HomeMy WebLinkAbout2004-04-12 - Minutes• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
April 12, 2004
Commissioners Present: Chairman Bob Davis, Dan Coody, David McGeady, and Curtis
Shipley.
Commissioners Absent: Neal Crawford, Pat Gazzola, and Ching Mong
Staff Present: Denise Bembenek, Marilyn Heifner, and Allyson Twiggs
Chairman Bob Davis called the regular monthly meeting of the Fayetteville Advertising
and Promotion Commission to order on April 12, 2004 at the Fayetteville Town Center
conference room at 2:00 p.m.
MINUTES
Moved by Shipley, second by McGeady to approve the minutes of the March 15, 2004
regular meeting. Motion carried.
FINANCIAL REPORT
Wes Murtishaw presented financial report for March. He introduced his partner Larry
Bilbrey. Moved by Shipley, second by Coody to approve the financial statements.
• Motion carried.
HMR collections for the month of March were $139,422 representing an 18.89%
increase.
CITY ATTORNEY
City Attorney Kit Williams reported that collections of unpaid taxes in February were
$3,324.94. The total for 2004 is $7,037.94. Williams emphasized that almost 99% of the
HMR tax collected is promptly remitted to the City. With the help of City Prosecutor
Casey Jones, the City has kept the collection rate extremely high.
DIRECTOR'S REPORT
Marilyn Heifner discussed her A & P activities for March. Inquiry responses are down
year-to-date; however, Internet activity continues to rise and is up 377,283 hits over
March 2003.
Marilyn announced the new director of the Farmer's Market is Jim Lukens.
Fayetteville's America in Bloom program has been nominated as a part of the
Community of the Year award from the Keep Arkansas Beautiful program. She is
working with several community members to develop a Festival Resource Manual.
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• Insurance deductible policy
Marilyn presented written policy for approved policy adopted by Commissions in
October. Moved by Shipley, second by Coody to approve written policy. Motion
carried.
Employee earned benefit time donation
Marilyn explained policy whereby employees could donate sick, vacation, or catastrophic
time to another employee. Moved by Shipley, second by Coody. Motion carried.
CVB REPORT
Allyson Twiggs reported on upcoming conventions coming to Fayetteville and several
that she was bidding on. She will attend the National Association of Sports Commissions
in Florida in April.
TOWN CENTER REPORT
Denise Bembenek reported that the Town Center executed contracts (sales) for March
were up 18.6% over last March; completed events were up 20%. Executed sales
contracts are up 77.4% and collections are up 24.7%.
AGENCY REPORT
Michael Clark presented magazines with spring advertising. Agency was requested to
investigate movie theater advertising in other cities.
• OLD BUSINESS
Li ting. for Plaza
Quotes have not been received on plaza lighting. There is difficulty in getting bidders
because of the increased construction in Northwest Arkansas and this is such a small
project in comparison. There is also concern that drilling into plaza may cause water
leaking problem in parking deck below plaza. Marilyn will meet with Thomas Campbell
and Richard Alderman on Friday. A proposal hopefully can be brought to the May
meeting.
HMR Business License ordinance
After discussion, Shipley moved that the business license ordinance be tabled
indefinitely, second by Coody. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
is
Executive Director