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Home My WebLink About2004-03-15 - Minutes• ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING March 15, 2004 Commissioners Present: Chairman Bob Davis, Dan Coody, Neal Crawford, Pat Gazzola, David McGeady, Ching Mong, and Curtis Shipley. Commissioners Absent: None Staff Present: Denise Bembenek, Marilyn Heifner, and Allyson Twiggs Chairman Bob Davis called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on March 15, 2004 at the Fayetteville Town Center conference room at 2:00 p.m. MINUTES Moved by Shipley, second by Gazzola to approve the minutes of the February 9, 2004 regular meeting. Motion carried. FINANCIAL REPORT • Wes Murtishaw presented financial report for February. Moved by Shipley, second by Gazzola to approve the financial statements. Motion carried. HMR collections for the month of February $129,922 representing a 12.05% increase. CITY ATTORNEY City Attorney Kit Williams reported that collections of unpaid taxes in February were $2,763. The total for 2004 is $3,713. Six arrest warrants or criminal citations were served last month leading to trial dates and payment of back taxes. Discussion followed regarding collection of delinquent taxes. Moved by Coody, second by Gazzola that A & P request city council to pass HMR license business license ($25) to help with collection of HMR tax. This would become effective 60 days after passage by city council. Amended by Coody, second by Gazzola to have Kit Williams bring ordinance back to A & P for their review. Amendment carried. Motion carried. Discussion followed regarding turning off water of delinquent restaurants and caterers. Publishing names of non -payers was also discussed. DIRECTOR'S REPORT • Marilyn Heifner discussed her A & P activities for February. Inquiry responses are down 19% year-to-date; however, Internet activity is up 19.6%. • Staffing — At the Town Center, Jamey Goddard has been promoted to Senior Sales/event coordinator and Julie Pennington has been hired as sales/event coordinator. Phyllis Tucker had quadruple by-pass surgery and will be out several weeks. Allyson and Marilyn will share her job responsibilities. Dates for the DDEP Designer House (201 N. East Ave) have been changed to June 4-27. Ed Bradberry has given approval for Town Center lighting on plaza. Governor's Conference was a tremendous success. The Town Center staff and the CVB staff worked hard and made the event go off seamlessly. The community civic club luncheon, hosted by the Town Center with Jones Loflin as speaker on March 10, was also successful. A Credit Card machine has been ordered for the CVB. CVB REPORT Allyson Twiggs reported that Fayetteville has landed the Arkansas Parks & Recreation Association conference for 2005. She is working with the Arkansas Quilters Guild for 2005 also. The next conventions in town will be the Narcotic Dogs convention followed by the • Arkansas Association of Association Executives and the Arkansas Forestry Association. Next week we will host a FAM Tour from the National Tour Association meeting in Little Rock at the Headquarters House. Marilyn will be the step -on guide. TOWN CENTER REPORT Denise Bembenek reported that the Town Center executed contracts (sales) for February were up 12% over last February; completed events were down 28.57%. Executed sales contracts are up 13.21% and collections are up 52.97% AGENCY REPORT Brian Clark told commissioners that by-lines for the Governor's Conference from Fayetteville were hitting newspapers all over the state. At The Governor's Conference and Highway Department and Arkansas Parks and Tourism announced a signage project for attractions. At the April meeting, the agency will bring copies of magazine ads which they have placed. 40 • OLD BUSINESS Lighting for Plaza Commissioners were given drawings for 4 and 8 light poles. The four poles will be higher and have brighter bulbs. The project is out for pricing and should be back Monday. Then we'll be able to proceed. Commissioners asked for a drawing of what the plaza will look like with both scenarios. NEW BUSINESS Commissioner Appointment Applications were received from David McGeady, Maudie Schmitt, and Suzan McConnell. McConnell is not eligible because she is not the owner or manager of a hotel, motel, or restaurant. Moved by Gazzola, second by Shipley to recommend to the Council the reappointment of David McGeady. Motion Carried. There being no further business, the meeting was adjourned. Respectfully submitted, ""Z JkA?*L� is Marilyn Heifner Executive Director