HomeMy WebLinkAbout2003-07-14 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION
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DATE• July 14, 2003
PRESENT: Dan Coody, Neal Crawford, Pat Gazzola, David McGeady, Curtis Shipley and
Marilyn Heifner.
ABSENT: Bob Davis and Ching Mong
The monthly meeting of the Advertising and Promotion Commission was called to order on July
14, 2003, at the Fayetteville Town Center conference room at 2:00 p.m. by Commissioner Curtis
Shipley.
MINUTES
Moved by Gazzola, second by Coody to approve the minutes of the June 9, 2002 meeting.
Motion carried.
FINANCIAL REPORT
HMR tax collections for June were $132,436.46, an increase of 2.66% over one year ago. In the
absence of Scarbrough & Murtishaw representative, Marilyn Heifner presented the financial
statements for June, 2003. Marilyn presented budget adjustments for A & P Commission and
Convention Visitor Bureau. Moved by Gazzola, second by Coody to approve financial
statements and budget adjustments. Motion earned.
City Attorney Kit Williams presented delinquent tax collection efforts. Collections for the
month are $13,263.82. Year to date collections are $29,460.24.
Richard Sykar, Catering Concepts of Bentonville, addressed the Commission regarding the
policy decision of collecting HMR tax for out-of-town caterers. He has spoken to Senator
Bisbee and Representative Bledsoe to request an attorney general's opinion regarding
constitutionality of policy. Kit reported that he had been contacted by Bentonville A & P
Commission attorney and Kit still felt that his interpretation was correct of charging at place of
sale rather than at place of delivery.
DIRECTOR'S REPORT
Marlyn Johnson reviewed her activities for the month of June. Report was included in agenda. .
CONVENTION AND VISITORS BUREAU REPORT
Allyson Twiggs reported working with All -Stars and Coach's Clinic was successful. She
complimented Sharon Crosson and City staffs work with the CVB for Coach's Clinic and Great
Race. Speakers are getting lined up for Governor's Conference on Tourism — Frank Broyles is a
definite. Spencer Johnson's Who Moved My Cheese is a possibility. The AAU Track is coming
back next year.
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The CVB in their first year has generated 14 confirmed motor coaches through September 2004.
Estimated economic impact of CVB activity in their first year is $6,296,000.
TOWN CENTER REPORT
Denise Bembenek presented the Town Center report. Year to date executed sales contracts are
up 18.5%. Completed events are up 35.5%.
AGENCY REPORT
Brian Clark of Sells Clark reported on 6570 unique visits to the website in June. The average is
219 per day. July to date indicates 222 average per day visits. That indicates more unique visits
to the site in fist half of July than in all of January. The library of new photography will be
presented next month.
OLD BUSINESS
Joe Martin Stage Race Video
Bruce Dunn presented video produced by Trey Marley of this year's Joe Martin race. USA
Cycling has asked Fayetteville to bid on Olympic Trials in 2004 and the Amateur
Championships in 2005.
NEW BUSINESS
Smoking Ordinance
Neal Crawford said he has concern for this issue and has been contacted by restaurants that want
to know where the A & P stands on the ordinance. Commissioners decided to postpone
discussion until August meeting.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Johnson Heifner
Director, Convention and Visitor Development