. Media contacts have been high with the Lights of the Ozarks festival beginning and with the opening of the Clinton Library in Little Rock. CVB REPORT Allyson Twiggs reported on Promise Keepers and Tyson Track looking to hire someone. Shelly is doing a great deal of research on the U of A hand has made several contacts and was warmly received. Training for tracking software for the CVB has been scheduled for the end of January. Mt. Sequoyah has hired new co -directors — John and Sherry Altland. • • • TOWN CENTER REPORT Willistme reported that November was a great month for the Town Center with a 20% increase in events and a 10% increase in collections. Year-to-date sales are at a 31% increase, completed events at a 7% increase, sales show a 38% increase and collections increased 22%. The Town Center was again named best meeting facility in CityScapes reader survey. Maintenance/custodial person resigned just before Thanksgiving. AGENCY REPORT Michael Clark reviewed program budget and 2005 plan. Moved by Gazzola, second by Coody to approve media placement recommendations. Motion carred. OLD BUSINESS Clinton House — Commissioners toured Clinton House before A & P meeting. Greesons indicated that they needed an offer on the house by Wednesday. Commissioners discussed possible partnerships and asked staff to research those. NEW BUSINESS North Arkansas Symphony Request was discussed by Commissioners. Request died for the lack of a motion. Hogeye Marathon — Request was discussed by Commissioners. Moved by Shipley, second by Crawford to give Hogeye Marathon $3,900 to pay for advertising. Motion carried. EXECUTIVE SESSION Commission recessed to Executive Session to discuss annual review of Marilyn Heifner. Commission reconvened. Moved by Shipley, second by Coody to give Marilyn 2.7% cost of living increase. At Commission meeting in January, goals for 2005 will be set. The Mayor reported on conversation with Don Pederson. Pederson said the U of A will work with the Commission in any way. Will keep the house as a building, use as offices, like the U of A press. They want to keep the building in public hands. Would be willing to lease the building to the A & P. McGeady will call Pederson and see what we want to do from there. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner, Executive Director