HomeMy WebLinkAbout2003-05-12 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION
DATE. May 12, 2003
PRESENT: Neal Crawford, Bob Davis, Pat Gazzola, David McGeady, Curtis Shipley and
Marilyn Johnson.
ABSENT: Dan Coody and Ching Mong
The monthly meeting of the Advertising and Promotion Commission was called to order on May
12, 2003, at the Fayetteville Town Center conference room at 2:00 p.m. by Chairman Bob Davis.
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MINUTES
Moved by Shipley, second by Gazzola to approve the minutes of the April 14, 2002 meeting.
Motion carried.
FINANCIAL REPORT
HMR tax collections for April were $125,308.97, a decrease of .55% over one year ago. Year to
date collections are up 1.71%. Tom Lonon, Scarbrough and Murtishaw presented the financial
statements for April, 2003. Moved by Shipley, second by Gazzola to approve the financial
statements. Motion carried.
Assistant City Attorney David Whitaker presented delinquent tax collection efforts Collections
for the month are $1,532.92. Year to date collections are $11,637.82. David reported that SB
978, the bill to remove HMR collections from Freedom of Information law died on the Senate
floor.
DIRECTOR'S REPORT
Marilyn Johnson reviewed her activities for the month of April. Inquiries are up for the month
51% and year-to-date are up 8%. Report was included in agenda with activities to note of
installation of 200 amp service for television truck at Town Center. This item was deleted from
the construction project and was needed for Towers Event and thus installed. Workman's
compensation case for maintenance person was dropped. Attorney will wait required period and
ask for total dismissal of case.
CONVENTION AND VISITORS BUREAU REPORT
Allyson Twiggs reviewed CVB activities. Four motor coaches from Frances Tours have been in
town as well as the American Bus Association Top 100 Committee. We did get the bid for the
Narcotic Dog Convention. Fayetteville hosted a reception for the Arkansas Hospitality
Association to encourage forming a Northwest Arkansas chapter. Future activities to watch for
include:
May 25 — Murder Mystery Dinner at the Arkansas Air Museum
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June 15 and 21 — HGTV will air the Fayetteville homes of the John and Hope Bradberry
and Kim and Clem Johnson in their series "Building Character"
June 25 — Great Race
June 16 — 20 — All Star Festival and Coach's Clinic. All About Town will publish an All
Star Special section and will help with Bingo Card.
The AAU Track meet will host about 2,000 people. Brumley Gospel Sing is on track. Phyllis
has recruited 2 new bus tours for the event.
TOWN CENTER REPORT
Denise Bembenek presented the Town Center report. Sales contracts are up 36% and sales are
up 27% over same month last year. Collections for the month are up 57%. Year-to-date
contracts are up 35%, sales are up 35%, and collections are up 51%. The Administrative
Assistant position has been retitled and restructured to provide sales support and event
management support. Jamey Goddard has this position. Town Center has recovered all money
from a Long Distance slamming scheme.
Kaminsky Fountain Maintenance — Rachel and Denise have reviewed maintenance of fountain
with pool and spa companies and have written fountain maintenance schedule (attached).
Fountain was drained, cleaned and restarted. Chemicals for operation have been purchased by
Town Center.
AGENCY REPORT
Michael Clark presented information on unique visits on website. We have had 206 average
daily visits. He showed the AARP magazine listing Fayetteville as one of the 15 Best Places to
Retire. Discovery Channel will feature Fayetteville Public Schools on Tuesday at 6:45 a.m.
Rock and Ice, a new hiking magazine will do a story on Fayetteville. Forbes magazine had listed
Fayetteville as a good place to do business (#3 of 158 in the medium markets).
OLD BUSINESS
Kaminsky Fountain
Some corrections have been made to the fountain. A new sump pump will eliminate 90% of the
problem. Correcting the plumb of the pole holding the fountain will allow more water flow.
Shipley moved, second by McGeady, to forgive the debt of Kaminsky in repaying for the
fountain rough in per Change Order PR #10 in the amount of $12,149.00. Motion carried.
NEW BUSINESS
Baseball Announcement
Ken Brock, standing in for Norm DeBriyn, reported that Fayetteville could be site of a sub -
regional baseball tournament if the Razorback baseball team continued winning. They need
sponsors to submit with their request to be sub -regional site. Moved by Shipley, second by
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Gazzola to sponsor the tournament in the amount of $5,000 if Fayetteville were host. Motion
carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Johnson Heither
Director, Convention and Visitor Development